Comprehensive_Plan_Update_-_Community_Development_Block_Grant_Disaster_Recovery-Mitigation_(CDBG-MIT)_Resilient_Communities_Program_(RCP).pdf

REQUEST FOR PROPOSALS

RFP #2025-19P

COMPREHENSIVE PLAN UPDATE - COMMUNITY DEVELOPMENT

BLOCK GRANT DISASTER RECOVERY-MITIGATION (CDBG-MIT)

RESILIENT COMMUNITIES PROGRAM (RCP)

City of Rosenberg

2110 4th Street

Rosenberg, TX 77471

RELEASE DATE: December 9, 2024

DEADLINE FOR QUESTIONS: January 10, 2025

RESPONSE DEADLINE: January 23, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rosenbergtx

City of Rosenberg

REQUEST FOR PROPOSALS

Comprehensive Plan Update - Community Development Block Grant

Disaster Recovery-Mitigation (CDBG-MIT) Resilient Communities

Program (RCP)

I. Introduction II. Legal Notice

III. Instructions, Terms and Conditions IV. Specifications V. Vendor Questionnaire

VI. Evaluation Criteria

Attachments:

A - Attachment A - Required Contract Provisions

B - Attachment B - General Affirmations

C - Attachment C - Nonexclusive List of Applicable Laws, Rules, and Regulations

D - Attachment D - GLO Information Security Appendix

E - 1295 Example

Request For Proposals #2025-19P Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) Resilient Communities Program (RCP)

1. Introduction

1.1. Summary

The City of Rosenberg is seeking well-qualified grant administration and planning service provider(s) to assist the City in the Comprehensive Plan update, and services related to grant administration, management, and contract compliance under the Community Development Block Grant Disaster

Recovery-Mitigation (CDBG-MIT) RCP program, funded by the Texas General Land Office (GLO).

Notice to All Vendors

The City of Rosenberg utilizes OpenGov Procurement as its eProcurement platform. All solicitations, official notices, addenda, other solicitation documents, and contracts will be posted in OpenGov.

Registration is highly encouraged to ensure you receive proper notifications.

Information obtained from any other source is done so solely at your own risk.

The City of Rosenberg takes no responsibility for information posted outside of the OpenGov

Procurement Platform or Legal Notices published in the Fort Bend Herald.

1.2. Background

The City of Rosenberg has recently received funding from GLO under the CDBG-MIT Resilient

Communities Program (RCP) program. Herein is the City of Rosenberg’s Request for Proposals (“RFP”) for professional services. These services are being requested to assist the City in updating the

Comprehensive Plan and grant administration, management, and contract compliance.

Service providers may submit proposals for the proposed services. The submission requirements for this proposal are included herein.

It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner.

Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider. The City reserves the right to negotiate with any and all service providers submitting timely proposals.

The City of Rosenberg is an Affirmative Action/Equal Opportunity Employer. Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor

Surplus Area firms are encouraged to submit proposals.

1.3. Contact Information

Blake Skiles

Procurement Manager

2110 4th Street

Rosenberg, TX 77471

Email: tskiles@rosenbergtx.gov

Phone: (832) 595-3363 mailto:tskiles@rosenbergtx.gov tel:(832)595-3363

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

Department:

City Manager

1.4. Timeline

Advertisement 1 December 8, 2024

Release Project Date December 9, 2024

Advertisement 2 December 15, 2024

Question Submission Deadline January 10, 2025, 5:00pm

Proposal Submission Deadline January 23, 2025, 2:00pm

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

2. Legal Notice

2.1. Notice to Respondents

The City of Rosenberg is soliciting sealed proposals from qualified vendors for Comprehensive Plan

Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) Resilient

Communities Program (RCP).

Sealed Proposals must be submitted electronically or received by the City Secretary’s Office no later than:

2:00 pm, Thursday, January 23, 2025.

All sealed proposals must be received either electronically or at the designated location by the deadline shown. Proposals received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All proposals will be opened, and bidder’s names publicly read aloud promptly in the City Hall Council

Chamber, at 2110 4th Street, Rosenberg, Texas 77471, at 2:00 pm, Thursday, January 23, 2025.

To obtain a copy of the Request for Proposals or submit an electronic proposal please visit:

https://procurement.opengov.com/portal/rosenbergtx

If a Respondent chooses to submit a Hard Copy Proposal, it must be delivered in a sealed envelope with a return address and clearly marked “City of Rosenberg Request for Proposals (RFP No. 2025-19P). DO

NOT OPEN IN THE MAIL ROOM.” The respondent’s firm name shall appear on the outside of the envelope.

Submit Hard Copy Proposals to:

City of Rosenberg

City Secretary’s Office

2110 4th Street * P.O. Box 32

Rosenberg, Texas 77471

RFP No. 2025-19P – DO NOT OPEN IN MAIL ROOM

The point of contact for this solicitation is City of Rosenberg Chief Procurement Officer Blake Skiles, NIGP-CPP, CPPB, CPPM, CPP, CPC. Should you have any questions or require additional information or clarification on information contained in the RFP, please submit your questions via OpenGov

Procurement at the website listed above no later than 5:00 pm on Friday, January 10, 2025.

