Concrete_Flatwork_Services_(Addendum_#4_Revision).pdf

INVITATION FOR BID

IFB 26-0078

CONCRETE FLATWORK SERVICES

CITY OF PHOENIX

FINANCE CENTRAL PROCUREMENT

251 W WASHINGTON ST

PHOENIX, AZ

85003

RELEASE DATE: October 8, 2025

DEADLINE FOR QUESTIONS: October 29, 2025

RESPONSE DEADLINE: December 5, 2025, 2:00 pm

City of Phoenix

INVITATION FOR BID

IFB 26-0078

Concrete Flatwork Services

1. INTRODUCTION

2. INSTRUCTIONS

3. SCOPE OF WORK

4. EVALUATION PROCESS

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. DEFENSE AND INDEMNIFICATION

8. INSURANCE REQUIREMENTS

9. SUBMITTALS

10. PRICING PROPOSAL

Attachments:

A - Exhibit A_Supplemental Terms And Conditions To All Airport Contracts

B - Exhibit B_Sensitive Security Information Acknowledgement Form

C - Exhibit C - Schematics

D - Reference A_Acceptance of Offer Form 2025

Invitation For Bid #IFB 26-0078 Title: Concrete Flatwork Services

1. Introduction

1.1. Contact Information

Chad Elms

Finance Central Procurement

Email: chad.elms@phoenix.gov

Phone: (602) 261-8053

1.2. Schedule of Events

The City reserves the right to change dates, times, and locations, as necessary. The City does not always hold a Pre-Offer Conference or Site Visit. All times in the Schedule of Events are

Local Phoenix, AZ Time.

To request a reasonable accommodation or alternative format for any public meeting, please contact the Procurement Officer (Chad Elms) at (602) 261-8053/Voice or 711/TTY, or chad.elms@phoenix.gov, no later than two (2) weeks prior to the meeting.

Solicitation Issue Date: October 8, 2025

Pre-Offer Conference (Non-Mandatory): October 15, 2025, 9:00am

Join from the meeting link https://cityofphoenix.webex.com/cityofphoen ix/j.php?MTID=m5885c6ef9162cad60f7e67

868479d371

Join by meeting number

Meeting number (access code):

2347 405 9108

Meeting password: WfmGP7pse72

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Join by phone

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Written Inquiries Due Date: October 29, 2025, 2:00pm

Offer Due Date: December 5, 2025, 2:00pm https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=m5885c6ef9162cad60f7e67868479d371 https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=m5885c6ef9162cad60f7e67868479d371 https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=m5885c6ef9162cad60f7e67868479d371

Please note: registration or RSVP to participate in the Pre-Offer Conference is required in order to obtain the Pre-Offer Conference meeting information. An Offeror who wishes to join the Pre-

Offer Conference for this solicitation is required to register using the weblink or access code provided prior to the meeting. Upon completion of registration, the Pre-Offer Conference meeting information will be forwarded to the registered email address.

2. Instructions

2.1. Description – Statement of Need

The City of Phoenix invites sealed offers for Concrete Flatwork Services for a five-year contract commencing on or about June 1, 2026, in accordance with the specifications and provisions contained herein or the “Effective Date” which is upon award by City Council, conditioned upon signature and recording by the City Clerk’s department, as required by the Phoenix City Code, whichever is later.

This solicitation is available through the City’s Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.

Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.

2.2. Preparation of Offer

All forms provided must be completed and submitted with the Offer. The signed and completed

Conflict of Interest and Transparency form must be included or your Offer may be deemed non-responsive.

It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other modifications of the Offer must be initialed in original ink by the authorized person signing the

Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.

The City is not responsible for Offeror’s errors or omissions.

All time periods stated as a number of days will be calendar days.

It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due date and time. Offerors are strongly encouraged to:

A. Consider applicable laws and/or economic conditions that may affect cost, progress, performance, or furnishing of the products or services.

B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation and other related data.

C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror has discovered in or between the solicitation and other related documents.

D. The City does not reimburse the cost of developing, presenting or providing any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner. The Offeror is responsible for all costs incurred in responding to this mailto:procurement-support@opengov.com solicitation. All materials and documents submitted in response to this solicitation become the property of the City and will not be returned.

E. Offerors are reminded that the specifications stated in the solicitation are the minimum level required and that offers submitted must be for products or services that meet or exceed the minimum level of all features specifically listed in this solicitation. Offers offering less than any minimum specifications or criteria specified are not responsive and should not be submitted.

F. Offer responses submitted for products considered by the seller to be acceptable alternates to the brand names or manufacturer’s catalog references specified herein must be submitted with technical literature and/or detailed product brochures for the

City’s use to evaluate the products offered. Offers submitted without this product information may be considered as non-responsive and rejected. The City will be the sole judge as to the acceptability of alternate products offered.

G. Prices will be submitted on a per unit basis by line item, when applicable. In the event of a disparity between the unit price and extended price, the unit price will prevail unless obviously in error.

