CONSTRUCTION BID DOCUMENTS.pdf

CONTRACT DOCUMENTS

AND

CONSTRUCTION SPECIFICATIONS

DOUGLAS COUNTY

GRIGS ROAD PAVING PROJECT

DOUGLAS COUNTY PROJECT NUMBER CI 2021-032

PRIOR TO SUBMITTING A BID PROPOSAL FOR THIS PROJECT, THE BIDDER SHALL HAVE

RECEIVED PRE-QUALIFICATION STATUS (ACTIVE STATUS) WITH THE COLORADO

DEPARTMENT OF TRANSPORTATION (CDOT) TO BID ON INDIVIDUAL PROJECTS OF THE

SIZE AND KIND OF WORK AS SET FORTH IN THE CONTRACT DOCUMENTS. THE BIDDER

SHALL BE REQUIRED TO PRODUCE DOCUMENTED EVIDENCE VERIFYING THAT THE

BIDDER’S ACTIVE STATUS EXISTED PRIOR TO THE BID OPENING. FAILURE TO PRODUCE

SAID EVIDENCE WILL DISQUALIFY THE BIDDER FROM BEING ELIGIBLE FOR AN AWARD

OF THIS CONTRACT.

For use with the Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction, dated 2023; CDOT Standard Plans, as current at the time of Bid.

PRE-BID CONFERENCE: TUESDAY, APRIL 15, 2025, at 9:00 A.M.

BID-OPENING: TUESDAY, APRIL 29, 2025, at 2:30 P.M.

This is a Completion Date Contract. The Contract Time of 90 calendar days will be used to determine the Completion Date, once the Notice to Proceed is established. No extension of the contract time shall be allowed for inclement weather, foreseeable causes or conditions under control of the Contractor. If all work under the Contract is not completed on or before the specified Completion Date, Contract Time shall be assessed for each additional calendar day in accordance with Subsection 108.08 (a) 2 - Determination and Extension of Contract Time. All requests for extensions must be submitted in writing within seven (7) days in accordance with Subsection 108.08 (d). Liquidated Damages will be charged in accordance with Subsection 108.09 – Failure to Complete Work on Time.

Approved By:

Janet Herman, P.E., Director of Public Works

Ben Pierce, P.E., Engineering CIP Supervisor

Amy Strouthopoulos, P.E. Pavement Management Supervisor

Brian Schultz, Project Manager

TABLE OF CONTENTS

Page

INVITATION TO BID

CONFERENCE PROCEDURES/INSTRUCTIONS ………………………………………….5

NOTICE TO BIDDERS

BID DOCUMENTS:

* Bid Proposal

* SAMPLE Project Bid Schedule

* Bid Bond

* Project Addenda

* Statement of Bidder's Qualifications

* Non-Collusion Affidavit of Prime Bidder

Agreement Payment Bond Performance Bond Warranty Notice of Intent to Award Notice to Proceed County's Payment Policies

*Shall be completed and Submitted with Bid

- continued -

Page

Utilities .................................................................................................................................... PSP-3 Public Involvement by Contractor ........................................................................................... PSP-5 Revision of Section 102 – Bidding Requirements and Conditions ......................................... PSP-7 Revision of Section 105 – Control of Work ............................................................................ PSP-8 Revision of Section 107 – Legal Relations and Responsibility to Public ............................. PSP-10 Revision of Section 107 – Performance of Safety Critical Work .......................................... PSP-13 Revision of Section 108 – Prosecution and Progress ............................................................ PSP-14 Revision of Section 201 – Clearing and Grubbing ................................................................ PSP-15 Revision of Section 202 – Removal of Structures and Obstructions ..................................... PSP-17 Revision of Section 203 – Excavation and Embankment ...................................................... PSP-18 Revision of Section 207 – Topsoil ......................................................................................... PSP-23 Revision of Section 208 – Erosion Control ........................................................................... PSP-24 Revision of Section 212 – Seeding, Fertilizer, Soil Conditioning, and Sodding................... PSP-43 Revision of Section 213 – Mulching ..................................................................................... PSP-45 Revision of Section 304 – Aggregate Base Course ............................................................... PSP-46 Revision of Section 401 – Plant Mix Pavements – General .................................................. PSP-48 Revision of Section 403 – Hot Mix Asphalt .......................................................................... PSP-49 Revision of Section 411 – Asphalt Materials ........................................................................ PSP-53 Revision of Section 420 – Geotextiles ................................................................................... PSP-54 Revision of Section 506 – Riprap .......................................................................................... PSP-55 Revision of Section 603 – Culverts and Sewers .................................................................... PSP-56 Revision of Section 604 – Manholes, Inlets, and Meter Vaults ............................................ PSP-59 Revision of Section 607 – Fences .......................................................................................... PSP-60 Revision of Section 608 – Sidewalks and Bikeways ............................................................. PSP-61 Revision of Section 609 – Curb and Gutter ........................................................................... PSP-62 Revision of Section 612 – Delineators and Reflectors .......................................................... PSP-63 Revision of Section 614 – Traffic Control Devices ............................................................... PSP-64 Revision of Section 615 – Water Control Devices ................................................................ PSP-65 Revision of Section 620 – Field Facilities ............................................................................. PSP-66 Revision of Section 625 – Construction Surveying ............................................................... PSP-67 Revision of Section 626 – Mobilization ................................................................................ PSP-69 Revision of Section 627 – Pavement Marking ...................................................................... PSP-70 Revision of Section 630 – Construction Zone Traffic Control .............................................. PSP-71 Revision of Section 630 – Portable Message Sign Panel ...................................................... PSP-76 Revision of Section 700 – Force Account Items ......................... …………………………..PSP-78

