Commercial_Lighting_Services.pdf

COUNTY OF ORANGE

SHERIFF-CORONER

INVITATION FOR BID (IFB) (IFB)

FOR

COMMERCIAL LIGHTING SERVICES

IFB NO. 060-2809902-CC

County of Orange IFB

Sheriff-Coroner - Commercial Lighting Services, 060-2809902-CC

County of Orange

Sheriff-Coroner

Procurement Services

320 N Flower St

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date July 8, 2025

Question Submission Deadline July 16, 2025, 4:00pm

Bid Submission Deadline July 23, 2025, 4:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the IFB process will be issued to all Bidders via addenda on County’s online bidding system https://procurement.opengov.com/portal/ocgov **

BID MUST BE RECEIVED ON OR

BEFORE

Wednesday, July 23, 2025

4:00 pm https://procurement.opengov.com/portal/ocgov

SECTIONS

SECTION 1. SUMMARY

SECTION 2. SCOPE OF WORK

SECTION 3. PRICING

SECTION 4. VENDOR RESPONSES

SECTION 5. GENERAL INFORMATION

SECTION 6. GENERAL INSTRUCTIONS

SECTION 7. W-9/W-8 REQUIREMENTS

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - OPENGOV Model Contract 7.7.25

SECTION 1. SUMMARY

The County of Orange, Sheriff-Coroner, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Commercial

Lighting Services. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

SECTION 2. SCOPE OF WORK

2.1 PURPOSE AND BACKGROUND

The Orange County Sheriff’s Department (OCSD) has locations throughout Orange County is requiring as needed commercial lighting and control maintenance, repairs and replacement.

Minimum service frequency and tasks in accordance with manufacturer recommendations, requirements, County tasks, duties and State, Federal and local laws.

In addition to as-needed services, maintenance, planned repairs and corrective work, County may require emergency services to be available twenty-four (24) hours a day, seven (7) days a week.

Contractor shall perform tasks and duties at the following service locations. County has made its best efforts to include and detail equipment inventory, but omissions may exist. Correct interpretation of required maintenance and regulatory requirements shall be the responsibility of the Contractor. In the case of conflicting requirements, Contractor shall perform to the highest level of maintenance and requirements.

