CONF__2025-2026_Homeland_Security___Emergency_Mgmt.pdf
PDF 25 KB Posted
- Solicitation number
- 2000015870
- Issued by
- Ramsey County, St. Paul City, Minnesota
About this file
This document is a solicitation from the Minnesota Department of Public Safety (DPS) for a contract to provide services for the 2025 and 2026 Homeland Security and Emergency Management (HSEM) Conference. The conference is scheduled for February 10-14, 2025 and February 9-13, 2026, with an estimated 500 attendees. The contract term will be from the date of execution through June 30, 2026. Prospective vendors must submit questions by June 12, 2024 at 3:00 PM Central Time, and responses will be provided via addendum. The event is limited to vendors located within 25 miles of the HSEM Office in St. Paul, Minnesota.
Pricing for the event will be firm and not adjusted if the number of attendees is below the estimated 500. The solicitation asks respondents to indicate if their business is located in Minnesota, considered small under the state's standards, and/or majority-owned by a racial minority, woman, person with a disability, or veteran. Respondents meeting these criteria may be eligible for the state's Small Business Procurement Program, which the Office of Equity in Procurement can provide more information about.
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Other files
| File | Type | Posted |
|---|---|---|
| C-974_RFP_Attachments.pdf | ||
| C-974_RFP.pdf | ||
| C-974_Conference_RFP_PriceSchedule.xlsx | XLSX spreadsheet | |
| C-974_RFP_SampleContract.pdf |
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Text version
Event Description PURPOSE. The purpose of the Solicitation is to receive responses and award a contract with a vendor(s) for the Department of Public Safety (DPS) 2025 and 2026 Homeland Security and Emergency Management (HSEM) Conference (Conference).
The Conference is scheduled for February 10-14, 2025 and February 9-13, 2026. DPS anticipates approximately 500 attendees at the Conference. The number of attendees is an estimate only. The State does not guarantee a minimum number of meals. Prices listed on the pricing pages are firm and shall not be adjusted if the number of attendees falls below the estimate.
Limitations on geographic location: Within 25 miles of the Homeland Security and Emergency Management (HSEM) Office at 445 Minnesota St., St. Paul, MN 55101.
CONTRACT TERM. The contract term will be from the date of contract execution through June 30, 2026.
SUBMITTING QUESTIONS. The deadline for submitting questions is June 12, 2024, at 3:00 p.m., Central Time.
Questions must be submitted in writing to Elizabeth Huebner at Elizabeth.Huebner@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 651.201.2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015870 Sell RFx 1 Event Round Version 1 1 Event Name CONF: 2025-2026 Homeland Security & Emergency Mgmt Start Time Finish Time 06/04/2024 10:00:00 06/26/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 651.201.2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015870 Sell RFx 2 Event Round Version 1 1 Event Name CONF: 2025-2026 Homeland Security & Emergency Mgmt Start Time Finish Time 06/04/2024 10:00:00 06/26/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 651.201.2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015870 Sell RFx 3 Event Round Version 1 1 Event Name CONF: 2025-2026 Homeland Security & Emergency Mgmt Start Time Finish Time 06/04/2024 10:00:00 06/26/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 651.201.2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015870 Sell RFx 4 Event Round Version 1 1 Event Name CONF: 2025-2026 Homeland Security & Emergency Mgmt Start Time Finish Time 06/04/2024 10:00:00 06/26/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 06/30/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 651.201.2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015870 Sell RFx 5 Event Round Version 1 1 Event Name CONF: 2025-2026 Homeland Security & Emergency Mgmt Start Time Finish Time 06/04/2024 10:00:00 06/26/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Huebner,Elizabeth A Phone: 651.201.2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000015870 Sell RFx 6 Event Round Version 1 1 Event Name CONF: 2025-2026 Homeland Security & Emergency Mgmt Start Time Finish Time 06/04/2024 10:00:00 06/26/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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