Community Park Improvement Project Addendum number 2.pdf
PDF 107 KB Posted
- Attached to
- Community Park Improvements- Tennis Courts
- Solicitation number
- BD-26-1859-TOCSB-TOCSB-130146
- Issued by
- Franklin County, Massachusetts
About this file
This is Addendum No. 2 to the Community Park Improvements Project issued by the Town of Charlemont, Massachusetts, dated June 15, 2026. The addendum provides clarifications and supplemental information addressing bidder questions regarding fence specifications, asphalt materials, and missing bid package items. The project involves demolition and removal of existing tennis courts and construction of approximately 1,110 square yards of new asphalt court surfaces with installation of perimeter fencing, ADA-compliant pathways, drainage improvements, site furnishings, and parking lot striping at 10 School Street, Charlemont, Massachusetts. Bids are due June 26, 2026. The fence specifications require a 10-foot-high black vinyl-coated chain-link fence with posts set in concrete suitable for tennis, basketball, and pickleball court applications, with mesh size and wire gauge to be based on standard commercial-grade systems. Court pavement shall consist of two courses of asphalt compacted to three inches thickness with acrylic resurfacer, color coating, and game line striping, using materials meeting Massachusetts Department of Transportation requirements.
The contract will be awarded to the lowest responsible and eligible bidder whose bid is responsive to all Invitation for Bids requirements and Contract Documents in accordance with Massachusetts General Laws Chapter 30, Section 39M. Prior to contract execution, the selected bidder must submit a performance bond and labor and material payment bond each equal to 100 percent of the contract amount, certificates of insurance meeting contract requirements, and a bid deposit equal to five percent of the total bid amount in a form acceptable under M.G.L. Chapter 30, Section 39M. Contractors are not required to be certified or prequalified by the Massachusetts Division of Capital Asset Management and Maintenance as this project is below the statutory threshold; however, bidders must be qualified to perform the work and comply with all applicable federal, state, and local laws, including prevailing wage requirements, insurance requirements, and contractor registration requirements. The Town of Charlemont reserves the right to reject any or all bids, waive minor informalities, and award the contract in the best interest of the Town as permitted by law, with final award authority vested in the Selectboard.
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Text version
TOWN OF CHARLEMONT
COMMUNITY PARK IMPROVEMENTS
10 SCHOOL STREET
CHARLEMONT, MA 01339
ADDENDUM NO. 2
Date: June 15, 2026
This Addendum forms part of the Contract Documents and shall be acknowledged by all bidders.
The following clarifications and supplemental information are issued in response to bidder questions.
QUESTION 2
What are the fence specifications? The plans indicate a 10-foot-high black vinyl-coated fence.
Should bidders assume 1-3/4-inch mesh and 9-gauge wire so tennis balls do not become lodged in the fence?
RESPONSE
The plans require a 10-foot-high black vinyl-coated chain-link fence with posts set in concrete.
Mesh size and wire gauge are not specifically prescribed. Bidders shall base their bids on a standard commercial-grade black vinyl-coated chain-link fencing system suitable for tennis, basketball, and pickleball court applications.
QUESTION 3
Is the top course of asphalt required to be virgin mix as recommended by some color coating manufacturers?
RESPONSE
The project shall be constructed in accordance with the Plans and Addendum No. 1. The court pavement section shall consist of two courses of asphalt to achieve a final compacted thickness of three (3) inches. The court shall receive acrylic resurfacer, color coating, and game line striping. The finished surface shall provide a durable, slip-resistant athletic playing surface suitable for tennis, basketball, and pickleball use.
No requirement for a virgin asphalt surface mix has been specified. Bidders shall provide asphalt materials meeting applicable MassDOT requirements and suitable for installation of the specified acrylic court surfacing system.
QUESTION 4
Items 4, 5, 11, 12, and 15 referenced in the Invitation for Bids appear to be missing from the bid package.
RESPONSE
Item 4 – Bid Deposit
A bid deposit equal to five percent (5%) of the total bid amount shall accompany each bid and shall be submitted in a form acceptable under M.G.L. Chapter 30, Section 39M.
Item 5 – Contract Award Process
The contract will be awarded in accordance with Massachusetts General Laws Chapter 30, Section 39M. Following the bid opening, the Town will review all submitted bids to determine responsiveness and bidder responsibility.
The contract will be awarded to the lowest responsible and eligible bidder whose bid is determined to be responsive to the requirements of the Invitation for Bids and Contract
Documents.
Following review and recommendation, the Selectboard, acting as the Awarding Authority, will vote to award the contract. The selected bidder will then be required to submit the following prior to execution of the contract:
1. Performance Bond (100% of the Contract Amount);
2. Labor and Material Payment Bond (100% of the Contract Amount);
3. Certificates of Insurance meeting Contract requirements; and
4. Any other documents required by the Contract Documents.
The Town reserves the right to reject any or all bids, waive minor informalities, and award the contract in the best interest of the Town as permitted by law.
Item 11 – Technical Specifications
Technical specifications are contained within the Contract Drawings, Plans, Notes, and Details included in the bid documents.
Item 12 – Supplemental Documents
The documents associated with Item 12 are transmitted with this Addendum and shall be considered part of the Contract Documents.
Item 15 – Contractor Certification Requirements
The Community Park Improvements Project is being procured pursuant to M.G.L. Chapter 30, Section 39M, which governs the procurement of public works construction projects by municipalities.
Because this project is being bid under Chapter 30, Section 39M and is below the statutory threshold requiring DCAMM prequalification, contractors are not required to be certified or prequalified by the Massachusetts Division of Capital Asset Management and Maintenance
(DCAMM).
Bidders must, however, be qualified to perform the work described in the Contract Documents and must comply with all applicable federal, state, and local laws, including but not limited to prevailing wage requirements, insurance requirements, bonding requirements, and contractor registration requirements applicable to the work.
The Town will evaluate bidders for responsibility and eligibility in accordance with M.G.L.
Chapter 30, Section 39M and reserves the right to request information necessary to determine a bidder's qualifications and ability to successfully complete the project.
All other requirements of the Contract Documents remain unchanged.
TOWN OF CHARLEMONT
By: ____Sarah Reynolds___________________________
Date: _______06/15/2026______________________
END OF ADDENDUM NO. 2
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