2.3. Fixed Offer Price Period

All offers shall be firm and fixed for a period of 180 calendar days from the solicitation opening date.

2.4. Obtaining a Copy of the Solicitation and Addenda

Interested Offerors may download the complete solicitation and addenda from the City's

Procurement Portal: https://procurement.opengov.com/portal/phoenix/projects/199171. Any interested Offerors without internet access may obtain this solicitation by calling the

Procurement Officer or picking up a copy during regular business hours at the City of Phoenix, Finance Department, Central Procurement Division, 251 W Washington Street, 8th Floor, Phoenix, AZ 85003. It is the Offeror’s responsibility to check the City's Procurement Portal, read the entire solicitation, and verify all required information is submitted with their Offer.

2.5. Exceptions

Offeror must not take any exceptions to any terms, conditions or material requirements of this solicitation. Offers submitted with exceptions may be deemed non-responsive and disqualified from further consideration in the City’s sole discretion. Offerors must conform to all the requirements specified in the solicitation. The City encourages Offerors to send inquiries to the

Procurement Officer rather than including exceptions in their Offer.

2.6. Inquiries

All questions that arise relating to this solicitation should be directed via City’s Procurement

Portal and must be received by the due date indicated in the Schedule of Events. The City will not consider questions received after the deadline.

https://procurement.opengov.com/portal/phoenix/projects/199171

No informal contact initiated by Offerors on the proposed service will be allowed with members of City’s staff from date of distribution of this solicitation until after city council awards the contract. All questions concerning or issues related to this solicitation must be presented in writing.

The Procurement Officer will answer written inquiries in an addendum and publish any addenda on the City’s Procurement Portal.

2.7. Addenda

The City of Phoenix will not be responsible for any oral instructions made by any employees or officers of the City of Phoenix regarding this solicitation. Any changes will be in the form of an addendum. The Offeror must acknowledge receipt of any/all addenda through the City's

Procurement Portal.

2.8. Licenses

If required by law for the operation of the business or work related to this Offer, Offeror must possess all valid certifications and/or licenses as required by federal, state or local laws at the time of submittal.

2.9. Certifications

By signature in the Offer section of the Offer and Acceptance page(s), Offeror certifies:

• The submission of the Offer did not involve collusion or other anti-competitive practices.

• The Offeror must not discriminate against any employee, or applicant for employment in violation of Federal or State Law.

• The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Offer.

2.10. Submission of Offer

Offers must be in possession of the Department on or prior to the exact time and date indicated in the Schedule of Events. Late offers will not be considered. The prevailing clock will be the

City Department’s clock.

Offers should be submitted electronically via the City’s Procurement Portal by clicking on “Draft

Response” via https://procurement.opengov.com/portal/phoenix/projects/199171. Offerors that are unable to submit electronically should contact the Procurement Officer to discuss the logistics of hard copy submittals. Offerors must be registered with OpenGov by signing up via https://procurement.opengov.com/signup. Vendor training guides can be found at: https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed

Any original documents (such as bonds, guaranties, powers of attorney), if required by the solicitation, must be separately delivered to and received by the City on or prior to the exact time and date indicated in the Schedule of Events, with a clear indication of the Offer for which it is attributed.

https://procurement.opengov.com/portal/phoenix/projects/199171 https://procurement.opengov.com/signup https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed

It is the responsibility of the Offeror to ensure that the Offer is timely and to confirm that there are no technical reasons that any offer submitted electronically may be delayed. The date and time on the upload as received/stamped by the City’s Procurement Portal will provide proof of submission and verification whether the Offer was received on or prior to the exact time and date indicated in the Schedule of Events.

For assistance with submittals, vendors are welcome to use the OpenGov support chat (blue chat bubble in the bottom right corner) to connect with a member of OpenGov's support team who will be able to assist you with your submission.

Please DO NOT submit links to Google Docs, Dropbox Paper, or similar services. Your offer may be deemed non-responsive if your offer is supplied utilizing these services.

2.11. Withdrawal of Offer

At any time prior to the solicitation due date and time, an Offeror (or designated representative) may withdraw the Offer by clicking “Unsubmit Response” on the Offer submission via the City’s

Procurement Portal.

2.12. Offer Results

Offers will be opened on the offer due date, time and location indicated in the Schedule of

Events, at which time the name of each Offeror, and the prices may be read. Offers and other information received in response to the solicitation will be shown only to authorized City personnel having a legitimate interest in them or persons assisting the City in the evaluation.

Offers are not available for public inspection until after the City has posted the award recommendation on the City's Procurement Portal.

The City will post a preliminary offer tabulation on the City's Procurement Portal:

https://procurement.opengov.com/portal/phoenix/projects/199171 within five business days of the offer opening. The City will post the information on the preliminary tabulation as it was read during the offer opening. The City makes no guarantee as to the accuracy of any information on the preliminary tabulation. Once the City has evaluated the offers, the City will post an award recommendation on the City's Procurement Portal. By signing and submitting its Offer, each

Offeror agrees that this posting of the award recommendation to the City's Procurement Portal effectively serves as the Offeror’s receipt of that notice of award recommendation. The City has no obligation to provide any further notification to unsuccessful Offerors.