2.2 SERVICE LOCATIONS

ALISO VIEJO SOUTH

STATION 11 JOURNEY ALISO VIEJO CA 92656

ALTA LAGUNA COMMS SITE 2900 ALTA LAGUNA BLVD LAGUNA BEACH CA 92651

BOLERO PEAK COMMS SITE

17151 SANTIAGO CANYON

RD. SILVERADO CA 92676

BRAD GATES BUILDING 320 N. FLOWER SANTA ANA CA 92703

BUILDING 118 2651 HOTEL TERRACE SANATA ANA CA 92705

CENTRAL MEN'S JAIL 550 N. FLOWER SANTA ANA CA 92703

CENTRAL WOMEN'S JAIL 550 N. FLOWER SANTA ANA CA 92703

COMMISSARY BUILDING

1530 SOUTH STATE

COLLEGE BLVD. ANAHEIM CA 92806

COMMUNICATIONS 840 N. ECKHOFF STREET ORANGE CA 92868

CORONER 1071 W. SANTA ANA BLVD SANTA ANA CA 92703

COYOTE HILLS COMMS SITE 3001 GILBERT STREET FULLERTON CA 92833

DANA POINT COMMS SITE 24930 SEAGATE DRIVE DANA POINT CA 92629

DANA POINT HARBOR

PATROL 25005 DANA DRIVE DANA POINT CA 92629

GARDEN GROVE COMMS

SITE 13802 NEWHOPE STREET GARDEN GROVE CA 92843

INTAKE RELEASE CENTER 550 N. FLOWER SANTA ANA CA 92703

JAMES A. MUSICK FACILITY 13420 ALTON PARKWAY IRVINE CA 92618

SANDRA HUTCHENS

REGIONAL LAW

ENFORCEMENT TRAINING

CENTER 1900 W. KATELLA ORANGE CA 92867

LA PALMA COMMS SITE

6569 VALLEY VIEW

STREET LA PALMA CA 90623

LAGUNA BEACH FS2 COMMS

SITE 285 AGATE STREET LAGUNA BEACH CA 92651

LOMA RIDGE COMMS

CENTER 2644 SANTIAGO CANYON SILVERADO CA 92676

MISSION HOSP LAG. BCH

COMMSITE

31870 PACIFIC COAST

HWY LAGUNA BEACH CA 92651

MOOREHEAD COMMS SITE 10783 LOOKOUT DRIVE LAGUNA BEACH CA 92886

NEWPORT BEACH COMMS

SITE 949 W 16TH ST. NEWPORT BEACH CA 92663

NEWPORT BEACH HARBOR

PATROL 1901 BAYSIDE DRIVE NEWPORT BEACH CA 92625

OLINDA COMMS SITE 1942 VALENCIA AVE BREA CA 92870

ORTEGA COMMS SITE 32250 LA PATA AVE SAN JUAN CAPO CA 92675

R & D BUILDING

431 THE CITY DRIVE

SOUTH ORANGE CA 92868

SADDLEBACK STATION 20202 WINDROW DRIVE LAKE FOREST CA 92630

SAN CLEMENTE COMMS SITE 721 AVENIDA SALVADOR SAN CLEMENTE CA 92672

SAN CLEMENTE STATION 100 AVENIDA PRESIDIO SAN CLEMENTE CA 92672

SANITATION DISTRICT

COMMS SITE 22212 BROOKHURST

HUNTINGTON

BEACH CA 92646

SANTIAGO PEAK COMMS

SITE 34001 SANTIAGO CANYON ORANGE CA 92676

SEAL BEACH COMMS SITE 2201 SEAL BEACH BLVD SEAL BEACH CA 90740

SHERIFF HEADQUARTERS 550 N. FLOWER SANTA ANA CA 92703

SIERRA PEAK COMMS SITE

7625 BLACK STAR

CANYON CORONA CA 92882

SIGNAL PEAK COMMS SITE 7314 RIDGE PARK ROAD NEWPORT BEACH CA 92657

SILVERADO CANYON

COMMS SITE 29392 SILVERADO ROAD SILVERADO CA 92676

STANTON STATION WEST

OPS 11100 CEDAR STANTON CA 90680

SUNSET AQUATIC HARBOR

PATROL 2901 EDINGER AVE SUNSET BEACH CA 92649

TECHNOLOGY BUILDING 1382 BELL AVENUE TUSTIN CA 92780

THEO LACY FACILITY

501 THE CITY DRIVE

SOUTH ORANGE CA 92868

YORBA LINDA MWD COMMS

SITE 22177 STONEHAVEN DR YORBA LINDA CA 92887

In addition to the service locations listed, Contractor may be required to perform service and repairs at other OCSD operated locations as requested by the County. The following County locations require 4 wheel drive light weight services vehicles Bolero Peak, Olinda, Ortega, Santiago and Sierra peak.

2.3 SERVICE COORDINATION

Shop Personnel Phone Number

North Shop

Craft Supervisor

Shop Planner

Central Shop

South Shop

External Support

Contract Administrator Elizabeth Ochoa

Facilities Operations Service Desk / Watch Commander after hours dispatch 4:30pm – 7:00am

2.4 COMPLIANCE

A. Contractor shall ensure all lighting and control systems remain operational and in compliance with all State, Federal, Local Laws, and Regulatory Agencies.

B. Contractor to perform the following service in accordance with all applicable State, Federal, Regulatory Requirements, Governing Laws and Regulatory Agencies.

2.5 LICENSE REQUIREMENT

A. Contractor shall at all times, possess current applicable licensing by State, Federal, and regulatory agencies to perform tasks and duties required under the contract, including all applicable safety requirements.

B. Contractor shall furnish all pertinent licenses, permits and fees necessary to perform services under the contract.

2.6 INSPECTION, TESTING, MAINTENANCE AND REPAIR

A. Contractor shall provide inspection, testing, maintenance, monitoring, modeling, calibration, replacement, retrofitting, repair, inventory reporting/auditing and documentation to County equipment and systems. Equipment identified but not limited to interior and exterior lighting, fixtures, sensors, equipment, systems and controllers.

B. Contractor shall perform service, maintenance, repairs and design services on equipment such that equipment, systems, and facilities are preserved or restored to effective operational condition and may be effectively used for its designated purpose and effectively integrated into existing building automation.

C. Contractor shall provide County lighting options, meeting or exceeding all County and regulatory agencies lumen, color temperature, energy efficiency and light pollution controls and ratios outlined in California's Building Energy Efficiency Standards, Title 24 and any other regulatory agency requirements.

D. Contractor shall provide in writing to County any and all recommendations on energy-saving features, to include but not limited to dimming, occupancy controls, daylight controls, time-based controls, integrated management systems, electrical and infrastructure upgrades.

E. Contractor shall provide, all labor, supervision, supplies, tools, equipment, transportation

(including parking and travel) Personal Protection Equipment (PPE) and all necessary material to perform service, including any special diagnostic or adjustment tools, equipment or instruments and consumables.

F. Contractor shall provide County a detailed final scheduled service proposal, for County approval, prior to commencement of work, including number of hours per location and number of technicians required to perform maintenance and service under terms of the contract.

G. Contractor shall have “on-hand” Material Safety Data Sheet (MSDS) for any chemical or other potentially dangerous substances while performing any service on behalf of County.

H. Contractor shall perform all maintenance on software and firmware in accordance with manufacturer recommendation.

I. Contractor shall immediately provide County, any and all access, rights and permissions on systems, software, firmware, and equipment. Under no condition shall permission and access information be withheld by Contractor.

J. Contractor shall provide system monitoring and reporting, upon request.

K. Under no condition shall performance under contact be subcontracted out by Contractor without prior written approval of authorized County representative.

L. Contractor shall provide detailed reporting on any additional “as-needed” service or repairs to be coordinated with authorized County personnel. All quotes for services must contain detailed labor and material changes and be approved by the County prior to commencement of work.

M. Contractor shall immediately notify authorized County representative of any site conditions or change affecting Contractor’s ability to perform services.

2.7 CONTRACTOR REQUIREMENTS

A. Contractor shall ensure all installations, repairs and replacements comply with Title 24 energy efficiency requirements and standards, including but not limited to light power density (LPD) limits and any additional applicable requirement.