The City reserves the right to reject any or all proposals and to waive informalities in proposals. The City of Rosenberg reserves the right to negotiate with any and all individuals or firms that submit proposals and may award one or more contracts to one or more service provider(s). Section 3 Residents and

Business Concerns, Minority Business Enterprises, Small Business Enterprises and Women Business

Enterprises, and Labor Surplus Area firms are encouraged to submit proposals. The City of Rosenberg is

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) an Affirmative Action/Equal Opportunity Employer. Servicios de traducción están disponibles por peticion.

Danyel Swint, TRMC, City Secretary

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

3. Instructions, Terms and Conditions

3.1. General Instructions

The City of Rosenberg will receive sealed proposals for the goods/services described in this RFP.

IT IS UNDERSTOOD that the City Council of the City of Rosenberg reserves the right to reject any or all proposals for any or all products and/or services covered in this RFP and to waive any informalities or defects in such proposals.

RESPONDENT'S RESPONSIBILITY

Proposals must be submitted via the City's eProcurement Portal. Each proposal shall be acknowledged by a person having the authority to bind the firm in a contract.

FACSIMILE AND/OR EMAIL TRANSMITTALS SHALL NOT BE ACCEPTED AND WILL BE VOIDED IF

RECEIVED.

Respondents should carefully examine all terms, conditions, specifications and related documents.

Should a respondent find discrepancies in, or omissions from, the specifications or related documents, or should there be a doubt as to their meaning, the City of Rosenberg Procurement Department should be notified immediately for clarification prior to submitting the proposal. In the event of any conflict between the terms and conditions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the City of

Rosenberg’s interpretation shall govern.

DOCUMENTATION

Respondent shall provide with this proposal response all documentation required by this RFP. Failure to provide this information may result in rejection of proposal.

DESCRIPTIONS

Specifications may reference any catalog, brand name or manufacturers’ model numbers. It is the intent of the City of Rosenberg to be DESCRIPTIVE – NOT RESTRICTIVE and to establish a desired quality level of merchandise or to meet a pre-established standard of quality. Respondents may offer items of equal quality and the burden of proof of such quality rests with them.

SALES TAX

City of Rosenberg is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. As such, tax should not be included in proposal.

ADDENDA

Any interpretations, corrections or changes to this Invitation to Proposals and Specifications will be made by addenda. Sole issuing authority of addenda shall also be vested in the City of Rosenberg

Procurement Department.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

ISSUANCE OF ADDENDA

As addenda is issued, it shall be posted via the City's eProcurement Portal. It is the respondent's responsibility as the supplier to review all addenda posted prior to the completion and submission of the proposal. All addenda should be reviewed and considered in the submission of the proposal as it pertains to the pricing and scope of work outlined herein.

Respondents are responsible for checking the City's eProcurement Portal regularly for any changes to the proposal documents, such as addenda, clarifications, and questions. The City can only guarantee the accuracy and completeness of information in the eProcurement Portal. If another agency or construction data website references this project, please also refer to the eProcurement Portal or contact the City of Rosenberg Procurement Department at (832) 595-3363 to verify completeness of the data.

LATE PROPOSAL

Proposals received by the City after the submission deadline will be considered VOID and unacceptable.

City of Rosenberg is not responsible for lateness, failure on technology or non-delivery of mail, carrier, etc. The date/time stamp in the City Secretary’s Office shall be the official time of receipt.

PROPOSAL WITHDRAWAL

Any proposal may be withdrawn via the City's eProcurement Portal prior to the scheduled time for opening via the City's eProcurement Portal. Proposals can be amended and resubmitted prior to the opening time and date.

PROPOSAL REJECTION

City Council may choose to reject all proposals and not award any contract.

PROPOSAL AWARD

The City shall award the contract to the respondent providing the best value to the City meeting or exceeding the terms, conditions and specifications of the RFP. The City has the right to award contracts upon the conditions, terms and specifications contained in a proposal submitted to the City for a period of up to one hundred and eighty (180) days following the date specified for the opening of proposals.

3.2. Mandatory Terms and Conditions

Because the City of Rosenberg is a governmental entity that must follow State and Federal Laws and has an obligation to protect its taxpayers, the City requires that certain terms be included in the contract that results from this solicitation. Your response to this solicitation is an offer to contract with the City based on the terms, conditions and specifications contained in this solicitation. If any of the mandatory contract terms are unacceptable to your firm, please do not respond to this solicitation.

CONFLICTING PROVISIONS

The contract consists only of the city-prepared contract, including all required contract provisions to satisfy GLO, and any additional city or vendor contract documents incorporated by reference as a part of the contract. If a conflict or inconsistency exists between the city-prepared contract and a document

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) incorporated by reference, the city manager shall have sole discretion to determine which contract controls. If a conflict or inconsistency exists between any additional contract documents incorporated by reference, the city’s additional contract document takes precedence over the contractor’s additional contract document.