INVITATION TO BID

COUNTY: Douglas County Government

Department of Public Works Philip S. Miller Building 100 Third Street, Suite 220 Castle Rock, CO 80104

Separate sealed bids for the: GRIGS ROAD PAVING PROJECT

Will be received by: Douglas County Government

Department of Public Works Philip S. Miller Building

Bids shall be received electronically through the Rocky Mountain E-Purchasing System website (www.rockymountainbidsystem.com): until 2:30 P.M. (local time), TUESDAY, APRIL 29, 2025.

The Contract Documents may be obtained after 10:00 A.M., MONDAY, APRIL 7, 2025, at the same Douglas County Rocky Mountain E-Purchasing System website.

All questions are due to Brian Schultz, Project Manager by 5:00 P.M. (local time), on

TUESDAY, APRIL 22, 2025.

Bid opening will be conducted at 2:30 P.M. on: TUESDAY, APRIL 29, 2025, via Microsoft Teams and:

Douglas County Government Department of Public Works Philip S. Miller Building 100 Third Street, Suite 220 Castle Rock, CO 80104

County: Douglas County Government By: Brian Schultz, Project Manager

A Pre-Bid conference will be held at 9:00 A.M. on: TUESDAY, APRIL 15, 2025 at:

Douglas County Government Department of Public Works Philip S. Miller Building

CONFERENCES PROCEDURES AND INSTRUCTIONS

Douglas County believes in open and transparent government and, as such, requires that the business of County government should be open to effective public review. This includes access to information as well as the knowledge of the ability to participate in public discussion so that diverse opinions and ideas may be heard and considered.

The following requirements are needed to attend remotely via the provided link:

Bandwidth – Internet connection of 3mbps or greater Audio – Headset with a microphone plugged into PC Computer – Recommended browser: Chrome, Edge, Safari Recommended OS: Windows 10 or MacOS

You may access the Pre-Bid or Bid Opening Meetings virtually the following ways:

Click on the “Click here to join the meeting” link on the next page for the meeting you wish to join.

OR Call the provided telephone number - You will not be able to participate in the Q&A or provide comments during the meeting via telephone – you will be joining as an anonymous attendee and will remain muted – we strongly encourage submitting all questions to the Engineer directly before the meeting if you intend to call via telephone

You can also email Joanna Miller at jemiller@douglas.co.us to have the Teams meeting invitation sent to you via email

The following protocol and procedures will take place for Pre-Bid Conference remote attendees:

You will be entered into the meeting and automatically muted – Do Not Unmute until called upon by a Meeting Mediator All questions will be saved for the end of the meeting unless otherwise arranged; if you are attending via a computer, look for the “Raise Your Hand” button on the options in the middle of your screen – a Meeting Mediator will call on you to ask your question

As soon as you are done talking, your microphone will be re-muted to avoid audio looping/feedback

– Do Not Unmute until called upon by Meeting Mediator

Unwarranted disruptions will result in muting of attendee or expulsion from the meeting

The following protocol and procedures will take place for the Bid Opening Conference:

Bid submission procedures have not changed; see Notice to Bidders for acceptable submission protocol Attendees will be entered into the meeting and automatically muted – Do Not Unmute your microphone Live video feed will be available via the provided link for the opening of the submitted Bid Packages or for audio only call the provided number There will no questions allowed during the Bid Opening; any raised hands must wait until the end of the conference and are subject to the Engineer’s approval – Do Not Unmute

Pre-Bid Conference

Scheduled for 9:00 A.M. on: TUESDAY, APRIL 15, 2025 The Pre-Bid Conference will be held at:

Philip S. Miller Building

And Via Microsoft Teams:

Meeting ID: 222 854 835 427 Passcode: QA9XB9Mj

+1 720-739-2066,,464270646# Phone conference ID: 464 270 646#

Bid Opening

Scheduled for 2:30 P.M. on: TUESDAY, APRIL 29, 2025 The Bid Opening will be conducted electronically on the Rocky Mountain E-Purchasing website and via teams at:

Meeting ID: 278 192 750 253 Passcode: XS6iX63D

+1 720-739-2066,,298709109# Phone conference ID: 298 709 109#

Interested parties may watch the Bid Opening via Microsoft Teams and call in to hear the Bid Opening. Questions will NOT be accepted or addressed during the call.

NOTICE TO BIDDERS

Bidding Documents: The Bidding Documents shall include the Information for Bidders, the Plans and Specifications for the Project, the Bid Proposal, Bid Bond, all Addenda issued during the bidding process, Statement of Bidders' Qualifications and Non-Collusion Affidavit of Prime Bidder.

Receipt of Sealed Bids - Bids will be received by:

Philip S. Miller Building 100 Third Street, Suite 220

Attn: Brian Schultz, Project Manager until 2:30 P.M, local time on: TUESDAY, APRIL 29, 2025

Submission of Bids - All Bids must be submitted on the form provided in the Bidding Documents

Each Bid must be submitted via electronic submission online at Rocky Mountain E-Purchasing System (www.bidnetdirect.com//douglas-county-engineering). Required Submittal Attachments shall reference GRIGS ROAD PAVING PROJECT, DOUGLAS COUNTY PROJECT

NUMBER CI 2021-032.

