COMPLETE SWGR IFB 2023-10-02.pdf

IMPROVEMENTS TO

MUNICIPAL ELECTRIC SYSTEM

OF THE

BOARD OF PUBLIC UTILITIES

CITY OF HILLSDALE, MICHIGAN

PROJECT MANUAL

FOR

CONTRACT NO. 020-00414-02 � 15 KV OUTDOOR SWITCHGEAR

AT THE

INDUSTRIAL SUBSTATION

SEPTEMBER 2023

UTILITY BOARD

HILLSDALE BOARD OF PUBLIC UTILITIES

Bob Batt President

Pete Becker

JJ Hodshire Eric Potes

Phil McDowell Board Members

Jacob Hammel � Director of Utilities

Prepared by:

SSOE GROUP

1001 Madison Avenue

Toledo, Ohio 43604

(419) 255-3830

TABLE OF CONTENTS

CONTRACT NO. 020-00414-02 - INDUSTRIAL SUBSTATION

15 KV OUTDOOR SWITCHGEAR

ADVERTISEMENT FOR BIDS .................................................................................1-AB-1

INSTRUCTIONS TO BIDDERS .................................................................................2-IB-1

BID FORM ................................................................................................................3-BF-1

BID BOND ................................................................................................................4-BA-1

AGREEMENT...........................................................................................................5-AP-1

NOTICE OF AWARD ..............................................................................................6-NA-1

STANDARD GENERAL CONDITIONS OF THE PURCHASE CONTRACT

PROCURE SUPPLEMENTARY CONDITIONS.....................................................7-PSC-1

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 011000 - SUMMARY OF WORK

SECTION 011015 - CONTRACT DOCUMENTATION

SECTION 012300 � ALTERNATES

SECTION 013100 - COORDINATION - EQUIPMENT CONTRACT

SECTION 014200 - REFERENCE STANDARDS

SECTION 013219 - SUBMITTALS

SECTION 013311 - SCHEDULES AND REPORTS

SECTION 016100 - MATERIALS AND EQUIPMENT

DIVISION 26 - ELECTRICAL

SECTION 260553 � IDENTIFICATION FOR ELECTRICAL SYSTEMS

SECTION 261326 � 15 KV OUTDOOR SWITCHGEAR

LIST OF APPENDICES:

APPENDIX 1 � LIST OF DRAWINGS

APPENDIX 2 � RELAY INPUT/OUTPUT LISTING

APPENDIX 3 � CITY OF HILLSDALE BPU, MICHIGAN CONTRACTOR SAFETY POLICY

ADVERTISEMENT FOR BIDS 020-00414-02 1-AB-1

ADVERTISEMENT FOR BIDS

FOR

IMPROVEMENTS TO

THE MUNICIPAL ELECTRIC SYSTEM

FOR THE

BOARD OF PUBLIC UTILITIES

CITY OF HILLSDALE, MICHIGAN

1. NOTICE OF RECEIPT OF BIDS

Sealed bids will be received by the City Clerk�s office located in the City Hall Building, 97 N Broad Street, Hillsdale, Michigan 49242 until 2 p.m. local time, on November 1, 2023, and at that time will be publicly opened and read aloud for:

CONTRACT NO. 020-00414-02 INDUSTRIAL SUBSTATION

15 KV OUTDOOR SWITCHGEAR

For the furnishing of all labor, materials, apparatus, expendable tools and equipment, and all other services required for the design, fabrication, delivery f.o.b. and installation on Owner�s foundation job site, Hillsdale, Michigan, of one (1) lot outdoor switchgear aisle.

The outdoor switchgear aisle will contain six (6) sections of outdoor type non-arc resistant 15kV Metal Clad Switchgear with relaying, 48VDC battery system, 120-240 VAC panelboard system, and breaker controls and metering will be located on a Remote- Operating Panel (ROP). The switchgear shall contain all required auxiliary equipment listed within the included specification sections and drawings for the 15 kV outdoor metal clad switchgear including all specified and otherwise required accessories, specified spare parts, and the furnishing of technical field installation direction and inspection services associated with the improvements to the Municipal Electric System of the City of Hillsdale, Michigan.

The Contract Documents will be available at the offices of the Engineer, SSOE Group 1001 Madison Ave, Toledo, Ohio 43604. To obtain an official set of documents and become a Registered Bidder you must contact Kellie Wagner at kwagner@ssoe.com.

For technical questions please contact Joe Hulderman at jhulderman@ssoe.com.

2. GENERAL BID REQUIREMENTS

TO BE RESPONSIVE, ALL BIDS MUST INCLUDE ALL LEGAL FORMS AND

EQUIPMENT LISTED, APPARATUS, MATERIALS AND WORK NECESSARY TO BE IN

STRICT CONFORMANCE WITH THE CONTRACT DOCUMENTS. ALL LISTED

REQUIRED BID DOCUMENTATION MUST BE INCLUDED TO BE A VALID

ACCEPTABLE BID.