PAYMENT PROVISIONS

The City’s payments are under the Contract, including the time of payment and payment of interest on overdue amounts, are subject to Chapter 2251, Texas Government Code.

MULTIYEAR CONTRACTS

If the City Council does not appropriate funds to make any payment for a fiscal year after the City’s fiscal year in which the contract becomes effective and there are no proceeds available for payment from the sale of bonds or other debt instruments, then the Contract automatically terminates at the beginning of the first day of the successive fiscal year. (Section 5, Article XI, Texas Constitution)

LIABILITY AND INDEMNITY

Any provision of the Contract is void and unenforceable if it:

1. Limits or releases either party from liability that would exist by law in the absence of the provision;

2. Creates liability for either party that would not exist by law in the absence of the provision; or

3. Waives or limits either party’s rights defenses, remedies or immunities that would exist by law in the absence of the provision (Section 5, Article XI, Texas Constitution)

INSURANCE REQUIREMENTS

Successful respondent (as Contractor) must maintain the insurance types and coverages and comply with the insurance requirements shown in the Owner’s Minimum Insurance Policy Limits outlined as part of the Request for Proposals.

Within ten (10) days of the initial request; prior to City Council’s award of the contract, the successful respondent must furnish original certificates of insurance and corresponding endorsements that meet these insurance requirements.

CONFIDENTIALITY

Any provision in the Contract that attempts to prevent the City’s disclosure of information subject to public disclosure under federal or Texas law or regulation, or court or administrative decision or ruling, is invalid. (Chapter 552, Texas Government Code)

TAX EXEMPTION

The City is not liable to Vendor for any federal, state or local taxes for which the City is not liable by law, including state and local sales and use taxes (Section 151.309 and Title 3, Texas Tax Code) and federal excise tax (Subtitle D of the Internal Revenue Code). Accordingly, those taxes may not be added to any item. The city’s Tax Exemption Certificate will be furnished by the city on request of the contractor.

CONTRACTUAL LIMITATIONS PERIOD

Any provision of the Contract that establishes a limitations period that does not run against the City by

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) law or that is shorter than two years is void. (Sections 16.061 and 16.070, Texas Civil Practice and

Remedies Code)

GOVERNING LAW AND VENUE

Texas law governs this Contract and any lawsuit on this Contract must be filed in a court that has jurisdiction in Fort Bend County, Texas.

TERMINATION FOR CONVENIENCE

The City may terminate the Contract and/or any other Agreement(s) for convenience and without cause or further liability, upon no less than thirty (30) calendar day’s written notice to the Successful

Respondent. The City reserves the right to extend this period if it is in the best interest of the City. In the event the City exercises its right to terminate without cause, it is understood and agreed that only the amounts due to the Successful Respondent for goods, commodities and/or services provided, and expenses incurred to and including the date of termination, will be due and payable. No penalty will be assessed for the City's termination for convenience.

TERMINATION FOR CAUSE

The City of Rosenberg reserves the right to terminate the contract immediately in the event the successful respondent:

1. Fails to meet delivery schedules;

2. Defaults in the payment of any fees;

3. Otherwise fails to perform in accordance with this contract;

4. Becomes insolvent and/or files for protection under bankruptcy laws.

Such termination is in addition to and not in lieu of any other remedies that City of Rosenberg may have in law or equity. Respondent, in submitting this proposal, agrees that City of Rosenberg shall not be liable to prosecution for damages in the event that the City declares the respondent in default.

FORCE MAJEURE

If the party obligated to perform is prevented from performance by an act of war, order of legal authority, act of God, or other unavoidable cause not attributable to the fault or negligence of said party, the other party shall grant such party relief from the performance. The burden of proof for the need of such relief shall rest upon the party obligated to perform. To obtain release based on force majeure, the party obligated to perform shall file a written request with the other party.

EX-PARTE COMMUNICATION

Please note that to ensure the proper and fair evaluation of a response to a solicitation, the City prohibits ex-parte communication (e.g. unsolicited) initiated by the Respondent to any Department

Head, City Employee, Elected Official or Committee Member evaluating or considering the responses prior to the time a formal decision has been made. Questions and other communication from vendors will be permissible by the means established in the solicitation until the day and time specified as the

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) deadline for questions. Any communication between Respondent and the City after the deadline for questions will be initiated by the appropriate City Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the response. Ex-parte communication may be grounds for disqualifying the offending Respondent from consideration or award of the solicitation then in evaluation. If a Respondent violates these provisions more than once in a three (3) year period, the Chief Procurement Officer may debar the Respondent from the sale of goods or services to the City for a period not to exceed three (3) years.

3.3. Other Terms and Conditions

REMEDIES

The successful Respondent and City of Rosenberg agree that both parties have all rights, duties and remedies available as stated in the Uniform Commercial Code.

