DEPARTMENT OF GENERAL SERVICES

RFP#: GS-26-001

COMPREHENSIVE MAINTENANCE, REPAIR, MONITORING, AND

REPLACEMENT SERVICES FOR CITY-OWNED SOLAR PV SYSTEMS

June 17, 2026 July 23, 2026

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CITY OF COMPTON

DEPARTMENT OF GENERAL SERVICES

Compton City Hall, 205 S. Willowbrook Avenue, Compton, CA 90220

Request for Proposals for comprehensive maintenance, repair, monitoring, and replacement services for city-owned solar pv systems (“RFP”), June 17, 2026, through July 23, 2026, at 5:30 p.m. PT. (“RFP

Open Period”)

Black-Out Period: From the date of issuance through the date of award notification, all communications concerning any aspect of this solicitation are limited to written exchanges with the

Purchasing Manager. No contact with any other City employee, official, or representative regarding this solicitation is permitted during this period. Violations may result in disqualification.

For general inquiries, please contact the Purchasing Manager, Cameron Redic at (310) 605-1439 or credic@comptoncity.org

ARTICLE I. INTRODUCTION & PURPOSE ------------------------------------------------------------------------------------------------------ 3

ARTICLE II. SCOPE OF SERVICES ------------------------------------------------------------------------------------------------------------------ 3

ARTICLE III. CONTRACTOR MINIMUM QUALIFICATIONS ---------------------------------------------------------------------------------- 8

ARTICLE IV. SUBMISSION REQUIREMENTS ---------------------------------------------------------------------------------------------------- 9

ARTICLE V. EVALUATION AND SCORING CRITERIA ---------------------------------------------------------------------------------------- 13

ARTICLE VI. PRELIMINARY SCHEDULE OF EVENTS ------------------------------------------------------------------------------------------ 14

ARTICLE VII. LIABILITY REQUIREMENTS ----------------------------------------------------------------------------------------------------- 15

ARTICLE VIII. OTHER GENERAL PROVISIONS------------------------------------------------------------------------------------------------ 16

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Article I. INTRODUCTION & PURPOSE

Section 1.01 INTRODUCTION

(a) The City of Compton is a charter city incorporated in 1888, located in Los Angeles

County, California. The City provides a full range of municipal services to its residents and community. The Purchasing Division, operating under the City Manager's Office, administers all competitive solicitations on behalf of the City's departments and divisions. This solicitation is issued by the Department of General Services with the

Purchasing Division serving as the administering authority for all procurement processes. The City of Compton has installed solar photovoltaic (PV) systems at City-owned facilities including Gonzales Park and Fire Station No. 3 and is soliciting proposals from qualified contractors to provide comprehensive maintenance, repair, monitoring, and replacement services to support continued system performance and reliability.

Section 1.02 PURPOSE

(a) The City of Compton seeks qualified contractors to provide comprehensive maintenance, repair, monitoring, and replacement services for its City-owned solar photovoltaic (PV) systems. The selected contractor shall support consistent system performance, reliability, and service life through scheduled and on-demand services across all covered locations.

Section 1.03 Black-Out Period

(a) From the date of issuance through the date of award notification, all communications concerning any aspect of this solicitation are limited to written exchanges with the

Purchasing Manager. No contact with any other City employee, official, or representative regarding this solicitation is permitted during this period. Violations may result in disqualification.

Section 1.04 Addenda

(a) All addenda to this solicitation will be issued by the Purchasing Manager only, through

PlanetBids and the City of Compton website. Public posting of addenda on both platforms constitutes notice to all plan holders. Proposers are responsible for monitoring both platforms for updates. The City bears no responsibility for any proposer's failure to receive addenda due to failure to monitor public information.

Written questions must be submitted to the Purchasing Manager by the deadline established in Article III.

Article II. SCOPE OF SERVICES

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Section 2.01 Overview

(a) The scope of services covers all City-owned solar photovoltaic (PV) systems and shall include system monitoring, preventive maintenance, corrective maintenance and repairs, documentation and record keeping, system security and asset protection, oversight of solar PV system performance, and coordination of all inspections and repairs with the City's designated contract administrator.

(b) The City has installed solar PV systems at Gonzales Park (“Community Center” and

“Carport”) and Fire Station No. 3 (“Fire Station”) to reduce electricity costs, improve sustainability, and support renewable energy goals. These systems include rooftop and parking-structure PV arrays interconnected with the local utility grid via Southern

California Edison.