2.13. Minimum Qualifications

The qualified and responsive Offeror must meet the minimum qualification listed below. Should an Offeror fail to meet the minimum qualification identified, the Offer will be disqualified as non-responsive.

A. Contractor must have a minimum of three years of experience in the installation of concrete flatwork, vertical work, and finishing as detailed in the Scope of Work. Upon request, Contractor will make available for inspection, a list of projects employing similar systems within the Phoenix Metro Area.

https://procurement.opengov.com/portal/phoenix/projects/199171

2.14. Certificates of Insurance

Upon notification of a recommended award, the Offeror will have 14 days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the Insurance

Requirements of this solicitation. Insurance requirements are non-negotiable.

2.15. Award of Contract

Unless otherwise indicated, award(s) will be made to responsive, responsible Offeror(s) who are regularly established in the service, or providing the goods, contained in this solicitation and who have demonstrated the ability to perform in an acceptable manner.

A. Factors that may be considered by the City include:

1. Technical capability of the Offeror to accomplish the scope of work required in the

Solicitation. This may include performance history on past and current government or industrial contracts; and,

2. Demonstrated availability of the necessary manpower (both supervisory and operational personnel) and necessary equipment to accomplish the scope of work in the Solicitation; and,

3. Safety record; and,

4. Offeror history of complaints and termination for convenience or cause.

B. Notwithstanding any other provision of this solicitation, the City reserves the right to: (1) waive any immaterial defect or informality; or (2) reject any or all offers or portions thereof; or (3) reissue a solicitation.

C. A response to a solicitation is an offer to contract with the City based upon the terms, conditions, and specifications contained in the City’s solicitation. Offers do not become contracts until they are executed by the Chief Procurement Officer or Department

Director. A contract has its inception in the award, eliminating a formal signing of a separate contract. For that reason, all of the terms, conditions and specifications of the procurement contract are contained in the solicitation, and in any addendum or contract amendment.

2.16. Solicitation Transparency Policy

Commencing on the date and time a solicitation is published, potential or actual Offerors or respondents (including their representatives) shall only discuss matters associated with the solicitation with the Mayor, any members of City Council, the City Manager, any Deputy City

Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated Procurement Officer) at a public meeting, posted under Arizona Statutes, until the resulting contract(s) are awarded to all offers or responses are rejected and the solicitation is cancelled without any announcement by the

Procurement Officer of the City’s intent to reissue the same or similar solicitation.

As long as the solicitation is not discussed, Offerors may continue to conduct business with the

City and discuss business that is unrelated to the solicitation with the City staff. Offerors may not discuss the solicitation with any City employees or evaluation panel members.

Offerors may discuss their proposal or the solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the Procurement

Officer, and are posted as open meetings with the City Clerk at least 24 hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

With respect to the selection of the successful Offerors, the City Manager and/or City Manager's

Office will continue the past practice of exerting no undue influence on the process. In all solicitations of bids and proposals, any direction on the selection from the City Manager and/or

City Manager's Office and Department Head (or representative) to the proposal review panel or selecting authority must be provided in writing to all prospective Offerors.

This policy is intended to create a level playing field for all Offerors, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT

VIOLATE THIS POLICY SHALL BE DISQUALIFIED. After official Notice is received by the City for disqualification, the Offeror may follow the Protest process, unless the Solicitation is cancelled without notice of intent to re-issue.

“To discuss” means any contact by the Offeror, regardless of whether the City responds to the contact. Offerors that violate this policy will be disqualified until the resulting contract(s) are awarded, or all offers or responses are rejected and the solicitation is cancelled without any announcement by the Procurement Officer of the City’s intent to reissue the same or a similar solicitation. The City interprets the policy as continuing through a cancellation of a solicitation until Council award of the contract, as long as the City cancels with a statement that the City will rebid the solicitation.

2.17. Protest Process

Offeror may protest the contents of a solicitation no later than seven days before the solicitation deadline when the protest is based on an apparent alleged mistake, impropriety or defect in the solicitation. Protests filed regarding the solicitation may be addressed by an amendment to the solicitation or denied by the City. If denied, the opening and award will proceed unless the City determines that it is in the City’s best interests to set new deadlines, amend the solicitation, cancel or re-bid.

Therefore, unless otherwise notified by a formal amendment, the Protester must adhere to all solicitation dates and deadlines, including timely filing of an offer, regardless of filing a protest.

Offeror may protest an adverse determination issued by the City regarding responsibility and responsiveness, within seven days of the date the Offeror was notified of the adverse determination.

Offeror may protest an award recommendation if the Offeror can establish that it had a substantial chance of being awarded the contract and will be harmed by the recommended award. The City will post recommendations on the City’s Procurement Portal to award the contract(s) to an Offeror(s). Offeror must submit award protests within seven days after the posting of the award recommendation, with exceptions only for good cause shown, within the

City’s full and final discretion.

