WYTHEVILLE REDEVELOPMENT AND HOUSING AUTHORITY

170 HEDGEFIELD LANE

WYTHEVILLE, VIRGINIA 24382

Wytheville Redevelopment and

Housing Authority

Community Room

Project # VA 21-CR

Bid Documents

AB-1

ADVERTISEMENT FOR BIDS

Sealed bids for the renovation of the Hedgefield Community Room for the Wytheville

Redevelopment and Housing Authority will be received at the office of the Wytheville

Redevelopment and Housing Authority, 170 Hedgefield Lane, Wytheville, VA 24382, (276)228-

6515, until 9:00 a.m., Wednesday, May 27th 2026, at which time and place they will be publicly opened and read aloud.

Specifications dated May 1st 2026 for the above project will be available April 8th, 2026, at the office of Wytheville Redevelopment and Housing Authority, 170 Hedgefield Lane, Wytheville, VA 24382. The Authority office is the only point where contract information will be disseminated.

Interested Bidders must visit the site and satisfy themselves as to the requirements of the project.

Bidder’s attention is invited to the requirements of Title 54, Chapter 11 of the Code of Virginia, pertaining to registrants. This is a Davis Bacon project.

Wytheville Redevelopment and Housing Authority reserve the right to reject any and/or all bids and reserve the right to re-bid as required.

By: Nick Martin | Executive Director

The WRHA is an equal housing provider. The WRHA is a Fair Housing Office and it does not discriminate against race, color, national origin, religion, sex, sexual orientation, disability, elderliness or familial status.

IB-1

INFORMATION FOR BIDDERS

Each BID must be submitted in a sealed envelope, addressed to Wytheville Redevelopment and

Housing Authority, 170 Hedgefield Lane, Wytheville, Virginia 24382. Each sealed envelope containing a BID must be plainly marked on the outside as BID for COMMUNITY ROOM for

Hedgefield—VA21-CR. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to the OWNER of the same address as above.

All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted.

Only one copy of the BID form is required. All BIDS must be accompanied by a Bid Bond or letter of credit or other accepted payment method as directed by OWNER in writing in the amount of 5% of the BID. The Bid Bond form must be fully completed and executed when submitted.

Only one copy of the Bid Bond form is required.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of the BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within thirty (30) days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the OWNER and BIDDER.

Bidders must satisfy themselves of the accuracy of the Contract Documents by examination of the site and review of the specifications including ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the qualities of WORK or the nature of the WORK to be done.

The CONTRACT DOCUMENTS contain the provisions required for the construction of the

PROJECT. Information obtained from an officer, agent or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.

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A conditional or qualified BID will not be accepted.

The BIDDER and its Subcontractors must comply with the provisions of the Executive Orders

11246 and 11375, which prohibit discrimination in employment regarding race, creed, color, sex, or national origin.

Bidders must certify that they do not, and will not, maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed, or national origin.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the PROJECT shall apply to the contract throughout.

Each BIDDER is responsible for inspecting the sites and for reading and being thoroughly familiar with the Contract Documents. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his/her BID.

Davis Bacon wage rates are applicable for all federally funded projects/contracts in excess of $2000.00

The WRHA is bidding this project based on projected budgeted funds. All bids shall be

SUBMITTED FOR THE TOTAL COMPLETED JOB. ALL BONDING, LICENSING,

safety procedures and completed products as per specifications for ALL PROPERTIES

MUST BE INCLUED IN THIS PROPOSAL. If funding is inadequate to complete all properties - then it will be prorated to the lowest responsive-responsible bidder using the

“per square yard “pricing.

PS-1

PROCEDURE AND SAFETY PROGRAM QUESTIONNAIRE FORM

Please provide a short statement, explaining in specific detail, the following items:

1. Site storage of material/equipment.

2. Disposal of debris.

3. Ground preservation (project completion strategy).

4. Equipment to be used and associated safety procedures.

5. Safety of building occupants and public within the vicinity of the project sites.

(Detail warning signs, barricades, etc., to inform public of project and safety hazards.)

6. Safety of workers.

BF-1

BID FORM

Proposal of_________________________________________ (hereinafter called “BIDDER”) organized and existing under the laws of the State of _____________

Doing business as _______________________________________ (corporation, partnership, or individual) for the COMMUNITY ROOM Project for the Public Housing Properties of:

Wytheville Redevelopment and Housing Authority

170 Hedgefield Lane

Wytheville, Virginia 24382

The BIDDER, having examined the specifications with related documents and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies and to construct the project in accordance with the Contract Documents within the forth therein and at prices stated below. The prices are to cover all expenses incurred in performing the work required under the

Contract Documents of which this proposal is a part.