Section 2.02 Services Required

(a) System Components

1) The City's solar PV systems include the following major component types:

I. solar modules, II. inverters, III. optimizers, IV. electrical wiring and disconnects, V. mounting systems, and

VI. monitoring equipment.

2) The systems are monitored using the SolarEdge monitoring platform. Major system components are installed at the following locations:

Location Equipment Quantity Manufacturer

Fire Station Solar Modules 163 Trina Solar

Fire Station Inverters 2 SolarEdge

Community Center Solar Modules 190 Trina Solar

Community Center Inverters 5 SolarEdge

Carport Solar Modules 378 Trina Solar

Carport Inverters 4 SolarEdge

(b) Minimum Service Frequencies.

(i) The contractor shall perform maintenance activities at the following minimum frequencies:

Activity Minimum Frequency

Review Online Monitoring Dashboard Every 3 months (4 times per year)

Visually Inspect Major Components Every 6 months (2 times per year)

Clean Solar Modules Every 12 months (1 time per year)

(ii) Maintenance activities shall be conducted more frequently when required due to environmental conditions, system alerts, or identified performance issues.

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(c) Additional Requirements

(i) System Monitoring. System monitoring shall include:

1) Checking inverter status.

2) Confirming system production.

3) Reviewing alerts or faults.

4) Identifying abnormal performance.

(ii) Visual Inspection. Inspections shall include review of the following:

1) Loose or damaged wiring.

2) Physical damage to panels.

3) Corrosion or wear on equipment.

4) Shading from vegetation or structures.

5) Debris accumulation.

6) Roof penetration integrity.

(iii) Panel Cleaning

1) Cleaning shall be performed at the minimum frequency established in Section 2(b).

Additional cleaning shall be required when excessive debris accumulation is identified due to any of the following conditions:

I. Dust.

II. Bird droppings.

III. Ash or wildfire smoke.

IV. Nearby construction or agricultural activity.

V. Cleaning shall be performed using water and a soft cloth or microfiber brush. The contractor shall not use abrasive materials or harsh chemicals on any solar panel surface.

(iv) Security and Asset Protection.

1) Solar PV systems are critical City infrastructure assets. The contractor shall:

I. Maintain restricted access to solar equipment areas during all service visits.

II. Confirm that electrical enclosures and inverter cabinets remain locked at the conclusion of each site visit.

III. Inspect systems for signs of tampering, vandalism, or theft during each scheduled service visit.

IV. Report any suspected theft, vandalism, or damage immediately to the City's designated contract administrator.

V. Unauthorized personnel shall not perform repairs or access electrical equipment under any circumstances.

(v) Safety Requirements. The contractor shall:

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1) Assign only qualified personnel to perform maintenance activities under this contract.

2) Use proper fall protection for all rooftop access.

3) Comply with all applicable electrical safety standards and codes.

4) Shut down all equipment in accordance with manufacturer guidelines before servicing.

(vi) System Performance Standard.

1) The solar PV systems shall operate at no less than 80% of rated output annually, adjusted for actual solar and weather conditions. If performance falls below this threshold, the contractor shall initiate corrective action and notify the City's designated contract administrator within 72 hours.

(vii) Inspection and Acceptance.

1) Following each scheduled maintenance visit, the contractor shall conduct a written inspection and acceptance review confirming that all required activities were completed at the covered sites. The inspection and acceptance review shall be documented on the work order or service ticket required under Section 2(k) and submitted to the City's designated contract administrator for review and approval.

Acceptance is not final until the City's designated contract administrator confirms in writing that the service event meets contract requirements.

(viii) Response Time Standards and Escalation.

1) The contractor shall respond to corrective maintenance events as follows:

I. System alerts or performance faults identified through monitoring: the contractor shall acknowledge the alert and provide the City's designated contract administrator with an initial written assessment within 24 hours of identification.

II. Emergency conditions involving equipment failure that poses a safety risk or results in a full system outage: the contractor shall arrive on-site within 48 hours.

III. Failure to meet response times shall result in a “Notice of Non-Performance”.

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(ix) Service Tickets and Work Orders.

1) The contractor shall use a written work order or service ticket system to document each service event. Completed work orders shall be submitted to the City's designated administrator within 24 hours following completion of each service event.