B. Contractor shall prepare and submit all inspection, testing and service reports as required by all regulatory agencies, within three (3) business days, including but not limited to

Certificate of Installation (NRCC-LTI-01-E).

C. Contractor shall make its “best efforts” to perform work and reporting in a manner to not impact or interrupt daily County operations. If such impact or interruption is unavoidable, Contractor shall schedule and duly notify the appropriate County personnel of pending disruption.

D. Contractors’ personnel shall plan all activities to minimize the number of times entering or exiting any facility and restrict all breaks to absolute minimum.

E. Contractor shall provide sufficient, qualified, trained and certified, if applicable, personnel to service systems and equipment under the contract terms.

F. All parts and materials shall be new commercial grade, meeting or exceeding Original

Equipment Manufacturers (OEM) specifications. Any part or material other than OEM shall be approved, by authorized County representative prior to being utilized.

G. Contractor shall maintain sufficient materials, Personal Protection Equipment (PPE) and supplies “on-hand” to provide services under the terms of the contract.

H. County shall not provide any “on-site” storage of supplies, materials, equipment, or tools at any County facility.

I. All services and repairs shall be subject to inspection and approval by County prior to acceptance and approval for payment.

J. Contractor shall not withhold emergency and/or any service relating to regulatory compliance and/or certification of any County equipment or property for any reason during the term of the contract.

K. No payment by County shall be made for any unauthorized work.

L. After completion of service or repair, Contractor shall provide County a Work Order report with details on work completed and any additional recommended work.

M. Contractor shall be responsible for keeping all work areas clean and free from debris, rubbish, and hazardous waste.

N. Contractor shall dispose of all waste off County property and in accordance with all

State, Federal and local Laws and Regulations.

O. Contractor shall perform all work in accordance with generally accepted industry “best practices” and all health and safety regulations.

P. Contractor shall warranty all labor and materials for a minimum of one (1) year upon completion.

Q. Contractor shall repair, at no cost to the County, any, and all damages caused by

Contractor and shall report all accidents, injuries, spills, unusual conditions, or activities immediately to authorized County representative, regardless of magnitude.

2.8 RESERVED RIGHTS

A. County reserves the right to use County employees to provide services under this contract.

B. County reserves the right to use alternate Contractors in the event Contractor is not able to perform under terms of the contract.

C. County reserves all rights to information and data provided by Contractor, without further compensation.

D. County reserves the rights to add, update, modify and improve equipment using the supplier of its choice. County may request written comments, on any impact affecting

Contractor’s ability to perform any tasks and duties under contract.

2.9 SECURITY REQUIREMENTS

a. Contractor shall, with respect to all employees of Contractor performing services hereunder:

I. Perform background checks as to past employment history.

II. Inquire as to past criminal felony convictions.

III. Ascertain that those employees who are required to drive in the course of performing services hereunder have valid California driver’s licenses and no DUI convictions within two (2) years prior to commencement of services hereunder.

IV. Perform drug screening to determine that such employees are not users of illegal drugs or other substances.

B. Criminal Justice Information Services (CJIS) Requirements:

All Contractors staff with physical or logical access to County data shall pass a fingerprint-based state and federal background check consistent with

a. 5 CFR 731.106; and/or

b. Office of Personnel Management policy, regulations, and guidance; and/or

c. Agency policy, regulations, and guidance.

c. Contractor shall not assign to County property any Contractor personnel as to whom the foregoing procedures indicate:

I. Inability or unwillingness to perform in a competent manner.

II. Past criminal convictions for theft, burglary or conduct causing property damage or mental or physical harm to persons.

III. Where such employee’s duties include driving a vehicle, absence of a valid California driver’s license or a DUI conviction within the prior two

(2) years.

IV. Usage of illegal controlled substances as defined by federal law.

c. If any of the problems identified with respect to Contractor’s employees are discovered after assignment of an employee to County property, or if County otherwise reasonably deems an assigned employee unacceptable, Contractor shall remove and replace such employee at the County property.

c. Nothing herein shall render any employee of Contractor an employee of County.

THE CONTRACTOR’S PERSONNEL REQUIREMENTS:

All employees must pass the County’s background check and meet all requirements as set forth below:

V. All personnel to be employed in performance of the work under this

Contract shall be subject to security clearance. Clearance must be updated and renewed every twelve (12) months from original date of clearance.

VI. No person, who is required to enter a secured facility of the Sheriff, shall be assigned to perform work under this contract that has not received prior clearance from the Sheriff-Coroner Department.

VII. Within fifteen (15) days of the effective date of this Contract, Contractor shall prepare and submit a complete and accurate “Contractor

Security Clearance” information form for all Contractor’s employee who will be working on or who will need access to the Sheriff-Coroner’s facilities to perform work covered by this Contract. County project manager shall provide form(s) to Contractor’s project manager. Contractor is also responsible for ensuring that anytime an employee is assigned to work on Sheriff-Coroner’s facilities under this contract that a Security

Clearance form is submitted and approved prior to that employee requiring access to such premises for providing services under this contract.

