Combo Synopsis - Solicitation FA560626QA0013.pdf

COMBINED SYNOPSIS / SOLICITATION

Request for Quotations (RFQ) – Commercial Products or Commercial Services

Prepared in accordance with RFO Subpart 12.2 (RFO Deviation, eff. Nov. 3, 2025) | R-DFARS Part 212 (Class Dev. 2026-O0028)

SECTION 1 – SOLICITATION IDENTIFICATION

Solicitation Number: FA560626QA0013 Solicitation Type: Request for Quotations (RFQ) Issue Date: 16 September 2026

Amendment No. / Date: N/A Contracting Activity: 52d Contracting Squadron – Base Infrastructure Flight Contract Specialist: Yvonne Muenchen

Contract Specialist Email: yvonne.muenchen.1.de@us.af.mil

Contracting Officer: Ayanna Smith

Contracting Officer Email: ayanna.smith.1@us.af.mil Contracting Officer Phone: 314-452-9524

SECTION 2 – NOTICE AND STATUTORY AUTHORITY

This is a combined synopsis/solicitation for commercial [X] products [] services prepared in accordance with RFO Subpart 12.2 (RFO Deviation effective November 3, 2025), as supplemented by R-DFARS Part 212 (Class Deviation 2026-O0028, effective December 18, 2025). This announcement constitutes the only solicitation; quotations are being requested. A separate written solicitation will not be issued.

Contract Type: [X] Firm-Fixed-Price (FFP) [] Fixed-Price w/ EPA [] Time-and-Materials/Labor-Hour (D&F required) Acquisition Value: [X] At or Below SAT ($350,000) [] > SAT, ≤ $9M (simplified procedures) [] > $9M (other procedures per FAR 12.201-2) Priority Source Check (RFO 12.101 / RFO Part 8): [] Commercial item available from a priority source (FSS/GWAC) – use that source. [ X] Not available from priority source – streamlined procedures apply.

SECTION 3 – ACQUISITION INFORMATION

Solicitation Number: FA560626QA0013

NAICS Code: 333111

Small Business Size Standard: Small Business Rules Not Applicable Overseas

PSC / FSC: 3750

Set-Aside: Full & Open

Place of Performance: Spangdahlem Air Base, Germany

Period of Performance: N/A

Delivery/Acceptance: FOB Destination / Location: Spangdahlem Air Base, Germany

SECTION 4 – DESCRIPTION / STATEMENT OF WORK (SOW/PWS/SOO)

Purchase and delivery of

Item / CLIN: [] See attached Schedule [X] See below Quantity / Unit: One (1) each

Item Description: Trilo M3 Vacuum Trailer

Specifications / Standards: In accordance with (IAW) attached Characteristics, Screenshot and Brand Name Justification

Inspection & Acceptance: [] Origin [X] Destination Standard: Coordinate with POC Warranty Requirements: Commercial Warranties

CLIN Number CLIN Description Quantity Unit Unit Price

Total Evaluated Price (TEP)

0001 Vacuum Single-Axle trailer. MFR:

Trilo M3 only; IAW the attached Salient Characteristics - Trilo M3 Vacuum Trailer, the Screenshot - Trilo M3 Vacuum Trailer, and the Brand Name Justification -Trilo Trailer M3 Vacuum, including shipping to Spangdahlem Air Base, Germany.

1 EA

NOTE: Per RFO 12.105(a)/(b), allow contractors to use their existing quality assurance system to the maximum extent practicable and take advantage of commercial warranties.

SECTION 5 – EVALUATION CRITERIA AND BASIS FOR AWARD

Basis for Award: Award will be made to the quoter whose quotation represents the best value to the Government. COs have broad discretion to establish evaluation procedures per RFO 12.203. The selection will be based on the vendor's responsibility, responsiveness, and ability to provide the best value. Best value is defined as the lowest-priced quotation that meets the criteria for responsiveness and responsibility. Responsiveness will be determined by whether the quotation complies with the solicitation instructions, provides pricing for all required items, addresses the required delivery schedule, and takes no material exception to the Government’s specifications. Quotations that omit required information or materially deviate from the stated requirement may be determined non-responsive and removed from further consideration. The government reserves the right to engage in interchanges with all, some, or none of the vendors. Furthermore, if no quotations align with the specified criteria, the Contracting Officer (CO) reserves the right to cancel the solicitation instead of conducting interchanges. In such cases, the government is under no obligation to issue a new solicitation. An evaluation plan, scored quotations, or competitive range are NOT required under simplified procedures (RFO 12.201-1).

The evaluation process will commence with the evaluation of all submitted quotes after determining responsiveness. All submitted proposals will be subject to evaluation for quoter’s responsibility using the guidance and general standards set forth at RFO 9.104-1. Any negative findings during this evaluation may result in the quoter being deemed non-responsible, rendering them ineligible for award consideration. The other aspect of responsibility will be the vendor’s capability to meet all the required elements of the charcteristics listed as Attachment 1, the screenshot listed as Attachment 2 and the Brand Name Justification listed as Attachment 3.

