The file's text, extracted by GovTribe without its formatting.
| | Name of the Conference: | 2025 and 2026 Homeland Security and Emergency Management (HSEM) Conference | |
| | | Mark with an "X" which date(s) you are responding: | |
| | Date(s) of the Conference: | | February 10 -14, 2025 |
| | | | February 24 -28, 2025 |
| | Responding Company Name: | | |
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | | | | |
| LODGING | | | | |
| Check-in Date: | February 10, 2025 or February 24, 2025 | | |
| Check-out Date: | February 14, 2025 or February 28, 2025 | | |
| Single Occupancy | | | |
| Number of Rooms | 75 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| Double Occupancy | | | |
| Number of Rooms | 50 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| Check-in Date: | February 10, 2025 or February 24, 2025 |
| Check-out Date: | February 12, 2025 or February 26, 2025 |
| Single Occupancy | | | |
| Number of Rooms | 75 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| Double Occupancy | | | |
| Number of Rooms | 50 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| SHUTTLE SERVICES | |
| The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
| No |
If yes, price per attendee/day
| ADDITIONAL PROPERTIES |
| Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary. |
| PARKING | |
| Number of spots/day available |
| Price per day per car |
MEETING ROOMS
| Registration Area | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | 8' Skirted Tables | 3 | | 3 | 1 | $0.00 |
| 2 | Chairs (per table) | 2 | | 3 | 1 | $0.00 |
| 4 | Electrical Access, per table | 1 | | 3 | 1 | $0.00 |
| 5 | Secured Storage Area | 1 | | 3 | 1 | $0.00 |
| 6 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 7 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 8 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 9 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| General Session Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Stage | 1 | | 3 | 1 | $0.00 |
| 2 | Standing Podium with microphone | 1 | | 3 | 1 | $0.00 |
| 3 | Risers for Podium | 1 | | 3 | 1 | $0.00 |
| 4 | Round Tables and Chairs for Attendees | 1 | | 3 | 1 | $0.00 |
| 5 | Linens | 1 | | 3 | 1 | $0.00 |
| 6 | Instructor Table | 1 | | 3 | 1 | $0.00 |
| 6 | AV Equipment on a raised platform, located in back of room | 1 | | 3 | 1 | $0.00 |
| 7 | HD Projector with Wireless Presenter | 2 | | 3 | 1 | $0.00 |
| 8 | Large Projection Screens | 2 | | 3 | 1 | $0.00 |
| 9 | Microphone (with Table Stand) | 1 | | 3 | 1 | $0.00 |
| 10 | Microphone (with Floor Stand) | 1 | | 3 | 1 | $0.00 |
| 11 | Microphone (Handheld) | 2 | | 3 | 1 | $0.00 |
| 12 | Microphone (Lavalier) | 2 | | 3 | 1 | $0.00 |
| 13 | Mixer System | 1 | | 3 | 1 | $0.00 |
| 14 | Sound Equipment | 1 | | 3 | 1 | $0.00 |
| 15 | Easel for Signage | 1 | | 3 | 1 | $0.00 |
| 16 | Electrical Access | 1 | | 3 | 1 | $0.00 |
| 17 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 18 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 19 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 20 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| The General Session Room MAY NOT be used towards the total of Breakout Session Room(s) needed. | | | | | |
| | | | | # of Breakout Session Rooms | 7+ Rooms Req. |
| Breakout Session Room(s) Day 1 - Day 3 | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Standing Podium | 1 | | 3 | 7 | $0.00 |
| 2 | Instructor Table | 1 | | 3 | 7 | $0.00 |
| 3 | Rear Table for Handouts | 1 | | 3 | 7 | $0.00 |
| 4 | Tables and Chairs for Attendees | 1 | | 3 | 7 | $0.00 |
| 5 | LCD Projector with Wireless Presenter | 1 | | 3 | 7 | $0.00 |
| 6 | Large Screen | 1 | | 3 | 7 | $0.00 |
| 7 | Flipchart Stand | 1 | | 3 | 7 | $0.00 |
| 8 | Microphone (with Table Stand) | 1 | | 3 | 7 | $0.00 |
| 9 | Microphone (with Floor Stand) | 1 | | 3 | 7 | $0.00 |