4. Contractor shall inform employees assigned to perform work within secured facilities of the Sheriff-Coroner that the employee is required to inform Contractor if/when any information provided on the security clearance form changes. Contractor shall submit an updated security clearance form whenever there is a change in information provided by an employee. Contractor shall be responsible for ensuring to submit Security Clearance forms in order to renew the Security Clearance(s) every twelve months. Renewal forms shall be submitted at least ten (10) County working days prior to the expiration of an existing clearance; a security clearance is valid for 12 months from the date of issuance. If Contractor is submitting an updated form due to a change in information, said form shall be submitted within in 10 county working days of the employer becoming aware of the updated information.

V. Contractor Security Clearance information forms will be provided by

County Project Manager upon request and will be screened by the Sheriff-

Coroner’s Department.

VI. Contractor Security Clearance information forms shall be thoroughly and accurately completed. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance.

VII. County will not give Contactor the reason an individual’s clearance is denied, but will provide explanation to individual affected via

U.S. Mail.

d. GENERAL SECURITY REQUIREMENT-AT WORKSITE:

I. When performing work at a Sheriff-Coroner facility, all work areas shall be secured prior to the end of each workday.

II. Workmen shall have no contact, either verbal or physical, with inmates in any facility while preforming work under this contract. Specifically:

a. Do not give names or addresses to inmates.

b. Do not receive any names or addresses from inmates.

c. Do not disclose the identity of any inmate to anyone outside the facility.

d. Do not give any materials to inmates.

e. Do not receive any materials from inmates (including materials to be passed to another individual or inmate).

III. Contractor’s personnel shall not smoke or use profanity or other inappropriate language while on site.

IV. Contractor’s personnel shall not enter the facility while under the influence of alcohol, illegal controlled substances as defined under federal law, or other intoxicants, and shall not have such materials in their possession.

V. Failure to comply with these requirements is a criminal act and can result in prosecution.

VI. Contractor’s personnel shall plan their activities to minimize the number of times they must enter and exit a facility, i.e., transport all tools, equipment, and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.

VII. Contractor’s personnel shall follow any special security requirements issued by the on-site contact person or escort Deputy.

VIII. Contractor’s personnel shall report either to the on-site contact person when leaving the facility, temporarily or at the end of the workday.

IX. Contractor’s personnel shall immediately report all accidents, spills, damage, unusual conditions and/or unusual activities to the on-site contact person or any Sheriff’s Deputy.

X. Contractor’s personnel shall securely close and check all gates and doors to ensure that they are tightly closed and locked as they enter and exit various areas of the County facilities.

XI. Contractor’s personnel shall restrict all activities to the immediate work site and adjacent assigned areas necessary to performing work under this

Contract.

XII. Contractor’s personnel shall remain with the assigned escort at all times, unless otherwise directed by the on-site contact person.

e. POTENTIAL DELAYS/INTERRUPTIONS:

I. Contractor shall acknowledge that the primary purpose of the detention facilities is the safe and secure operation of those facilities.

II. Contractor’s personnel who enter a Sheriff facility but have not passed the security screening, or who have falsified the security screening information are subject to immediate removal from the facility. Contractor’s personnel who are assigned to work in a Sheriff facility who are determined to have outstanding wants or warrants may be detained by the Sheriff.

III. Contractor’s personnel shall immediately comply with all directions and orders issued by Sheriff’s personnel, other than changes regarding the quality or quantity of work, which will be controlled by County’s project manager.

IV. Contractor’s personnel may be delayed or denied access to the facility due to unforeseen events that may affect the availability of security escorts.

V. Contractor’s personnel may be ordered to leave a facility prior to the completion of their work or the end of the workday by unforeseen incidents occurring within secure environments. Such unforeseen incidents may also cause Contractor’s personnel to be held inside the facility until the incident is resolved by the Sheriff’s personnel.

VI. Contractor may be subject to an inventory requirement where the

Contractor shall supply an inventory list of all tools. The Facility will use this list for verification of tools entering and exiting security. Any and all time required to comply with the tool inventory and control program will not be considered a compensable delay and no requests for equitable adjustment in time or additional compensation for this time will be considered.

2.10 EMERGENCY SERVICES

A. Contractor shall respond within one (1) hour after receiving a County emergency service request, twenty (24) hours a day seven (7) days a week.

B. Contractor shall have qualified, authorized technician(s) “on-site” within eight (8) hours of initial emergency contact.

C. Once dispatched to County, Contractor shall have all repairs completed and equipment restored to fully operational status prior to leaving, unless otherwise agreed upon by

County and authorized County representative duly notified.

D. Contractor shall provide County a Work Order report detailing tasks and duties performed including the following:

a. Time of arrival

b. Time of departure

c. Brief summary of repair

d. Detail of work performed (including material and parts consumed)

e. Narrative of recommended additional work to be performed or recommended

f. Name and time of individual initiating the emergency call

g. Work or Event Number

h. Signature of County representative

2.11 EXCEPTION

A. County recognizes certain emergency may arise which require immediate action by the

Contractor, without obtaining prior authorization from the County. The Contractor may complete requested service:

a. If part of an initial emergency service call

b. If deemed to be an imminent life safety repair by authorized County personnel

B. The Contractor shall obtain the name, rank, and signature of the authorized County personnel requesting said exception.

C. Contractor shall notify authorized County immediately following emergency action(s).

2.12 SCHEDULING

A. Contractors’ personnel shall arrive at the service location, as scheduled ready to begin work and performed in a skillful and competent manner.