CONFLICT OF INTEREST

No public official shall have interest in this contract except in accordance with Vernon’s Texas Codes

Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.

ETHICS

The respondent shall not offer or accept gifts or anything of value or enter into any business arrangement with any employee, official or agent of City of Rosenberg. More than one proposal on any one contract from a Respondent or individual under different names shall be grounds for rejection of all proposals in which the Respondent or individual has an interest. One or all proposals will be rejected if there is any reason to believe that collusion exists between Respondents.

Respondents must make every effort to comply with Chapter 176 of the Texas Local Government

Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with City of Rosenberg, including affiliations and business and financial relationships such persons may have with City of Rosenberg officers.

By doing business or seeking to do business with City of Rosenberg, including submitting a response to this Request for Proposals, you acknowledge that you have been notified of the requirements of

Chapter 176 of the Texas Local Government Code and you are representing that you are in compliance with them.

Conflict of Interest Questionnaire (CIQ) must be filled out and returned with each proposal.

PURCHASE ORDER

City of Rosenberg shall generate a purchase order to the successful respondent. The Purchase order number must appear on all invoices, packing lists and all related correspondence. City of Rosenberg will not be responsible for any orders placed and / or delivered without a valid Purchase Order number.

DELIVERY

Any delivery and freight charges (FOB Rosenberg designated location) are to be included in the proposal price.

PACKING SLIPS

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

Packing Slips or other suitable shipping documents shall accompany each shipment and shall show:

1. Vendor Company Name and Address

2. Name and address of City of Rosenberg department the shipment is being made to

3. City of Rosenberg purchase order number

4. Descriptive information as to the items delivered, including quantity and part numbers

INVOICES

Invoices submitted for payment shall be addressed to:

City of Rosenberg - Accounts Payable

P.O. Box 32

Rosenberg, TX 77471

Email: accountspayable@rosenbergtx.gov and shall reference the City of Rosenberg approved purchase order number. Periodic payments will be made within 30 days of invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other requirements as detailed in the contract have been fulfilled.

QUALITY CONTROL

Goods supplied under this contract shall be subject to approval as to quality and must conform to the highest standards of manufacturing practice. Items found defective or not meeting specifications shall be replaced at the supplier’s expense within a reasonable period of time. Payment for defective goods or goods failing to meet specifications is not due until 30 days after satisfactory replacement has been made.

WARRANTY

Successful respondent shall warrant that all items or services shall conform to the proposed specifications and all warranties state in the Uniform Commercial Code and be free from all defects in material, workmanship and title.

PATENTS / COPYRIGHTS

The successful respondent agrees to protect City of Rosenberg from claims involving infringements of patents and/or copyrights.

NOTICE

Any notice provided by this RFP or required by law to be given to the successful respondent by City of

Rosenberg shall be deemed to have been given and received on the next business day after such written notice has been deposited in the US Mail in Rosenberg, Texas, by Registered or Certified Mail with sufficient postage affixed thereto, addressed to the successful respondent at the address so provided;

provided this shall not prevent the giving of actual notice in any other manner.

ASSIGNMENT

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

The successful respondent shall not sell, assign, transfer or convey this contract, in whole or in part, without the prior written consent of City of Rosenberg.

SILENCE OF SPECIFICATIONS

The apparent silence of the specifications as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the specifications shall be made on the basis of this statement.

COOPERATIVE PROCUREMENT PROGRAM

During the term of the Contract resulting from this RFP, the City would like to afford the same prices, terms and conditions to other political subdivisions or public entities. Another entity's participation in the Contract resulting from this RFP is subject to a properly authorized Purchasing Cooperative Inter-local Agreement with the City. Any liability created by purchase orders issued against the Contract shall be the sole responsibility of the governmental agency placing the order.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

4. Specifications

4.1. Scope of Work

The contract will encompass provision of all project-related services to the City of Rosenberg, and performance of activities under Grant Administration Servies and Planning Activities below.

Providers will assist the GLO and/or grant recipients in completion of this CDBG-MIT project. Grant administrative services must be performed in compliance with the U.S. Department of Housing and

Urban Development (“HUD”) and guidelines issued by the GLO.

Respondent must be able to perform the tasks listed herein to be considered eligible for an award under this Solicitation. Respondents shall provide a detailed narrative of their experience as it relates to each of the items below. Respondents shall clearly indicate if they intend to provide services in-house with existing staff or through subcontracting or partnership arrangements. Grant Administration Services shall be provided in conformance with the guidance documents and use forms provided by the subrecipient utilizing GLO guidance. The selected service provider must follow all requirements of the

Texas CDBG-MIT program. The providers shall furnish services to complete the CDBG-MIT projects, including, but not limited to the following:

1. Grant Administration Services

1. General Administrative Duties:

a. Ensure program compliance including all CDBG-MIT requirements and all parts therein, current Federal Register, etc.

b. Assist subrecipient in establishing and maintaining financial processes.

c. Obtain and maintain copies of the subrecipient’s most current contract including all related change requests, revisions and attachments.