Each work order shall include, at a minimum:

I. Date and time of service

II. Location serviced

III. Names of all technicians performing work

IV. Description of work performed

V. Parts or materials used, if any

VI. Findings and outcome

VII. Technician signature

Section 2.03 Deliverables

(a) The contractor shall provide the following deliverables throughout the contract term:

(i) Written reports to the City's designated contract administrator following each inspection or repair service event.

(ii) Completed work orders or service tickets for each service event as required by Section

2(k).

(iii) Monitoring data and system production records maintained throughout the contract term.

(iv) Maintenance and inspection reports as required by Section 4.

(v) Repair logs as required by Section 4.

Section 2.04 Reporting Requirements

(a) The contractor shall maintain records related to system performance and maintenance for the full duration of the contract term. Records shall include, at a minimum:

(i) Maintenance and inspection reports.

(ii) Monitoring data and production records.

(iii) Repair logs.

(iv) All records must be submitted via email or USPS Delivery to the City upon cancellation or termination of the contract.

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Section 2.05 City-Furnished Resources.

(a) The following reference documentation is attached to this solicitation for informational purposes. Proposers are encouraged to review all attached materials prior to submitting a proposal. The City makes no representations regarding the completeness or current accuracy of third-party reference materials.

(i) Appendix C. Operations and Maintenance Handover Packet, Gonzales Park Community

Center, 1101 W. Cressey Street, Compton, CA 90222, prepared by GRID Alternatives

Greater Los Angeles (December 2024). Contains site plan, installation photographs, major equipment specifications, manufacturer warranty information, and recommended maintenance schedule for the Community Center installation at

Gonzales Park.

(b) All additional system design documents, as-built drawings, equipment specifications, and warranty documentation will be provided to the contractor by the City.

Section 2.06 Subcontracting.

(a) The contractor shall not subcontract any portion of the work covered by this contract without prior written approval from the City. All subcontractors must meet the same licensing and qualification requirements applicable to the prime contractor under this solicitation. The contractor remains fully responsible to the City for the performance of any approved subcontractor.

Section 2.07 Contract Term.

(a) The initial contract term shall be three (3) years from the date of contract execution.

The City shall have the option to renew the contract at its sole discretion for up to two

(2) additional one-year terms, for a maximum contract duration of five (5) years. Any renewal shall be exercised by written notice to the contractor prior to expiration of the then-current term.

Section 2.08 Key Personnel.

(a) The proposer shall identify all key personnel assigned to perform work under this contract in the staffing plan submitted with its proposal. Key personnel may not be substituted without prior written approval from the City. The City may decline to approve a proposed substitution if the replacement does not meet the qualifications specified in Article IV. Substitution of key personnel without City approval shall constitute a material breach of contract.

Article III. CONTRACTOR MINIMUM QUALIFICATIONS

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Section 3.01 All qualifications listed in this Article are mandatory. Proposals that do not satisfy all minimum qualifications listed in this Article will be deemed non-responsive and will not be evaluated further.

(a) Licensure.

(i) Proposers must hold the following valid California Contractor's State License Board

(CSLB) licenses at the time of proposal submission and for the duration of any resulting contract:

(ii) C-46 Solar Contractor License.

(iii) C-10 Electrical Contractor License.

(iv) Proposals from firms that do not hold both required licenses will be deemed non-responsive.

(b) Regulatory Standing.

(i) The proposer shall be in good standing with the California Contractor's State License

Board at the time of proposal submission and throughout any resulting contract term.

The proposer shall comply with all applicable local, state, and federal regulations governing solar PV maintenance and electrical work.

(c) Personnel Qualifications.

(i) All personnel performing work under this contract shall be qualified to perform the specific tasks assigned. Personnel performing rooftop work shall hold current fall protection certification. Personnel performing electrical work shall hold required licensure or shall work under the direct supervision of a C-10 licensed contractor.

(d) References.

(i) Proposers shall submit a minimum of three (3) references from previous clients for whom the proposer has provided solar PV operations and maintenance services or comparable services. References must include:

1) Client organization name.

2) Client contact name and title.

3) Client contact phone number and email address.

4) Description of services provided and scope of work.

5) Contract value and performance period.

Article IV. SUBMISSION REQUIREMENTS

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Section 4.01 Proposal Packet

(a) Proposals must be delivered in person, by the U.S. Postal Service, or by a same-day or overnight courier service (e.g., Federal Express, UPS, DHL) and must be received no later than Thursday, July 23, 2026 at 5:30 p.m. Pacific Time, at the address listed below.

Proposals must contain the following:

(i) One (1) unbound complete copy of the Proposal.