ADVERTISEMENT FOR BIDS 020-00414-02 1-AB-2

3. REJECTION OF BIDS

The City of Hillsdale, Michigan expressly reserves the right to reject any or all bids, to judge the character and sufficiency of the Work offered by the bidders, and to judge the ability of any bidder to perform the Work in a proper manner.

4. EFFECTIVE PERIOD OF BIDS

No bidder may withdraw his bid for a period of ninety (90) days from the date of opening thereof.

5. BONDING REQUIREMENTS

A Bid Bond executed by the bidder and a surety company in an amount equal to Ten Percent (10%) of the aggregate amount of the bid shall be submitted with each bid. In lieu of such bond, a certified check in the amount equal to that required in such bond, payable to the City of Hillsdale, Michigan may be submitted.

The successful bidder will be required to furnish an acceptable Performance Bond and Labor and Material Bond in the amount of One Hundred percent (100%) of the Contract price.

6. PRE-BID MEETING

There is no mandatory pre-bid meeting for bidding this Contract. If you have any questions regarding this Contract, contact Mr. Joe Hulderman (SSOE engineers) at (567) 218-2549.

HILLSDALE BOARD OF PUBLIC UTILITIES

Robert Batt President

Pete Becker JJ Hodshire Eric Potes Phil McDowell Board Members

Jacob Hammel � Director of Utilities

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-1

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

Terms used in these Instructions to Bidders which are defined in the Procurement General Conditions of the Contract have the meanings assigned to them in the Procurement General Conditions.

Certain additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof.

1.1. BIDDER

One who submits a Bid directly to OWNER as distinct from a subbidder, who submits a bid to a Bidder.

1.2 SUCCESSFUL BIDDER

The lowest, responsible, and responsive Bidder to whom OWNER (on the basis of OWNER's evaluation as hereinafter provided) makes an award.

2. COPIES OF BIDDING DOCUMENTS

2.1 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.2 OWNER and ENGINEER in making copies of Bidding Documents available do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

3. QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Work, each Bidder must submit additional detailed written evidence such as financial data, previous experience, present commitments and other such data as may be called for below (or in the Supplementary Instructions, if any).

If required by the state or local governing authority, "each bid must contain evidence of Bidder's qualifications to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract."

If the Bidder is a foreign corporation, i.e. not incorporated under the laws of Michigan, a Certificate of Good Standing from the Secretary of State showing the right of the Bidder to do business in the State; or, if the Bidder is a person or partnership, the Bidder has filed with the Secretary of State a Power of Attorney designating the Secretary of State as the Bidder's agent for the purpose of accepting service of summons in any action brought.

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-2

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

4.1 It is the responsibility of each Bidder before submitting a Bid:

4.1.1 To examine thoroughly the Contract Documents and other related data identified in the Bidding Documents (including "technical data" referred to below):

4.1.2 To visit the site to become familiar with and satisfy Bidder as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work;

4.1.3 To consider federal, state, and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work;

4.1.4 To study and carefully correlate Bidder's knowledge and observations with the Contract Documents and such other related data; and

4.1.5 To promptly notify ENGINEER of all conflicts, errors, ambiguities or discrepancies which Bidder has discovered in or between the Contract Documents and such other related documents.

4.2 Reference is made to the Contract Documents for the following information:

4.2.1 APPENDIX 1 � LIST OF DRAWINGS

APPENDIX 2 � RELAY INPUT/OUTPUT LISTING

APPENDIX 3 � CITY OF HILLSDALE BPU, MICHIGAN CONTRACTOR

SAFETY POLICY

4.3 Before submitting a Bid each Bidder will be responsible to obtain such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions at or contiguous to the site or otherwise, which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction to be employed by Bidder and safety precautions and programs incident thereto or which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

4.4 On request, OWNER will provide each Bidder access to the site to conduct such examinations, investigations, explorations, tests, and studies as each Bidder deems necessary for submissions of a Bid. Bidder must fill all holes and clean up and restore the site to its former conditions upon completion of such explorations, investigations, tests, and studies.

4.5 Reference is made to the Contract Documents for the identification of the general nature of work that is to be performed at the site by OWNER or others (such as utilities and other prime contractors) that relates to the work for which a Bid is to be submitted. On request, OWNER will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such Work.

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-3

4.6 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents and applying the specific means, methods, techniques, sequences or procedures of construction (if any) that may be shown or indicated or expressly required by the Contract Documents, that Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities and discrepancies that Bidder has discovered in the Contract Documents and the written resolutions thereof by ENGINEER is acceptable to Bidder, and that the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

5. AVAILABILITY OF LANDS FOR WORK, ETC.

The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by CONTRACTOR in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Contract Documents.

6. INTERPRETATIONS AND ADDENDA

6.1 All questions about the meaning or intent of the Bidding Documents are to be directed to ENGINEER in writing. Interpretations or clarifications considered necessary by ENGINEER in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by ENGINEER as having received the Bidding Documents. Questions received less than ten (10) days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

6.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER or ENGINEER.