ADDENDA:

The BIDDER acknowledges receipt of the following addenda (if applicable):

Addendum No. dated

Item

No.

Description Unit Quantity Unit Price

Total

Price

1 Mobilization, supervision, permits, insurance LS 1 $________ $________

Demolition & debris disposal (flooring, damaged drywall, fixtures as required)

LS 1 $________ $________

3 Drywall repair and patching LS 1 $________ $________

4 Interior painting (walls, trim, ceiling) LS 1 $________ $________

Flooring removal and replacement (specify type:

SF ______ $________ $________

6 Ceiling repair/replacement (tiles/grid as needed) LS 1 $________ $________

Electrical upgrades (lighting replacement, outlets, code compliance)

LS 1 $________ $________

8 Plumbing repairs (if applicable) LS 1 $________ $________

9 Final cleaning and punch list completion LS 1 $________ $________

TOTAL BID AMOUNT: $________________

BF-1

The above listed trade items price(s) includes all costs required to deliver a complete and usable facility in full compliances with the contract documents and all building codes.

The contract, if awarded, will be based on the above listed trade items for all specified herein.

The undersigned BIDDER agrees to complete the project within

(in words), _____________(in numbers) consecutive days and agrees to complete the work within that time after receiving a Notice to Proceed. Within ten (10) days of receiving notice of acceptance of his/her BID and receipt of a formal contract, the BIDDER agrees to enter into a formal contract with the Owner in accordance with the Commonwealth’s Form of Agreement.

BIDS with the bid guarantee (in the form of 5% Bid Bond) shall be enclosed in a sealed envelope which shall be marked and addressed as indicated by the advertisement. If a contract is up to

$120,000 under Title 54, Chapter 11 Code of Virginia (1950), as amended, the contractor must carry a valid class” B” license. Any contract exceeding the dollar threshold of the $120,000 must be licensed as a “Class A Contractor”.

Licensed Class A Virginia Contractor, No. _______________________________

Licensed Class B Virginia Contractor, No. _______________________________

Valid until _______________________ (date)

Certification of Non-segregated Facilities

By signing this BID, the BIDDER certifies that he/she does not maintain or provide his/her employees any segregated facilities at any of his/her establishments, and the he/she does not permit his/her employees to perform their services at any location, under his/her control, where segregated facilities are maintained. He She certifies further that he/she will not maintain or provide his/her employees any segregated facilities at any of his/her establishments, and that he/she will not permit his/her employees to perform their services at any location, under his/her control, where segregated facilities are maintained. The BIDDER agrees that a breach of this certification is a violation of the Equal Opportunity clause in this contract. As used in this certification, the term “segregated facilities” means any waiting rooms, work areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom or otherwise. He She further agrees that (except where he/she has obtained identical certification from proposed subcontractors for specific time periods) he/she will obtain identical certification from proposed subcontractors prior to the award of subcontractors exceeding ten thousand dollars ($10,000.00), which are not exempt from the provisions of the Equal Opportunity clause; that he/she will retain such certifications in his/her files; and he/she will forward a notice of his/her proposed subcontractors as provided in the

Instruction to Bidders.

Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.

I certify that the firm signing this BID and registered under that name is legally qualified to perform all work included in the scope of the contract as determined by the Commonwealth of Virginia, Department of Commerce, State Board for Contractors, in granting the registration.

Date:

Name of Bidder: ____________________________ _

VA License Number:

Official Address:

By:

Title:

Signature:

BB-1

BID BOND

KNOW ALL PERSONS BY THESE PRESENTS, That we the undersigned, , a Principal, and

, as Surety are held and firmly bound unto the Wytheville Redevelopment and Housing hereafter called the “PHA”, in the penal sum of dollars, (5% of the Bid Amount) lawful money of the United States, for payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severely, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the principal has submitted the accompanying bid, dated, 2026 for .

