Concessionaire_Services_for_Tulloch_Reservoir_Public_Fishing_Access_(Addendum_#1_Revision).pdf

Concessionaire Services for Tulloch Reservoir Public Fishing Access

Request For Proposal (RFP #RFP-2025-0143)

Tuolumne County

County Administration Office

Issued: Friday, August 7, 2026

REQUEST FOR PROPOSAL (RFP No. RFP-

2025-0143)

CONCESSIONAIRE SERVICES FOR TULLOCH

RESERVOIR PUBLIC FISHING ACCESS

Deadline for Submission of Proposals: Friday, September 4, RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/tuolumnecountyca

Table of Contents

1. Introduction

2. Scope of Services

3. Minimum Qualifications

4. Proposal Package Requirements

5. RFP Process

6. Evaluation of Proposals

7. Contract Information

Attachments:

A - Operating and Maintenance License between County of Tuolumne and CA Dept of Fish and

Wildlife

B - Tri-Dam 2015_Shoreline Management Plan_FERC

C - Tri-Dam Project - Encroachment Permit Application Instructions

1. Introduction

1.1. Summary

The County of Tuolumne is seeking proposals from qualified and experienced parties to provide long-term operation, management, and maintenance of the Tulloch Reservoir Public Fishing

Access project area. The County intends to select a concessionaire capable of maintaining reliable public access to the site while providing safe, financially sustainable, and high-quality recreational services.

Required operations will include, but are not limited to, operation of the boat launch and vessel decontamination station, campground and campsite reservation services, marina operations, maintenance of the facilities and grounds, and day-to-day oversight of the project area. Proposers will be expected to describe how they would staff, operate, maintain, and manage the site; serve visitors; comply with applicable requirements; and support the continued availability of public recreational access to Tulloch Reservoir.

In addition to operating and maintaining the site, the successful proposer will be expected to implement improvements to the project area. Rather than prescribing specific improvements in this RFP, the County will require each proposer to identify and describe its proposed improvements as part of its proposal. The improvements ultimately required under the concession agreement will be determined through negotiations with the selected proposer.

Through this RFP, the County seeks an operator with the experience, organizational capacity, and operational approach necessary to manage the project area as a coordinated recreational facility and sustain its long-term use by residents and visitors.

1.2. Background

The Tulloch Reservoir Public Fishing Access project area consists of approximately 62 acres of lakefront property located on the south shore of Tulloch Reservoir in Tuolumne County. The property, identified as Assessor’s Parcel Number 063-100-014, was acquired by the State of

California for the purpose of providing public access for fishing and appropriate associated recreational activities.

The existing facility inventory includes:

Facility type Quantity

Campsites 67

On-water cabins without bathrooms or showers 10

Off-water cabins with bathrooms and showers 2

Cabanas 21

RV sites with septic, water, and electrical hookups 7

RV site with water and electrical hookups 1

The project area also includes parking, boat-launch, marina, and other facilities supporting public access and recreational use. The inventory above describes the existing facilities and does not include additional facilities that may be proposed through future improvements.

The property has been operated and maintained for public fishing access through an agreement between the State of California and the County of Tuolumne since May 15, 1961. Under the current Operating and Maintenance Agreement with the California Department of Fish and

Wildlife, the County continues to be responsible for the operation and maintenance of the

Tulloch Reservoir Public Fishing Access project area and the preservation of long-term public recreational access to the site.

The County has historically fulfilled much of its operational responsibility through agreements with private concessionaires. These concessionaires have provided on-site management and services associated with the campground, marina, boat launch, public lake access, and related recreational facilities. A concession agreement established in 1992, as subsequently amended, continued through March 2023. A new concession agreement commenced on April 1, 2023;

however, operations at the campground and marina ceased in December 2025, resulting in the closure of the South Shore recreation area and the loss of regular on-site management.

The County subsequently began restoring public access and site oversight while preparing this formal procurement for long-term operations. The resulting concession is intended to continue the project area’s historic recreational function while addressing current operational needs, including vessel decontamination requirements, reservation management, facility maintenance, marina and boat-launch operations, responsible stewardship of the property, and improvements proposed by the selected concessionaire.