Douglas County utilizes the Rocky Mountain E-Purchasing System for electronic solicitation submittals. It is the Bidders responsibility to ensure that the submittal process is started with enough time to meet the Bid Opening deadline. For example, do not start the upload process at ten minutes prior to Bid Opening with an expectation that your submittal will be received prior to the Bid Opening deadline. If the Bidder experiences any problems, has questions or technical difficulties when uploading documents, PLEASE contact Bidnet Vendor Support Team (800) 835-4603, option 2. If Bidnet is unable to resolve the problem, contact Brian Schultz, Project Manager OR JOANNA MILLER Phone: 303.814.4338 Email: jemiller@douglas.co.us a minimum of 30 minutes prior to the Bid Opening time for a submittal resolution.

All blank spaces in the Bid Form must be completely filled out when submitted. All Bid Documents shall be filled out completely and submitted in total. THIS IS A REQUIREMENT FOR ALL

BIDDERS SUBMITTING BIDS FOR THIS PROJECT.

All information submitted in response to this may be subject to disclosure under the Open Records Act. Bidders are discouraged from providing information that the Bidder considers confidential and/or privileged as part of a response to this invitation.

Examination of Contract Documents and Project Site - Before submitting any Bid, the Bidder shall examine the Contract Documents as defined in the General Conditions, including all Addenda, the Project Site, and become totally familiar with each. Any inconsistencies, ambiguities, errors or omissions found in the Contract Documents or at the Project Site shall be brought immediately to the attention of the County Representative.

The submission of a Bid shall be a representation by the Bidder that he has complied with the requirements of the above paragraph.

The field conditions set forth shall not constitute a representation or warranty, expressed or implied, that such conditions are actually existent. Bidders shall make their own investigations and form their own estimates of the actual site conditions.

No claim that there was any misunderstanding as to the quantities, conditions, or nature of the work will be entertained after submission of Bids. Any questions during the bidding process can be addressed to the following County Representative: Brian Schultz, Project Manager at

303.660.7490 or by fax at 303.379.4198.

Specifications and Plans - The work embraced herein shall be in accordance with CDOT Standard Specifications for Road and Bridge Construction, dated 2023; the CDOT Standard Plans, as current at time of Bid; and in accordance with the Douglas County Roadway Design and Construction Standards, as current at the time of Bid, insofar as the same may apply, and in accordance with the plans and these special provisions.

Interpretation of Contract Documents - The Bidder shall present all questions requiring an interpretation of the Contract Documents in writing to the County Representative. If the County Representative's decision requires a modification of the Contract Documents, such modification shall be contained in an Addendum, which shall be sent to all Bidders having received copies of the Contract Documents. All Addenda issued by the County Representative shall become part of the Contract Documents and shall have been considered and included as part of any Bid. Any decisions or interpretations by the County Representative, which are not contained in any properly issued Addendum, shall have no effect.

Addenda - When interpretations of the Contract Documents are requested, or if errors, omissions, ambiguities, discrepancies or inconsistencies have been brought to the attention of the County Representative, and a modification of the Contract Documents is required, the County Representative shall issue an Addendum containing all pertinent information. Such Addenda shall be posted on the Rocky Mountain E-Purchasing System and shall become a part of the Contract Documents.

Modification and Withdrawal of Bids - Bids may be modified or withdrawn at any time prior to the opening of Bids. All modifications or withdrawals must be completed through the Rocky Mountain E-Purchasing System and modified or withdrawn prior to the time for the opening of Bids. A Bid modification shall not reveal the total amount of the original Bid.

Bonds - Each Bid shall be accompanied by cash, certified check or a Bid Bond on the form provided in the Bidding Documents payable to the County, in an amount not less than five percent (5%) of the total Bid. The County shall retain the Bid Bond of any Bidder that the County believes to have a reasonable chance of receiving the award of the Contract until the successful bidder executes the Contract with the County and provides the County with a Performance Bond, Payment Bond, Certificates of Insurance, and Warranty required by the Bidding Documents. All other Bid Bonds shall be returned to the respective Bidders within ninety (90) calendar days of the opening of Bids.

ANY BID NOT ACCOMPANIED BY A CONFORMING BID BOND IN THE AMOUNT OF

AT LEAST FIVE PERCENT OF THE BID PRICE WILL BE REJECTED.

The County prefers an electronic Bid Bond. Bidders submitting cash, certified check, or standard (original, paper) Bid Bond shall ensure receipt to the County prior to Bid Opening. Information shall be clearly labeled with the words: GRIGS ROAD PAVING PROJECT, DOUGLAS COUNTY PROJECT NUMBER CI 2021-032, Name of Bidder, Date and Time of Bid Opening. Information shall be delivered to the Department of Public Works, Engineering Division, located in the Philip S. Miller Building, 100 Third Street, Suite 220, Castle Rock, CO 80104 and to no other Department of the County. Further, the outside envelope shall be marked:

ATTENTION: BRIAN SCHULTZ PROJECT MANAGER - DO NOT OPEN (IN LARGE 1 -

1/2 INCH LETTERS.)

DOUGLAS COUNTY, COLORADO

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

If the BID BOND submitted is determined to be non-conforming after the Bid has been read, then that Bid will be determined to be non-conforming and will be rejected. If the successful bidder fails to execute a Contract with the County within ten (10) days of the receipt of the Notice of Intent to Award, the County shall retain his Bid Bond as liquidated damages.