B. Contractor shall provide a final scheduled service timeline to be approved by County.

Once approved, service timeline shall be strictly adhered to and monitored by County.

C. Scheduled service should be performed during normal operational hours, in coordination with County. Operational service hours are 7:00 a.m. to 5:00 p.m. Mon-Fri (PT), excluding holidays.

D. Authorized County representative shall be duly notified, of any service interruption by

Contractor and/or modification to service schedule.

E. In the event the Contractor dispatches a technician, currently performing Scheduled

Service for the County, technician shall ensure all County equipment is returned to full working condition prior to leaving service location; under no circumstances shall

Contractor leave County equipment out of service for any period of time without prior written approval.

2.13 RECORDS

A. Contractor shall maintain detailed, true and accurate record of all inspections, service, maintenance, certification, tests, inventories and repairs for the term of the contract, plus three (3) additional years and made available to County without additional costs.

B. Contractor shall report to authorized County representative within twenty-four (24) hours any urgent “as-needed” service or repair, and service or repair immediately coordinated with County.

C. Contractor shall provide County a report of all recommended “as-needed” service and repairs include detailed information on emergency calls, delays, incidents affecting

Contractor ability to perform.

D. Contractor shall expeditiously provide reports, to County, upon request. Report(s) shall be provided in an editable, unlocked Microsoft file format containing ALL requested date and data parameters.

E. Upon completion of each service, Contractor shall provide County a Work Order report detailing service performed. One copy to be left “on-site” with authorized County representative and one signed copy submitted with each corresponding Contractor invoice.

F. All Work Orders shall contain all corresponding information to Contractor invoices (i.e., time of arrival, time of departure, summary of request, detailed (including equipment asset numbers), summary of work performed, summary of additional work required or recommended, name of County representative initiating the service call and Work Order number.

G. Contractor shall immediately submit in writing, any condition and/or incident affecting

Contractor’s ability to perform under the contract.

SECTION 3. PRICING

GENERAL

County shall pay the fees and charges in accordance with the provisions of this Contract.

Payment shall be as follows

Line Item Description Quantity Hourly

Labor Rate Unit of

Measure Unit Cost Total

1 Monday – Friday, 7:00 a.m. to 5:00 p.m.

1 hourly

2 Monday – Friday, 5:00 p.m. to 7:00 a.m.

1 hourly

3 Saturday – Sunday, 12:00 a.m. to 11:59 p.m.

1 hourly

4 Holidays, 12:00 a.m. to

11:59 p.m.

1 hourly

TOTAL

ELECTRICIAN

Line Item Description Quantity Hourly

Labor Rate Unit of

Measure Unit Cost Total

1 Monday – Friday, 7:00 a.m. to 5:00 p.m.

1 hourly

2 Monday – Friday, 5:00 p.m. to 7:00 a.m.

1 hourly

3 Saturday – Sunday, 12:00 a.m. to 11:59 p.m 1 hourly

4 Holidays, 12:00 a.m. to

11:59 p.m.

ENERGY CONSULTANT

Labor Rate Unit of

Measure Unit Cost Total

1 Monday – Friday, 7:00 a.m. to 5:00 p.m.

1 hourly

2 Monday – Friday, 5:00 p.m. to 7:00 a.m.

1 hourly

3 Saturday – Sunday, 12:00 a.m. to 11:59 p.m 1 hourly

4 Holidays, 12:00 a.m. to

11:59 p.m.

LIGHTING CONTROLS SPECIALIST

Labor Rate Unit of

Measure Unit Cost Total

1 Monday – Friday, 7:00 a.m. to 5:00 p.m.

Line Item Description Quantity Hourly

Labor Rate Unit of

Measure Unit Cost Total

2 Monday – Friday, 5:00 p.m. to 7:00 a.m.

1 hourly

3 Saturday – Sunday, 12:00 a.m. to 11:59 p.m 1 hourly

4 Holidays, 12:00 a.m. to

11:59 p.m.

SECTION 4. VENDOR RESPONSES

4.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after IFB closing date.

☐ Please confirm

*Response required

4.2 COMPANY PROFILE, REFERENCES BIDDER CERT

4.2.1 Company Legal Name:*

*Response required

4.2.2 Company Legal Status (Corporation, Partnership, Sole Proprietor, etc.):*

*Response required

4.2.3 Business Address:*

*Response required

4.2.4 Telephone No:*

*Response required

4.2.5 Facsimile Number:*

*Response required

4.2.6 E-mail Address:*

*Response required

4.2.7 Length of time the firm has been in business:*

*Response required

4.2.8 Length of time at current location:*

*Response required

4.2.9 Is your firm the sole proprietor doing business under a different name:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.10 If yes, please indicate sole proprietor’s name and the business name:*

*Response required

4.2.11 Is your firm incorporated:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.12 If yes, State of Incorporation:*

*Response required

4.2.13 Federal Taxpayer I.D. No:*

*Response required

4.2.14 D-U-N-S® No:*

*County requires a valid D-U-N-S® number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S® number, please indicate so in your proposal/bid submission response.