1.3. Contact Information

Mark Fischer

Administrative Analyst I

2 S. Green St

Sonora, CA 95370

Email: mfischer@co.tuolumne.ca.us

Phone: (209) 533-6516

Department:

County Administration Office

Department Head:

Roger Root

County Administrative Officer mailto:mfischer@co.tuolumne.ca.us tel:(209)533-6516

1.4. Timeline

Release of published RFP August 7, 2026

Pre-Proposal Meeting (Non-

Mandatory)

August 14, 2026, 1:00pm

Lake Tulloch South Shore Campground

14448 Tulloch Dam Rd, Jamestown, CA 95327

Deadline for receiving all questions August 21, 2026, 12:00am

Deadline for RFP responses to be received by County

September 4, 2026, 11:59pm

Review Committee evaluates and ranks proposals

September 11, 2026

Notice of contract award (Tentative) September 14, 2026

Commencement of negotiation period September 14, 2026

Deadline for protests/appeals

(Tentative)

September 24, 2026

Contract executed (Tentative) October 20, 2026

2. Scope of Services

The selected concessionaire will be responsible for the long-term operation, management, maintenance, and improvement of the Tulloch Reservoir Public Fishing Access project area. The concessionaire shall operate the project area as a coordinated public recreational facility that supports fishing, boating, camping, and appropriate associated recreational activities.

Proposers shall present a comprehensive approach to operating the project area. Proposals should address each of the services and responsibilities described below and identify the staffing, equipment, systems, financial resources, and other operational measures the proposer would use to provide them.

2.1. Public Access and Site Management

The concessionaire shall provide regular on-site management and maintain safe, orderly, and reliable public access to the project area. Responsibilities will include managing visitor access, responding to visitor questions and concerns, administering applicable site rules, collecting authorized fees, and providing general oversight of activities occurring within the project area.

The proposal shall describe the proposer’s approach to:

• Managing entry to and use of the project area.

• Establishing days and hours of operation.

• Providing on-site management and customer service.

• Communicating operating information, fees, rules, closures, and available services to the public.

• Controlling access during periods when facilities are closed.

• Discouraging trespassing, vandalism, unauthorized launching, and other unauthorized activities.

• Responding to emergencies, safety hazards, complaints, and operational disruptions.

• Coordinating with the County, California Department of Fish and Wildlife, Tri-Dam

Project, emergency responders, law enforcement, and other agencies with jurisdiction.

The project area shall remain open and accessible to the general public on equal and reasonable terms, subject to approved operating schedules and closures necessary for maintenance, repair, public safety, security, or protection of the facilities.

2.2. Campground and Reservation Services

The concessionaire shall operate and manage the campground and recreational vehicle facilities within the project area. Campground operations shall include a reservation system through which members of the public can determine availability, reserve campsites, receive information concerning applicable fees and rules, and obtain assistance with their reservations.

The proposal shall describe:

• The campground facilities and level of service the proposer intends to make available.

• The proposed reservation, payment, cancellation, and refund processes.

• How campsite availability and applicable rules will be communicated to the public.

• Procedures for guest registration, campsite assignment, check-in, check-out, and enforcement of campground rules.

• The proposed seasonal schedule and hours of campground operations.

• The staffing and visitor-support services that will be available to campground guests.

• Procedures for maintaining reservation, occupancy, and payment records.

• The proposer’s approach to managing sanitation, noise, parking, campfires, pets, waste disposal, and other common campground concerns.

2.3. Marina Operations

The concessionaire shall operate and manage the marina facilities made available for public use.

Marina operations shall be coordinated with boat-launch operations, aquatic invasive species requirements, campground services, and other recreational uses of the project area.

The proposal shall describe how the proposer would:

• Manage the use and assignment of available marina slips and mooring spaces.

• Establish and administer marina fees, rules, and customer agreements.

• Maintain safe access to docks and marina facilities.

• Monitor the condition of docks, flotation components, anchoring systems, utilities, and other marina infrastructure.

• Manage vessel access and marina activities in accordance with applicable Tri-Dam

Project requirements.

• Prevent the discharge of sewage, fuel, trash, or other pollutants into Tulloch Reservoir.

Vessel sewage pump-out or waste-deposit services are not required unless proposed by the concessionaire and included in the final concession agreement. If such services are proposed, the proposal shall describe the facilities, procedures, permits, and approvals necessary to provide them.

• Restore or introduce marina services as facilities become safe, permitted, and available for use.

The proposal should identify any additional marina-related services the proposer intends to provide, including fuel service, boat rentals, storage, repair services, retail sales, or other services. Any such services will be subject to County approval and all applicable permits and regulatory requirements.

2.4. Boat Launch and Aquatic Invasive Species Prevention

The concessionaire shall operate the public boat launch and the Tulloch Reservoir Aquatic

Invasive Species Decontamination Station. Boat launching shall be conducted only in accordance with the aquatic invasive species prevention, inspection, decontamination, quarantine, banding, and access-control requirements applicable to Tulloch Reservoir.

