Commercial_Dryer_for_Jail.pdf

GENERAL SERVICES BID

COMMERCIAL DRYER FOR JAIL

(NO. 2021.050Q)

FOR

Washington County, Oregon

RELEASE DATE: March 29, 2021 DEADLINE FOR QUESTIONS: April 12, 2021

RESPONSE DEADLINE: April 19, 2021, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/washington-county-or

Commercial Dryer for Jail

I. Introduction II. Legal Advertisement

III. Instructions to Bidders IV. Project Details V. Vendor Questionaire

VI. Pricing Table

Attachments:

A - SAMPLE SERVICES CONTRACT

C - INSURANCE REQUIREMENTS SUMMARY FORM

Commercial Dryer for Jail

I. INTRODUCTION

I.A Summary

General work description

Voltage- Gas

BTU's 270K

460/60/3

*Over Dry protection

Currently utilize Speed Queen- Model #ST120NREQ1A2W01

120 LB Capacity

I.B Contact Information

Adrienne Frank Financial Analyst 215 SW Adams Ave.

Hillsboro, OR 97124 Email: adrienne_frank@co.washington.or.us Phone: (503) 846-2365

Department:

Sheriff's Office

I.C Timeline

Washington County reserves the right to modify this timeline at the County’s discretion without notice.

Release Project Date March 29, 2021

Question Submission Deadline April 12, 2021, 5:00pm

Submission Deadline April 19, 2021, 10:00am

Contract Start Date April 21, 2021 mailto:adrienne_frank@co.washington.or.us tel:(503)846-2365

Commercial Dryer for Jail

II. LEGAL ADVERTISEMENT

II.A Ad

WASHINGTON COUNTY, OREGON REQUEST FOR QUOTE

No. 2021.050Q Commercial Dryer for Jail

The Quote documents will be available at www.WashCoPurch.com/biz

Respondents are responsible for checking the site for any addenda to the quote documents before submitting their quotes to the site.

Quotes are due no later than 10:00 am on Monday, April 19, 2021 ; the system does not allow for late submissions.

Quotes must contain:

•A statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

The County may reject any quote not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all quotes upon a finding of the County it is in the public interest to do so.

The Washington County Board of Commissioners reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Respondents are solely responsible for ensuring receipt of their quote by the Purchasing Division.

Respondents must conform to the requirements of these quote documents and all related, applicable laws.

The County does not intend to pre-qualify any respondents for this project. All quotes submitted for this project will be considered provided that they meet the criteria set forth in the quote documents with respect to submission in a timely manner, bonding, and all other applicable requirements.

Dated this Monday, March 29, 2021

Adrienne Frank

Financial Analyst

(503) 846-2365 http://www.washcopurch.com/biz

Commercial Dryer for Jail

III. INSTRUCTIONS TO BIDDERS

III.A DEADLINE DISCLAIMER

It is the responsibility of the bidder to upload and submit electronic bids before the deadline date and time approaches as posted on ProcureNow. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Some people are experiencing problems with the Internet, so make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's ProcureNow system will close promptly at the deadline date and time…no exceptions are allowed.

III.B PUBLIC BID OPENING

A Public Bid Opening is not required for purchases under $150,000.

III.C RIGHTS OF THE COUNTY

1 To waive any irregularities in the quotes submitted.

2 To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary in the circumstances.

3 To make awards to any responder whose quote, in the opinion of management is the lowest responsible quote.

4 To cancel the procurement and/or reject any quote or portions thereof in accordance with ORS 279B.100.

III.D EXPECTATIONS OF RESPONDER

1 If this solicitation requires response on all items, failure to do so will disqualify the quote. If quoting on all items is not required, responders should check the No Bid box for any item on which no price is submitted.

2 To examine all specifications, instructions, terms and conditions thoroughly.

3 To provide for appropriate insurance as required.

4 To comply with all Federal, State and County laws, ordinances, and rules.

5 Responder will comply fully with specifications as attached for the agreed quote and/or resulting contract, especially where materials and work are involved.