All protests will be in writing, filed with the Procurement Officer identified in the solicitation and include the following:

• Identification of the solicitation number;

• The name, address and telephone number of the protester;

• A detailed statement describing the legal and factual grounds for the protest, including copies of relevant documents;

• The form of relief requested; and

• The signature of the protester or its authorized representative.

The Procurement Officer will render a written decision within a reasonable period after the protest is filed. The City will not request City Council authorization to award the contract until the protest process is complete. All protests and appeals must be submitted in accordance with the

City’s Procurement Code, (Phoenix City Code, Ch. 43) and any protests or appeals not submitted within the time requirements will not be considered. Protests must be filed with the

Procurement Officer.

2.18. Public Record

All Offers submitted in response to this solicitation will become the property of the City and become a matter of public record available for review pursuant to Arizona State law. If an

Offeror believes that a specific section of its Offer response is confidential, the Offeror will isolate the pages marked confidential in a specific and clearly labeled section of its Offer response. An Offeror may request specific information contained within its Offer is treated by the

Procurement Officer as confidential provided the Offeror clearly labels the information

“confidential.” To the extent necessary for the evaluation process, information marked as

“confidential” will not be treated as confidential. Once the procurement file becomes available for public inspection, the Procurement Officer will not make any information identified by the

Offerors as “confidential” available to the public unless necessary to support the evaluation process or if specifically requested in accordance with applicable public records law. When a public records request for such information is received, the Procurement Officer will notify the

Offeror in writing of any request to view any portion of its Offer marked “confidential.” The

Offeror will have the time set forth in the notice to obtain a court order enjoining such disclosure.

If the Offeror does not provide the Procurement Officer with a court order enjoining release of the information during the designated time, the Procurement Officer will make the information requested available for inspection.

2.19. Late Offers

Late Offers must be rejected, except for good cause. If a late Offer is submitted, the Department will document the date and time of the submittal of the late Offer, keep the Offer and notify the

Offeror that its Offer was disqualified for being a late Offer.

2.20. Right to Disqualify

The City reserves the right to disqualify any Offeror who fails to provide information or data requested or who provides materially inaccurate or misleading information or data. The City further reserves the right to disqualify any Offeror on the basis of any real or apparent conflict of interest that is disclosed by the Offer submitted or any other data or information available to the

City. This disqualification is at the sole discretion of the City. By submission of a solicitation response, the Offeror waives any right to object now or at any future time, before any agency or body including, but not limited to, the City Council of the City or any court as to the exercise by the City of such right to disqualify or as to any disqualification by reason of real or apparent conflict of interest determined by the City. The City reserves the right to replace the disqualified

Offeror.

2.21. Contract Award

In accordance with the City of Phoenix Code, Chapter 43, Section 43-12, Competitive Sealed

Bidding, award(s) shall be made to the lowest responsive and responsible offeror(s) whose offer conforms in all material respects to the requirements set forth in this solicitation. The City reserves the right to award a contract by individual line items, by group, all or none, or any other combination most advantageous to the City. The City reserves the right to award multiple contracts.

2.22. Determining Responsiveness and Responsibility

Offers will be reviewed for documentation of any required minimum qualifications, and completeness and compliance with the solicitation requirements. The City reserves sole discretion to determine responsiveness and responsibility.

Responsiveness: Nonresponsive Offers will not be considered in the evaluation process. The solicitation states criteria that determine responsiveness, and the solicitation includes terms and conditions that if included or excluded from Offers will render an Offer nonresponsive.

Responsibility: To obtain true economy, the City must conduct solicitations to minimize the possibility of a subsequent default by the Offeror, late deliveries, or other unsatisfactory performance that may result in additional administrative costs. It is important that the Offeror be a responsible Offeror. Responsibility includes the Offeror’s integrity, skill, capacity, experience, and facilities for conducting the work to be performed.

2.23. Equal Low Offer

Contract award will be made by putting the names of the tied vendors in a cup for a blind drawing limited to those bidders with tied offers. If time permits, the offerors involved will be given an opportunity to attend the drawing. The drawing will be witnessed by at least three persons, and the contract file will contain the names and addresses of the witnesses.

3. Scope of Work

3.1. General Requirements

A. The City of Phoenix (City) desires a contract for Concrete Flatwork Services to be performed within the Phoenix Metro area.

B. Services may include concrete flatwork: gutters, slabs, Americans with Disabilities Act

(ADA) compliant ramps and sidewalks, parking aprons, vertical concrete walls, landscape headers, curbs, shotcrete installation, and steps, bollards, stamping, concrete masonry, concrete pads for tables and benches, and light pole bases.

C. Contractor will provide all site preparation, formwork installation, reinforcement placement, concrete pouring and finishing, curing, joint installation, sealing, and site cleaning and restoration. Site preparation may include concrete coring, grinding, saw-cutting and removal of concrete.