The concessionaire will be responsible for:

• Operating the boat launch during the days and hours established in the final agreement.

• Maintaining effective control of the launch area and preventing unauthorized vessel access.

• Operating and maintaining the decontamination station.

• Providing sufficient trained and certified personnel to perform required watercraft inspections and decontaminations.

• Verifying vessel eligibility before allowing a vessel to launch.

• Performing required banding and re-banding activities.

• Entering required information into the Watercraft Inspection Database or any successor system.

• Maintaining inspection, decontamination, banding, training, and operational records.

• Complying with current Tri-Dam Project aquatic invasive species protocols and any applicable agreement between Tri-Dam Project and the concessionaire.

• Cooperating with inspections, audits, reporting requirements, and corrective actions required by Tri-Dam Project or another agency with jurisdiction.

The proposal shall describe the anticipated staffing, customer flow, equipment, operating schedule, fee structure, and procedures the proposer would use to integrate the boat launch and decontamination station into the overall operation of the project area.

2.5. Facility, Infrastructure, and Grounds Maintenance

The concessionaire shall maintain the project area and the facilities under its control in good order and repair. The property shall be maintained in a clean, safe, sanitary, functional, and presentable condition appropriate for a public recreational facility.

Maintenance responsibilities will include, as applicable:

• Campground, marina, boat-launch, and decontamination facilities.

• Restrooms, showers, water systems, sewage-disposal systems, and related infrastructure.

• Buildings, roads, parking areas, walkways, signs, gates, fencing, docks, landscaping, and common areas.

• Refuse containers, trash collection, litter removal, and disposal.

• Vegetation management, defensible space, and reduction of wildfire hazards.

• Preventive maintenance and routine inspection of facilities and equipment.

• Prompt correction of unsafe or unsanitary conditions.

• Immediate response to hazards and emergencies.

• Protection of the shoreline, reservoir, natural resources, and surrounding property.

The concessionaire shall arrange for the utilities and services necessary to support its operations, including water, electricity, communications, sewage disposal, and refuse collection, except where the final agreement expressly assigns a particular responsibility to the County or another party.

The proposal shall include a maintenance approach that explains how the proposer will inspect the site, schedule routine and preventive maintenance, document completed work, prioritize repairs, respond to emergencies, and fund ongoing maintenance obligations.

2.6. Staffing and Customer Service

The concessionaire shall provide sufficient qualified personnel to operate the project area safely and effectively throughout its approved operating periods. Authorized personnel shall be available on site whenever services requiring on-site supervision are open to the public.

The proposal shall describe:

• The proposed organizational and management structure.

• Anticipated staffing levels by season and area of operation.

• The responsibilities of key personnel.

• Recruitment, training, supervision, and employee-retention practices.

• Coverage during weekends, holidays, peak visitation periods, emergencies, and employee absences.

• Required aquatic invasive species training and certification.

• Customer-service standards and procedures for addressing complaints.

• Any functions the proposer intends to perform through subcontractors or other service providers.

2.7. Proposed Improvements

The selected concessionaire will be expected to implement improvements to the project area during the term of the concession agreement. For purposes of this RFP, an improvement is an addition, alteration, upgrade, or other project that materially changes the project area or its facilities compared with their current condition. Ordinary operation, maintenance, and repair obligations are separate from the improvements addressed in this section.

The County is not prescribing a fixed list of improvements or a minimum investment amount.

Each proposer shall evaluate the project area and submit a realistic and comprehensive improvement plan supporting safe operations, public access, visitor service, facility condition, environmental protection, and the long-term success of the project area.

The proposal shall identify the improvements the proposer considers most important and explain how each would contribute to the future operation and success of the project area. For each proposed improvement, the proposal should identify:

• A description of the proposed improvement and its location.

• The operational or public benefit it is intended to provide.

• Its priority relative to the other proposed improvements.

• Whether it is essential to the proposer’s operating approach or may be implemented as resources become available.

• Its estimated cost and anticipated source or combination of funding sources.

• The amount and timing of any capital investment to be provided by the proposer.

• A realistic proposed schedule for planning, design, permitting, and implementation.

• Any anticipated interruption to public access or existing operations.

• The expected useful life and continuing maintenance requirements.

• Any permits, reviews, or approvals likely to be required.

