Combo Synopsis_W912JV-Q-25-0008_RTI Raw Subsistence March 2025.pdf

Notice type: Combo Synopsis

Response date: 27 February 2025 PSC Code: 8945

NAICS: 722310

Solicitation: W912JV-25-Q-A001

Full and Open Competition

Contracting Office Address:

The United States Property and Fiscal Office, ATTN:

USPFO-P, 1776 Militia Way/PO Box 14350, Salem, Oregon 97309-5047

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02.

The solicitation is issued as a Request for Quote (RFQ). Request for Information are due by 23 February 2025, 1100 PST. Request for Quotes are due by 27 February 2025 1300 PST via email. The RFQ will result in a firm fixed price contract.

This solicitation is full and open. No set aside will be issued. The National American Industry Classification System (NAICS) code for this acquisition is 722310. The Small business Size Standard is $47 million.

Specifications, Requirements and Address

The contractor shall perform duties on the dates specified below and in accordance with the Technical Exhibit (TE 2) included within this solicitation. Any delivery costs shall be included in each delivery CLIN pricing and shall not be separately priced.

Location: Umatilla Training Center; HQ/249 RTI, BLDG 5046, Hermiston, OR 97838

Delivery dates: 03 March, 10 March, and 17 March 2025

CLINs

Provide three deliveries of Raw Subsistence in accordance with Attachment 2, Technical Exhibit 2.

CLIN 0001 (FFP), PSC Code: 8945, Delivery on 3 March 2025 Quantity Unit Unit Price Total

1 EA $ $

CLIN 0002 (FFP), PSC Code: 8945, Delivery on 10 March 2025 Quantity Unit Unit Price Total

1 EA $ $

CLIN 0003 (FFP), PSC Code: 8945, Delivery on 17 March 2025 Quantity Unit Unit Price Total

1 EA $ $

QUOTE TOTAL (CLIN 0001-0003): $_______________________________________

Requirements for your quote: Utilize format at FAR 52.212-1(b). Offerors shall include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services with its quote.

Evaluation Criteria: Provision 52.212-2, Evaluation-Commercial Products and Commercial Services

Terms and Conditions:

Provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the provision.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. See clause below, in full text, for list of additional applicable clauses.

Attachments:

Attachment 1: Clauses and Provisions Attachment 2: Technical Exhibit 1 & 2

Quoters can submit their quote any time before the due date to the Point of Contact:

Robert Bates Contract Specialist USPFO for Oregon P&C Email: robert.c.bates26.civ@army.mil Phone: 971-355-4213

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(1), insert the following provision:

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold.

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of offers.

(3) The name, address, and telephone number of the offeror.

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

(5) Terms of any express warranty.

(6) Price and any discount terms.

(7) "Remit to" address, if different than mailing address.

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments.

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers: or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price and Past performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

NG Agency Protest Program Provision

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. National Guard Protest Procedures 7 October 2021 Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures. To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity ATTN:

NGB-AQ-O 111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2. NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at:

https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.

(End of provision)

ADDENDUM - FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Submission of quotes. Offerors shall submit their quotes to the Contracting Office via email at robert.c.bates26.civ@army.mil or phillip.l.chik2.civ@army.mil. The offeror shall ensure their quote is received in its entirety by the Contracting Office prior to the closing of the solicitation.

Questions regarding the solicitation shall be submitted to the Contracting Office via email at robert.c.bates26.civ@army.mil or phillip.l.chik2.civ@army.mil no later than 26 February 2025.

Offerors shall submit information to be used to evaluate the offeror’s quote in accordance with FAR Provision 52.212-2 Evaluation – Commercial Items -addendum.

REQUIREMENTS FOR QUOTE

Submit a quote on your company letterhead, if possible, showing a price per contract line item (CLIN) with a total price at the bottom. Include the following information on your quote: Cage code, Tax ID number, company name, phone number, contact, and email.

Quotes shall be submitted single spaced, printable on 8.5 x 11-inch paper, paginated front to back, 12-point font (Times New Roman), 1-inch margins. 10-point font (Times New Roman) will be allowed for mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.nationalguard.mil%2FLeadership%2FJoint-Staff%2FSpecial-Staff%2FDirector-of-Acquisitions%2F&data=05%7C02%7Cjoshua.d.fellwock.civ%40army.mil%7Ccfcd65db215f4394ae7108dc3d5ab814%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C638452707033327695%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=L5riDu9zrnfxPL7FZuPeVyATwuS29s9Zq22gqp1QS7E%3D&reserved=0 https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems tables and graphics. 8-, 9- or 10-point font (Times New Roman) will be allowed for headers and footers.

Quotes shall be submitted with a maximum size of 5 pages.

Quotes will only be accepted via email to robert.c.bates26.civ@army.mil or phillip.l.chik2.civ@army.mil. The maximum size of your e-mail may not exceed 25 MB and Caution on sending Zip files as they may be stripped from an e-mail. It’s the vendors responsibility to confirm e-mail delivery confirmation.

Offerors must be actively registered on the Systems for Award Management database (SAM) in order to receive a contract award and must have completed representations and certifications within SAM.gov prior to quote submission.

Offerors must have electronic funds transfer (EFT) capability. Offerors’ quotes shall be valid for a minimum of 30 days to be acknowledged in the offerors’ quote.

Pricing Quotes shall include pricing in accordance with CLIN structure within the solicitation (see Addendum to 52.212-2 Evaluation – Commercial Items). The information can also be included in the body of the email containing the quote so long as the email contains all the information requirements identified in the first paragraph of this section.

(End of Addendum to 52.212-1)

52.212-2 ADDENDUM- EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

This acquisition is being accomplished in accordance with FAR Part 12-Commercial Item Contracting and FAR Part 13 - Simplified Acquisition Procedures.

BASIS FOR AWARD:

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based on price. Per FAR 9.103, the contract will be placed only with an offeror that the Contracting Officer determines to be responsible, that is, those who can satisfactorily perform the necessary tasks and deliver the required services on time. Prospective offerors, to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104-1. No award can be made to an offeror who has been determined to be not responsible by the Contracting Officer.

b. The following factors shall be used to evaluate offers:

Factor - Price: We will evaluate your price for fairness and reasonableness in accordance with FAR 13.106-3(a). Pricing shall be provided in the format established within the CLIN structure. All CLINs shall be combined into a total contract price. Price structure for wage rates of contract employees must be provided with quote. If there is significant deviation from government recommended wage rates established in FAR 52.222-42, the government shall consider the quote to be non-conforming and not eligible for award.

Factor - Past Performance: Past performance will be evaluated on an acceptable/ non-acceptable basis using information from the Supplier Performance Risk System. A risk score of Red (lowest 5%) or Yellow (Next 10%) will be considered unacceptable. If no information is found, that will be https://www.acquisition.gov/far/52.222-42 treated as neutral which is considered acceptable. An unacceptable risk rating will be grounds for exclusion from award consideration.

c. NIST SP 800-171 Assessment: All quoting entities must have completed the NIST SP 800-171 assessment for contractor network security. If the survey has not been completed and uploaded to the SPRS module in the Procurement Integrated Enterprise Environment (PIEE) system by the time quotes are received, the quoting entity will not be eligible for award.

d. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall resulting a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The government intends to award without discussion.

(End of Addendum to 52.212-2)