D. Contractor will provide all required licenses, labor (e.g.: project management and coordination, administration; mobilization and demobilization; site security services, utilities locating, waste disposal services), materials, tools, equipment, transportation, and site traffic control equipment and services.

E. Materials required to complete services that are not listed in the Pricing Schedule, require approval by the City prior to proceeding with delivery. The materials will be invoiced at cost and with no mark-up. Proof of original purchase is required.

F. Contractor will enforce a NO SMOKING policy for Contractor representatives at all project sites.

3.2. Points of Contact

A. City Contract Representative (CCR): The City’s point of contact for coordination of projects. Projects will be coordinated by the City’s individual ordering department CCR.

B. Contractor’s Project Foreman (Foreman): The Project-specific point of contact acting on behalf of the Contractor. Contractor will maintain the original Project

Foreman and back-up Foremen if applicable for the duration of each project. Exceptions may be allowed upon prior approval of the CCR.

3.3. Safety Standards and Requirements

Contractor will:

A. Familiarize itself with all safety requirements specific to the project(s) and work site(s) and provide, install and maintain all required safety equipment.

B. Comply with manufacturer safety guidelines, publications, and requirements.

C. Perform a specific safety assessment, including but not limited to; anticipated access plans, heat risk mitigation, equipment risk assessment, and provide a written safety plan, per site and per project, to the CCR via email.

D. Adhere to all Federal, State, local, and City fire, safety and right-of-way management requirements while work is in progress and in any areas used by the public.

E. Advise the CCR whenever work is expected to be hazardous to City employees, operations, and/or the public prior to the start of a project and provide suggestions to mitigate.

3.4. Materials Containing Asbestos

A. The City is responsible for all asbestos testing and abatement prior to demolition. The

City will perform and pay all costs related to asbestos abatement.

B. If Contractor suspects that materials contain asbestos are on-site, they will notify the

CCR immediately.

3.5. Quality Control Standards and Requirements

Contractor will ensure:

A. The CCR is provided with a written quote for the projects within 15 days from the date the project was requested by CCR.

B. Work commences within 15 days from receipt of a purchase order or shopping cart number provided by CCR.

C. The CCR receives a timeline for each project within five days of project approval from the CCR. The project timeline is from inception to completion. Upon the CCR’s request, projects may require work to be completed in phases.

D. The project will proceed as dictated by the project timeline and specified hours of work, unless agreed upon by the CCR. Contractor will communicate project status to the CCR every day from start to project completion by email, phone, or in-person as mutually agreed with the CCR.

E. Work will be inspected by the CCR for quality of workmanship, material standards, and adherence to specifications. The CCR will decide all questions which may arise as to the quality and acceptability of any work performed under the contract. If, in the opinion of the CCR, performance becomes unsatisfactory, the CCR will notify the Contractor.

F. Contractor will provide the CCR with documentation of all warranties.

G. The Project Foreman will be on-site to ensure proper preparation of the site per the permitted drawings at the time the concrete is poured.

H. Contractor will adhere to all break testing and slump testing as required by engineered mix design or any industry standards. To follow process will be followed prior to work commencing:

1. The CCR will provide a concrete mix design prior to the start of the project.

2. All new concrete provided by the Contractor will be tested by the City's laboratory.

3. The CCR will notify the Contractor when testing is complete.

4. In the event there is any change in the source of material, another mix design will be submitted and approved.

5. Hand mixed concrete is not allowed under this contract without prior approval by

CCR.

3.6. Construction Standards

Contractor will comply with the following:

A. Services shall conform with the City of Phoenix Supplement to the Maricopa Association of Governments Uniform Standard Specifications and Details, current edition and attached exhibits. Link: https://www.phoenix.gov/streets/reference-material/2015maguniformstd. Where the existing curb adjacent to a ramp repair or replacement does not extend to the full depth required by the above Standard, Contractor must excavate and remove the material to the proper depth. Preparation of the subgrade will be considered incidental and must be repaired by the Contractor.

B. All colored concrete must be integral color and not mixed on-site unless approved by the

CCR.

C. Specialty concrete will be required to match the concrete finish to existing. Finishes include broom finish, color additive, exposed aggregate finish, non-skid finish, salt finish and stamping.

D. Concrete stamping will be performed pursuant to the plan submitted by the Contractor and approved by the CCR.

E. Core sample testing will be conducted in accordance with ASTM C42 Standard Test

Method for Obtaining and Testing Drilled Cores and Sawed Beams of Concrete.