Proposed improvements may be funded through capital provided by the concessionaire, grants, County-retained concession revenue designated for capital improvements, other available funding sources, or a combination of these sources. Any use of County-controlled funding will be subject to the availability of funds and prior County approval.

Proposers are not expected to obtain permits or final agency approval before submitting their proposals. The quality, feasibility, public benefit, funding approach, and proposed implementation schedule of the improvements will be considered during proposal evaluation.

The selected proposer’s improvement plan will provide a basis for contract negotiations, during which the proposed improvements, priorities, funding responsibilities, and implementation schedule may be refined.

An improvement will become a binding obligation only when incorporated into the concession agreement or a subsequent written amendment. The implementation schedule may also be modified through a written amendment when circumstances warrant.

Improvements affecting the shoreline or other regulated facilities may require advance review and approval by the County, California Department of Fish and Wildlife, Tri-Dam Project, and other agencies with jurisdiction. Unless otherwise provided in the concession agreement, the concessionaire will be responsible for preparing necessary plans and applications, obtaining required permits and approvals, and complying with all conditions applicable to the approved work. Where County participation is necessary to obtain approvals involving the property, the

County will provide reasonable assistance with the approval process.

2.8. Additional Services and Uses

Proposers may recommend additional services, amenities, activities, or uses that are consistent with public fishing access and appropriate associated recreational activities. These may include food service, retail sales, equipment rentals, special events, or other visitor services.

The proposal shall explain how each additional service would complement the required operations, identify the facilities and staffing it would require, and describe any anticipated permits, costs, revenues, or effects on public access. Inclusion of an additional service in a proposal does not constitute County approval. Authorized additional services will be identified through negotiations and included in the final concession agreement.

2.9. Operating and Financial Approach

The proposal shall demonstrate that the proposer has a financially sustainable approach to operating, maintaining, and improving the project area. It should identify the principal sources of operating revenue, anticipated customer charges, significant operating expenses, proposed investment in improvements, and any proposed payment or share of revenue to the County.

All proposed rates and fees shall be clearly identified and will be subject to negotiation and

County approval. The selected concessionaire will be required to maintain sufficient operational and financial records to document its performance and compliance with the final concession agreement.

2.10. Regulatory Compliance

The concessionaire shall operate the project area in compliance with all applicable federal, State, and local laws, regulations, permits, agreements, and policies. This includes requirements administered by the County, California Department of Fish and Wildlife, Tri-Dam Project, public-health and environmental agencies, and any other entity with jurisdiction over the property or concessionaire’s activities.

The proposal shall identify any significant regulatory requirements or approvals the proposer anticipates will affect its proposed operations or improvements and describe its approach to maintaining continuing compliance.

2.11. Transition and Commencement of Operations

The proposal shall briefly describe the proposer’s anticipated readiness to assume operation of the project area, including:

• The time needed to prepare for commencement of operations.

• Any staffing, training, certifications, permits, equipment, utilities, reservation systems, or other operational arrangements that must be in place.

• Any information, access, or coordination the proposer anticipates needing from the

County or the current concessionaire.

• Any significant issue that could affect the proposed commencement date or continuity of services.

The specific transition schedule and commencement date will be established during contract negotiations. The selected concessionaire will be required to coordinate with the County and, where applicable, the current concessionaire to provide for an orderly transfer of operational responsibility and minimize disruption to public access and services.

3. Minimum Qualifications

At a minimum, proposers shall meet the following qualifications:

A. Operational Management ExperienceThe proposer, its principal, or its proposed lead manager shall have at least three years of experience managing or operating a public-facing business or facility involving customer service, staff supervision, financial administration, and responsibility for the operation and maintenance of physical facilities.

B. Qualified Lead ManagerThe proposer shall identify the individual who will have primary responsibility for managing the concession. The proposed lead manager shall have demonstrated experience supervising personnel and managing the day-to-day operations of a customer-serving business or facility.

C. Capability to Perform the Scope of ServicesThe proposer’s proposed team, including its principals, staff, subcontractors, and other service providers, shall collectively possess the experience and capabilities necessary to perform the services described in Section

Two: Scope of Services. The proposer is not required to have prior experience performing every individual service identified in the Scope of Services but shall demonstrate its ability to provide and coordinate the complete operation.

D. Aquatic Invasive Species RequirementsThe proposer, its proposed staff, or subcontractors shall possess, or demonstrate the ability to obtain before commencing operations, all training and certifications required to perform aquatic invasive species inspection, decontamination, banding, and related prevention activities at Tulloch

Reservoir.