| 10 | Microphone (Handheld) | 1 | | 3 | 7 | $0.00 |
| 11 | Microphone (Lavalier) | 1 | | 3 | 7 | $0.00 |
| 12 | Mixer System | 1 | | 3 | 7 | $0.00 |
| 13 | Sound Equipment | 1 | | 3 | 7 | $0.00 |
| 14 | Easel for Signage | 1 | | 3 | 7 | $0.00 |
| 15 | Electrical Access | 1 | | 3 | 7 | $0.00 |
| 16 | Wi-Fi Access | 1 | | 3 | 7 | $0.00 |
| 17 | Room Charge | 1 | | 3 | 7 | $0.00 |
| 18 | Surcharge | 1 | | 3 | 7 | $0.00 |
| 19 | Taxes | 1 | | 3 | 7 | $0.00 |
| | | | | TOTAL | $0.00 |
| Breakout Session Room(s) Day 4 - Day 5 | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Standing Podium | 1 | | 2 | 3 | $0.00 |
| 2 | Instructor Table | 1 | | 2 | 3 | $0.00 |
| 3 | Rear Table for Handouts | 1 | | 2 | 3 | $0.00 |
| 4 | Tables and Chairs for Attendees | 1 | | 2 | 3 | $0.00 |
| 5 | LCD Projector with Wireless Presenter | 1 | | 2 | 3 | $0.00 |
| 6 | Large Projector Screen | 1 | | 2 | 3 | $0.00 |
| 7 | Flipchart Stand | 1 | | 2 | 3 | $0.00 |
| 8 | Microphone (with Table Stand) | 1 | | 2 | 3 | $0.00 |
| 9 | Microphone (with Floor Stand) | 1 | | 2 | 3 | $0.00 |
| 10 | Microphone (Handheld) | 1 | | 2 | 3 | $0.00 |
| 11 | Microphone (Lavalier) | 1 | | 2 | 3 | $0.00 |
| 12 | Mixer System | 1 | | 2 | 3 | $0.00 |
| 13 | Sound Equipment | 1 | | 2 | 3 | $0.00 |
| 14 | Easel for Signage | 1 | | 2 | 3 | $0.00 |
| 15 | Electrical Access | 1 | | 2 | 3 | $0.00 |
| 16 | Wi-Fi Access | 1 | | 2 | 3 | $0.00 |
| 17 | Room Charge | 1 | | 2 | 3 | $0.00 |
| 18 | Surcharge | 1 | | 2 | 3 | $0.00 |
| 19 | Taxes | 1 | | 2 | 3 | $0.00 |
| | | | | TOTAL | $0.00 |
| Exhibitor/Vendor Area | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Tables (8' Skirted) | 30 | | 3 | 1 | $0.00 |
| 2 | Chairs (per Table) | 2 | | 3 | 1 | $0.00 |
| 3 | Linens for Tables, per exhibitor | 1 | | 3 | 1 | $0.00 |
| 4 | Piping and Draping, per exhibitor | 1 | | 3 | 1 | $0.00 |
| 5 | Electrical Access, per table | 1 | | 3 | 1 | $0.00 |
| 6 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 7 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 8 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 9 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Lacation Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 17 | Room Charge | 1 | | 5 | 1 | $0.00 |
| 18 | Surcharge | 1 | | 5 | 1 | $0.00 |
| 19 | Taxes | 1 | | 5 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Prayer Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 17 | Room Charge | 1 | | 5 | 1 | $0.00 |
| 18 | Surcharge | 1 | | 5 | 1 | $0.00 |
| 19 | Taxes | 1 | | 5 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| CATERING | | | | | | |
| Breakfast | | | Afternoon Break | | |
| Number of Attendees | 500 | | Number of Attendees | 500 | |
| Number of Days | 2 | | Number of Days | 2 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Morning Break (Please refer to Exhibit C, Supplement 1 for times) | | | Evening Appitizers | | |
| Number of Attendees | 500 | | Number of Attendees | 120 | |
| Number of Days | 3 | | Number of Days | 1 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Lunch | | |
| Number of Attendees | 500 | |
| Number of Days | 1 | |
| | Per Person |
| Food | | |
| Gratuity | | |
| Tax | | |
| Total | | $0.00 |
| All-Day Beverage Service (Day 1-3) | | | All-Day Beverage Service (Day 4-5) | | |
| Number of Attendees | 500 | | Number of Attendees | 150 | |
| Number of Days | 3 | | Number of Days | 2 | |
| | Per Person | | | Per Person |
| Beverage | | | Beverage | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 117 and 60 days | $ |
| Between 59 and 46 days | $ |
| Between 45 and 31 days | $ |
| Between 30 and 15 days | $ |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | | |
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 30 and 15 days | $ |
| Between 14 and 3 days | $ |
| Between 72 and 48 hours | $ |