6 To clean up all debris and remove from the site as specified.

7 Upon completion of the resulting contract and/or delivery and installation, to pass a good, free and clear title for goods and services rendered to the County. Such goods and services shall be

Commercial Dryer for Jail free of all claims, mechanic’s liens, subcontractor judgments and other encumbrances which might cloud the County’s title to said goods and services.

8 That they have met any and all registration or license requirements where required for contractors as set forth in the Oregon Revised Statutes.

9 To accept any claims, liens and demands to indemnify the County and preserve harmless the County or the property the entire time of equipment installation and/or resulting contract duration.

10 To meet the highest standards prevalent in the industry or business most closely related to the goods or services of this bid.

III.E CHANGES

The County, by written order, may make changes in the following areas:

1 Drawings, design, and/or specifications where the product or service is a special order or separate project for the County.

2 The method of shipment or packaging.

3 The place of delivery and installation (if required).

4 If said change(s) increases or decreases the net cost of the product/service, the County and the responder agree to negotiate an equitable adjustment.

5 The contractor shall not make any changes in the specifications or other requirements without the express prior written consent of the County. Any proposed changes shall be presented in writing to County management not less than fourteen (14) calendar days prior to the proposed effective date of said change.

6 The additions of similar or related work or materials or unidentified needs.

III.F HOURLY RATES

1 The hourly rates specified by the responder shall include labor, consumable materials and supplies, necessary or incidental costs and all direct and indirect administrative costs. These incidental supplies and materials include such items as fasteners, adhesives, hardware and other small expense items which are difficult to track or bill through any other process.

2 Hours paid under the resulting contract shall be only for productive hours at the job site. Time spent for transportation of workers, material acquisition, handling and delivery or movement of contractor owned or rental equipment is not directly chargeable to the County.

III.G LOW TIE QUOTES

1 Low tie quotes are subject to the Oregon preference contained in ORS 279A.120:

Commercial Dryer for Jail

“For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

2 Low tie quotes that remain after application of the statutory Oregon preference shall be awarded according to the following sequence:

A Preference shall be given to the responder whose principal offices or headquarters are located in Oregon.

B. If a tie still remains after applying (A) above, award shall be made by drawing lots among any tied Oregon responders. Such responders shall be given notice and an opportunity to be present when lots are drawn.

C. If none of the tied responders is located in Oregon, award of the contract shall be made by drawing lots among the tied responders.

III.H GUARANTEE and DAMAGE CLAUSE

1 Contractor agrees to repair any failures due to inferior workmanship and/or materials without additional expense to the County.

2 Contractor shall be responsible for redecorating, restoring, or otherwise repairing any portion of the County's premises, facilities, or any County owned properties or right-of-ways which are damaged by the contractor and its agents in the case of any work related to its obligation under this contract.

3 Contractor agrees to repair any avoidable damage to existing materials, surfaces and equipment caused during the execution of the work, without additional expense to the County.

III.I PUBLIC CONTRACTING STATUTES

1 This solicitation and the resulting contract are governed by Oregon Law and Washington County Procurement Rules. The provisions of Oregon Revised Statutes 279B.220 through 279B.235, Public Contracts, as applicable are incorporated herein by reference. Any Contractor accepting a purchase order from the County and/or executing a contract with the County for the delivery of materials and/or services agrees to comply with said provisions.

2 Oregon Revised Statutes can be obtained from: Legislative Counsel Committee, S101 State Capitol, Salem, OR 97310-0630. Phone (503) 378-8146 or on line at:

http://www.leg.state.or.us/ors/home.html

3 Washington County Procurement Rules can be obtained from: Washington County Purchasing Division, 180 East Main St., Ste 226, Hillsboro, OR 97123, phone (503) 846-8737 or email wcpurchasing@co.washington.or.us.