E. Licenses, Permits, and Professional CredentialsThe proposer and its proposed subcontractors shall possess all licenses, permits, and professional credentials legally required at the time proposals are due. Requirements that apply only upon commencement of a particular service may be obtained after selection but must be in place before that service begins.The proposal shall identify the licenses and professional credentials applicable to the proposed services and the proposer, staff member, or subcontractor who possesses or will obtain each one.

F. Financial and Organizational CapacityThe proposer shall demonstrate sufficient financial and organizational capacity to prepare for commencement of operations, provide the required staffing and equipment, meet its ongoing operating obligations, and maintain continuity of services.

G. Legal and Contractual EligibilityThe selected concessionaire shall be authorized to conduct business in the State of California, including registration with the California

Secretary of State where applicable, before execution of the concession agreement. The selected concessionaire shall also obtain and maintain all insurance required by the final concession agreement.

H. Operational ResourcesThe proposer shall be capable of furnishing or arranging for the personnel, supervision, equipment, transportation, supplies, systems, and other resources necessary to perform the Scope of Services.

4. Proposal Package Requirements

Proposals are to be straightforward, clear, concise and responsive to the information requested.

In order for proposals to be considered complete, proposers must provide all requested information.

Each proposer must submit their response online via Tuolumne County's e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca.

1. Proposal Elements*

A. Statement of Understanding and Approach

The proposer shall describe its approach to performing the services identified in Section 2, Scope of Services. The response shall follow the organization of Section 2 and provide sufficient detail to demonstrate how the proposer would fulfill its requirements.

B. Company Information

The proposal shall provide the proposer’s legal business name, organizational structure, principal business address, telephone number, and primary contact information.

The proposal shall disclose any litigation, mediation, or arbitration during the past five years concerning the proposer’s performance of services similar to those described in this RFP. It shall also disclose any claims or disciplinary actions during the past five years involving licenses or certifications held by the proposer or proposed key personnel that are relevant to the services.

C. Company Personnel

The proposal shall identify the proposed lead manager and other key personnel who would be assigned to the concession. For each individual, the proposal shall provide:

• Name and proposed position.

• Relevant experience.

• Proposed responsibilities.

• Applicable licenses or certifications.

The proposal shall identify any major subcontractors or other service providers expected to perform a significant portion of the services, describe their anticipated responsibilities, and state how long the proposer has worked with them, if applicable.

The proposal shall confirm that the proposer, its personnel, and its subcontractors possess, or will obtain before performing the applicable services, all required licenses and certifications.

D. Disclosure

The proposal shall disclose any past or current business or personal relationship between the proposer, its principals, or proposed key personnel and any current County elected official, appointed official, County employee, or immediate family member of such an individual.

Disclosure of a relationship will not necessarily disqualify the proposer from consideration.

E. Experience and References

The proposal shall describe the experience of the proposer, its principal, or its proposed lead manager that demonstrates compliance with the operational management experience required in

Section 3, Minimum Qualifications. The response shall identify the businesses or facilities managed or operated, the services provided, the responsibilities performed, and the dates of that experience.

The proposal shall provide at least three references for comparable services performed by the proposer or its proposed key personnel. References should concern services performed within the past five years when available. If fewer than three such references are available, the proposer may provide older references or other references demonstrating relevant operational experience.

Each reference shall include:

• The name of the client or entity.

• The name, telephone number, and email address of a contact person.

• A description of the services provided.

• The dates during which the services were performed.

References should relate to work comparable in operational complexity or relevant responsibilities to the services described in this RFP. If a reference concerns work performed by proposed key personnel rather than by the proposer, the proposal shall identify the individual involved and describe their role in performing the services.

*Response required

2. Financial Proposal*

A. Proposed Fees and Charges

The proposer shall provide a proposed schedule of all fees and charges to the public for the services described in its proposal. At a minimum, the schedule shall address the following services:

Space Rentals - Campgrounds etc.:

• General Campsite - per night

• Cabana - per night

• Full RV Site Hookup - per night (Electric, Water, and Sewer Hookups)

• Lakefront Cabin - per night (No Shower, No Bathroom)

• Large Cabin - per night (Shower and Bathroom)

• Extra Vehicle - per night, overnight camping

• Pet Fee - per day

• Day Use Parking - per day

• Day Use Parking w/Boat Trailer - per day

AIS Decontamination Services

• Rebanding

• Visual Inspection (Of boats with existing bands)

• Simple Vessel Decontamination o Kayak with Motor o Small Fishing Boat o Jet Ski / Sea-Doo

• Complex Vessel Decontamination o Bass Boat o Regular Ski Boat o Pontoon Boat

• Very Complex Vessel Decontamination o Wake Boat - 2 Ballast Tanks o Wake Boat - More than 2 Ballast Tanks

• Red Tag / 30-Day Quarantine

This list is not exhaustive. The proposer shall include proposed fees and charges for any additional required, optional, or future service identified in its proposal, including services not presently offered at the project area.