Link: https://store.astm.org/c0042_c0042m-20.html

F. Aviation Specific Standards:

1. FAA Advisory Circulars most current edition.

Link: https://www.faa.gov/airports/resources/advisory_circulars/

2. AC 150/5320-6G: Airport Pavement Design and Evaluation. Link: AC 150/5320-6G -

Airport Pavement Design and Evaluation https://www.phoenix.gov/streets/reference-material/2015maguniformstd https://www.phoenix.gov/streets/reference-material/2015maguniformstd https://www.phoenix.gov/streets/reference-material/2015maguniformstd https://store.astm.org/c0042_c0042m-20.html https://www.faa.gov/airports/resources/advisory_circulars/ https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentnumber/150_5320-6 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentnumber/150_5320-6

3. AC 150/5370-10H: Standards for Specifying Construction of Airports. Link: AC

150/5370-10H, Standard Specifications for Construction of Airports, 21 December

2018 (updated by errata 19 August 2020)

4. AC 150/5335-5D: Standardized Method of Reporting Pavement Strength – PCR.

Link: 150/5335-5D, Standardized Method of Reporting Airport Pavement Strength -

PCR, 29 April 2022 (updated by errata 6 Jan. 2025)

5. FAARFIELD: FAA’s official pavement design software[JH1] . Link: FAARFIELD 2.1.1

3.7. Mobilization and Demobilization

Contractor will ensure:

A. All required personnel, equipment, tools, traffic control devices, supplies, incidentals and any other good or service that is required to complete the project will be mobilized and staged at the beginning of the project and promptly demobilized at the end of the project.

B. Mobilization and demobilization fees are not allowed. These costs must be calculated into the Contractor's Pricing Schedule.

3.8. Cost Estimates and Pricing Requirements

A. The Pricing Schedule lists labor rates separately for supervision, estimating, and labor.

Contractor must itemize labor separately on estimates and invoices as a line item detailed by position title, quantity of hours, and hourly labor rate per the contract pricing.

B. Services will be estimated and invoiced per the Pricing Schedule. Prices must include all contractor licenses, traffic control equipment, administration, materials, equipment, accessories, miscellaneous costs, tools, mobilization/demobilization, transportation, saw cutting, demolition, removal, clearing and grubbing, grading, and subgrade preparation if required to complete the tasks in accordance with the provisions and specifications contained in the Scope of Work.

C. Pricing for sidewalk ramps will include costs for installation of the ramps, valve adjustments, traffic control, cement slurry, permanent pavement replacement and adjacent sidewalk, if required. Ramp installations may need to be modified to fit existing conditions and require written approval by the CCR prior to Contractor commencing the work. Horizontal curb cutting will be allowed if approved by the CCR.

D. Pass-Through Costs

1. Pass-through costs are Contractor expenses which may include permit fees, rental of specialized equipment or tools, utility locating fees, site-security personnel fees, site-traffic control fees, and waste disposal fees. These expenses should be discussed during the pre-project walkthrough meeting to be approved by the CCR for reimbursement by the City. Pass-through costs are payable when itemized on the

Contractor’s invoice and include an original proof of purchase detailing the

Contractor’s cost(s).

https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5370-10H.pdf https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5370-10H.pdf https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5370-10H.pdf https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5335-5D-Pavement-Strength-202501.pdf https://www.faa.gov/documentLibrary/media/Advisory_Circular/150-5335-5D-Pavement-Strength-202501.pdf https://www.airporttech.tc.faa.gov/Products/Airport-Safety-Papers-Publications/Airport-Safety-Detail/ArtMID/3682/ArticleID/2841/FAARFIELD-20

2. No mark-up will be added to pass-through cost reimbursements.

3.9. Project Measurements and Materials Requirements

A. The CCR may designate the work areas by spray-painting the perimeter of the site involved.

B. The Contractor is SOLELY responsible for obtaining accurate measurements for material quantities and sizes.

C. Contractor must ensure the following:

1. Delivery of materials in sufficient quantities to prevent project delays.

2. Coordinate materials delivery with CCR to prevent disruptions to the City or the operations of surrounding businesses.

D. Hard dig and rock removal will be measured by the cubic yard of removed material.

E. Sidewalks and pads for tables, benches and grills will be measured to the nearest square foot complete in place.

F. ADA sidewalk ramps will be measured on a per unit cost of each ramp installed and complete in place.

G. Landscape header will be measured to the nearest linear foot and complete in place.

H. Concrete slab work will be measured to the nearest square foot complete in place.

I. Vertical curb & gutter will be measured to the linear foot complete in place.

J. Light pole bases will include forms lumber, j-bolts and re-bar cages. Light pole base will be measured on a per unit cost of each install, complete in place.

K. Steps, bollards, block masonry, and valley gutters will be constructed per the plan submitted by the Contractor and approved by the CCR.

L. Deteriorated or defective work found at the time of pre-inspection will be returned to a condition free of damage.

3.10. Project Meetings

A. Pre-Project Walkthrough Meeting

1. The Contractor will coordinate a pre-project walkthrough meeting with the CCR, noting the existing conditions at each project location prior to the start of any work activities.

2. Required meeting attendees:

a. The City’s CCR.

b. Contractor’s Project Foreman and back-up Foremen if applicable.

c. Contractor’s Project Estimator

d. Contractor’s Project Laborer(s).

e. Contractors may invite associated subcontractors.