*Response required

4.2.15 UEI No*

The County requires a valid UEI number prior to Contract Award. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

4.2.16 Regular Business Hours:*

*Response required

4.2.17 Regular Holidays and Hours when business is closed:*

*Response required

4.2.18 Contact person in reference to this solicitation:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

http://www.dnb.com/ https://sam.gov/entity-registration

• Cell or Pager Number:

*Response required

4.2.19 Name of Service Manager:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.20 Contact Person for Accounts Payable:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.21 Information Technology Contact:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.22 In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.23 References (minimum 3)*

Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size is currently in process or recently completed. References must cover commodities or services performed by your company within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the

Contract. References shall not be provided for department conducting the solicitation.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

*Response required

4.3 BIDDER CERTIFICATION

4.3.1 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange

County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community

Facilities Districts, All Reassessment Districts, Housing and Community Development

Commission, Housing Successor Agency to the Orange County Development Agency, In-

Home Supportive Services Public Authority, Industrial Development Authority For

Orange County, Local Redevelopment Authority Marine Corp Air Station (MCAS) El

Toro, Orange County Financing Authority, Orange County Flood Control District, Orange

County Housing Authority, Orange County Housing Authority Acting As the Housing

Successor Agency, Orange County Public Financing Authority, Orange County Special

Financing Authority, South Orange County Public Financing Authority, and the Successor

Agency to the Orange County Development Agency

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.*

*Response required

4.3.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.*

*Response required

4.3.5 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.6 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. *

4.3.7 Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this IFB, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments and

Exhibits, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this IFB, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this IFB and attached hereto. Attachments for each proposed exception to this IFB, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The IFB page number and section of the provision Bidder is taking exception to.

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

When equals "No"

4.3.8 Provide exceptions to the requirements of this IFB including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits.*

*Response required

4.3.9 Financial Status*

A. Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company

Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy.

No action pending No prior action Information Attached

☐ No Action Pending

☐ No Prior Action

☐ Information attached

*Response required

4.3.10 Is your firmIs your firm a County Of Orange Local Small Business (OCLSB) or a

Disabled Veteran Business Enterprise (DVBE)?*

To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE

PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.11 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran

Business Enterprise (DVBE) Affirmation*

Please download the below documents, complete, and upload.

• Local_Small_Business_(OCLSB...

*Response required

4.3.12 The Levine Act: County of Orange Campaign Contribution Disclosure*

The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive.

• Levine_Act_-_Campaign_Contr...