7. BID SECURITY

Each bid shall be accompanied by a bond executed by the Bidder and by a surety company meeting the requirements of Paragraph 4.1 of the Procurement General Conditions, in an amount not less than Ten Percent (10%) of the aggregate amount of the Bid; or the Bidder may submit with the Bid, in lieu of such bond, a certified check on a solvent bank, payable to the City of Hillsdale, Michigan, in an amount equal to that required in such bond. Said bond or certified check is required as a guarantee that should said Bid be accepted by the OWNER, the Bidder will, within ten (10) days from the time he has been notified of the acceptance of the same, enter into Contract with the OWNER. In case a bid is not accepted, the obligation of the Bid Bond shall be null and void. Where applicable, the certified check tendered with the bid shall be returned to the Bidder.

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-4

In case a bid is accepted and the Bidder does enter into the Contract agreement with the OWNER for the project within ten (10) days from the time he has been notified of the acceptance of the same, and does furnish a Contract Performance Bond as required, then the obligation of the Bid Bond shall be null and void, and the certified check (where applicable) shall be returned to the Bidder.

In case a bid is accepted and the Bidder refuses or neglects to enter into the Contract agreement with the OWNER for the project, within ten (10) days from the time he has been notified of the acceptance of same, and/or fails to furnish a Contract Performance bond as required, then the obligation of the Bid Bond shall remain in full force and effect and said certified check (where applicable) shall be forfeited to the OWNER for damages.

Notwithstanding the above, the OWNER retains all rights the OWNER may have arising out of the Bidder's failure to enter into the Contract agreement.

8. CONTRACT TIMES

The number of days within which, or the dates by which, the Work is to be completed and ready for final payment (the term "Contract Times" is defined in Article 1 of the Procurement General Conditions) are set forth in the Agreement (or incorporated therein by reference to the attached Bid Form).

9. LIQUIDATED DAMAGES

Provisions for liquidated damages, if any, are set forth in the Agreement.

10. SUBSTITUTE AND "OR EQUAL" ITEMS

The Contract, if awarded, will be on the basis of materials and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or equal" item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be considered by ENGINEER until after the Effective Date of the Agreement. The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in Paragraphs 7.3, 7.3.1 and 7.3.2 of the Procurement General Conditions and may be supplemented in the technical specifications.

11. SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.1 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers and other persons and organizations (including those who are to furnish the principal items of material and equipment) to be submitted to OWNER in advance of a specified date prior to the Effective Date of the Agreement, apparent Successful Bidder, and any other Bidder so requested, shall within five (5) days after Bid opening submit to OWNER a list of all such Subcontractors, Suppliers, and other persons and organizations proposed for those portions of the Work for which such identification is required. Such list shall be accomplished by an experience statement with pertinent information regarding similar projects and other evidence or qualification for each such Subcontractor, Supplier, person or organization if requested by OWNER. An OWNER or ENGINEER who after due investigation has reasonable objection to any proposed Subcontractor, Supplier, other person or organization, may

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-5

before the Notice of Award is given request apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price.

If apparent Successful Bidder declines to make any such substitution, OWNER may award the Contract to another Bidder that proposes to use acceptable Subcontractors, Suppliers, and other persons and organizations. The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any Bidder. Any Subcontractor, Supplier, other person or organization listed and to whom OWNER or ENGINEER does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER and ENGINEER subject to revocation. Such revocation will be based on reasonable objection after due investigation after which the Contractor shall submit an acceptable substitute. The Contract Price will be adjusted by the difference in the cost associated with the substitution and an appropriate change order will be issued.

11.2 No CONTRACTOR shall be required to employ any Subcontractor, Supplier, other person or organization against whom CONTRACTOR has reasonable objection.

12. BID FORM

12.1 All blanks in the Bid Form must be completed by printing in black ink or by typewriter.

12.2 Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

12.3 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

12.4 All names must be typed or printed in black ink below the signature.

12.5 The Bid shall contain an acknowledgement of receipt of all Addenda (the numbers of which must be filled in on the Bid Form.)

12.6 The address and telephone number for communications regarding the Bid must be shown.

12.7 Evidence of authority to conduct business as an out-of-state corporation in the state where the Work is to be performed shall be provided in accordance with Paragraph 3 above. State contractor license number, if any must also be shown.

12.8 In addition to the items listed above in this Article 12, each Bidder must submit the following documents with its Bid:

A. Bid Bond Form.

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-6

B. Proposal Form.

C. Bidder's Affirmative Action Program, if any.

D. Documentation evidencing bidder's compliance with the OWNER, Affirmative Action legislation and policies (where applicable).

E. Documentation verifying proposal pricing is in conformance with federal and/or state prevailing wage requirements (if applicable).

13. SUBMISSION OF BIDS

Bids shall be submitted in triplicate at the time and place indicated in the Advertisement for Bids and shall be enclosed in an opaque sealed envelope, marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted) and name and address of Bidder and accompanied by the Bid security and other required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face of it.