PAYMENT BOND AND A PERFORMANCE BOND, each in the amount of 100 percent (100%) of the CONTRACT PRICE, with a corporate surety approved by the County, will be required for the faithful performance of the contract and payment of the subcontractors, material supplies and laborers.

Attorneys-in-Fact who sign BID BONDS, PAYMENT BONDS AND PERFORMANCE BONDS must file with each BOND a certified and dated copy of their Power of Attorney.

Applicable Laws - The submission of a Bid shall be a representation by the Bidder that he has familiarized himself with all laws applicable to the Project and will comply therewith throughout the Contract.

Award of the Contract - The award will be made to the lowest responsive, responsible Bidder, who will serve the best interests of the County, and the County reserves the right to make this determination. Award may be made for any one section of the Bid Form separately, for the total Bid, or for any combination thereof.

The County reserves the right to accept or reject any and all Bids, to waive any informality or technicality in any Bid, and to disregard all non-conforming, non-responsive, conditional or Alternate Bids whenever such rejection or waiver is in the County’s best interest. Before making any award of a contract, the County will investigate any Bidder in such manner as it deems appropriate to determine the qualifications of that Bidder to perform the work under the Contract.

Statement of Bidder's Qualifications - In addition to the prequalification of Bidders, as referred to in Section 102.01 "Prequalification of Bidders," of the CDOT Standard Specifications for Road and Bridge Construction, Dated 2023, a Statement of Bidder's Qualifications shall accompany the proposal. A form for this statement will be found following the Project Addenda Form.

Prior to submitting a Bid Proposal for this Project, the Bidder shall have received prequalification status (active status) with the Colorado Department of Transportation to bid on individual projects of the size and kind of work as set forth in the General Statement.

Notice of Intent to Award - The County shall notify the successful bidder, in writing, in accordance with Section 103 of the Douglas County Standard Special Provisions (SSPs), as revised. The Notice of Intent to Award will be accompanied by this Contract and the necessary Bond Forms. Within ten

(10) days of the date of the Notice of Intent to Award has been issued, the successful bidder shall present, properly executed, a Payment Bond, Performance Bond, the necessary Certificates of Insurance and Warranty required by the Contract Documents, all other formal Contract Documents and sign the Contract.

Failure to Execute this Contract - In the event that the successful bidder fails to execute this Contract, or provide a properly executed Performance Bond, Payment Bond, the necessary Certificates of Insurance, and Warranty as required by the Contract Documents, the County may elect to hold the Bidder in default and retain the Bid Bond as liquidated damages.

After the Notice of Intent to Award has been issued, if the County fails to execute this Contract within sixty (60) days of receipt of a properly executed Payment Bond, Performance Bond, receipt of the necessary Certificates of Insurance and Warranty required by the Contract Documents, and all other formal Contract Documents, then the successful bidder may, by written Notice to the County, withdraw from the Contract.

Notice of Withdrawal shall be effective upon receipt by the County and shall not be cause for the County to retain the Bid Bond of the successful bidder.

Notice to Proceed - The Notice to Proceed, stating the date on which the work is to commence, shall be issued within thirty (30) days of the execution of this Contract by the County and the Contractor.

Tax Exemptions - The Bidder shall determine those sales taxes from which the County may be exempted under Colorado law that may be applied to purchases required for the Project and exclude all such sales taxes from his Bid. The County shall provide all pertinent tax-exempt certificates.

Substitution of Materials or Equipment - All Bids are to be based on those materials and equipment specified in the Contract Documents. The County Representative shall be the sole judge of the acceptability of substitute materials and equipment and may accept or reject such substitutes at any time. If a Bid is based on substitute material or equipment, the County may require a Bidder to supply those materials or equipment specified in the Contract Documents at no increase in contract price and with no extension of the period of performance.

County – The Board of County Commissioners of the County of Douglas County, (“County”) has an address of 100 Third Street, Suite 220, Castle Rock, Colorado 80104.

County Representative - The County Representative for this Project is:

Brian Schultz, Project Manager 303.660.7490

Commencement of Work and Time of Completion - Attention is directed to the provisions in Section 108 – “Prosecution and Progress,” of the CDOT Standard Specifications, the Douglas County

Standard Special Provisions (SSPs), the Douglas County Project Special Provisions (PSPs) and to the information below.

The Contractor shall commence work on or before the tenth day following the date stipulated in the "Notice to Proceed" and shall diligently prosecute the work to completion before the expiration of the contract time. Contract time for this Completion Date Contract project will be 90 calendar days.

Contract time shall be charged commencing with the date stipulated in the "Notice to Proceed."

This Completion Date Contract may extend through the winter months of December, January, February and March, which has been accounted for in determining the completion date. Douglas County reserves the right to suspend all or parts of the work during these months, if the County determines (at its sole discretion) that it is in the best interest of the County to do so. Any anticipated suspension of work will be addressed in the "Special Instructions/and or information to the Contractor" portion of the Contract, and no additional compensation will be granted to the Contractor.

Contractor- The Contractor shall have a period of fifteen (15) days after award of the Contract for submission of data substantiating any request for a substitution of an "equal" item.