https://procurement.opengov.com/portal/ocgov/projects/153627/document?section=undefined https://procurement.opengov.com/portal/ocgov/projects/153627/document?section=undefined https://government-project.s3.us-west-2.amazonaws.com/69844/3e177e35-4b9d-4f83-a396-d67fb78eab73_Local_Small_Business_%28OCLSB%29_Preferennce_and_Disabled_Veterna_Business_Enterprise_%28DVBE%29_Affirmation.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4J6RDFOCS%2F20250708%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250708T183126Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD8l%2BdAulpTx%2Fq6Gozkahk9Hu4T0AsOvcevaqDK0M9f%2BAIhAO1CJZvNY1sEg7ViU5QwPfTee1q%2FzcNGjPb8p%2FMEbJPGKowFCJT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxgaUGxeh2VawSiAP0q4AT4G%2BbgvqbL9LrgY3DkaAPUUlRqHKxNdZWiyxxbF%2F7lmXCrFqZnkqyh%2BBBMgKVhx2TpTS4zsvkeXF%2FshwtVFgaL2E%2F3hS35vx5cUS%2Bdsb8s3Xy4HDV%2B6Lmh4KAi6A77D4dDaqB5YOTOvsZTHY0Kj3opTcygRTjF95KZNGgIDWbkU8uTHaaf%2Bruy63p7h1r6hTiYEZu80CrRS19794J6mbdU85750JY1owCedG6P%2FIBrsOhvfvlv51Car45ra8ugMG9tWeIBmejmSZ2j6qoZIi0MPt2s%2BP6ylAbomnY52ANwJzeZnWg8IWdQu4K3T05R7urBXVCkQcposyjVDPNa2gPs5ah3bRmLt0PDun5ZHAfIkbXpWX%2B7tJwRUKJdkx4vMlxgYRkB%2BIkrCbKPz%2BdeJ6Xg3QEQk4dCrXxqi9mnwccsy%2BoKy8GnsuyVZAYBMUNX%2BkYWEU54or3d4V6KO3Kp2J6W3EaLIkK35sdHoF9o%2F6c6LLnliiRsXxp0ldw8FhoxvxwHn1sudObiOk5S67WDhM7ejpR5Z5aKGPKo4AMLxJMjkAIn93%2F41%2FCordAPXgYcZUTvs7RodnDkU%2B76%2BULWyk0daVLfjMOvMr42WDMjLOTY4ybTN955O%2Fr8rwmwdQFJsYPa%2BaLaL7Gfnyjv%2FfZunwrDDyLKEOqePmXuRWw1lfcZXpHW9x7IhkmhKD6SW6dZIJYQNuxfiZem5vLKhmjqF%2BQ1lG688m3q%2F5eKoasgHTIA24MXm%2Bxd5UpLUkuZjHM18zQkBBGprETGE%2F%2BuLUKhRsY456rsOyFofU90ixa2%2B8nNCTDOxLXDBjqaAX7VIpKxXxxYQ1qiof72qyRz7UhYYqiGf%2BSscwzNSfftrNRUT%2BTWM1s8Q3Ior73cavQXzsLOqO5AgSNsY%2FEiWvlmELt%2BJU4JfXCHuCMC2fsuqlo7ZqCtQ%2BLztNucUQVEXaC1zt7oro%2F3iBLAFDvP33xPfTEYDHObngNDBwgVFGvqvKL0FsAIvJ35rHbPNganO5Rb6OQnby2hvfk%3D&X-Amz-Signature=198dc3bc49a69eedf61e07ab3c62551e3596fd7b071ffbe197ad7cf1dfa3e8e7&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Local_Small_Business_%28OCLSB%29_Preferennce_and_Disabled_Veterna_Business_Enterprise_%28DVBE%29_Affirmation.docx%22&x-id=GetObj https://government-project.s3.us-west-2.amazonaws.com/69844/9f2296fe-bd3e-4df6-920a-ebc4b2efa3fa_Levine_Act_-_Campaign_Contribution_Disclosure_Form_-_2024-12.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4J6RDFOCS%2F20250708%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250708T183126Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD8l%2BdAulpTx%2Fq6Gozkahk9Hu4T0AsOvcevaqDK0M9f%2BAIhAO1CJZvNY1sEg7ViU5QwPfTee1q%2FzcNGjPb8p%2FMEbJPGKowFCJT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxgaUGxeh2VawSiAP0q4AT4G%2BbgvqbL9LrgY3DkaAPUUlRqHKxNdZWiyxxbF%2F7lmXCrFqZnkqyh%2BBBMgKVhx2TpTS4zsvkeXF%2FshwtVFgaL2E%2F3hS35vx5cUS%2Bdsb8s3Xy4HDV%2B6Lmh4KAi6A77D4dDaqB5YOTOvsZTHY0Kj3opTcygRTjF95KZNGgIDWbkU8uTHaaf%2Bruy63p7h1r6hTiYEZu80CrRS19794J6mbdU85750JY1owCedG6P%2FIBrsOhvfvlv51Car45ra8ugMG9tWeIBmejmSZ2j6qoZIi0MPt2s%2BP6ylAbomnY52ANwJzeZnWg8IWdQu4K3T05R7urBXVCkQcposyjVDPNa2gPs5ah3bRmLt0PDun5ZHAfIkbXpWX%2B7tJwRUKJdkx4vMlxgYRkB%2BIkrCbKPz%2BdeJ6Xg3QEQk4dCrXxqi9mnwccsy%2BoKy8GnsuyVZAYBMUNX%2BkYWEU54or3d4V6KO3Kp2J6W3EaLIkK35sdHoF9o%2F6c6LLnliiRsXxp0ldw8FhoxvxwHn1sudObiOk5S67WDhM7ejpR5Z5aKGPKo4AMLxJMjkAIn93%2F41%2FCordAPXgYcZUTvs7RodnDkU%2B76%2BULWyk0daVLfjMOvMr42WDMjLOTY4ybTN955O%2Fr8rwmwdQFJsYPa%2BaLaL7Gfnyjv%2FfZunwrDDyLKEOqePmXuRWw1lfcZXpHW9x7IhkmhKD6SW6dZIJYQNuxfiZem5vLKhmjqF%2BQ1lG688m3q%2F5eKoasgHTIA24MXm%2Bxd5UpLUkuZjHM18zQkBBGprETGE%2F%2BuLUKhRsY456rsOyFofU90ixa2%2B8nNCTDOxLXDBjqaAX7VIpKxXxxYQ1qiof72qyRz7UhYYqiGf%2BSscwzNSfftrNRUT%2BTWM1s8Q3Ior73cavQXzsLOqO5AgSNsY%2FEiWvlmELt%2BJU4JfXCHuCMC2fsuqlo7ZqCtQ%2BLztNucUQVEXaC1zt7oro%2F3iBLAFDvP33xPfTEYDHObngNDBwgVFGvqvKL0FsAIvJ35rHbPNganO5Rb6OQnby2hvfk%3D&X-Amz-Signature=f16e968247e553cf5119f499d901c00a1dd5132f260735a0fdba5710a1a73fa6&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Levine_Act_-_Campaign_Contribution_Disclosure_Form_-_2024-12.pdf%22&x-id=GetObject

*Response required

4.3.13 Certification Regarding Debarment *

Please download the below documents, complete, and upload.

• CERTIFICATION_REGARDING_DEB...

*Response required

4.3.14 Contractor Safety*

Contractor shall comply with County’s Safety and Loss Prevention Policy and Procedure #306

(“Contractor Safety Responsibilities”) and submit a copy of its Injury and Illness Prevention

Program (IIPP) and Contractor Safety-Activity Checklist to the designated County Procurement staff as part of the solicitation and/or contract process. Contractor will notify County Project

Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity

Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203 (whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

*Response required

4.3.15 Safety Data Sheets (SDS)*

Contractor is required to provide a Safety Data Sheet (SDS) compliant with California Code of

Regulations, Title 8, Section 5194, for each hazardous substance that is provided, used or created as part of the goods or services provided by Contractor to County. The SDS for each substance must be sent to either the County Project Manager, as specified in the “Notices” provision of this Contract, or to the place of shipment or provision of goods/services.