For each service, the proposed fee schedule shall identify:

• The proposed fee and the basis on which it will be charged.

• Whether the service will be available at the commencement of operations or is proposed for future implementation.

• Any deposits, cancellation fees, penalties, add-on charges, or other amounts customers may be required to pay.

• Any relevant distinctions among rates, such as daily, overnight, seasonal, resident, nonresident, vehicle, vessel, or occupancy-based charges.

• The proposed process for adjusting the fee during the term of the agreement.

For services proposed for future implementation, the proposer may cross-reference the applicable portion of Section 2 concerning improvements and implementation. The proposer is not required to repeat the anticipated schedule or other information provided in that section.

The proposer is not required to provide prices for individual products sold through a store or for individual restaurant menu items. The proposer may describe any recommended pricing structure, service charge, facility fee, or other financial approach associated with a proposed store or restaurant.

Proposed fees and charges will be considered during proposal evaluation and contract negotiations and will become final when incorporated into the concession agreement. The agreement will establish a formal process for proposing and approving subsequent adjustments.

The County will retain the authority established by the agreement to require modification of fees and charges.

B. Proposed County Revenue Share

The proposer shall state the percentage of gross receipts it proposes to pay to the County as compensation for the right to operate the concession. A single percentage shall apply to gross receipts from all activities conducted under the concession agreement. Proposers shall not propose separate percentages for different services, products, or categories of revenue.

The response shall also include:

• Any proposed minimum annual payment or fixed payment in addition to the percentage of gross receipts.

• The proposed timing and frequency of payments.

• An explanation of how the proposed revenue share supports sustainable operations, maintenance, proposed improvements, and a reasonable return to the County.

The County revenue share will be considered during proposal evaluation and contract negotiations and will become final when incorporated into the concession agreement.

*Response required

5. RFP Process

5.1. Submittal of Proposals

Sealed proposals must be received online, NO LATER THAN 11:59 pm on Friday, September 4, 2026.

Proposals are to be submitted electronically using Tuolumne County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. Proposals will be received only as instructed above, and must be received before 11:59 pm on Friday, September 4, 2026. Proposals shall not be submitted via hard copy, (hand delivered or mailed), facsimile, nor via email. It is the sole responsibility of the proposer to properly upload its proposal so that it is received by the time and date required. Any proposal received after said time and/or date or in any other format other than as instructed herein, cannot be considered and will not be accepted. The County’s e-

Procurement Platform records the time stamp for every proposal submitted properly in the system. Once a proposal is submitted in the e-procurement platform, the Proposer will receive an email confirmation, and the proposal status will also show as “submitted.”

5.2. Submitter's Questions

Questions regarding the RFP must be submitted exclusively in writing to the County by 12:00 am on Friday, August 21, 2026 via the County’s e-Procurement platform, in the Q&A tab.

Except for questions that might render the award of this contract invalid, the County will not respond to any questions submitted after this time. The County will use an addendum to the RFP to post any questions received, along with written responses, on Tuolumne County's e-

Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. It is the responsibility of the proposers to check the County website to review the questions and responses. Any oral responses to questions are not binding on the County.

5.3. Cost of Developing the Proposal

All costs incurred in the preparation of a proposal are the responsibility of each proposer and will not be reimbursed by the County.

5.4. Proposal Terms and Conditions

It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions of the RFP. By the submission of a proposal, the proposer certifies that if awarded a contract, proposer will make no claim against the County based upon ignorance of or misunderstanding of the specifications.

Each proposer shall submit its proposal with the understanding that the proposal will become a part of the official file on this matter and shall be subject to disclosure, if requested by a member of the public, following the completion of negotiations.

By submitting a proposal, each proposer certifies that all statements in this proposal are true.

This constitutes a warranty, the falsity of which shall include the right, at the County’s option, of declaring any contract made, as a result thereof, null and void. Proposals shall be completed, executed, and submitted in accordance with the instructions of this RFP. If a proposal is not submitted in the format specified in this RFP, it may be rejected, unless the County determines that the nonconformity is either a minor irregularity or that the defect or variation in the proposal is immaterial or inconsequential. The County may give the proposer an opportunity to cure any deficiency resulting from a minor irregularity or an immaterial or inconsequential defect, or

County may waive such deficiency, whichever is most advantageous to the County.