d. Establish and maintain record keeping systems.

e. Assist subrecipient with resolving monitoring and audit findings.

f. Serve as monitoring liaison.

g. Assist subrecipient with resolving third party claims.

h. Report suspected fraud to the GLO.

i. Submit timely responses to the GLO requests for additional information.

j. Complete draw request forms and supporting documents.

k. Facilitate outreach efforts, application intake, and eligibility review.

l. Utilize and assist with GLO’s system of record to complete milestones, submit documentation, reports, draws, change requests, etc.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

m. Submit change requests and all required documentation related to any change requests.

n. Coordinate, as necessary, between subrecipient and any other appropriate service providers (i.e. Engineer, Environmental, etc.), contractor, subcontractor and GLO to effectuate the services requested.

o. May assist in public hearings.

p. Work with GLO’s system of record.

q. Provide monthly project status updates.

r. Funding release will be based on deliverables identified in the contract.

s. Labor and procurement duties:

i. Provide or assist City staff with all Labor Standards Officer (LSO) Services.

ii. Ensure compliance with all relevant labor standards regulations.

iii. Ensure compliance with procurement regulations and policies.

iv. Maintain document files to support compliance.

2. Financial Duties:

1. Prepare and submit all required reports (Section 3, Financial Interest, etc.).

2. Assist subrecipient with the procurement of audit services.

3. Assist subrecipient in establishing and maintaining a bank account for program funds.

4. Implementation and coordination of Affirmatively Furthering Fair Housing (“AFFH”) requirements as directed by HUD and the GLO as applicable.

5. Implementation and coordination of Section 504 requirements.

6. Program compliance as applicable.

7. Ensure that fraud prevention and abuse practices are in place and being implemented.

8. Prepare and submit all closeout documents.

9. Submit all invoices no later than 60 days after the expiration of the contract. All outstanding funds may be swept after 60 days. The provider may request an extension of this requirement in writing.

10. Assist in preparation of contract revisions and supporting documents including but not limited to:

a. Amendments/modifications,

b. Change orders.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

c. Perform any other administrative duty required to deliver the project.

3. Planning Duties:

1. The City will utilize this grant to modify/amend the policies contained in the 2015

Comprehensive Plan and the current Unified Development Code to:

a. Add the missing elements of sustainability and resiliency.

b. Incorporate mitigation strategies identified by the 2024 Fort Bend County Hazard

Mitigation Plan.

c. Update information to reflect changes since the adoption of these documents.

d. Evaluate the effectiveness of recommendations contained in the various sections of these documents and identify modifications to reflect current conditions and promote smart growth.

i. Comprehensive Plan update: The City of Rosenberg adopted its first Comprehensive

Plan prior to 1970 with amendments adopted in 1995 and 2015. The current

Comprehensive Plan that was adopted in 2015 established a vision through 2035.

This Comprehensive Plan update shall address the following areas:

I. Vision & Goals

I. Identify a common vision for the that guides the development of the

Comprehensive Plan, in conformance with the City’s Strategic Plan.

II. Land Use

I. Review and evaluate existing land uses and prepare a Future Land Use Map that illustrates the desired development pattern in terms of the type, scale, location, and density to help guide City regulations and policies for the next

20 years; review current land use and subdivision regulations in the Unified

Development Code (UDC) and prepare or recommend updates to the UDC to provide practical applications to manage growth.

III. Growth Capacity & Infrastructure

I. Address water, wastewater and storm drainage systems serving the City of

Rosenberg; identify strategic needs to efficiently serve existing development and accommodate future growth and land uses within the existing city limits and Extraterritorial Jurisdiction while maintaining compliance with the Fort

Bend Subsidence District Groundwater Reduction mandates; and consider the fiscal impacts of land use policies and public and private investments to support those polices. Key features will include assessment and recommendations for the areas suggested by the GLO RCP grant.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

IV. Mobility & Transportation

I. Review transportation and multi-modal mobility policies to address current and future needs in the Rosenberg area and identify opportunities for increased funding for city-wide transportation improvements. Identify the need for increasing/decreasing transit services.

V. Economic Opportunity & Tourism

I. Identify marketing and economic development opportunities and challenges. Identify policies that facilitate economic development, enhance the tax base and create jobs, especially along the US 59/I-69 corridor;

identify tourism opportunities for local events and attractions in the vicinity.

VI. Hazard Mitigation, Sustainability & Vulnerability

I. Identify effective policies and priority projects to mitigate Rosenberg’s vulnerability to hazards. Incorporate applicable strategies identified in the

2024 Fort Bend County Hazard Mitigation Plan (HMP).

VII. Revitalization & Neighborhoods

I. Identify policies and strategies to encourage investment and redevelopment in aging neighborhoods, commercial areas, and downtown.

VIII. Quality of Life & Sense of Community

I. Identify priorities for improving Rosenberg’s parks, recreation areas, natural environment, historical resources, and community image so that current and future residents can enjoy a high quality of life with a strong sense of community; identify beautification opportunities, including recommendations for open spaces, architectural features, and streetscape improvements.