| Between 48 and 24 hours | $ |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&"-,Bold"Exhibit D, Price Schedule
&10RFP Exhibit D Price Schedule (Rev. 11.05.2021)
| | Name of the Conference: | 2025 and 2026 Homeland Security and Emergency Management (HSEM) Conference |
| | Date(s) of the Conference: | February 9, 2026 - February 13, 2026 |
| | Responding Company Name: | |
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | | | |
| LODGING | | | |
| Check-in Date: | February 9, 2026 | |
| Check-out Date: | February 13, 2026 | |
| Single Occupancy | | | |
| Number of Rooms | 150 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| Double Occupancy | | | |
| Number of Rooms | 100 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| SHUTTLE SERVICES | |
| The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
tc={7D128520-A3A7-4D53-AAA0-D882698DFDC0}: [Threaded comment]
Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924
Comment:
Removed X as this will be checked by the responder or we can update this section. Updated on 2026 as well No
If yes, price per attendee/day
| ADDITIONAL PROPERTIES |
| Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary. |
| PARKING | |
| Number of spots/day available |
| Price per day per car |
MEETING ROOMS
| Registration Area | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | 8' Skirted Tables | 3 | | 3 | 1 | $0.00 |
| 2 | Chairs (per table) | 2 | | 3 | 1 | $0.00 |
| 4 | Electrical Access, per table | 1 | | 3 | 1 | $0.00 |
| 5 | Secured Storage Area | 1 | | 3 | 1 | $0.00 |
| 6 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 7 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 8 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 9 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| General Session Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Stage | 1 | | 3 | 1 | $0.00 |
| 2 | Standing Podium with microphone | 1 | | 3 | 1 | $0.00 |
| 3 | Risers for Podium | 1 | | 3 | 1 | $0.00 |
| 4 | Round Tables and Chairs for Attendees | 1 | | 3 | 1 | $0.00 |
| 5 | Linens, Changed Daily with turnover Day 2, refreshed as needed | 1 | | 3 | 1 | $0.00 |
| 6 | Instructor Table | 1 | | 3 | 1 | $0.00 |
| 6 | AV Equipment on a raised platform, located in back of room | 1 | | 3 | 1 | $0.00 |
| 7 | HD Projector with Wireless Presenter | 2 | | 3 | 1 | $0.00 |
| 8 | Large Projection Screens | 2 | | 3 | 1 | $0.00 |
| 9 | Microphone (with Table Stand) | 1 | | 3 | 1 | $0.00 |
| 10 | Microphone (with Floor Stand) | 1 | | 3 | 1 | $0.00 |
| 11 | Microphone (Handheld) | 2 | | 3 | 1 | $0.00 |
| 12 | Microphone (Lavalier) | 2 | | 3 | 1 | $0.00 |
| 13 | Mixer System | 1 | | 3 | 1 | $0.00 |
| 14 | Sound Equipment | 1 | | 3 | 1 | $0.00 |
| 15 | Easel for Signage | 1 | | 3 | 1 | $0.00 |
| 16 | Electrical Access | 1 | | 3 | 1 | $0.00 |
| 17 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 18 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 19 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 20 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| The General Session Room MAY NOT be used towards the total of Breakout Session Room(s) needed. | | | | | |
| | | | | # of Breakout Session Rooms | 7+ Rooms Req. |
| Breakout Session Room(s) Day 1 - Day 3 | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Standing Podium | 1 | | 3 | 7 | $0.00 |
| 2 | Instructor Table | 1 | | 3 | 7 | $0.00 |
| 3 | Rear Table for Handouts | 1 | | 3 | 7 | $0.00 |
| 4 | Tables and Chairs for Attendees | 1 | | 3 | 7 | $0.00 |
| 5 | LCD Projector with Wireless Presenter | 1 | | 3 | 7 | $0.00 |
| 6 | Large Screen | 1 | | 3 | 7 | $0.00 |
| 7 | Flipchart Stand | 1 | | 3 | 7 | $0.00 |
| 8 | Microphone (with Table Stand) | 1 | | 3 | 7 | $0.00 |
| 9 | Microphone (with Floor Stand) | 1 | | 3 | 7 | $0.00 |
| 10 | Microphone (Handheld) | 1 | | 3 | 7 | $0.00 |