The County cannot accept proposals from any individual who is currently employed with the

County of Tuolumne (California Government Code §29708).

5.5. Successful Proposal as Part of Contract Services

Proposals received in response to this solicitation, at the County’s discretion, may be incorporated into the awarded contract and may serve as basic terms and conditions for the ultimate contract. Therefore, proposers are advised that, if successful, they will be held responsible for levels of services proposed at the funding levels quoted. The County reserves the right to negotiate modifications or revisions to any awarded contract.

5.6. Other Requirements

In order to contract with the County of Tuolumne, a proposer must meet the following requirements:

• Make available to the County its federal Tax Identification Number (TIN) or Social

Security Number (SSN).

• Comply with all Federal, State and local rules, regulations and policies, including but not limited to:

o Standard contract language of the County; and, o Insurance coverage to include worker’s compensation, general liability, auto liability and professional liability, unless waived by the County.

• Meet the requirements for audit of its expenditures if required in the above documents.

5.7. Non-Discrimination

Non-Discrimination: The Contractor selected through this RFP shall provide services without discrimination based on race, creed, color, ethnic or linguistic identification, gender or sexual preference, disability or handicap or any other basis prohibited by law.

5.8. Protest/Appeal Process

The following procedure is provided in the event that a proposer wishes to protest the RFP process or appeal the recommendation to award a contract for Concessionaire Services for

Tulloch Reservoir Public Fishing Access once the Notices of Award/Non-Award have been issued.

Any protest must be submitted in writing to County Administration Office, 2 S. Green St, Sonora, CA 95370, Attention: Mark Fischer

The protest must be submitted before 5:00 p.m. of the tenth (10th) business day following the date of the Notice of Award.

The protest must contain a complete statement of the basis for the protest. The protest must include the name, address, telephone number and e-mail address of the person representing the protesting party.

The procedure and time limits are mandatory and are the proposer’s sole and exclusive remedy in the event of a bid protest.

Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Upon receipt of written protest/appeal, the County Administrative Officer will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written response to advise of an appeal/protest decision within five (5) business days of receipt of the appeal/protest.

5.9. Public Records Access

Proposers should be aware that submitted proposals are subject to the California Public Records

Act and may be disclosed to members of the public upon request. It is the responsibility of the proposers to clearly identify information in their proposals that they consider to be confidential under the California Public Records Act. To the extent that the County agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

All information regarding the proposals will be held as confidential until such time as the

Review Committee has completed its evaluation and, or if, contract negotiations are complete.

6. Evaluation of Proposals

The objective is to perform a thorough and fair evaluation of submitted proposals and facilitate the selection of a concessionaire that best satisfies the County’s requirements. The following describes the evaluation process and associated components.

A. Selection Process:

1. The County shall name, for the purpose of evaluating proposals submitted in response to this RFP, a Review Committee composed of representatives from the County. The

County may also elect to include qualified representatives from other agencies or entities as members of the Review Committee.

2. Proposal documentation requirements set forth in this RFP are designed to provide guidance to proposers concerning the type of information that will be used by the

Review Committee. Proposers shall be prepared to respond to requests by the Review

Committee for additional items deemed necessary to assist in the evaluation process.

B. Evaluation Criteria & Scoring:

1. The Review Committee shall be responsible for performing the evaluations of each proposal. Each member of the Committee shall rate the proposers separately. The scores of each of the Committee members shall then be averaged to provide a total score for each of the proposers. The proposals shall be evaluated on the following categories and the maximum weight possible for each category is listed below.

C. Award:

Award will be made to the qualified proposer whose proposal is determined to be most advantageous to the County, with the proposed County revenue share, proposed fees and charges to the public, and all other evaluation factors considered.

The County will negotiate with the highest-ranked proposer to finalize the terms of the concession agreement. If the County cannot successfully negotiate an agreement with the highest-ranked proposer, the County may terminate negotiations and begin negotiations with the next highest-ranked proposer.

Proposers will receive Award or Non-Award notification, which will identify the proposer selected for award of the concession agreement.

Proposers are advised County reserves the following prerogatives:

• To reject any or all proposals;

• To consider historic information and fact, whether gained from the proposer’s proposal or any other source, in the evaluation process; and

• To rely on each proposer to submit information responsive to the evaluation categories.