NOW THEREFORE, if the Principal shall not withdraw said bid within the period specified therein after the opening of the same, or, if no period be specified, within sixty (60) days after the said opening, and shall within the period specified therefore, or if no period be specified within ten (10) days after the prescribed forms are presented to him/her for signature, enter into a written contract with the PHA in accordance with the bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or in the event of the withdrawal of said bid within the period specified, or the failure to enter into such a contract and give such bond within the time specified in said bid and the amount for which the PHA may procure the required work or supplies or both, if the latter amount be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.

IN WITNESS WHEREOF, the above-bounded parties have executed this instrument under their several seals this day of , 2026, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

In Presence of:

Signature, Individual Principal Name & Title

Business Name

Business Address

Signature, Individual Principal Name & Title

Business Name

Business Address

Attest:

Signature, Corporate Principal Name & Title

By: ________________________ Affix Corporate Seal

Signature, Corporate Surety Name & Title

By: ________________________ Affix Corporate Seal

(Power of Attorney for person signing for Surety Company must be attached to bond.)

FA-1

NON-COLLUSIVE AFFIDAVIT

State of: ________________

County of: ________________

___________________________________, being first duly sworn, deposes and says: That he is

_______________________________________ the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, to fix overhead, profit or cost element of said bid price, or that of any other or to secure any advantage against the Housing Authority or any person interested in the proposed contract; and that all statements in said proposal or bid are true.

Signature of:

(Bidder, if the bidder is an Individual)

(Partner, if the bidder is a Partnership)

(Officer, if the bidder is A Corporation)

The foregoing instrument was acknowledged before me this ___ day of , 2026 by

(Name of person seeking acknowledgment)

Notary Public

Notary registration number:__________________________

My commission expires: ____________________________

PB-1

COMMONWEALTH OF VIRGINIA

STANDARD PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: That

(insert full name/legal title of Contractor & address) as Principal and as Surety (insert full legal title of the Surety) held and firmly bound unto the Commonwealth of Virginia

Wytheville Redevelopment and Housing Authority as Oblige, in the amount of

Dollars ($______________), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has by written agreement dated _________________, 2026, entered into a contract with for which contract (the “Contract”) is by reference expressly made a part hereof;

NOW THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the Principal shall promptly and faithfully perform said Contract in strict conformity with the plans, specifications and conditions of the Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.

Provided, that any alterations which may be made in the terms of the Contract, or in the work to be done under it, or the giving by the Oblige, or either of them of any extension of time for the performance of the contract, or any other forbearance on the part of either or both of the Oblige or the Principal to the other shall not in any way release the administrators, successors or assigns from their liability hereunder, notice to the Surety of any such alterations, extension, or forbearance being hereby waived.

No action shall be brought on this bond unless brought within one (1) year after: (a) completion of the Contract, including expiration of all warranties and guarantees, or (b) discovery of the defect or breach of warranty or guarantee if the action be for such.

The Surety represents to the Principal and to the Oblige that it is legally authorized to do business in the Commonwealth of Virginia.

Signed and sealed this __________ day of _____________________, 2026.

_____________________________ (Seal)

(Principal)

(Witness)

By: __________________________

(Title)

_____________________________ (Seal)

(Surety)

(Resident Virginia Agent)

By: __________________________

(Attorney-in-Fact)

APPROVED:

(Deputy Attorney General)

(Date)

AFFIDAVIT AND ACKNOWLEDGEMENT OF SURETY

CITY/COUNTY OF ______________________, to wit:

I, the undersigned notary public, do certify that __________________________ personally appeared before me in the jurisdiction aforesaid and made oath that he/she is attorney-in-fact of the _______________________________________

(Name of Surety), that he/she is duly authorized thereby to execute in its behalf

(a) certain (payment) (performance) bond(s) in the sum of

Dollars ($____________), dated the ________day of

,2026, wherein the Commonwealth of Virginia and the Wytheville

Redevelopment and Housing Authority are Obliges, is Principal and is Surety, by virtue of a certain power of attorney made by said

Surety, dated and recorded in the Clerk’s Office of the Circuit Court of ___________________,Virginia, in Deed Book _______, page ______; that the said power of attorney has not been revoked; that the said Surety is legally qualified to do business in Virginia; and, that the said _________________________________ thereupon, in the name and on behalf of the said Surety, acknowledged the aforesaid bond(s) as its act and deed.