Liquidated Damages - The Contractor shall pay to Douglas County a sum determined from the schedule of liquidated damages set forth in Subsection 108.09 "Failure to Complete Work on Time," of the CDOT Standard Specifications for Road and Bridge Construction, or as revised, per day for each and every calendar day of delay in completing all or any designated portion of the work called for under the Contract, in all parts and requirements, within the time set forth in these special provisions.

Pre-Bid Conference – Bidders are strongly encouraged to attend the Pre-Bid Conference scheduled for 9:00 A.M. on: TUESDAY, APRIL 15, 2025. The purpose of the Pre-Bid Conference is to allow Bidders an opportunity to ask questions and seek clarification on any issues they may have concerning the Project.

Pre-Bid Conference Agenda and Minutes will not be considered part of the Contract Documents.

The Pre-Bid Conference will be held at:

Philip S. Miller Building 100 Third Street, Suite 220

And via Microsoft Teams.

Special Instructions and/or information to the Contractor:

1. The County anticipates construction to start on or around 07/07/2025

2. Engineer to identify one of the following:

Standing DRB Yes___ No X On Demand DRB Yes X No__

BID DOCUMENTS

FOR CONSTRUCTION OF

SEALED BID REQUIREMENTS

NOTE: Bid Documents, including the Bid Proposal, the Bid Guaranty, the Project Addenda, the Statement of Bidder's Qualifications and the Non-Collusion Affidavit shall be submitted electronically at the Rocky Mountain E-Purchasing System website (www.bidnetdirect.com//douglas-county-engineering). Required Attachment Submittals shall be clearly labeled with the words:

GRIGS ROAD PAVING PROJECT, DOUGLAS COUNTY

PROJECT NUMBER CI 2021-032

DOUGLAS COUNTY, COLORADO

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

If the BID BOND submitted is determined to be non-conforming after the Bid has been read, then that Bid will be determined to be non-conforming and will be rejected.

BID PROPOSAL

TO: Douglas County Government

Philip S. Miller Building 100 Third Street, Suite 220 Castle Rock, CO 80104

Attention: Brian Schultz, Project Manager (County)

FROM: _____________________________________________________________

(hereinafter Bidder)

Amount - The above-named Bidder hereby proposes and agrees to furnish all the necessary labor, materials, equipment, tools and services necessary for GRIGS ROAD PAVING PROJECT DOUGLAS COUNTY PROJECT NUMBER CI 2021-032, for the County in accordance with the Contract Documents, (Plans and Specifications) and all other Contract Documents pertaining to the Project for the sum of $_______________________________________________________. The Contract amount shall be payable based upon actual measured and approved quantities per the Bid Schedule(s).

Knowledge of Contract Documents and Site - The Bidder hereby represents that he has examined and become familiar with all conditions of the Contract Documents associated with the GRIGS ROAD PAVING PROJECT DOUGLAS COUNTY PROJECT NUMBER CI 2021-032, and has become familiar with the Project site.

Bid Bond - Attached to this Bid is cash, certified check, or a Bond in an amount not less than five percent (5%) of the amount above, to be retained or returned by the County in accordance with the terms of the Contract Documents.

County's Rights Reserved - The Bidder understands that the County reserves the right to accept or reject any and all Bids and to waive any informality or technicality in any Bid in the best interests of the County. The Bidder represents that all Bid Documents described in the Notice to Bidders are filled out completely and attached, and that should any of the Bid Documents be missing or not be completely filled out, the Bidder acknowledges that it understands and agrees that the County may reject the entire Bid.

ITEM

NO. DESCRIPTION QUANTITY UNIT UNIT COST COST

201 CLEAR AND GRUBBING 1 LS

202 REMOVAL OF ASPHALT PAVEMENT 1,040 SY

202 REMOVAL OF GROUND SIGN AND POST 17 EACH

202 REMOVAL OF CMP 205 LF

202 REMOVAL FENCE 900 LF

203 UNCLASSIFIED EXCAVATION (COMPLETE IN PLACE) 6,474 CY

203 EMBANKMENT MATERIAL (COMPLETE IN PLACE) 6,076 CY

203 POTHOLING (UTILITY) 200 HOUR

203 BLADING 16 HOUR

207 TOPSOIL (FURNISH AND DISTRIBUTE) 1,003 CY

208 EROSION CONTROL LOG (6 INCH) 11,299 LF

208 CONCRETE WASHOUT STRUCTURE 1 EACH

208 PREFABRICATED VEHICLE TRACKING PAD 1 EACH

208 REINFORCED ROCK BERM (10 FOOT) 8 EACH

REMOVAL AND DISPOSAL OF SEDIMENT (LABOR AND

EQUIPMENT)

8 EACH

208 INLET PROTECTION 8 EACH

208 EROSION CONTROL MANAGEMENT 200 DAY

212 SEEDING (NATIVE) 1.77 ACRE

213 MULCHING 1.77 ACRE

DOUGLAS COUNTY PROJECT NUMBER CI 2021-032

SAMPLE BID SCHEDULE

DOUGLAS COUNTY PROJECT NUMBER CI 2021-032

SAMPLE BID SCHEDULE

GRIGS ROAD PAVING PROJECT

213 MULCH TACKIFIER 354 LB

213 SOIL AMENDMENT 1.77 ACRE

304 AGGREGATE BASE COURSE (CLASS 6) (HAUL AND PLACE) 8,473 CY

HOT MIX ASPHALT (GRADING S) (75) (PG64-22) (PAVING) (HAUL

AND ASPHALT)