IX. Implementation Strategies

I. Outline a process with a strategic action plan that identifies resources and monitoring mechanisms, and leads to measurable, successful implementation.

ii. Unified Development Code Update (UDC): The City of Rosenberg adopted the current UDC in 2017. Key areas of this UDC update shall include the following:

I. Reflect the vision and recommendations of the Comprehensive Plan update.

II. Conformance to Texas Local Government Code.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

III. Incorporation of green principles, Smart Growth policies, conservation development alternatives, Low Impact Development (LID) principles, and other sustainable best practices.

IV. Improve clarity, readability and resolve conflicts.

V. Simplify and streamline the development process.

4.2. Statement of Qualifications

The City is seeking an individual, firm or corporation with experience in the following areas:

A. Grant administration and contract compliance - Experience with the federal Community

Development Block Grant program, through either the HUD Entitlement program, the Non-entitlement Texas Community Development Block Grant Program, or the Community

Development Block Group – Disaster Recovery/Mitigation programs.

B. Planning Duties - Performance of Planning Duties described in the Scope of Work section above.

Please provide the following as it relates to your qualifications:

• A brief history of the service provider, including general background, knowledge of and experience working with relevant agencies and programs;

• Related experience in applying for and managing federally-funded local projects, in particular recent experience;

• A description of work performance and experience with CDBG, CDBG Disaster Recovery, FEMA

Hazard Mitigation, Planning, Grant Administration or similar projects, related to the scope;

• Describe the capacity to perform the Planning Duties described in the Scope of Work as well as resumes of all employees who may be assigned to provide services if your firm is selected, identifying current employees and proposed hires;

• A statement substantiating the resources of the service provider and the ability to carry out the scope of work requested within the proposed timeline; and

• A list of at least three references from past local government clients, with information describing the relevancy of the previous performance.

4.3. Proposed Cost of Services

The City is seeking a firm fixed-price cost proposal. Please provide your cost proposal to accomplish the scope of work outlined above and for any additional services required to implement the project described in this solicitation. The proposal should include pricing for each of the two areas and must include all costs that are necessary to successfully complete these activities. Please note that the City of

Rosenberg will not use lowest/best bid as the sole basis for entering into this contract. Please see

Section 6 for evaluation criteria.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

4.4. Submission Requirements

Interested consulting firms are invited to submit a proposal that includes the following:

• Cover Letter

• Firm Qualifications and Experience

• Proposed Methodology and Approach

Work Plan and Schedule

• Team Composition and Key Personnel

• Budget and Fee Schedule

• References from similar projects

The proposal must be limited to no more than 30 pages in length for the above items. The following items must also be included with the proposal, but do not count towards the 30-page limit.

A. A copy of your current certificate of insurance for professional liability.

B. Statement of Conflicts of Interest (COI) (if any) the service provider or key employees may have regarding these services, and a plan for mitigating the conflict(s). Note that the City may in its sole discretion determine whether or not a conflict disqualifies a firm, and/or whether or not a conflict mitigation plan is acceptable.

C. System for Award Management. Service provider and its principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award

Management (SAM). Include verification that the service provider as well as its principals are not listed (are not debarred) through the System for Award Management (www.SAM.gov). Enclose a printout of the search results that includes the record date.

D. Complete the following in Section 5:

1. Form CIQ (if applicable).

2. Certification Regarding Lobbying. Certification for Contracts, Grants, Loans, and Cooperative

Agreements is included in the RFP and must be submitted with the response.

3. Disclosure of Lobbying Activities (Approved by OMB 0348-0046) form included in the RFP and must be submitted with the response.

4. Form 1295. Effective January 1, 2018, all contracts and contract amendments, extensions, or renewals executed by the City Council will require the completion of Form 1295 “Certificate of Interested Parties” pursuant to Government Code § 2252.908. Form 1295 is included in this RFP for your information (See Attachment E). Form 1295 requires the inclusion of an

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

“unsworn declaration” which includes, among other things, the date of birth and address of the authorized representative signing.

E. See Section 7 "Attachments" for the following:

1. Required Contract Provisions. Applicable provisions must be included in all contracts executed as a result of this RFP.

2. General Affirmations (GLO Contract No 23-160-056-E826)

3. Nonexclusive List of Applicable Laws, Rules, and Regulations

4. GLO Information Security Appendix

4.5. Statement

Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. Small and minority businesses, women's business enterprises, and labor surplus area firms are encouraged to participate in this RFP. If the awarded vendor is a prime contractor and may use subcontractors, the following affirmative steps are required of the prime contractor:

A. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

B. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

D. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;

E. Using the services and assistance, as appropriate, of such organizations as the Small Business

Administration (SBA) and the Minority Business Development Agency (MBDA) of the

Department of Commerce.