Commonwealth of Virginia

Standard Labor and Material Payment Bond

THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE

BOND IN FAVOR OF THE OBLIGEE CONDITIONED ON THE

FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT

KNOW ALL MEN BY THESE PRESENTS: That

(insert full name/legal title of Contractor & address) as Principal and

(insert full legal title of Surety) as Surety are held and firmly bound unto the Commonwealth of

Virginia

Wytheville Redevelopment and Housing Authority as oblige, in the amount of

Dollars ($__________), for the payment where of Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has by written agreement dated ___________________, 2026, entered into a contract with for which contract (the “Contract”) is by reference expressly made a part hereof;

NOW THERFORE, THE CONDITION OF THIS OBLIGATION is such that, if the Principal shall promptly make payment to all claimants as hereinafter defined, for labor performed and material furnished in the prosecution of the work provided for in the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however to the following conditions.

The Principal and Surety hereby jointly and severally agree as follows:

1. A claimant is defined as one having a direct contract with the Principal or with a subcontractor of the Principal for labor, material, or both for use in the performance of the Contract. A “subcontractor” of the Principal, for the purposes of this bond only, includes not only those subcontractors having a direct contractual relationship with the Principal, but also any other contractor who undertakes to participate in the work which the Principal is to perform under the aforesaid Contract, whether there is one or more intervening subcontractors contractually positioned between it and the

Principal (for example, a subcontractor). “Labor” and “material” shall include, but not be limited to, public utility services and reasonable rentals of equipment, but only for periods when the equipment rented is actually used at the work site.

2. Subject to the provisions of paragraph 3, any claimant, who has performed labor or furnished material in accordance with the Contract documents in the prosecution of the work provided in the Contract, who has not been paid in full therefore before the expiration of ninety (90) days after the day on which such claimant performed the last of such labor or furnished the last of such materials for which he/she claims payment, may bring an action on this bond to recover any amount due him/her for such labor or material, and may prosecute such action to final judgment and have execution on the judgment. The Oblige need not be a party to such action and shall not be liable for the payment of any costs or expenses of any such suit.

3. Any claimant who has a direct contractual relationship with any subcontractor of the Principal from whom the Principal has not required a subcontractor payment bond, but who has no contractual relationship, express or implied, with the Principal, may bring an action on this bond only if he/she has given written notice to the Principal within one hundred eighty (180) days from the day on which the claimant performed the last of the labor or furnished the last of the materials for which he/she claims payment, starting with substantial accuracy the amount claimed and the name of the person for whom the work was performed or to whom the material was furnished. Notice to the Principal shall be served by registered or certified mail, postage prepaid, in an envelope addressed to the Principal at any place where his/her office is regularly maintained for the transaction of business. Claims for sums withheld as retainage with respect to labor performed or materials furnished shall not be subject to the time limitations stated in this paragraph 3.

4. No suit or action shall be commenced hereunder by any claimant:

a. Unless brought within one year after the day on which the person bringing such action last performed labor or last furnished or supplied materials, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof, the limitation embodied within this bond shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law.

b. Other than in a Virginia court of competent jurisdiction, with venue as provided by statute, or in the United States District Court for the district in which the project, or any part thereof is situated.

5. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder.

Signed and sealed this _________day of ______________________, 2026.

(Seal)

(Principal)

(Witness)

(Seal)

(Surety)

(Resident Virginia Agent)

AFFIDAVIT AND ACKNOWLEDGEMENT OF SURETY

CITY/COUNTY OF ___________________________________, to wit:

I, the undersigned notary public, do certify that __________________________ personally appeared before me in the jurisdiction aforesaid and made oath that he/she is attorney-in-fact of the _______________________________________

(Name of Surety), that he/she is duly authorized thereby to execute in its behalf

(a) certain (payment) (performance) bond(s) in the sum of _________________

__________________________________________Dollars ($______________), dated the _____________day of ________________________, 2026, wherein the

Commonwealth of Virginia and the Wytheville Redevelopment and Housing Authority are

Obliges, _____________________________________________is Principal and

____________________________________________ is Surety, by virtue of a certain power of attorney made by said Surety, dated _____________ and recorded in the Clerk’s Office of the

Circuit Court of ___________________, Virginia, in Deed Book _________, page _______; that the said power of attorney has not been revoked; that the said Surety is legally qualified to do business in Virginia; and, that the said __________________________________ thereupon, in the name and on behalf of the said Surety, acknowledged the aforesaid bond(s) as its act and deed.