(ii) Three (3) bound complete copies of the Proposal.

(iii) One (1) electronic copy of the Proposal in PDF format on a flash drive.

(b) All Proposals must be clearly marked on the lower left-hand corner “RFP # GS-26-001 --

COMPREHENSIVE MAINTENANCE, REPAIR, MONITORING, AND REPLACEMENT

SERVICES FOR CITY-OWNED SOLAR PV SYSTEMS” and sealed upon submission.

City of Compton

City Clerk’s Office

205 S. Willowbrook Avenue

Compton, CA 90220

ATTN: Cameron Redic, Purchasing Manager

Emailed submissions will NOT be accepted

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(c) Required Proposal Contents.

(i) A complete proposal shall include all of the following:

1) Cover Letter. Contractor name and address, contact information, and a signed statement of interest from an authorized representative.

2) Company Profile. Business history, organizational structure with key personnel identified, and summary of relevant solar PV operations and maintenance experience.

(ii) Technical Approach. Including:

1) Relevant project experience with solar PV maintenance or comparable systems.

2) Staffing plan identifying key personnel assigned to this contract.

3) Approach to monitoring, preventive maintenance, corrective maintenance, and emergency response.

4) Special certifications relevant to the scope of services.

(iii) References.

1) Minimum of three (3) references per Article IV, Section 2(d).

(iv) Minimum Qualification Documentation.

1) Proof of valid California Contractor's State License Board (CSLB) C-46 Solar Contractor

License and C-10 Electrical Contractor License.

(v) Cost Proposal.

1) Completed Cost Proposal Form providing fully loaded line-item pricing for all scheduled maintenance services and unit rates for corrective maintenance, repairs, and replacement work. No upfront payment proposals will be accepted.

(vi) Non-Collusion Declaration (Appendix A).

(vii) Conflict of Interest Disclosure (Appendix B).

(d) Point of Contact

(i) The Purchasing Manager will be the sole point of contact for this RFP. All non-submission related communications, requests for additional information, or clarification concerning this RFP must be emailed to the Purchasing Manager as follows:

Cameron Redic, Purchasing Manager

Email: credic@comptoncity.org

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(ii) The City is not responsible for delayed or lost emails, regardless of the cause. No other contact with any City employee, official, or representative regarding this RFP is permitted during the Black-Out Period. Such contact may be grounds for disqualifying a Respondent and rejecting its Proposal.

(e) Right to Reject Proposals

(i) This solicitation does not commit the City to award a contract, pay any cost incurred in the preparation of a proposal in response to this RFP or to procure or contract for services. The City intends to award a contract on the basis of the best interest and advantage to the City, to negotiate with any or all qualified proposers or to cancel this

RFP in part or in its entirety, if it is in the best interest of the City to do so.

(f) RFP Related Questions

(i) Questions and/or comments concerning the RFP MUST be submitted via email to the

Purchasing Manager no later than the Question Deadline Date identified in the RFP

Schedule of Events.

(ii) Questions should clearly identify the relevant section of the RFP and page number(s) related to the question being asked. All questions, inquiries, and the City’s responses thereto may be shared as an addendum to the RFP to be released as of the Addendum

Release Date.

(g) Proposer Responsibility

(i) It is the proposer’s sole responsibility to ensure that its proposal is received on or before the closing deadline date and time. Proposals submitted by email, telephone or facsimile will not be accepted.

(ii) Proposals received after the stated deadline will not be accepted, considered, or returned. This policy is self-executing. No exceptions will be made regardless of the cause of the delay.

(h) Proposal Modification and Withdrawal

(i) Proposals may be modified or withdrawn prior to the submission deadline by written notice submitted to the Purchasing Manager. No modifications will be accepted after the deadline.

(i) Proposal Validity.

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(i) Proposals must remain valid for a minimum of 120 days from the submission deadline.

(j) Questions

(i) All questions must be submitted in writing to the Purchasing Manager by the question deadline established in Article III. Questions should identify the relevant article and section. All questions and responses may be incorporated into an addendum issued through PlanetBids and the City of Compton website.

(k) Responsive Proposal.

(i) A responsive proposal is one that is submitted by the deadline, in the required format, with all required documents and attachments completed, and that materially complies with all requirements of this solicitation. A proposal that omits a required element, fails to meet a stated minimum qualification, or otherwise does not conform to the requirements of this solicitation may be deemed non-responsive at the City's sole discretion. Non-responsive proposals will not be evaluated and will be returned to the submitting firm.