Minority-owned businesses may be eligible for contract procurement assistance with public and private sector entities from MBDA centers:

Houston MBDA Business Center

2302 Fannin Street, Suite 165, Houston, TX 77002

713-718-8974 https://www.hccs.edu/hcc-in-the-community/entrepreneurial-initiatives/mbda/ https://www.hccs.edu/hcc-in-the-community/entrepreneurial-initiatives/mbda/

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

Dallas-Fort Worth MBDA Business Center

8828 N Stemmons Freeway Ste. 550-B, Dallas, TX 75247 214-920-2436 http://www.mbdadfw.com/

San Antonio MBDA Business Center

501 W César E Chávez Blvd, San Antonio, TX 78207 210-458-2480 https://sanantoniombdacenter.com/

MBDA Business Center – El Paso c/o El Paso Hispanic Chamber of Commerce 2401 E. Missouri Ave.

El Paso, TX 79903

915-351-6232 ext. 19 https://ephcc.org/blog/growing-my-existing-business/our-mbda-business-center/

Small and woman-owned businesses may be eligible for assistance from SBA Women’s Business Centers:

Houston Women's Business Council, Inc.

9800 Northwest Freeway, Suite 120, Houston, TX 77018

713-681-9232 wbc@wbea-texas.org

LiftFund - Dallas Fort Worth Women's Business Center 8828 N. Stemmons Fwy, Suite 142, Dallas, TX

75247

888-215-2373 wbcdfw@liftfund.com

LiftFund - San Antonio Women's Business Center 600 Soledad St., San Antonio, TX 78205

888-215-2373 wbc@liftfund.com http://www.mbdadfw.com/ https://sanantoniombdacenter.com/ https://ephcc.org/blog/growing-my-existing-business/our-mbda-business-center/ mailto:wbc@wbea-texas.org mailto:wbcdfw@liftfund.com mailto:wbc@liftfund.com

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

SBA also provides assistance at Small Business Development Centers located across Texas:

https://americassbdc.org/small-business-consulting-and-training/find-your-sbdc/ https://americassbdc.org/small-business-consulting-and-training/find-your-sbdc/

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

5. Vendor Questionnaire

5.1. Proposal*

Please upload your entire proposal here as one complete PDF document.

Please do not upload multiple files.

*Response required

5.2. Certification

5.2.1. Proposal Certification *

Respondent certifies that neither the respondent nor the firm, corporation, partnership or institution represented by the respondent, or anyone acting for such firm, corporation, or institution has violated the anti-trust laws of this State, codified in Section 15.01, et. Seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the proposal made to any competitor or any other person engaged in such fine of business.

Respondent has examined the specifications and has fully informed themselves as to all the terms and conditions. Any discrepancies or omissions from the specifications or other documents have been clarified with City representatives and noted on the proposal submitted.

Respondent guarantees product offered shall meet or exceed specifications identified in this RFP.

☐ Please confirm

*Response required

5.2.2. Cooperative Procurement Participation*

Please select Yes or No. By selecting Yes the Respondent is agreeing to offer the quoted prices to all authorized entities during the term of the City's contract. By selecting No the Respondent is stating they will not offer the quoted prices to all authorized entities. A non-affirmative Proposal will in no way have a negative impact on the City's evaluation of the Proposal.

☐ Yes

☐ No

*Response required

5.3. Required Verifications

5.3.1. Anti-Boycott & Anti-Terrorism Verifications*

In the event the ensuing contract has a value of $100,000 or more and the company has 10 or more full-time employees:

Nondiscrimination against firearm and ammunition industries. Company verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or firearm trade association, as those terms are defined by Chapter 2274, Government Code, as enacted by S.B. 19, 87th Legislature, Regular Session.

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

Anti-Boycott of Energy Companies. Company verifies that it does not boycott energy companies and will not boycott energy companies during the term of this contract, as those terms are defined by Chapter

2276, Texas Government Code, during the term of this agreement.

Anti-Boycott of Israel. Company verifies that it does not boycott Israel and will not boycott Israel during the term of this contract, as those terms are defined by Chapter 2271, Texas Government Code, as enacted by H.B. 4170, 86th Legislature, Regular Session.

Foreign Terrorist Organizations. Company verifies that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as those terms are defined by Chapter 2252, Texas Government Code, as enacted by S.B.252, 85th Legislature, Regular Session.

Critical Infrastructure Affirmation. For Contracts concerning Critical infrastructure, as that term is defined by Texas Government Code Chapter 2275; The Engineer certifies (i) that Engineer, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of Engineer, is not owned by or the majority of stock or other ownership interest of Engineer is not held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or a country designated by the Governor as a threat to critical infrastructure; (ii) that Engineer including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of Engineer, is not owned by or the majority of stock or other ownership interest of Engineer is not held or controlled by a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a country designated by the Governor as a threat to critical infrastructure; and (iii) that Engineer including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of Engineer, is not headquartered in China, Iran, North Korea, Russia, or a country designated by the Governor as a threat to critical infrastructure.