BQ-1

STATEMENT OF BIDDER’S QUALIFICATIONS

(General Contractor)

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, add separate sheets for items requiring additional explanation. This information may be submitted in a separate sealed envelope marked “Bidder Qualifications”. In the event your bid is not selected for award, this envelope will be returned to the Contractor unopened.

1. Name of Bidder:

2. Permanent main office address:

3. Date organized:

4. State incorporated:

5. How many years have you been engaged in the contracting business under your firm name?

6. Listing of current contracts; (Schedule these, showing nature of the work, gross amount of each contract, anticipated dates for completion, name and telephone number of owner’s representative).

7. General character of work usually performed by your company:

8. Have you ever failed to complete any work awarded to you? If so, where and why?

9. Have you ever defaulted on a contract?

10. List the three (3) most important structures recently completed by your company, stating approximate cost of each, month and year completed, and name and telephone number of owner’s representative.

11. List your major equipment available for use on this contract:

12. Experience in construction work similar in importance to this project:

13. Background and experience of the principal members of your firm, including the officers and proposed construction superintendent:

14. Credit available for administration of this contract, furnish written evidence:

15. Audited financial report not more than twelve (12) months old and containing a balance sheet providing at least the information required on the following form:

16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the Wytheville Redevelopment and Housing Authority?

17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Wytheville Redevelopment and Housing Authority in verification of the recitals comprising this Statement of Bidder’s Qualifications.

Dated at __________this __________ day of ______________________, 2026.

(Name of Bidder)

By: _____________________________

Title: ___________________________

State of _____________________

County of ____________________

_________________________________being duly sworn depose and says that he/she is

_______________________________________ and that the answers to the foregoing questions and all statements therein contained are true and correct.

SAMPLE FORM OF CONTRACT

THIS AGREEMENT MADE THIS ______ day of _____ in the year two thousand and twenty-two, by and between the____________________________. (Contractor), a Corporation, Partnership or Sole Proprietorship existing under the laws of the State of Virginia (State of

Incorporation), hereinafter called the “Contractor”, and the Wytheville Redevelopment and

Housing Authority, herein called the “The Authority”. WITNESSETH, that the Contractor and the Authority for the consideration stated herein, mutually agree as follows:

ARTICLE I

Statement of Work:

The Contractor shall furnish all labor, material, equipment, and services to perform and complete all work required for the Community Room Project through its’ completion. Contractor shall perform all of his/her duties to satisfy the requirements for this project, and Addenda thereto, Numbered ___________N/A___________________, ______________________ and

________________________________, dated __________________________, __________________________________ and ___________________________, Which said Addenda are incorporated herein by reference and made a part hereof.

ARTICLE II

The Contract Price:

The Wytheville Redevelopment and Housing Authority shall pay the Contractor for the performance of the Contract, in current funds, ________________________________

ARTICLE III

Contractor agrees that time is of the essence in the completion of the work in the time required by this contract and hereby waives any notice of putting in default for failure to complete on time.

ARTICLE IV

Contract Documents:

The contract shall consist of the following component parts:

(A) This Instrument

(B) HUD Forms

a. 5370

b. 5369

c. 5369-A

d. 5370-C

(C) Specifications/Location Listing

(D) Supplementary Documents

a. Davis Bacon Wage Decision

b. Section 3 Clause

This instrument, together with the other documents enumerated in this ARTICLE IV, which said other documents are as fully a part of the Contract as if hereto attached or herein repeated, form the Contract. In the event that any provision or any other component part of this Contract conflicts with any provision of any other component part, the provision of the component part first enumerated in the ARTICLE IV shall govern, except as otherwise specially stated. The various provisions in Addenda shall be construed in the order of the preference of the component part of the Contract which each modifies.

IN WITNESS WHEREOF, the parties hereto have caused this Instrument to be executed in two original counterparts as of the day and year first above written.

ATTEST: ATTEST:

Signature of Contracting Officer Contractor’s Signature

Nick Martin __________________________

Name of Contracting Officer Name of Signatory

Executive Director/CEO Title

P.O. Box 62__________________ ___________________________

Mailing Address Mailing Address

170 Hedgefield Lane___________ ___________________________

Street Address Street Address

Wytheville, Virginia 24382_______ ___________________________

City, State and Zip Code City, State and Zip Code

CP-1

CERTIFICATIONS

I, _______________________________________________ certify that I am the

(Title) of the Corporation named as Contractor herein, that

_________________________________ (Name of Signatory) who signed the Contract on behalf of the Contractor, was then _________________________________ (Title), of said

Corporation; that said Contract was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers.