14. BID PRICES

The Bid Forms provide for the statement of the Bid prices for performance of the Work.

All prices shall be firm and final for the duration of the Work.

In the event that the Bidder can make a Bid subject to price adjustment provisions, which, in the opinion of the Bidder, will result in a lower cost to the OWNER than the cost under a firm Bid that he would make, as provided in the Bid Form, he may make such consideration under the following conditions:

A. That such Bid or Bids, shall be made on the Bid forms accompanying the Contract Documents and shall be noted by the Bidder, "Subject to Price Adjustment Provisions" or words of similar meaning.

B. That such "Price Adjustment Provisions" shall accompany the Bid or Bids and shall be properly marked to identify them as part of the particular Bid to which they apply.

C. That the prices Bid shall be based upon current costs required to complete the Work.

D. That any price adjustment provisions submitted by the Bidder shall be based upon the occurrence of contingencies subsequent to the date of the Bid or Bids, and outside of the direct control of either of the contracting parties.

E. That such price adjustment provisions, submitted by the Bidder, provide a means to determine any increase or decrease in the Contract price.

F. That the proportion or amount of the Bid prices affected by the application of the price adjustment provisions be clearly stated.

G. That the method of application of the price adjustment provisions be clearly stated.

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-7

H. That such price adjustment provisions provide for downward, as well as upward adjustment of the Contract prices, in order that mutuality of benefit may be held by both contracting parties.

I. That the price adjustment provisions shall, preferably, provide for maximum prices, and if so, then also minimum prices beyond which the price adjustment provisions shall be of no further effect in causing price increase or decrease.

15. MODIFICATIONS AND WITHDRAWAL OF BIDS

15.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of bids.

15.2 If, within twenty-four (24) hours after Bids are opened, any Bidder who files a duly signed, written notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of the OWNER that there was a material and substantial mistake in the preparation of its Bid, that the Bidder may withdraw its Bid and the Bid security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the Work to be provided under the Contract Documents.

16. OPENING OF BIDS

Bids will be opened and (unless obviously non-responsive) read aloud publicly.

17. EFFECTIVE PERIOD OF BIDS

No bidder may withdraw his bid for a period of ninety (90) days from the date of opening thereof.

18. AWARD OF CONTRACT

18.1 OWNER reserves the right to reject any or all Bids, including without limitation the rights to reject any or all nonconforming, non-responsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if OWNER believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by OWNER. OWNER also reserves the right to waive all informalities not involving price, time or changes in the Work and to negotiate Contract terms with the Successful Bidder. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

Discrepancies between words and figures will be resolved in favor of the words.

18.2 In evaluating Bids, OWNER will consider the qualifications of Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

INSTRUCTIONS TO BIDDERS 020-00414-02 2-IB-8

18.3 OWNER may consider the qualifications and experience of Subcontractors, Suppliers and other persons and organizations proposed for those portions of the Work as to which the identity of Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the Bid Form and/or Supplementary Conditions. OWNER also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the Work when such data is required to be submitted prior to the Notice of Award.

18.4 OWNER may conduct such investigations as OWNER deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, and other persons and organizations to perform and furnish the Work in accordance with the Contract Documents to OWNER's satisfaction within the prescribed time.

18.5 If the Contract is to be awarded, it will be awarded to lowest responsive and responsible Bidder whose evaluation by OWNER indicates to OWNER that the award will be in the best interests of the Project.

18.6 If the Contract is to be awarded, OWNER will give Successful Bidder a Notice of Award.

19. CONTRACT SECURITY

Paragraph 4.1 of the Procurement General Conditions and the Supplementary Conditions set forth OWNER's requirements with regard to Bonds. When the Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by the required Bonds.

20. SIGNING OF AGREEMENT

When the OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied by the required number of unsigned counterparts of the Agreement with all other written Contract Documents attached. Within ten (10) days thereafter CONTRACTOR shall sign and deliver the required number of counterparts of the Agreement and attached documents to OWNER with the required Bonds. OWNER will deliver one (1) fully signed counterpart to CONTRACTOR.

21. SITE VISITS

Bidders may contact Jake Hammel to visit the site. The phone number is (517)437-3387.

22. AUTHORIZATION OF WORK

The Hillsdale Board of Public Utilities authorizes the Work being bid.

BID FORM 020-00414-02 3-BF-1

BID FORM

TO: THE CITY OF HILLSDALE, MICHIGAN

COMMERCIAL BID

The undersigned, as bidder, declares that the following bid is for:

CONTRACT NO. 020-00414-02 INDUSTRIAL SUBSTATION

15 KV OUTDOOR SWITCHGEAR

For the furnishing of all labor, materials, apparatus, expendable tools and equipment, and all other services required for the design, fabrication, delivery f.o.b. and installation on Owner�s foundation job site, Hillsdale, Michigan, of one (1) lot outdoor switchgear aisle. The outdoor switchgear aisle will contain six (6) sections of outdoor type non-arc resistant 15kV Metal Clad Switchgear with relaying, 48VDC battery system, 120-240 VAC panelboard system, and breaker controls and metering will be located on a Remote-Operating Panel (ROP). The switchgear shall contain all required auxiliary equipment listed within the included specification sections and drawings for the 15 kV outdoor metal clad switchgear including all specified and otherwise required accessories, specified spare parts, and the furnishing of technical field installation direction and inspection services associated with the improvements to the Municipal Electric System of the City of Hillsdale, Michigan.