Article V. EVALUATION AND SCORING CRITERIA

Section 5.01 Evaluation Committee

(a) Proposals will be evaluated by an evaluation committee consisting of a minimum of three (3) evaluators. The City reserves the right to determine final panel composition and size.

Section 5.02 Evaluation Criteria and Weights

Criteria Possible Points

Experience and Qualifications. 20 Technical Approach and Understanding 20 Compliance and Licensing 15 Cost Proposal 25 Maintenance Management 10 Past Performance and References 10 Total 100

Bonus Points

Local Experience with municipalities 5

North American Board of Certified Energy Practitioners

(NABCEP)

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Section 5.03 Clarification Request

(a) The City reserves the right to request written clarification from any proposer regarding the content of its proposal. Written responses to clarification requests become part of the proposal record and may be considered in scoring.

Section 5.04 Tie-Breaking.

(a) The City reserves the right to resolve scoring ties at its discretion, including but not limited to requesting best and final offers from tied proposers.

Section 5.05 Best and Final Offers.

(a) The City reserves the right to request best and final offers from one or more top-ranked proposers prior to making an award recommendation.

Section 5.06 Responsible Proposer Determination.

(a) Award of a contract pursuant to this solicitation is contingent upon the City's determination that the selected firm is a responsible proposer. A responsive proposal does not constitute a determination of responsibility. In evaluating responsibility, the

City may consider the proposer's financial capacity, legal compliance history, past performance with the City or other public agencies, reference verification, and any other factors the City determines relevant to the proposer's ability to successfully perform the contract. The City reserves the right to conduct financial review, reference checks, background verification, and past performance inquiry prior to making an award recommendation. A proposer that the City determines to be non-responsible will not be awarded a contract regardless of its proposal ranking.

Article VI. PRELIMINARY SCHEDULE OF EVENTS

Section 6.01 The following dates reflect the anticipated schedule for this RFP.

EVENT DESCRIPTION DATE*

Solicitation Publication Date Direct solicitation and release on City website and via Planet Bids

June 17, 2026

Pre-Proposal Meeting Discussion conference; scope walkthrough, submission requirements, evaluation overview, Q&A

July 7, 2026

Deadline for Respondents’ Questions

Last day prospective Respondents may submit questions to the Purchasing Manager via email.

July 9, 2026

Addendum Release Date (if needed)

City releases RFP Addendum, if needed. July 13, 2026

Proposal Due Date Closing Date; Proposals accepted until 5:30 p.m. (PT)

July 23, 2026

*Dates subject to change at the

City’s sole discretion.

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Section 6.02 Mandatory Pre-Proposal Conference

(a) A mandatory pre-proposal conference will be held on the following date and at the following location

Date: Tuesday, July 7, 2026

Time: 10:00 a.m. Pacific Time

Location: Compton City Hall, 205 S. Willowbrook Avenue, Compton, CA 90220

(b) Attendees shall check in at the City Hall security desk upon arrival. Security personnel will direct attendees to the meeting location.

(c) Attendance at the pre-proposal conference is mandatory. Proposals submitted by firms that did not attend the mandatory pre-proposal conference will not be considered for award.

(d) The conference will include a review of the solicitation scope, submission requirements, evaluation criteria, and a question-and-answer session. Topics discussed at the conference will not constitute official responses to questions. Written responses to questions raised at the conference, if any, will be issued by the Purchasing Manager by written addendum posted through PlanetBids and the City of Compton website.

Article VII. LIABILITY REQUIREMENTS Section 7.01 The successful proposer shall supply and maintain insurance which defends, indemnifies and holds harmless the City of Compton, its officers, employees and agents from and against any and all liability, damage claims, demands, costs, judgments, fees, attorney’s fees or loss arising directly out of acts or omissions hereunder by the contractor or third party under the direction or control of the contractor. The successful bidder must furnish the City with Certificate of Insurance and Endorsement prior to commencement of work. The required coverage shall not be less than the following:

(a) Commercial General Liability Insurance covering all operations by or on behalf of

Contractor, including premises and operations, products and completed operations, personal injury, and contractual liability, in the amount of Two Million Dollars

($2,000,000) per occurrence and Five Million Dollars ($5,000,000) general aggregate.

The general aggregate limit must apply separately to Contractor's work under this

Agreement.

(b) Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by

Contractor, its employees or subcontractors, in the amount of Two Million Dollars

($2,000,000) per accident for bodily injury and property damage.