☐ Yes

☐ No

*Response required

5.3.2. COVID-19 Anti-Passport Verification*

In the event the ensuing contract is to be paid in whole or in part with State Funds:

Company Certification Regarding COVID-19 Vaccination. Company certifies that it does not require a customer to provide any documentation certifying the customer's COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from Company’s business during the term of this contract, and will not require such documentation during the term of this contract, as those terms are defined by Section 161.0085, Texas Health and Safety Code, as enacted by

S.B. 968, 87th Legislature, Regular Session.

☐ Yes

☐ No

*Response required

5.4. Conflict of Interest

5.4.1. Conflict of interest Questionnaire *

Title: Comprehensive Plan Update - Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT)

Sec. 176.006. DISCLOSURE REQUIREMENTS FOR VENDORS AND OTHER PERSONS; QUESTIONNAIRE. (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

Does the vendor have a business relationship with a local government officer of the City of Rosenberg that requires disclosure pursuant to Texas Local Government Code Section 176.006 as defined above?

☐ Yes

☐ No

*Response required

When equals "Yes"

5.4.2. CIQ Form*

If vendor answered YES above. Please download the attached CIQ Form, complete and upload.

• CIQ_Conflict_of_Interest_Qu...

*Response required

5.5. Required Forms

5.5.1. Certification Regarding Lobbying*

Please download the below documents, complete, and upload.

• Certification_Regarding_Lob...

*Response required

5.5.2. Disclosure of Lobbying Activities *

Please download the below documents, complete, and upload.

• Disclosure_of_Lobbying_Acti...

*Response required https://government-project.s3.us-west-2.amazonaws.com/23969/64e5e9ce-fec9-43a3-aaa3-3d8874c50541_CIQ_Conflict_of_Interest_Questionnaire.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CCR37OCD%2F20241209%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241209T133000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEL3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEk65NFxcI6Yi1ErmMRBkH2%2B8XTtibIvzcrW18eKPL3rAiAimbLd0zAnWHywwQIg7ToIngkhJmQjK23Afpek8Y%2FzjiqDBQh2EAIaDDg5MjM2NDY4NzY3MiIMtO6T2q23m%2FXvP4lUKuAEKbMredD3yIy%2B11RK9477aLy6lEA32Xuq2FMwrXn%2BGDGJ4diT5aJ9avuoxLYfIG8RgvE9TGYj9LT711T6IY0oofELS%2FREVvdU2qA8Zyk2h6TMMkk2fCd9y%2BZYORDUPyguuhhogWcrM%2FJZoP%2FHs2t43BIgkJQ6P1GVpejA81c93VPtghYuRV78VAO%2B0mbWKu78iciWlNnrlkh20PbWxFZPs4UalSD%2BUE%2Fn3mx8jHS6US79Wee%2BKDe1rUBYs2HdypuHevpCylZVAzUGLBXB6kW9A8p5Iau5Br3kv0%2FqWjcQEulQJhpcNUF6LYtjalXjU5lhJKBpUNwVyqtPmz1di7CGY%2BhQ7gPLAZnMPQimv7s%2Bpn8xq8NUACz9HopyvrczVSFf0j%2BJgFWPjT7942k3oir8I6Px0NOKIiL3O57GbLBIdb3eEsx9KCTsY0cQAdhKqlR1Kl3s%2BM7MvApQ3FB6mtPJNsoIZILNo5Z5MHvWIq4L35eZyTXF7rL1TVpAN1HwmqJj2pVnQK1wK9o1nB%2B718M5GoLZq9aUHwZSBi%2BKiTA9OQfICrxILjXMd9HEfQ6NJE91L17jN%2FiDGgtIkYfNAV7jgxZY%2F9LthrmsrAHw1Waf6wRIzPaYzhk1V05mTxi6kzq5WxLorGf2vuaK1kZ%2FSDnWrOLVlbfVYuV3dCgnsFmhOSXnLoa3SYY99QRy5UHwZPGrFKLkGHtvKA9vi0arA7AuXV8V%2Bg3l0Et98lTgUJcDdCoAZfKTX9%2BFyMkF1U6zGgDojonLHOR%2FjwmCknMcuGLZttlzcBUlMKiEYcLv4aJmUpww8cfbugY6nAH4iiWgcKzs%2FfxbiEabFinBaB3Wdvr6%2BoTUc8Orha3IqGrfZKgmY1WFQOS4%2FE8zA6rrM9zTHwiKbbqEv%2BKybJwddpTCcvSFCkyvi%2Fd2s1WGP0jTAAx9cePGQO5ttd1qLkN3bp1oN6Ws68YsJmASLLRYYIFqucH%2BAU5ywbOY5dF1jhC5MpqWJ1a5M3tARnEY7MlYDP2%2BRW7O%2FZ%2FGuFM%3D&X-Amz-Signature=05086f677df689f7805e74e3033020bc34a578f7eb49d1083f0792cfce42c9c7&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CIQ_Conflict_of_Interest_Questionnaire.pdf%22&x-id=GetObject…