(Corporate Seal)

I HEREBY CERTIFY that to the best of my knowledge and belief, based upon

Observation and inquiry, _______________________________________ (Name

Of Signatory) who signed this Contract for the _____________________.

__________________________________ (Name of Contractor) had authority to execute the same, and is the individual who signs similar Contracts on behalf of this Corporation with the public generally.

Nick Martin, Contracting

Officer

Executive Director/CEO

(This last certification must be made by the person who signed the Contract for the Wytheville

Redevelopment and Housing Authority.)

(Street Address)

(City, State & Zip Code)

Wytheville Redevelopment and

Housing Authority

ATTEST:

(Signature of Contracting

Officer)

_______________________________ By: ________________________

(Name of Contracting

Officer)

Business Address:

(Street)

(City, State & Zip Code)

NP-1

NOTICE TO PROCEED

_____________________________________ Contract # ____________

(Name of Contractor)

_____________________________________ Date _________________

(Street Address)

_____________________________________ Project # _____________

(City, State)

_____________________________________ Location ______________

(Zip Code)

Gentlemen:

Pursuant to the terms of your contract, dated ______________________, 2026, for General

Construction work for Project No. VA021-1, you are hereby notified to commence work there under at the start of business on ____________________________, 2026. The Time of

Completion set forth in the contract is ______________calendar days, including the starting day, which establishes _________________________, 2026, as the completion date.

Please note carefully and fulfill the requirements of the General Conditions relative to submittal and approval of Workers’ Compensation and Manufacturers’ Contractors’ public liability insurance.

You are informed that Nick Martin is the Contracting Officer and is duly authorized and will administer your contract for, and in the same name of, Wytheville Redevelopment and Housing

Authority.

Under separate cover, there is being forwarded to you one executed set of Contract Documents, consisting of the Contract, Performance and Payment Bond(s), Specifications and Drawings.

Please acknowledge receipt of this Notice by signing and dating, and return all copies promptly to this office.

Very truly yours, Nick Martin, Executive Director/CEO

Enclosure

ACCEPTED:

(Signature)

(Name)

Title __________________________________

Date __________________________________

Scope of Work- General

Repair Community Room

170 Hedgefield Lane | WRHA Administrative Offices

Contractor to furnish all labor to complete the following work items in a timely and professional manner; All work must be completed to the owners’ satisfaction and in accordance with HUD guidelines. Davis Bacon wage rates do apply. The WRHA will furnish all material as directed by contractor.

1) Repair and/or replace drywall in hallways and community room and laundry room walls and ceiling. Finish shall be smooth with no seams/tape showing. Repair seams in community room “high ceiling”. Finished product shall have one coat of primer and two coats of paint (Sherwin Williams or equivalent) Color to be selected by owner. All drywall (Goldbond ½”x4x8 Purple XP), tape and compound to be furnished by owner.

2) In the community room, remove all electrical lighting and “boarding” lights are attached to and rewire for all new lighting system. Owner to furnish all wiring/ light fixtures and trac.

3) Remove all vents and replace with new. Remove all ceiling light fixtures and replace with new, more modern LED lights and fixtures. Owner to furnish all material

4) Remove all doors in hallways, bathrooms, laundry room and replace interior doors with solid residential doors and hardware (all hardware to have locking capability and be ADA compliant). Owner to furnish. All shall be of type for ADA compliance.

5) Install all new water-proof laminate flooring in hallway and community room. Install a durable water-proof flooring in laundry room. Owner to purchase both flooring types.

6) Add and/or replace cabinets by sink as directed by the Owner. Relocate the fire extinguisher to a location approved by the Owner and in compliance with applicable code requirements. Replace existing chairs and tables with new furnishings as furnished or selected by the Owner.

7) Remove existing window facing trim and replace with modern wood trim.

The contractor will replace damaged flooring, repaint walls, and install new LED light fixtures in the existing community room.

1.01 Description of Work

Every apartment will be occupied therefore the contractor will be responsible for the safety of all residents and guest while performing this work. The contractor is totally responsible for any/all damages to the WRHA properties and/or injuries while working on each respective location. The WRHA SHALL NOT BE LIABLE.