(c) Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than Two

Million Dollars ($2,000,000) per accident for bodily injury or disease.

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(d) Professional Liability Insurance against errors and omissions in the performance of the work under the Agreement with coverage limits of not less than Two Million Dollars

($2,000,000) per occurrence of claim/Five Million Dollars ($5,000,000) in the aggregate.

Article VIII. OTHER GENERAL PROVISIONS

Section 8.01 Authority and Governing Law

(a) This RFP is issued under the authority of the City of Compton Charter and Municipal

Code, and shall be conducted in accordance with all applicable local, state, and federal laws and regulations. This RFP shall be self-governing with respect to procedures, requirements, and evaluation criteria, as established herein by the City. Nothing in this

RFP shall be construed as limiting the authority of the City Manager, City Council, or any other official acting within their lawful capacity under the City Charter.

Section 8.02 Local Merchant Preference

(a) In accordance with Section 1411 of the Compton City Charter, when making purchases for the City, local merchants shall be given preference, quality and price being equal. For purposes of this solicitation, a local merchant is defined as a business with a principal place of business physically located within the City of Compton. A proposer claiming local merchant status shall affirmatively state that status in its cover letter and provide documentation confirming its principal place of business address. The City reserves the right to verify the claim prior to award.

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Section 8.03 Prevailing Wage

(a) To the extent the work performed under any contract resulting from this solicitation constitutes public work under California Labor Code Section 1720 et seq., the following requirements apply:

(i) The contractor and all subcontractors shall pay not less than the general prevailing rate of per diem wages as determined by the Director of the California Department of

Industrial Relations (DIR) for the locality in which the work is to be performed.

Prevailing wage determinations are available at the DIR website.

(ii) Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be listed on a bid or proposal for a public works project unless currently registered with and qualified by the DIR. No contract for public work may be awarded to a contractor or subcontractor that is not registered pursuant to Section 1725.5 at the time of award.

(iii) This project is subject to compliance monitoring and enforcement by the DIR.

(iv) The contractor shall post a copy of the applicable prevailing wage rates at each job site.

(v) The contractor shall comply with the requirements of California Labor Code Sections

1776 and 1777.5 regarding payroll records and apprenticeship standards.

Section 8.04 Negotiations

(a) The City may require the selected bidder(s) to participate in negotiations and to submit prices, technical or other revisions to their proposals, that may result from negotiations.

Bidder(s) selected for an interview may be asked to submit “best and final” cost proposals as a final step in the selection process. Any changes to the RFP requirements will be made by addendum.

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Section 8.05 Public Records and Disclosure of Proposal Contents

(a) All Proposals and other materials submitted in response to this RFP procurement process become the property of the City. Selection or rejection of a Proposal does not affect this right. All Proposal information, including detailed price and cost information, will be held in confidence during the evaluation process; however, names of persons or firms submitting Proposals may be disclosed as a public record upon request.

(b) Upon the selection of a Proposal and subsequent contract award, the Proposals and associated materials will be open for public review to the extent permitted by the

California Public Records Act.

(c) By submitting a Proposal, the Respondent acknowledges and accepts that the contents of the Proposal and associated documents will be open to public inspection.

(d) Each Respondent should be aware that although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City is not able to establish that the information, which a Respondent submits, is a trade secret. If a request is made for information marked "confidential," the City will provide the Respondent who submitted such information with reasonable notice to allow the Respondent to seek protection from disclosure by a court of competent jurisdiction.

Section 8.06 Protests

(a) Any proposer who has submitted a response to this RFP may file a written protest regarding the solicitation terms, evaluation, or intended award. Protests must be submitted in writing to the Purchasing Manager at 205 S. Willowbrook Avenue, Compton, CA 90220, or by email to credic@comptoncity.org, within five (5) business days of the event giving rise to the protest no later than five (5) business days before the proposal deadline for solicitation protests, or within five (5) business days after issuance of a Notice of Intent to Award for evaluation or award protests.

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(b) The Purchasing Manager, under the direction of the City Manager and Law Division, will review and issue a written determination within ten (10) business days, which may be appealed to the City Manager within five (5) business days of receipt. The City

Manager’s decision shall be final within the City’s administrative process, and further relief may be sought only through judicial review in accordance with California Code of

Civil Procedure § 1094.5. Filing a protest does not automatically stay the procurement or award process unless the City Manager determines otherwise in the City’s best interest.