KNOWLEDGE OF CONTRACT DOCUMENTS

The undersigned does hereby declare that he has familiarized himself with the Contract Documents which include:

• Advertisement for Bids

• Instruction to Bidders

• Bid Form

• Bond Forms

• Affidavits and other forms provided with the Bidding Documents.

• Agreement

• Specifications and Drawings

• Terms and Conditions of the Contract

VISIT TO SITE

On contracts requiring construction work at the site, the undersigned does hereby declare that he has examined and acquainted himself with the general conditions likely to be encountered and that he has visited the site of the Work.

ACKNOWLEDGMENT

The undersigned does hereby declare that he will contract to perform everything required to be performed and to provide and furnish all Work, material and apparatus, tools and labor and all other services required for the design, fabrication, delivery and erection as called for by the Contract Documents, in the manner therein prescribed and in accordance with the requirements of the City of Hillsdale, Michigan and the ENGINEER, as therein provided and that he will accept in full payment therefore the bid price or consideration set against each item of the following schedule.

BID FORM 020-00414-02 3-BF-2

In submitting this bid it is understood that the right is reserved by the City of Hillsdale, Michigan to reject any or all bids. It is agreed that this bid may not be withdrawn for a period of ninety (90) days from the date of opening thereof.

THE FOLLOWING DATA SHEETS MUST BE FILLED OUT TO THE RIGHT OF THE TRIM LINE -

ANY WRITING TO THE LEFT OF THE TRIM LINE (TL) WILL NOT BE ACKNOWLEDGED

BID FORM 020-00414-02 3-BF-3

BID FORM SHALL NOT BE ENLARGED OR REDUCED

BIDDER'S NAME: _______________________________

ADDRESS: _______________________________

TELEPHONE NUMBER: _______________________________

Addenda Nos. Received: ______________

1 - BASE BID

TOTAL BASE BID

Total Price in Words for outdoor 15 kV Switchgear with Remote Operating Panel, 48 VDC batteries and DC system, 120-240 VAC system, Remote control panel. With Associated Equipment installed on Owner�s foundation. ______________________________

___________________________ DOLLARS

Total Base Bid in Figures $_______________________

2 - ALTERNATES TO BASE BID

Alternate No. 1 - Provide a Seventh (7) Switchgear section

For furnishing all required labor to include the equipment a seventh(7th) switchgear section to allow the connection of a 7500 kVA distributive generation system per Alternate Section in Division 1 � General Requirements, to be added to the above $__________________________(ADD) Base Bid price.

Alternate No. 2 - Witness Test

For furnishing all required labor and equipment to conduct a factory witness test.

of the switchgear and protected aisle per Alternate Section in Division 1 � General Requirements, to be added to the above Base Bid price. $__________________________ (ADD)

TL

BIDDER�S NAME: __________________________________

BID FORM 020-00414-02 3-BF-4

Alternate No. 3 � Switchgear Storage

For furnishing by the manufacturer to store switchgear equipment for period of up to six (6) months. Provide a monthly rate per Alternate Section in Division 1 � General Requirements, to be added to the above Base Bid price. $__________________________ (ADD)

Additional alternates, if offered, should be enumerated and identified in the space provided below:

Description

Alternate No. _______

Change in base bid price $________________________ (ADD)

$_____________________ (DEDUCT)

BID FORM 020-00414-02 3-BF-5

3 - PRICE

The bid prices stated above are firm and fixed.

through completion of the Work (Y/N). ______

4 � SECURITY FOR BID

Accompanying this bid is a Bid Bond or a $ _______________________ Dollars Certified Check in the amount of:

_________ Bid Bond

_________ Certified Check

5 - SCHEDULING DATA

5.1 SCHEDULE FOR DRAWING

SUBMITTAL

Dimensional outline drawings with equipment weights will be submitted to the Engineer for review and approval after the date of the Notice to Proceed within: ________ Calendar Days

The remainder of the shop drawings for all Work will be submitted to the Engineer for review and approval after the date of the Notice to Proceed within: ________Calendar Days

The CONTRACTOR shall submit a comprehensive schedule with submittal dates of all drawings and information to be submitted by the CONTRACTOR after the date of the Notice to Proceed within: ________ Calendar Days

5.2 DELIVERY SCHEDULE

Delivery of all material and associated equipment will be made after the date of the Notice to Proceed within: ________ Calendar Days

A schedule of major milestones shall be submitted with this bid.