3. Meeting agenda will be as follows:

a. Review Contractor’s special job site requirements and responsibilities.

b. Personnel roles and responsibilities.

c. Project specific submittals to be submitted within 2 days following the meeting including:

i. The Contractor’s proposed material list

ii. The Contractor’s proposed project schedule

iii. Project cost estimate including labor and possible pass-through costs

iv. Project safety plan

B. Progress Meeting(s)

1. The CCR will schedule progress meetings as required and for final inspection.

2. Contractor will coordinate the final inspection with the CCR upon project completion.

3. Required meeting attendees:

a. The City’s CCR

b. Contractor’s Project Foreman

c. Contractor’s Project Estimator, if requested by the CCR.

4. Meeting agenda will be as follows:

a. Quality Assurance inspections performed.

b. Identification of problems and punch-out list, which may impede payment.

c. Submittals including all required certificates of inspections and approvals will be furnished to the CCR by the Contractor.

3.11. Worksite Conditions

Contractor will ensure:

A. Worksite conditions are satisfactory for installation to proceed, and installation work does not proceed until all unsatisfactory conditions are corrected. Beginning of work constitutes Contractor’s acceptance of existing conditions.

B. The Worksite will be kept clean and orderly at all times. Immediately upon project completion, all work areas and adjacent surfaces will be cleared of debris.

C. All work will be performed to prevent damage to surrounding buildings and grounds and take care to avoid damage to adjacent finished materials that are to remain. If finished materials are damaged, repair and finish to match existing as approved by the CCR at the Contractor's expense.

D. A debris collection container (dumpster or dump truck) will be placed adjacent to the job site, as directed by the CCR, prior to commencing removal of debris. Demolished materials, excess materials and debris are removed daily from the work site and legally disposed of. Contractor will remove the debris collection container from the premise when full and empty only at an approved dumping or refuse facility and return to site for further use, as necessary. Upon project completion, debris collection containers will be removed from the site.

E. Work sequences will be arranged to avoid disturbing newly installed materials.

Contractor will move equipment and ground storage areas as work progresses.

Contractor will ensure minimum interference with ingress and egress to surrounding features at work sites. Any route or path required to complete construction must be approved by the CCR prior to construction.

3.12. Utility Location Requirements

A. Contractor will notify all interested "Utilities" prior to the start of construction and will ascertain the location of the various underground utilities that may be impacted by the

City’s project.

B. Contractor will contact the Blue Stake Hotline at 602-263-1100. The exact location of these underground utilities will be determined by excavations made at the Contractor's expense prior to any construction.

C. The CCR will identify location of utilities on City’s properties.

D. Without exception, Contractor will notify the CCR a minimum of 10 days prior to the start of any construction.

E. Damage to Existing Utilities: Contractor will assume full responsibility for all damage to utilities due to Contractor's negligence and will repair the damaged utilities as required by the regulating utility agency or CCR directive, at the Contractor’s expense.

3.13. Site Security Requirements

A. Contractor will be responsible for ensuring the worksite is secure.

B. Contractor will be familiar with all special security requirements specific to the job site, as indicated by CCR.

C. Contractor's access to designated restricted areas is forbidden, unless prior written approval is granted by CCR. The City reserves the right to change the restricted areas.

The City may its sole discretion, refuse Contractor access to an area for any reason.

D. All doors or gates will be secured upon daily completion of work and, if required, security systems will be initialized.

E. At the end of each working day, any partial or incomplete portion of the installation will be sealed to prevent water or foreign material entry.

F. Preparation work will be limited to those areas that can be covered with new materials on the same day or before the arrival of inclement weather.

G. Contractor will protect work from vandalism. Any new concrete work vandalized will be the responsibility of the Contractor to replace and or repair at no cost to City.

H. Contractor will set the construction stakes establishing lines, grades and elevations to include necessary utilities and appurtenances and will be responsible for their conformance with City of Phoenix Supplement to the Maricopa Association of

Governments Uniform Standard Specifications and Details.

3.14. Site Demolition Requirements

A. Removal of damaged material will be made, by saw cutting, in such a manner as to provide a straight line for matching adjacent surfaces.

B. Care must be taken not to disturb the existing subgrade. Any subgrade damage will be repaired at the Contractor's expense.

C. All concrete work will be replaced within three days after removal or otherwise approved by CCR.

D. Any voids or cavities below sub grade elevation caused due to demolition or removal of material will be carefully backfilled and compacted per City of Phoenix Supplement to the Maricopa Association of Governments Uniform Standard Specifications and Details, current edition standards. Contractor will set grades to match existing pavement, existing curb and gutter, sidewalk and existing drainage or flood irrigation, if applicable.

E. Removal of adjacent surfaces may be necessary to provide room for forming of curb and gutter associated with ramp repair or replacement. Adjacent surfaces will be saw cut; the width from the edge of finished gutter may vary and requires pre-approval from the CCR.