Section 8.07 Collusion

(a) By submitting a response to the RFP, each Respondent represents and warrants that its response is genuine and is not made in the interest of or on behalf of any person not named therein; that the Respondent has not directly induced or solicited any other person to submit a sham response or any other person to refrain from submitting a response; and that the Respondent has not in any manner sought collusion to secure any improper advantage over any other person submitting a response.

Section 8.08 Gratuities

(a) No person shall offer, give, or agree to provide any City employee or its representatives any gratuity, discount, or offer of employment in connection with the award of a contract by the City. No City official, employee, agent, or representative will solicit, demand, accept, or agree to accept from any other person a gratuity, discount, donation, or offer of employment in connection with a City contract.

Section 8.09 Proposal of Additional Services

(a) If a Respondent indicates an offer of services in addition to those required by and described in this RFP, these additional services may be added to the contract before contract signing at the sole discretion of the City.

Section 8.10 Proposal Restrictions

(a) By submitting a response to the RFP, the Respondent certifies that no amount will be paid directly or indirectly to an employee or official of the City as wages, compensation, donations, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or firm to the Respondent in connection with the procurement under this RFP. Any individual, company, or other entity involved in assisting the City in the development, formulation, or drafting of this RFP or its scope of services will be considered to have been given information that would afford an unfair advantage over other Respondents, and said individual, firm, company, or other entity may not submit a Proposal in response to this RFP.

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Section 8.11 Proposal Withdrawal

(a) To withdraw a Proposal, any Respondent must submit a written request, signed by an authorized representative, to the Purchasing Manager not later than 24 hours before the Proposal Deadline. After withdrawing a previously submitted Proposal, the

Respondent may submit another Proposal at any time up to the Proposal Deadline.

Section 8.12 Proposal Errors & Incorrect Information

(a) Respondents are liable for all errors or omissions contained in their Proposals.

Respondents will not be permitted to alter Proposal documents after the Proposal

Deadline.

(b) If the City determines that a Respondent has provided, for consideration in the evaluation process or contract negotiations, incorrect information which the

Respondent knew or should have known was materially incorrect, that Proposal will be determined non-responsive, and the Proposal will be rejected.

Section 8.13 Severability

(a) If any provision of this RFP is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions will not be affected; and, the rights and obligations of the City and Respondents will be construed and enforced as if the RFP did not contain the particular provision held to be invalid.

Section 8.14 RFP and Proposal Incorporated into Final Contract

(a) This RFP and the successful Proposal may be incorporated into the final contract, at the discretion of the City.

Section 8.15 Proposal Amendments

(a) The City will not accept any amendments, revisions, or alterations to Proposals after the

Proposal Deadline unless any such amendment is formally requested, in writing, by the

City.

Section 8.16 Warranty

(a) The selected Respondent will warrant that the Proposal will conform in all material respects to the requirements and specifications as stated in this RFP and as demonstrated during the evaluation process. Additionally, the requirements stated in this RFP will become part of the subsequent agreement.

Section 8.17 Additional Rights of the City

(a) The City reserves the right to:

(i) Reject any or all Proposals, waive irregularities or informalities, request additional information, negotiate with any or all Respondents, or cancel this procurement at any time, if doing so is in the City’s best interest.

(ii) Issue subsequent Requests for Proposal for the same service.

(iii) Postpone opening Proposals, if necessary, for any reason.

GS-26-001 21

(iv) Remedy errors in the Request for Proposal process.

(v) Approve or disapprove the use of subcontractors.

(vi) Accept a Proposal other than the one with the lowest monetary value.

(vii) Waive informalities, minor variances, and irregularities in the Proposals.

(viii) Enter into an agreement with another Respondent in the event the originally selected

Respondent defaults or fails to execute an agreement.

(ix) Include provisions in the contract allowing the City to terminate the agreement at its sole and entire discretion upon a seven (7) days’ written notice.

GS-26-001 22

Purchasing Division

Non-Collusion Declaration

Required Submittal -- All Competitive Solicitations

I. SOLICITATION IDENTIFICATION

Solicitation No.

Solicitation Title

Submittal Deadline

II. DECLARATION STATEMENTS

I make this declaration on behalf of the Proposer/Bidder identified above and certify, under penalty of perjury, that each of the following statements is true and correct:

1. The bid/proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation.

2. The bid/proposal is genuine and not collusive or sham.

3. The Proposer/Bidder has not directly or indirectly induced or solicited any other person or firm to put in a false or sham bid/proposal.