5.3 FIELD SERVICE TIME

Field service time included in base bid ________________________ Days

Price per day of field service time for additional or fewer days than included in base bid $____________________________

BID FORM 020-00414-02 3-BF-6

6 - DESCRIPTIVE DATA

The bidder submits the following data and information for the Work proposed:

6.1 COMPONENTS Manufacturer Type/Model

15 kV Power Circuit Breakers ______________ ______________

Protective Relays

Device Function 87B _______________ ______________

Device Function 87T _______________ ______________

Device Function RTAC _______________ ______________

Device Function 50/51, 50N/51N _______________ ______________

Device Function 50/51, 50N/51N,79, 81 ______________ ______________

Device Function 52CS _______________ ______________

Indicating Digital Meter (VM) ______________ ______________

Test Switches (TS/C, TS/V, TS/CV, TS/RC) ______________ ______________

ATS Transfer switch _______________ ______________

AC Power Panelboard ______________ ______________

DC Power Panelboard ______________ ______________

Batteries ______________ ______________

Battery Charger ______________ ______________

7 - Remote Operating Panel (ROP)

The bidder submits the following data and information for the Work proposed.

7.1 COMPONENTS Manufacturer Type/Model

Control Switches (52CS, SUPV/43, 79/43) ______________ ______________

Digital Power Meters (PM) ______________ ______________

Device Function 86B ______________ ______________

Device Function 87B ______________ ______________

BID FORM 020-00414-02 3-BF-7

8 - WARRANTY PERIOD

Warranty Period Proposed: __________________________________

Description of warranty coverage and specific exclusions: __________________________________

9 - LOCATION OF MANUFACTURING FACILITY

15 kV Outdoor Metalclad Switchgear _________________________________

Remote Operating Panel _________________________________

Batteries and Battery Charger _________________________________

10 - METHOD OF TRANSPORTATION _________________________________

11 - CONTRACTOR'S REFERENCES

To aid the OWNER in determining the bidder�s qualifications and experience, the bidder shall provide a list of his experience and/or installations in this class of work.

Owner _______________________________

Contact Name/Telephone Number _______________________________

Description of Work _______________________________

Contract Value $______________________________

Contact Name/Telephone Number _______________________________

Description of Work _______________________________

BID FORM 020-00414-02 3-BF-8

Contact Name/Telephone Number _______________________________

Description of Work _______________________________

12 - LIST OF SUBCONTRACTORS

Provide a list of subcontractors intended to be used to aid in completion of this Work.

Subcontractor _______________________________

Description of Work _______________________________

Description of Work _______________________________

Description of Work _______________________________

13 - LIST OF EXHIBITS

The following is a complete list of all drawings _____________________________ photographs, bulletins, catalogs, and other _____________________________ descriptive matter submitted with and forming a _____________________________ part of this bid. _____________________________

BID FORM 020-00414-02 3-BF-9

14 - BOND AND AFFIDAVITS

The following Bond and Affidavits have been executed and are included:

Bid Bond or Certified Check _______

Non-Collusion Affidavit _______

Delinquent Personal Property Tax _______ Affidavit

15 � SUPPLEMENTAL INFORMATION

The following supplemental information is to be Attached to the Bid Form:

Qualifications to do Business in this State ____________________________

Financial Statement ____________________________

Statement of Experience ____________________________

BID FORM 020-00414-02 3-BF-10

Bid Bond or certified check is payable to the City of Hillsdale, Michigan, which bond shall remain in full force and effect and which certified check, it is agreed, shall be retained as liquidated damages by and shall remain the absolute property of the City of Hillsdale, Michigan, if the undersigned fails to execute the Contract in the form incorporated in the Contract Documents and furnish bonds as specified within ten (10) days after notification of the award of a Contract to the undersigned.

Signed and sealed this ______________ day of ______________, 2023.

(COMPANY NAME)

By ___________________________________

(SIGNATURE)

(PRINT NAME)

Title __________________________________

Corporate Seal

(Attest)

Note: Business Address:

If the bidder is a copartnership, firm name ______________________________________ and signatures of all partners are required;

if a corporation, full corporate name, ______________________________________ signature of authorized official and evidence of authority to sign are required State in Which Incorporated:

BID BOND AND AFFIDAVITS 020-00414-02 4-BA-1

(To be executed by Bidder and Surety Company before depositing bid)

BID BOND

"KNOW ALL MEN BY THESE PRESENTS, that we, the bidder (hereafter identified as

"principal"), and the undersigned surety, are hereby held and firmly bound unto the City of Hillsdale, Michigan (identified hereafter as "obligee") in the penal sum of the dollar amount of the bid submitted by the principal to the obligee to undertake the bid to which this Bid Security Form is attached. The penal sum referred to herein shall be the dollar amount of the principal's bid to the obligee, incorporating any additive or deductive alternate bids made by the principal to the obligee, which are accepted by the obligee.

For the payment of the penal sum well and truly to be made, principal and surety hereby jointly and severally bind themselves, their heirs, executors, administrators, successors and assigns.

THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, that whereas the above named principal has submitted a bid for the bid to which this form is attached.