Asphalt that must be removed for forming will be replaced by the Contractor after backfilling with cement slurry; the depth may vary and requires pre-approval from the

CCR; and the City of Phoenix Supplement to the Maricopa Association of Governments

Uniform Standard Specifications and Details, current edition. Cost of the services described above in this section will be included in the cost for the concrete work. If, in the opinion of the CCR, the remaining surface provides an adequate straight edge to pour against, the removal of adjacent surfaces may be waived.

F. Any damage caused to existing turf, existing irrigation system or City of Phoenix property will be the responsibility of the Contractor to repair at no cost to the City. All track out areas must be coordinated with CCR and be removed and repaired by the Contractor at the expense of the Contractor prior to final completion of the project.

G. Exceptions to City of Phoenix Supplement to the Maricopa Association of Governments

Uniform Standard Specifications and Details, current edition.

3.15. New and Replacement Installation Requirements

Contractor will ensure:

A. The depth of new concrete will match depth of adjacent concrete providing a minimum of

4" concrete depth for all sidewalks.

B. All concrete pours will be completed by the scheduled pour date as coordinated with and directed by the CCR.

C. All backfill in parking lots when required due to repair associated with ramps will be half sack cement slurry with an 8-inch minimum slump. Backfill behind sidewalk or curb will be clean fill soil with no rocks.

D. Removal of landscape header will be replaced with Class B, 2500 psi concrete.

E. Complete construction of Bus Pad Detail 1260 and 1262 and Monuments (2-piece set), per specifications in Exhibit C. Schematics.

F. Contractor will perform the following services as necessary for installations:

1. Formwork Installation:

a. Demolishing: Cutting, removing, and disposing of material to make room for a replacement installation. (This step is not required for new installations)

b. Preparing Sub-Grade: Digging and removing dirt then conditioning the soil to ensure it can support the installation (This step is not required during replacement work if there is no damage to the subgrade)

c. Designing Formwork: Creating a plan for the molds that will shape the concrete.

d. Setting Up Formwork: Assembling the molds on-site, ensuring they are secure and properly aligned.

e. Inspection: Checking the formwork for stability and accuracy before pouring concrete.

2. Reinforcement Placement:

a. Cutting and Bending: Preparing steel bars or mesh to fit the formwork.

b. Positioning: Placing the reinforcement within the formwork according to design specifications.

c. Securing: Tying the reinforcement together to maintain its position during concrete pouring.

3. Concrete Pouring and Finishing:

a. Mixing Concrete: Ensuring the correct mix of cement, water, and aggregates.

b. Pouring: Filling the formwork with concrete, ensuring even distribution.

c. Vibrating: Using tools to remove air bubbles and ensure proper compaction.

d. Finishing: Smoothing the surface of the concrete to the desired texture and color.

4. Curing:

a. Initial Curing: Keeping the concrete moist to prevent cracking.

b. Final Curing: Allowing the concrete to reach its full strength over time, often using curing compounds or coverings.

5. Joint Installation and Sealing:

a. Cutting Joints: Creating control joints to manage cracking.

b. Sealing Joints: Applying sealant to protect the joints from moisture and debris.

6. Site Cleaning and Restoration:

a. Removing Formwork: Careful dismantling of the formwork once the concrete has set.

b. Cleaning: Clearing away any leftover materials and debris.

c. Restoration: Restoring the site to its original or improved condition, including landscaping if necessary.

3.16. Aviation Department-Specific Requirements

A. New and replacement aviation flatwork will be installed with epoxy coated dowels and dowel baskets as specified in the Aviation Construction Standards.

3.17. Core Sampling and Testing Requirements

A. Core sampling and testing will comply with ASTM C42 Standard Test Method for

Obtaining and Testing Drilled Cores and Sawed Beams of Concrete; C42/C42M

Standard Test Method for Obtaining and Testing Drilled Cores and Sawed Beams of

Concrete.

B. Report elements will include:

1. Project Information: Project Name, Location (address), Contractor Name, Date of

Sampling, Date of Testing, and Tested By

2. Core Sample Details: Core ID, Location, Diameter (in), Length (in), Depth, Orientation, and any Notes.

3. Compressive Strength Test Results: Core ID, corrected Length/Diameter Ratio, Loat at Failure (lbs.), Compressive Strength (psi), and ASTM 42 Compliance (pass/fail).

3.18. Corrective Work Requirements

A. The Contractor will have five days from that time to correct any specific instances of unsatisfactory performance.

B. Correction of unacceptable workmanship as indicated by the CCR will be completed prior to continuation of any additional work.

3.19. Project Completion Requirements

A. Finished aesthetics will be approved by the CCR including but not limited to finish match to existing surfaces.

B. Upon completion and City acceptance of project the Contractor will provide/deliver close-out documentation to the CCR within 14 days of completion, which must include the following:

1. A complete Bill of Materials utilized throughout the course of the project.

2. SDS for all products utilized throughout the course of the project.

3. Manufacturers recommended maintenance procedures for all products utilized throughout the course of the project.

4. Manufacturers' warranty documents,…