4. The Proposer/Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any other party to put in a sham bid/proposal, or that any person or firm shall refrain from submitting a bid/proposal.

5. The Proposer/Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid/proposal price of the Proposer/Bidder or of any other party, or to fix any overhead, profit, or cost element of the bid/proposal price, or of that of any other party.

6. All statements contained in the bid/proposal are true.

7. The Proposer/Bidder has not, directly or indirectly, submitted its bid/proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to

Appendix A

GS-26-001 23

any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of

Compton, or to any person or persons who have a partnership or other financial interest with the

Proposer/Bidder in its business.

8. The Proposer/Bidder has not paid, and will not pay, any person or entity for the purpose of effectuating a collusive or sham bid/proposal.

III. ENTITY AUTHORIZATION

Any person executing this declaration on behalf of a Proposer/Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity hereby represents that he or she has full legal power to execute, and does execute, this declaration on behalf of the Proposer/Bidder, and that this declaration is binding upon the entity.

PENALTY OF PERJURY CERTIFICATION

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed on the date and at the place set forth in the Signature Block below.

IV. SIGNATURE BLOCK

Printed Name

Signature

Title

Firm / Entity Name

Date

Place of Execution (City, State)

Submit a signed original with responsive bid/proposal package. The original will be retained in the procurement file.

City of Compton Purchasing Division | credic@comptoncity.org | 310-605-1439

Appendix A

GS-26-001 24

Purchasing Division

Conflict of Interest Disclosure

Required Submittal -- All Competitive Solicitations

Complete all fields. If any answer is "Yes," provide a full written explanation in Section IV. Submission of a materially false or incomplete disclosure may result in disqualification and may constitute a violation of state law.

I. SOLICITATION IDENTIFICATION

Solicitation No.

Solicitation Title

Submittal Deadline

II. DECLARANT IDENTIFICATION

Full Name

Title / Role

III. DISCLOSURE QUESTIONS

Answer each question as it relates to the Proposer/Bidder, its principals, officers, directors, partners, members, key personnel, and proposed subcontractors.

Appendix B

GS-26-001 25

# Disclosure Question Yes No

1.

Does the Proposer/Bidder or any principal, officer, director, partner, or member have a direct or indirect financial interest in any City of Compton contract?

Yes □ No □

2.

Does the Proposer/Bidder or any principal, officer, director, partner, or member have a business relationship -- employment, consulting, or ownership interest -- with any current City elected official, appointed official, or employee?

Yes □ No □

3.

Has the Proposer/Bidder or any principal, officer, director, partner, or member been employed by the City within the past two (2) years in a capacity related to this solicitation?

Yes □ No □

4.

Has the Proposer/Bidder or any principal, officer, director, partner, or member provided gifts, meals, travel, campaign contributions, or anything of value to any City official or employee within the past twelve (12) months?

Yes □ No □

5.

Has the Proposer/Bidder or any proposed subcontractor assisted in preparing, scoping, or developing the requirements for this solicitation?

Yes □ No □

6.

Does the Proposer/Bidder have existing contracts, agreements, or pending proposals with the City -- other than this solicitation -- that may create a real or apparent conflict of interest?

Yes □ No □

7.

Does any family member or domestic partner of a principal, officer, director, partner, or member hold a City position or have a direct financial interest in the outcome of this solicitation?

Yes □ No □

8.

Is the Proposer/Bidder aware of any other circumstances, relationships, or interests not addressed above that a reasonable person might conclude could affect objectivity of performance under a resulting contract?

Yes □ No □

IV. DISCLOSURE DETAIL

If you answered "Yes" to any question in Section III, provide a full explanation below. Attach additional sheets if needed. If no "Yes" answers, write "Not Applicable" in the first field.

Question No.(s)

Nature of Interest or

Relationship

GS-26-001 26

Persons / Entities

Involved

Proposed Mitigation

(if any)

V. CERTIFICATION

CERTIFICATION UNDER PENALTY OF PERJURY

I declare under penalty of perjury under the laws of the State of California that the information in this disclosure is true, complete, and correct, and that I will promptly notify the City of Compton Purchasing Division in writing if any circumstances arise that may constitute a conflict of interest after submission.

VI. SIGNATURE BLOCK

Signature

Printed Name

Title

Date

Place of Execution (City, State)

Submit signed original with responsive bid/proposal package. Retain executed copy in procurement file.

City of Compton Purchasing Division | credic@comptoncity.org | 310-605-1439