| 11 | Microphone (Lavalier) | 1 | | 3 | 7 | $0.00 |
| 12 | Mixer System | 1 | | 3 | 7 | $0.00 |
| 13 | Sound Equipment | 1 | | 3 | 7 | $0.00 |
| 14 | Easel for Signage | 1 | | 3 | 7 | $0.00 |
| 15 | Electrical Access | 1 | | 3 | 7 | $0.00 |
| 16 | Wi-Fi Access | 1 | | 3 | 7 | $0.00 |
| 17 | Room Charge | 1 | | 3 | 7 | $0.00 |
| 18 | Surcharge | 1 | | 3 | 7 | $0.00 |
| 19 | Taxes | 1 | | 3 | 7 | $0.00 |
| | | | | TOTAL | $0.00 |
| Breakout Session Room(s) Day 4 - Day 5 | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Standing Podium | 1 | | 2 | 3 | $0.00 |
| 2 | Instructor Table | 1 | | 2 | 3 | $0.00 |
| 3 | Rear Table for Handouts | 1 | | 2 | 3 | $0.00 |
| 4 | Tables and Chairs for Attendees | 1 | | 2 | 3 | $0.00 |
| 5 | LCD Projector with Wireless Presenter | 1 | | 2 | 3 | $0.00 |
| 6 | Large Projector Screen | 1 | | 2 | 3 | $0.00 |
| 7 | Flipchart Stand | 1 | | 2 | 3 | $0.00 |
| 8 | Microphone (with Table Stand) | 1 | | 2 | 3 | $0.00 |
| 9 | Microphone (with Floor Stand) | 1 | | 2 | 3 | $0.00 |
| 10 | Microphone (Handheld) | 1 | | 2 | 3 | $0.00 |
| 11 | Microphone (Lavalier) | 1 | | 2 | 3 | $0.00 |
| 12 | Mixer System | 1 | | 2 | 3 | $0.00 |
| 13 | Sound Equipment | 1 | | 2 | 3 | $0.00 |
| 14 | Easel for Signage | 1 | | 2 | 3 | $0.00 |
| 15 | Electrical Access | 1 | | 2 | 3 | $0.00 |
| 16 | Wi-Fi Access | 1 | | 2 | 3 | $0.00 |
| 17 | Room Charge | 1 | | 2 | 3 | $0.00 |
| 18 | Surcharge | 1 | | 2 | 3 | $0.00 |
| 19 | Taxes | 1 | | 2 | 3 | $0.00 |
| | | | | TOTAL | $0.00 |
| Exhibitor/Vendor Area | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 1 | Tables (8' Skirted) | 30 | | 3 | 1 | $0.00 |
| 2 | Chairs (per Table) | 2 | | 3 | 1 | $0.00 |
| 3 | Linens for Tables, per exhibitor | 1 | | 3 | 1 | $0.00 |
| 4 | Piping and Draping, per exhibitor | 1 | | 3 | 1 | $0.00 |
| 5 | Electrical Access, per table | 1 | | 3 | 1 | $0.00 |
| 6 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 7 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 8 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 9 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Lacation Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 17 | Room Charge | 1 | | 5 | 1 | $0.00 |
| 18 | Surcharge | 1 | | 5 | 1 | $0.00 |
| 19 | Taxes | 1 | | 5 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Prayer Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 17 | Room Charge | 1 | | 5 | 1 | $0.00 |
| 18 | Surcharge | 1 | | 5 | 1 | $0.00 |
| 19 | Taxes | 1 | | 5 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| CATERING | | | | | | |
| Breakfast | | | Afternoon Break | | |
| Number of Attendees | 500 | | Number of Attendees | 500 | |
| Number of Days | 2 | | Number of Days | 2 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Morning Break (Please refer to Exhibit C, Supplement 1 for times) | | | Evening Appitizers | | |
| Number of Attendees | 500 | | Number of Attendees | 120 | |
| Number of Days | 3 | | Number of Days | 1 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Lunch | | |
| Number of Attendees | 500 | |
| Number of Days | 1 | |
| | Per Person |
| Food | | |
| Gratuity | | |
| Tax | | |
| Total | | $0.00 |
| All-Day Beverage Service (Day 1-3) | | | All-Day Beverage Service (Day 4-5) | | |
| Number of Attendees | 500 | | Number of Attendees | 150 | |
| Number of Days | 3 | | Number of Days | 2 | |
| | Per Person | | | Per Person |
| Beverage | | | Beverage | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 117 and 60 days | $ |
| Between 59 and 46 days | $ |
| Between 45 and 31 days | $ |
| Between 30 and 15 days | $ |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | | |
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 30 and 15 days | $ |
| Between 14 and 3 days | $ |
| Between 72 and 48 hours | $ |
| Between 48 and 24 hours | $ |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.