Now therefore, if the obligee accepts the bid of the principal and the principal either fails or refuses to enter into a contract in accordance with the bid, plans, details, specifications and bills of material; then this undertaking shall be void if:

1. the principal pays to the obligee the difference (not to exceed ten (10) percent of the penalty hereof) between the amount specified in the bid and such larger amount for which the obligee may in good faith contract with the next lowest bidder to perform the work covered by the bid; or,

2. in the event the obligee does not award the contract to the next lowest bidder and resubmits the project for bidding, the principal pays to the obligee the difference (not to exceed ten (10) percent of the penalty hereof) between the amount specified in the bid, or the costs, in connection with the resubmission, of printing new Contract Documents, required advertising and printing and mailing notices to prospective bidders, whichever is less.

BID BOND AND AFFIDAVITS 020-00414-02 4-BA-2

If the obligee accepts the bid of the principal and the principal within ten (10) days after the awarding of the contract enters into an enforceable contract with obligee in accordance with the bid, plans, details, specifications and bills of material, which contract shall be a part of this bond the same as though set forth herein, then this obligation shall be null and void. Otherwise, the obligations shall remain in full force and effect.

Signed this ______ day of _________________________, 20__.

Surety: Principal:

By _______________________________ Name of Attorney in Fact

For ______________________________ Name __________________________ Name of Surety Company

Title ___________________________

Principal's Full Name

Indicate Whether Corporation, Partnership or Sole Proprietorship

NOTE: Attorney in fact shall attach proof of authorization by Surety to execute bonds on behalf of the identified Surety. Failure to do so shall result in the Bond being considered incomplete.

Approved as to Form City Law Director

BID BOND AND AFFIDAVITS 020-00414-02 4-BA-3

BIDDER'S BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, _________________________________________________________________

(INSERT LEGAL TITLE OF CONTRACTOR)

as Principal, and ________________________________________________________________

(INSERT LEGAL TITLE OF SURETY)

as surety, licensed to do business in the State of [________], are held and firmly bound unto the

City of Hillsdale, Michigan, as obligee, in the sum of ____________________________________

_____________________________________________________ Dollars ($_________________) for the payment of which sum, well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for _________________________________

(INSERT CONTRACT NO. AND TITLE)

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that if the City of

Hillsdale, Michigan, shall accept the bid and a Contract be awarded to the above Principal and the

Principal shall, within ten (10) days after such award is made, enter into a Contract with the City of

Hillsdale, Michigan for the Work bid upon, and give bond as required; then this obligation shall be null and void; otherwise it shall remain in full force and effect.

Signed and Sealed this __________ day of ____________, 20__.

CONTRACTOR:

(LEGAL TITLE OF CONTRACTOR) (SEAL)

(ATTEST) (SIGNATURE)

(SIGNER�S NAME PRINTED)

(TITLE)

BID BOND AND AFFIDAVITS 020-00414-02 4-BA-4

SURETY:

(LEGAL TITLE OF SURETY) (SEAL)

(ATTEST) (SIGNATURE)

(SIGNER�S NAME PRINTED)

(TITLE)

NOTE: USE THIS PART OF FORM IF CERTIFIED CHECK ACCOMPANIES BID:

Enclosed herewith find certified check for $ _______________ being _______% pf the maximum bid herein, made payable to the City of Hillsdale, Michigan, the proceeds of which are to remain the absolute property of said City of Hillsdale, Michigan, if

(INSERT LEGAL TITLE OF CONTRACTOR)

shall not, within ten (10) days after notice of acceptance of the within bid, enter into a written Contract and secure said Contract by a bond for the full amount of the Contract to the approval of the proper officials of said City of Hillsdale, Michigan.

BID BOND AND AFFIDAVITS 020-00414-02 4-BA-5

NON-COLLUSION AFFIDAVIT

State of _______________) ) ss.

County of ______________)

The undersigned being first duly sworn as provided by law, deposes and says:

1. His name is _______________________________________________________________

And he resides at _________________________________________________________

And his office is at ________________________________________________________

2. He makes this affidavit with the knowledge and intent that it is to be filed with the City of

Hillsdale, Michigan, and that it will be relied upon by said City in any consideration which it may give to and any action which it may take with respect to this bid.

3. He makes and is authorized to make this affidavit on behalf of:

(Name of Corporation, Partnership, Individual, etc.)

A ____________________________________ formed under the laws of ____________ of which he is _______________________________________________________________ (Sole Owner, Partner, President, etc.)

4. Neither the undersigned nor any other person, firm or corporation, named in above Paragraph

3 nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this bid by the City; also that no head of any department or employee therein, or any officer of the City of Hillsdale, Michigan is directly interested therein.