*Response required

SECTION 5. GENERAL INFORMATION

5.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each

Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency (DPA) via the County’s online biding system.

5.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). County will provide all official communication concerning this https://government-project.s3.us-west-2.amazonaws.com/69844/4f66413b-991a-48a7-b627-a9ce1bd24a32_CERTIFICATION_REGARDING_DEBARMENT_OC.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4J6RDFOCS%2F20250708%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250708T183126Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD8l%2BdAulpTx%2Fq6Gozkahk9Hu4T0AsOvcevaqDK0M9f%2BAIhAO1CJZvNY1sEg7ViU5QwPfTee1q%2FzcNGjPb8p%2FMEbJPGKowFCJT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxgaUGxeh2VawSiAP0q4AT4G%2BbgvqbL9LrgY3DkaAPUUlRqHKxNdZWiyxxbF%2F7lmXCrFqZnkqyh%2BBBMgKVhx2TpTS4zsvkeXF%2FshwtVFgaL2E%2F3hS35vx5cUS%2Bdsb8s3Xy4HDV%2B6Lmh4KAi6A77D4dDaqB5YOTOvsZTHY0Kj3opTcygRTjF95KZNGgIDWbkU8uTHaaf%2Bruy63p7h1r6hTiYEZu80CrRS19794J6mbdU85750JY1owCedG6P%2FIBrsOhvfvlv51Car45ra8ugMG9tWeIBmejmSZ2j6qoZIi0MPt2s%2BP6ylAbomnY52ANwJzeZnWg8IWdQu4K3T05R7urBXVCkQcposyjVDPNa2gPs5ah3bRmLt0PDun5ZHAfIkbXpWX%2B7tJwRUKJdkx4vMlxgYRkB%2BIkrCbKPz%2BdeJ6Xg3QEQk4dCrXxqi9mnwccsy%2BoKy8GnsuyVZAYBMUNX%2BkYWEU54or3d4V6KO3Kp2J6W3EaLIkK35sdHoF9o%2F6c6LLnliiRsXxp0ldw8FhoxvxwHn1sudObiOk5S67WDhM7ejpR5Z5aKGPKo4AMLxJMjkAIn93%2F41%2FCordAPXgYcZUTvs7RodnDkU%2B76%2BULWyk0daVLfjMOvMr42WDMjLOTY4ybTN955O%2Fr8rwmwdQFJsYPa%2BaLaL7Gfnyjv%2FfZunwrDDyLKEOqePmXuRWw1lfcZXpHW9x7IhkmhKD6SW6dZIJYQNuxfiZem5vLKhmjqF%2BQ1lG688m3q%2F5eKoasgHTIA24MXm%2Bxd5UpLUkuZjHM18zQkBBGprETGE%2F%2BuLUKhRsY456rsOyFofU90ixa2%2B8nNCTDOxLXDBjqaAX7VIpKxXxxYQ1qiof72qyRz7UhYYqiGf%2BSscwzNSfftrNRUT%2BTWM1s8Q3Ior73cavQXzsLOqO5AgSNsY%2FEiWvlmELt%2BJU4JfXCHuCMC2fsuqlo7ZqCtQ%2BLztNucUQVEXaC1zt7oro%2F3iBLAFDvP33xPfTEYDHObngNDBwgVFGvqvKL0FsAIvJ35rHbPNganO5Rb6OQnby2hvfk%3D&X-Amz-Signature=41d2b71b8bf475093d17b8ec9e00bf29a8c629795fc8c22122072f001bf72cac&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CERTIFICATION_REGARDING_DEBARMENT_OC.pdf%22&x-id=GetObject https://cpo.ocgov.com/sites/cpo/files/2021-10/306%20County's%20Safety%20and%20Loss%20Prevention%20Policy%20and%20Procedure.pdf https://cpo.ocgov.com/sites/cpo/files/2021-10/306%20County's%20Safety%20and%20Loss%20Prevention%20Policy%20and%20Procedure.pdf https://cpo.ocgov.com/sites/cpo/files/2021-10/Contractor%20Safety%20-%20Activity%20Checklist.pdf

IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

5.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Wednesday, July 16, 2025 before 4:00 pm.

5.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

5.5 IMPORTANT DATES

These dates only apply to IFB# 060-2809902-CC

Release Project Date: July 8, 2025

Question Submission Deadline: July 16, 2025, 4:00pm

Bid Submission Deadline: July 23, 2025, 4:00pm

5.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District

Vicente Sarmiento, Second District

Donald P. Wagner, Third District https://procurement.opengov.com/portal/ocgov

Doug Chaffee, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor

Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator

Don Barnes, Sheriff-Coroner

Shari A. Freidenrich, Treasurer-Tax Collector

Andrew Hamilton, Auditor-Controller-Elect

SECTION 6. GENERAL INSTRUCTIONS

6.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work.

Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

6.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

6.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

6.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

https://procurement.opengov.com/portal/ocgov/projects/153627/document?section=1392774 https://procurement.opengov.com/portal/ocgov/projects/153627/document?section=1392774 https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model Contract, Article O-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes

Contractor’s Legal Business Name(s). Out of State Vendors may be required to submit a

587/590 Form.

6.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids…