Conference-_Advanced_Institute_for_Coaches,_Founda.pdf

Event Description The purpose of this solicitation is to establish a Contract(s) for meeting space rental to hold the Advanced Institute for Coaches, Foundational Institute for Coaches mentor training.

The number of attendees is an estimate only.

This event requires a location within Blue Earth, Nicollet, and Le Sueur counties.

Required Dates:

Monday, August 12, 2024 – Thursday, August 15, 2024

Estimated attendance 65.

MDE and training facilitators will not provide meals for the participants. Facility must allow attendees to consume their homemade lunch or purchased lunch within the meeting space. Some attendees will leave the facility to eat elsewhere and return after the lunch hour.

Bid amounts for meeting space and AV rental should be provided in final cost with any discounts already included in price at the time of bid on price schedule.

Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedule, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with meeting rooms, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutual agreement with the Contractor.

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No non-electronic or e-mail responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details. Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation.

Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: 651-201-8100, Option #1, then Option #1 again.

General Comments

- **ATTENTION BIDDERS**

You must submit all responses electronically through the Swift portal. See line items for specifications. MDE does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including Event Details and the Responder Declarations Documents.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

Event Details

PUBLIC EVENT DETAILS

Submit To: Education Department Contact: Plumley,Tiffany L Phone: 651/582-8432

Email: Tiffany.Plumley@state.mn.us

Event ID Format Type Page E3701-2000015882 Sell RFx 1 Event Round Version 1 1 Event Name Conference- Advanced Institute for Coaches, Founda Start Time Finish Time 05/24/2024 12:16:10 05/31/2024 12:16:10

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Education Department Contact: Plumley,Tiffany L Phone: 651/582-8432

Email: Tiffany.Plumley@state.mn.us

Event ID Format Type Page E3701-2000015882 Sell RFx 2 Event Round Version 1 1 Event Name Conference- Advanced Institute for Coaches, Founda Start Time Finish Time 05/24/2024 12:16:10 05/31/2024 12:16:10

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Education Department Contact: Plumley,Tiffany L Phone: 651/582-8432

Email: Tiffany.Plumley@state.mn.us

Event ID Format Type Page E3701-2000015882 Sell RFx 3 Event Round Version 1 1 Event Name Conference- Advanced Institute for Coaches, Founda Start Time Finish Time 05/24/2024 12:16:10 05/31/2024 12:16:10

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: Meeting Room

Question Response What is the price per unit?

Response Comments

Line: 2 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: A/V Equipment

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Education Department Contact: Plumley,Tiffany L Phone: 651/582-8432

Email: Tiffany.Plumley@state.mn.us

Event ID Format Type Page E3701-2000015882 Sell RFx 4 Event Round Version 1 1 Event Name Conference- Advanced Institute for Coaches, Founda Start Time Finish Time 05/24/2024 12:16:10 05/31/2024 12:16:10

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Education Department Contact: Plumley,Tiffany L Phone: 651/582-8432

Email: Tiffany.Plumley@state.mn.us

Event ID Format Type Page E3701-2000015882 Sell RFx 5 Event Round Version 1 1 Event Name Conference- Advanced Institute for Coaches, Founda Start Time Finish Time 05/24/2024 12:16:10 05/31/2024 12:16:10

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Meeting Room

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DEPARTMENT OF EDUCATION

400 NE STINSON BLVD

MINNEAPOLIS MN 55413-2614

United States

Quantity: 1 Due Date: 08/12/2024 Freight Terms:

Ship Via: The Best Way

Line: 2 Item ID: Line Qty: 1 UOM: LOT Description: A/V Equipment

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DEPARTMENT OF EDUCATION

400 NE STINSON BLVD

MINNEAPOLIS MN 55413-2614

United States

Quantity: 1 Due Date: 06/05/2024 Freight Terms:

Ship Via: The Best Way

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Education Department Contact: Plumley,Tiffany L Phone: 651/582-8432

Email: Tiffany.Plumley@state.mn.us

Event ID Format Type Page E3701-2000015882 Sell RFx 6 Event Round Version 1 1 Event Name Conference- Advanced Institute for Coaches, Founda Start Time Finish Time 05/24/2024 12:16:10 05/31/2024 12:16:10

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Education Department Contact: Plumley,Tiffany L Phone: 651/582-8432

Email: Tiffany.Plumley@state.mn.us

Event ID Format Type Page E3701-2000015882 Sell RFx 7 Event Round Version 1 1 Event Name Conference- Advanced Institute for Coaches, Founda Start Time Finish Time 05/24/2024 12:16:10 05/31/2024 12:16:10

Event Currency: US Dollar Bids allowed in other currency: No