2,394 TON

HOT MIX ASPHALT (GRADING SX) (75) (PG64-22) (PAVING) (HAUL

AND ASPHALT)

2,394 TON

412 CONCRETE PAVEMENT (CLASS P) (6 INCH) 38 SY

420 GEOTEXTILE (DRAINAGE) (CLASS 2) 360 SY

506 RIPRAP (9 INCH) 12 CY

603 24" REINFORCED CONCRETE PIPE 179 LF

603 24" REINFORCED CONCRETE PIPE FLARED END SECTION 4 EACH

604 INLET TYPE R (5 FOOT) 8 EACH

607 FENCE (3 STRAND SMOOTH WIRE) (METAL POST) 900 LF

608 CONCRETE CURB RAMP (6 INCH) 10 SY

609 CURB AND GUTTER, TYPE 2 (SECTION II-B) (CLASS P) 10,875 LF

612 DELINEATOR (TYPEI) (1 WHITE) 88 EACH

614 SIGN PANEL (CLASS I) 103 SF

614 STEEL SIGN POST (2" X 2" SQUARE POST) 160 LF

615 EMBANKMENT PROTECTOR (TYPE 5) 2 EACH

620 SANITARY FACILITY 1 EACH

DOUGLAS COUNTY PROJECT NUMBER CI 2021-032

SAMPLE BID SCHEDULE

GRIGS ROAD PAVING PROJECT

625 CONSTRUCTION SURVEYING 1 LS

626 MOBILIZATION 1 LS

627 PAVEMENT MARKING PAINT (WATERBORNE) 160 GAL

PREFORMED THERMOPLASTIC PAVEMENT MARKINGS (90 MIL)

(CROSSWALK / STOP BAR)

80 SF

630 TRAFFIC CONTROL (SPECIAL) 1 LS

630 VARIABLE MESSAGE BOARD 3 EACH

700 F/A EROSION CONTROL 1 F/A

50,000.00$ $50,000.00

700 F/A MINOR CONTRACT REVISIONS 1 F/A

750,000.00$ $750,000.00

THE COMPLETED SAMPLE BID SCHEDULE IS TO BE INCLUDED IN THE COMPLETE BID PACKAGE WITH ITEMIZED PRICING. BID AMOUNTS ARE TO ALSO BE ENTERED USING THE ELECTRONIC ITEM-BASED PRICING ENTERED THROUGH THE ROCKY MOUNTAIN E- BID SYSTEM. IN THE EVENT THERE ARE INCONSISTENCIES IN PRICING BETWEEN THIS SAMPLE BID SCHEDULE AND THE PRICING ENTERED ON THE ELECTRONIC BID THE ELECTRONIC BID SCHEDULE SHALL GOVERN. FINAL CONTRACT PRICING WILL BE BASED ON

THE PRICING ENTERED AND SUBMITTED THROUGH THE ELECTRONIC BIDDING PROCESS.

TOTAL BID

F O R M

BID BOND

(To be included in Bid Proposal)

KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, ________________ ___________________________, as Principal, and ____________________________________ _______________________, a ____________________________________________________ duly organized under the laws of the State of ____________, as Surety, are hereby held and firmly bound unto the Board of County Commissioners of Douglas County, as Obligee, in the sum of __________________________________ Dollars ($__________________), for the payment of which sum well and truly to be made, the Principal and Surety bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

WHEREAS, the above-named Principal submitted a Bid for GRIGS ROAD PAVING PROJECT

DOUGLAS COUNTY PROJECT NUMBER CI 2021-032.

NOW, THEREFORE, (1) if the Obligee shall accept the Bid of the Principal and the Principal and Obligee shall execute the Contract which is part of these Contract Documents, and the Principal shall provide all Bonds as required by the Contract Documents, and the Principal shall, in all other respects, perform any obligations due the Obligee as a result of the submission of its Bid; or (2) the Obligee shall reject the Principal's Bid or fail to execute the Contract within thirty days of receipt from the Contractor, then this obligation shall be null and void, but otherwise it shall remain in full force and effect.

ATTEST: ___________________________________________

PRINCIPAL

___________________________ By: ________________________________________ (Principal) Secretary

(SEAL)

(Address)

(Witness as to Principal)

F O R M

BID BOND

ATTEST: __________________________________________

SURETY

BY: __________________________________________

(Surety) Secretary

(SEAL)

(Witness as to Surety)

PROJECT ADDENDA

(To be completed and included as part of the Bid Proposal)

The Bidder is required to acknowledge receipt of all Addenda issued by the County for this Project. The Bidder shall provide the information requested on this page of the Contract Document.

The Bidder shall fill in the information for all Addenda as requested below.

Addendum Number Date of Addendum Date Received Acknowledged By

STATEMENT OF BIDDER'S QUALIFICATIONS

DATE SUBMITTED __________________

All questions must be answered, and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information that is pertinent.

1. Name of Bidder?_______________________________________________________

2. Permanent main office address? ______________________________________________

3. If a corporation, where incorporated? __________________________________________

4. How many years have you been engaged in this type of construction? Under what firm or trade names and how long under each?

5. Contracts on hand (show gross dollar amount of each contract and the anticipated date of completion):

6. Are you licensed as a Municipal Contractor or any other title?

Yes _____ No _____ If Yes, in what city, county and state?

What Class license and number? ______________________________________________

7. General character of work performed by your firm?

8. Has your firm ever failed to complete any work awarded to you?

Yes _____ No _____ If Yes, where and why?

9. Has your firm ever defaulted on a contract?

Yes _____ No _____ If Yes, where and why?

10. List the more important contracts recently completed by your firm, stating approximate gross cost for each, the month and year started and completed and location and type of construction.

(Use additional sheets if necessary.)

11. List your firm's experience in construction work similar in importance to this Project.

DETAIL (Use additional sheets if necessary.)

12. List your firm's major equipment available for this contract.

13. Background and experience of the principal members of your firm, including the officers.

NAME EXPERIENCE

14. Are any lawsuits pending against you or your firm at this time?

Yes _____ No _____ If Yes, PROVIDE DETAILS.

15. Have any charges been filed against you or your firm or the bidding entity with the Office of

Contract Compliance, the Equal Opportunity Commission, the State of Colorado Civil Rights Commission, or any other similarly constituted entity charged by any state or local government with the enforcement of anti-discrimination legislation or regulations?

Yes _____ No _____ If Yes, PROVIDE DETAILS.

16. Attach copies of all current Department of Labor Forms EEO-1 which have hitherto been filed by your firm. For sample of this form please go to https://www.eeoc.gov/employers/ reporting.cfm

17. Give bank reference. _______________________________________________________

18. What are the limits of your firm's public liability? DETAIL.

What Insurance Company? __________________________________________________

19. What are your firm’s bond limitations? _________________________________________

20. Credit Available? __________________________________________________________

21. Will you, upon request, fill out a detailed financial statement for your firm and furnish any other information that may be required by the County of Douglas?

Yes _____ No _____

22. Is your firm currently prequalified with the Colorado Department of Transportation for contracts of the size and type as set forth in your Bid Proposal?

Yes _____ No _____

23. The Bidder shall provide a complete list of all subcontractors to be used, work to be performed by item, and dollar amount of subcontracted work. No change in this subcontractor list shall be made without written authorization by the Project Engineer.

Subcontractor Items of Work Dollar Amount

24. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the County of Douglas in verification of the recitals comprising this Statement of Bidder's Qualifications.

DATED AT _________________________, this _____ day of _________________, _____.

(Name of Bidder)

By

Title

STATE OF )

) ss

COUNTY OF )

__________________________________ being first duly sworn, deposes and says that ________ _____________ is the _________________________ of _________________________________, the Bidder that has submitted the attached Bid, and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to me before this _____________ day of _________________________, _____.

(Notary Public)

My commission expires:

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

STATE OF ___________________________________________)

COUNTY OF _________________________________________)

_______________________________________, being first duly sworn, deposes and says that:

(1) He/She is the _____________________________ of

_____________________________________________________________, the Bidder that has submitted the attached Bid;

(2) He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through the collusion, conspiracy, connivance or unlawful agreement any advantage against Douglas County or persons interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed: _______________________________________

(Print Name)

(Title)

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

Subscribed and sworn to before me this ________ day of ____________________, .

(Notary Public)

My commission expires: _____________________________________________.

AGREEMENT

Project Name: GRIGS ROAD PAVING PROJECT

DOUGLAS COUNTY PROJECT NUMBER CI 2021-032

1. Parties. This Agreement is made and entered into this ____ day of ___________, 2025, between the Board of County Commissioners of the County of Douglas, State of Colorado (hereinafter "County") and ___________________________________________ (hereinafter "Contractor").

2. Contract Documents. The entire contract between the Parties shall consist of and include:

A. This Contract, which includes the Cover Page and Table of Contents;

B. Standard Specifications for Road and Bridge Construction, dated 2023 adopted by the

Colorado Department of Transportation;

C. CDOT Standard Plans-M&S Standards, as current at time of Bid;

D. Douglas County Roadway Design and Construction Standards, as current at time of

Bid;

E. The Invitation to Bid;

F. Notice to Bidders;

G. Douglas County’s Standard Special Provisions (SSPs), Project Special Provisions (PSPs) and Project Addenda;

H. Plans and Drawings;

I. Proposal Form and Bid Bond Form;

J. Payment and Performance Bonds;

K. Notice of Intent to Award;

L. Notice to Proceed;

M. Change Orders;

N. Non-Collusion Affidavit;

O. Warranty;

P. County's Payment Policies;

Q. Bid Proposal and Schedule;

R. Insurance Certificates; and S. Appendix and other attachments.

3. Except as otherwise provided in this Contract, the Project shall be constructed in accordance with the CDOT Standard Specifications for Road and Bridge Construction, dated 2023.

4. Scope of Work. Contractor shall complete all work as specified or indicated in the Contract Documents. The work is generally described as follows: This project consists of the extension of the existing asphalt pavement from Daniels Park Road to the East/West Regional Trailhead & Pavilion parking lot. The project will span 1 mile in length and will require significant earthwork, the installation of new curb and gutter, and the construction of six-inch asphalt pavement. Additionally, drainage enhancements will be implemented throughout the installation of eight (8) new inlet structures. The existing metal pipe culvert crossings will be replaced with upgraded reinforced concrete pipes and flared-end sections. The Contractor shall furnish all of the necessary supervision, materials, tools and supplies and perform all of the labor and other services necessary to complete this Contract.

5. Contract Time. This is a Completion Date Contract. The Contract Time of 90 calendar days will be used to determine the Completion Date, once the Notice to Proceed is established.