1.02 Job Conditions

(A) Buildings are occupied. No equipment or method of construction shall be used which will bring discomfort to or endanger the occupants. Keep noise to a minimum.

(B) Contractor must examine for conditions under which work is to be performed and must notify owner in writing of unsatisfactory conditions. Do not proceed with work until unsatisfactory conditions have been corrected in a manner acceptable to the Owner and Contractor.

(C) Debris shall be removed from work area daily, to contractor’s container. Container shall be removed from premises and contents properly disposed of as needed.

Location on site for contractor’s trash shall be coordinated with Owner.

(D) All debris determined by Owner as salvageable will be carefully retained and stored for Owner in an area designated for storage. Any remaining debris associated with the construction of this project shall become property of the Contractor and shall be removed from Owner’s property.

1.03 Access to Work Areas

(A) Access to work areas shall be only for owner and contractor. Contractors shall provide safe access, approved by Owner, to work areas for materials, equipment and personnel, as determined at construction meeting.

(B) Temporary ladders, ramps, chutes, hoists, staging, scaffolding, elevators, stairs, and similar items required for proper execution of this work shall be furnished and maintained by the Contractor. Permit use of these facilities by all subcontractors and trades. Construction and use of these facilities shall not in any way damage existing building or new work. Contractor shall remove these facilities at completion of work or when directed by Owner.

(C) Staging shall be constructed and maintained in accordance with applicable requirements of governing authorities and of the Standard Code for Building

Construction published by the American National Standards Institute.

1.04 Safety Barricades

Safety barricades and signs shall be provided as necessary by the Contractor to adequately prevent building occupants and other unauthorized persons from entering storage, equipment and work areas. Barricades shall be removed when work is completed and as directed by the Owner. The Contractor shall at all times during project protect all employees, residents and Owner personnel inside of building from debris and dust.

1.05 Site Regulations

The Contractor shall conduct his/her operations in compliance with the regulations established by the Owner for the construction site and personnel. Such regulations will be prescribed as necessary by the Owner’s inspector or such person as he/she may direct. The regulations shall include but not be limited to the following:

1. No signs or advertisements shall be posted at the site unless approved in writing by the Owner.

2. Parking of Contractor’s and Subcontractor’s employees’ automobiles shall be limited to the construction site and other areas as directed by the Owner.

3. Contractor shall restore to original condition any planting, grassed areas, utilities, roads, structures and other damages to Wytheville Redevelopment and Housing Authority, Scattered Sites, as a result of his/her operations, at no additional cost to the Owner.

1.06 Contractor and Subcontractor Meeting

(A) The Owner shall have the right to call together at reasonable times designated by him/her, representatives of the Contractor, and Subcontractors who shall meet at the office of the Contractor or at the job, to report as to the condition of the work under their charges, or on any other matters pertinent to the conduct of the work.

(B) Such representatives shall be empowered to make at these meetings, definite decisions binding upon their respective employers, regarding all matters pertaining to the work under this contract.

(C) The Contractor shall furnish the Owner, in writing, the names, addresses, and telephone numbers of Contractor’s and principal Subcontractor’s personnel to be contacted in the event of an out-of-hours emergency at the building site. He/she shall also maintain a similar list readily visible from the outside of the field office.

(D) Certified payrolls (form WH-347) must be submitted to owner AT THE END OF

EACH WEEK. No payment for work can be made without these documents.

1.07 Final Inspection

(A) Final inspection of work shall be made by the Owner, with the Contractor present, to establish a date of final acceptance.

(B) Punch lists of incomplete work or work to be corrected will be prepared by the

Owner at the time of final inspection on his observations prior to and during the final inspection. A reasonable effort will be made to include all defects, in-completions and corrections in this list, but its preparation shall not preclude subsequent requirement of the Contractor to correct other deficiencies that may be discovered prior to completion of work by the Owner. Deficiencies discovered after date of final acceptance will be treated as warranty items, and shall be corrected by the Contractor with reasonable promptness when reported to him/her in writing by the Owner.

It is the intent of this Agency to supply the best possible living conditions for our clientele within the means of our funding. Quality products and Quality workmanship is a must for us to succeed. At no time will material considered to be below the specified conditions be accepted and at no time will workmanship below expected standards be permissible.

Nick Martin

Executive Director

Wytheville Redevelopment & Housing Authority

276.228.6515 EXT 108

276.228.8606 (f) nickmartin@earthlink.net mailto:wrha@earthlink.net