Commercial Dryer for Jail

III.J QUESTIONS, INTERPRETATIONS, and ADDENDA

1. If necessary, interpretations or clarifications in response to questions will be issued by addenda. Questions received after the deadline to submit questions may not be answered unless the County determines, in its sole discretion that it is in its best interests to do so. Oral and other interpretations or clarifications will be without legal effect.

2. Any amendment(s) to or error(s) in the document called to the attention of the County will be added to or corrected by written addendum and posted to ProcureNow. The County may also issue addenda to modify the proposal documents, as it deems advisable.

3. Receipt of addenda must be acknowledged.

4. Proposers shall be solely responsible to check for and download all addenda, if any, from the ProcureNow prior to submitting their proposals.

III.K CONTRACT

The term of the contract resulting from this quote shall not exceed five years.

The contract that will be executed for this solicitation will be a standard Washington County Contract, which may incorporate terms and conditions from this solicitation document, as well as from the responder’s response. A sample contract is attached. Potential responders should review this contract to ensure they can meet the terms and conditions of this contract prior to submitting a quote.

III.L INSURANCE REQUIREMENTS

The insurance requirements for this contract are outlined in the attached Insurance Requirements Summary Form.

III.M SECURITY CLEARANCE

Some contract work may require going to one or more of the County’s secured facilities, if applicable, the Contractor shall obtain from the Sheriff’s Office, background checks for all employees used in the execution of the resulting contract. The Contractor shall obtain approved security/background checks before employees will be allowed into County secured facilities.

Failure of any Contractor’s employee to obtain security approval/clearance shall disqualify said employee from providing work in defined secure areas.

III.N UNIFORMS AND IDENTIFICATION

While at any County site, all Contractor personnel must wear a uniform with company identification, including employees’ name and company logo, visible to all other personnel in the area. Contractor personnel must maintain a clean and professional appearance at all times while at a County site.

Commercial Dryer for Jail

IV. PROJECT DETAILS

IV.A DELIVERY REQUIREMENTS or DISTRIBUTION CENTER LOCATION

1 Prices bid shall be FOB destination and delivered as required to 215 SW Adams Ave. Hillsboro, Or

2 Desired delivery should be within 45 days after receipt of County purchase order.

3. Installation included in quote.

4. Specs included with quote.

5. Warranty for Dryer and installation noted on quote.

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V. VENDOR QUESTIONAIRE

V.A Electronic Submittal**

By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

V.B Solicitation Requirements*

Did you read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

V.C OFFER*

By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?

Does the bidder further agrees that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?

Commercial Dryer for Jail

☐ Yes

☐ No *Response required

V.D Collusion and Discrimination*

The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

V.E Tax*

The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318.

Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

V.F Resident Vendor*

The bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

V.G Business Hours*

What are your regular business hours?

*Response required

V.H Specifications*

What are the specifications on this item?

Commercial Dryer for Jail

*Response required

V.I Warranty*

What is the warranty that is provided with this item?

*Response required

V.J Solicitation Awareness*

How did you hear about this quote opportunity?

Select all that apply

☐ ORPIN

☐ Link sent directly to my email

☐ Daily Journal of Commerce, Portland Tribune, or other printed media

☐ Twitter, Facebook, or other social media

☐ Washington County Website

☐ Plan Room, Planning Center, etc.

*Response required

Commercial Dryer for Jail

VI. PRICING TABLE

The hourly rates specified by the responder shall include labor, consumable materials and supplies, necessary or incidental costs and all direct and indirect administrative costs. These incidental supplies and materials include such items as fasteners, adhesives, hardware and other small expense items which are difficult to track or bill through any other process.

Line Item Description Quantity Unit of Measure

Unit Cost Total Comments

1 Commercial Dryer 120 Lb., 460/60/3

1 ea

2 Delivery 1 ea

3 Install 1 ea

TOTAL