The work shall be completed and ready for Final Acceptance by the Completion Date determined in the Notice to Proceed. The Contractor agrees that time is of the essence and agrees to proceed with due diligence, taking all precautions, and making all necessary arrangements to insure the completion of the work within the prescribed time period.

6. Compensation. As consideration for the completion of the Project as required by the Contract Documents, the County shall pay the Contractor the sum of _____________________________________ which amount shall be payable pursuant to the Contract Documents.

7. Amount of Money Appropriated. Any other provision of this Contract notwithstanding and pursuant to Section 29-1-110, C.R.S., the amount of funds appropriated for this Contract is ______________________________Dollars ($__________.00) for fiscal year 2025. In no event shall the County be liable for payment under this Contract for any amount in excess thereof. The County is not under obligation to make any future apportionment or allocation to this Contract nor is anything set forth herein a limitation of liability for the Contractor. Any potential expenditure for this Contract outside the current fiscal year is subject to future annual appropriation of funds for any such proposed expenditure.

8. Change Orders. No change order, or other form of order or directive of the County requiring additional compensable work to be performed, which work is in excess of that specified in Paragraph 7 above, shall be issued unless the Contractor is given written assurance by the County that lawful appropriations to cover the costs of the additional work will be or have been made.

9. Taxes. The Contractor shall apply to the State Revenue Department for an exemption certificate in order to exempt it from having to pay sales and use tax.

10. Bonds. The Contractor shall secure and maintain, at the Contractor's expense, Payment and Performance Bonds as required by statute executed by a corporate surety licensed to do business in the State of Colorado. Such bonds shall be in the full amount of the contract price and shall be filed with the County prior to the commencement of any work on the Project.

11. Indemnification and Insurance. Contractor agrees to:

A. Indemnification. To the fullest extent permitted by law, the Contractor and each of its subcontractors shall indemnify and hold harmless the County, its officers, employees and insurers from and against all claims, damages, losses, expenses and demands, including court costs, attorney’s fees and expenses, due to injuries, losses or damages arising out of, resulting from, or in any manner connected with Contractor’s services on behalf of the County pursuant to this Contract, if any such injury, loss or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act, omission, error, mistake, negligence, or other fault of Contractor, any subcontractor, any officer, employee, representative or agent of any of them, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable; provided, however, that except for workers’ compensation, disability benefits or other similar employee benefit claims, Contractor is not obligated to indemnify the County hereunder for that portion of any claims, damages, losses, demands, and expenses arising out of or resulting from any negligent act or omission of the County, or its agents and employees. Contractor’s indemnification obligation hereunder shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph. With respect to any and all claims against the County, or any of its officers, employees, or agents by any employee of Contractor, any of its subcontractors, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation described above shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any of its subcontractors under workers’ compensation acts, disability benefit acts, or other employee benefit acts. Further, this indemnification is intended to comply with and be subject to § 13- 50.5-102(8), C.R.S., as amended from time to time.

B. Procure and maintain commercial general liability insurance including completed operations, contractual liability, products liability and automobile liability, affording coverage for all claims for bodily injury including death and all claims for destruction of or damage to property, arising out of or in connection with any operations under this Contract, whether such operations be by the Contractor, by subcontractors under it or anyone directly or indirectly employed by the Contractor or by subcontractor under it. Required coverage is outlined in Revision of Section 107 of the Standard Special Provisions and made a part of this Contract.

C. Obtain and maintain during the term of this Contract worker's compensation insurance as required by law. This insurance shall cover all of its employees employed under the terms of this Contract. If any of the work on the Project is sublet, the Contractor shall require each of its subcontractors to provide similar coverage for all of the subcontractor's employees to be engaged in such work.

D. Contractor is an independent contractor under this Contract. Notwithstanding any provision of this Contract, all personnel assigned by the Contractor to perform work under this Contract shall be and remain at all times employees of the Contractor for all purposes. Contractor is required to maintain workers’ compensation insurance for such employees as set forth in paragraph 11.C herein. THE INDEPENDENT

CONTRACTOR IS NOT ENTITLED TO WORKERS’ COMPENSATION

BENEFITS THROUGH THE COUNTY AND IS OBLIGATED TO PAY FEDERAL

AND STATE INCOME TAX ON ANY MONIES EARNED PURSUANT TO THE

CONTRACTUAL RELATIONSHIP.

12. No Waiver of Governmental Immunity Act. The parties hereto understand and agree that the County, its commissioners, officials, officers, directors, agents and employees, are relying on, and do not waive or intend to waive by any provisions of this Contract, the monetary limitations or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, §§ 24-10-101 to 120, C.R.S., or otherwise available to the County.

13. Assignment. The Contractor covenants and agrees that it will not assign or transfer its rights hereunder, or subcontract any work hereunder, either in whole or in part, without the prior written approval of the Project Engineer. Any attempt by the Contractor to assign or transfer its rights hereunder shall, at the option of the County, void the assignment or automatically terminate this Contract and all rights of the Contractor hereunder.

14. Subletting of Contract. The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the Contract, or its right, title or interest therein, without the written consent of the County.

The Contractor may utilize the services of specialty contractors on those parts of the Project which, under normal contracting practices, are performed by specialty subcontractors. The Contractor shall be fully responsible to the County for the acts and omissions of the subcontractors and of persons directly employed by them, as it is for the acts and omissions of persons directly employed by it.