5. The undersigned certifies in connection with this bid that:

A. The price in this bid has been independently arrived at without collusion with any other bidder or offerer or with any competitor;

BID BOND AND AFFIDAVITS 020-00414-02 4-BA-6

B. Unless otherwise required by law, the price in this bid has not been knowingly disclosed and will not be knowingly disclosed prior to opening, in the case of a bid, or prior to award, in any case of a bid, directly or indirectly to any other bidder or to any competitor; and

C. No attempt has been or will be made to induce any other person or firm to submit or not to submit a bid.

6. The affiant certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification.

(Affiant)

Sworn to before me and subscribed in my presence this __________ day of ____________, 20__.

(Notary Public)

(Notarial Seal)

BID BOND AND AFFIDAVITS 020-00414-02 4-BA-7

AFFIDAVIT IN COMPLIANCE WITH

THE MICHIGAN REVISED CODE

STATE OF MICHIGAN

COUNTY OF _____________ SS:

Personally appeared before me the undersigned, as an individual or as a representative of

__________________ for a contract for a Switchgear and Voltage Regulator Purchase Project.

(Name of Entity) to be let by the City of Hillsdale, who, being duly cautioned and sworn, makes the following statement with respect to prohibited activities constituting a conflict of interest or other violations under Michigan Revised Code and further states that the undersigned has the authority to make the following representation on behalf of himself or herself or of the business entity:

1. That none of the following has individually made within the previous twenty four months and that, if awarded a contract for the purchase of goods or services in the aggregate in excess of $10,000.00, none of the following individually will make, beginning on the date the contract is awarded and extending until one year following the conclusion of the contract, as an individual, one or more campaign contributions totaling in excess of $1,000, to any Officer of Hillsdale or to their individual campaign committee:

a. myself;

b. any partner or owner or shareholder of the partnership (if applicable);

c. any owner of more than 20% of the corporation or business trust (if applicable);

d. each spouse of any person identified in (a) through (c) of this section;

e. each child seven years of age to seventeen years of age of any person identified in divisions

(a) through (c) of this section (only applicable to contributions made on or after January 1, 2007).

2. That none of the following have collectively made within the previous twenty four months, and that, if awarded a contract for the purchase of goods or services in the aggregate in excess of $10,000.00, none of the following collectively will make, beginning on the date the contract is awarded and extending until one year following the conclusion of the contract, one or more campaign contributions totaling in excess of $2,000, to any Officer of Hillsdale or to their individual campaign committee:

a. myself;

b. any partner or owner or shareholder of the partnership (if applicable);

c. any owner of more than 20% of the corporation or business trust (if applicable);

d. each spouse of any person identified in (a) through (c) of this section;

e. each child seven years of age to seventeen years of age of any person identified in divisions

(a) through (c) of this section.

Signature_______________________________________

Title: __________________________________________

Sworn to before me and subscribed in my presence this ______ day of _______, 20__.

Notary Public ____________________________________ My Commission Expires: ___________________________

AGREEMENT-P 020-00414-02 5-AP-1

AGREEMENT

CONTRACT NO. 020-00414-02 INDUSTRIAL SUBSTATION

15 KV OUTDOOR SWITCHGEAR

This Agreement by and between _______________________ (a corporation organized under the laws of the State of ________), hereinafter called the "CONTRACTOR" and the City of

Hillsdale, County of Hillsdale and State of Michigan (a municipal corporation organized under the laws of the State of Michigan) hereinafter called the "Owner."

Owner and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1: Work

CONTRACT NO. 020-00414-02 INDUSTRIAL SUBSTATION

15 KV OUTDOOR SWITCHGEAR

For the furnishing of all labor, materials, apparatus, expendable tools and equipment, and all other services required for the design, fabrication, delivery f.o.b. and installation on Owner�s foundation job site, Hillsdale, Michigan, of one (1) lot outdoor switchgear aisle. The outdoor switchgear aisle will contain six (6) sections of outdoor type non-arc resistant 15kV Metal Clad Switchgear with relaying, 48VDC battery system, 120-240 VAC panelboard system, and breaker controls and metering will be located on a Remote-Operating Panel (ROP).The switchgear shall contain all required auxiliary equipment listed within the included specification sections and drawings for the 15 kV outdoor metal clad switchgear including all specified and otherwise required accessories, specified spare parts, and the furnishing of technical field installation direction and inspection services associated with the improvements to the Municipal Electric System of the City of Hillsdale, Michigan.

The Contract Documents will be available at the offices of the Engineer, SSOE Group 1001 Madison Ave, Toledo, Ohio 43604. To obtain an official set of documents and become a Registered Bidder you must contact Kellie Wagner at kwagner@ssoe.com. For technical questions please contact Joe Hulderman at jhulderman@ssoe.com.

Article 2: Engineer The Engineer is:

SSOE GROUP

1001 Madison Ave Toledo Ohio 43604 419-255-3830

AGREEMENT-P 020-00414-02 5-AP-2

Article 3: Contract Times

3.1 The equipment will be completed and delivered on or before _____ calendar days after the effective date of the Contract.

Article 4: Contract Price

Owner shall pay CONTRACTOR for completion of the Work in accordance with the

Contract Documents an amount in current funds the Contract Price of

The Contract price is based on the following: Scope…