The County is under no obligation to solicit information that is not included in the proposal. Failure to submit such information may adversely affect the evaluation of the proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Response to the Scope of Services

Evaluates the quality, specificity, practicality, and completeness of the proposer’s response to

Section 2, Scope of Services. Consideration will be given to the proposer’s demonstrated understanding of the concession’s operational requirements; the methods proposed for fulfilling those requirements; the feasibility and internal consistency of the proposed approach;

and the extent to which the individual services are addressed as a coordinated operation.

Merely repeating or acknowledging the Scope of Services without explaining how its requirements will be fulfilled will receive less favorable consideration.

0-5 Points 45 (30% of Total)

2. Proposed Improvements and

Implementation

Evaluates the quality, feasibility, and anticipated value of the proposer’s recommended improvements to the project area. Consideration will be given to the relationship of the proposed improvements to existing conditions and future operations; their anticipated benefits to public access, recreational services, facility maintenance, and long-term operation of the concession; the proposed implementation schedule; the anticipated sources of funding; and the proposer’s ability to complete the improvements. Proposed improvements that depend upon future approvals will be evaluated with consideration of the proposer’s recognition of those requirements.

0-5 Points 30 (20% of Total)

3. Qualifications and Experience

Evaluates the proposer’s relevant experience, organizational capacity, proposed personnel, and demonstrated ability to operate and manage the concession successfully. Consideration will be given to experience performing work of comparable operational complexity or involving similar responsibilities; the qualifications and assigned responsibilities of the proposed lead manager and key personnel;

the proposed use of subcontractors or other service providers; and the quality and relevance of references and past performance.

0-5 Points 30 (20% of Total)

4. Financial Proposal

Evaluates the overall quality, reasonableness, and sustainability of the proposer’s financial proposal. Consideration will be given to the proposed fees and charges to the public; the proposed percentage of gross receipts payable to the County; any proposed minimum or fixed payments; the proposed process for adjusting fees during the agreement term; and the extent to which the financial proposal supports reliable operations, maintenance, proposed improvements, and a reasonable return to the

County. The evaluation will consider the financial proposal as a whole and will not be based solely on the highest proposed County revenue share or the lowest proposed public fees.

0-5 Points 45 (30% of Total)

7. Contract Information

7.1. Sample Agreement

A sample Agreement is attached to this RFP, which details all standard terms and conditions required by the County of Tuolumne.

7.2. Term/Termination

The term of the initial concession agreement awarded under this RFP will be for: five (5) years.

By mutual agreement, this contract may be extended for three (3) five (5) year terms, under the following circumstances:

• The County determines that extending the concession agreement is in the best interest of the project area and continued public recreational access;

• The Concessionaire has demonstrated satisfactory performance by meeting the operational and other requirements of the concession agreement;

• The County continues to require a concessionaire to operate and manage the project area;

and

• The Concessionaire is willing and able to modify its operations to best meet the needs of the project area, as determined by the County.

The contract will be subject to termination by either party upon 90 calendar days' written notice of intent to terminate. The County may terminate the concession agreement at any time, without written notice, upon a material breach of the agreement by the Concessionaire. Material breaches include, but are not limited to, failure to maintain required insurance, unauthorized closure of the project area, or failure to remit the County’s revenue share.

7.3. General Insurance

A. Concessionaire shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Concessionaire, his agents, representatives, employees or subcontractors. Coverage shall be at least as broad as:i. Commercial General Liability (CGL): Insurance

Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit.ii. Automobile Liability: ISO Form Number CA

00 01 covering any auto (Code 1), or if Concessionaire has no owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.iii. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability

Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.If the Concessionaire maintains broader coverage and/or higher limits than the minimums shown above, the County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Concessionaire. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County.

B. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to contain, the following provisions:i. Additional Insured Status. The County, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Concessionaire including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Concessionaire's insurance (at least as broad as ISO

Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20

26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).ii. Primary

Coverage. For any claims related to this contract, the Concessionaire's insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04

13 as respects the County, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officers, officials, employees, or volunteers shall be excess of the Concessionaire's insurance and shall not contribute with

it. This requirement shall also apply to any Excess or Umbrella liability policies.iii. Umbrella or Excess Policy. The Concessionaire may use Umbrella or Excess

Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess

Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions

(SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the additional Insured, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Concessionaire’s primary and excess liability policies are exhausted.iv. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the County.v. Waiver of

Subrogation. Concessionaire hereby grants to County a waiver of any right to subrogation which any insurer of said Concessionaire may acquire against the County by virtue of the payment of any loss…