Commonly utilized United States Government systems will be employed throughout this process:

1. System for Award Management (SAM).

2. Federal Awardee Performance and Integrity Information System (FAPIIS)

3. Excluded Parties List System (EPLS).

4. Procurement Integrated Enterprise Environment/Electronic Data Access (PIEE/EDA); and/or

5. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov

6. Supplier Performance Risk System (SPRS)

PRICE EXHIBIT

A quote’s Total Evaluated Price (TEP) will be determined by populating the pricing table in “Section 4 DESCRIPTION/STATEMENT OF WORK (SOW/PWS/SOO)” of the combined synopsis/solicitation. If the CLIN price and TEP are not included, not clearly stated, miscalculated and/or not understandable, the offer may be rejected as non-responsive, and the Government is under no obligation to hold interchanges with that quoter.

If the lowest-priced quoter is determined to be responsible and responsive the award will be granted to that vendor. However, if the lowest-priced quoter is deemed irresponsible, the evaluation will proceed with the next lowest-priced proposal. This process will continue until a vendor is identified who offers the lowest price, meeting the responsibility and responsiveness criteria.

Award Type: [] Lowest Price Technically Acceptable (LPTA) [X] Best Value Tradeoff [] Lowest Priced Technically Acceptable w/ Technical Capability Comparison

Evaluation Factors: [] Price Only [] Price + Technical [] Price + Technical + Past Performance [X] Other: Price, responsiveness and responsibility, technical factors

Technical Factors:

Past Performance: [] Evaluated [X] Not Evaluated Price/Cost Evaluation: [X] Lowest price among technically acceptable [] Price reasonableness

Late Quotations: Per RFO 12.203(c) and RFO 52.212-1(c), the Contracting Officer will exercise good business judgment in deciding whether to accept quotations received after the due date. A late modification to an otherwise successful quotation that makes terms more favorable to the Government will be considered at any time received.

Ombudsman: An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Alex Hight AFICC/KU OL-AFE, OPC 02 Box 3, APO, AE 09094 AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany https://www.cpars.gov/

E-mail: alex.hight@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Mr. Brian V. Ucciardi

AFICC/KU, OL-AFE, OPC 02 BOX 3, APO, AE 09094

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: brian.ucciardi.1@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6371-47-9330

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS):

a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R- 501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

SECTION 6 – SYSTEM FOR AWARD MANAGEMENT (SAM) AND ELIGIBILITY

SAM Registration (RFO 4.203): All quoters must be registered and active in the System for Award Management (SAM.gov) at the time of quotation submission and at time of award, unless an exception at RFO 4.203-1(b) applies. NOTE: FAR 52.212-3 (Offeror Reps & Certs—Commercial Products/Services) has been deleted under the RFO (FAR Part 12 Deviation, Nov. 3, 2025). SAM.gov representations remain valid and are required individually as prescribed below. System prompts in SAM.gov may still reference legacy clauses; quoters are only required to complete representations cited in this solicitation.

mailto:alex.hight@us.af.mil mailto:brian.ucciardi.1@us.af.mil http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf

Unique Entity Identifier (UEI): Quoters must have an active UEI in SAM.gov.

CAGE Code: Quoters must have an active CAGE code.

SECTION 7 – QUOTATION PREPARATION INSTRUCTIONS per RFO 52.212-1

Quoters shall provide:

• Price/cost information for each CLIN.

• In sufficient detail, a description of the products being provided.

Note: Simply restating the requirement as it is written in the solicitation and/or copying and pasting pictures from a website does NOT constitute “sufficient detail”.

• Proof of active SAM.gov registration (UEI / CAGE)

• Completed representations identified in Section 9

Quotation Due Date/Time: 23 September 2026 no later than 1200 CEST (Central European Summer Time) Submission Method: [X] Email to: Contract Specialist and Contracting Officer

Point of Contact (Questions): Contracting Officer and Contract Specialist info provided on page 1 Questions Due (Q&A): Submitted in writing by 21 September no later than 1400 CEST

Anticipated Award Date: TBD

Late Quotations: See Section 5 and RFO 52.212-1(c). The CO has discretion to accept late submissions in the interest of the Government.

SECTION 8 – ATTACHMENTS / EXHIBITS

Attachments Title Included

1 Characteristics of the Trilo M3 [X] Yes [] N/A

2 Screenshot of the Trilo M3 [X] Yes [] N/A

3 Brand Name Justification of the Trilo M3 [X] Yes [] N/A

SECTION 9 – REPRESENTATIONS, CERTIFICATIONS & SIGNATURE

SAM.gov Representations: FAR 52.212-3 (Offeror Representations and Certifications—Commercial Products and Commercial Services) has been deleted under the RFO (FAR Part 12 Deviation, Nov. 3, 2025). Quoters must complete only the representations cited in Section 10A. SAM.gov may still display legacy 52.212-3 prompts;

quoters are NOT required to complete representations not cited in this solicitation.

Required Representations – Return any fill-in provisions with the quote that are not already certified in SAM, if they are certified in your active SAM registration, that will be sufficient.

Quoter/Offeror Name:

UEI (SAM.gov):

CAGE Code:

Address:

Authorized Signature:

Printed Name / Title:

Date:

Phone / Email:

Quote Valid Until

SECTION 10 – CONTRACT CLAUSES AND PROVISIONS

10A – REQUIRED SOLICITATION PROVISIONS

Provision Title Prescribed By

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

3.909-3(a)

52.204-7 System for Award Management 4.208(b)(1)

52.207-4 Economic Purchase Quantity--Supplies 7.203

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations

9.108-6(a)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

9.104-7(d)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

12.205(a)(1)

52.212-2 Evaluation—Commercial Products and Commercial Services

12.205(a)(2)

52.214-34 Submission of Offers in the English Language 14.207(p)

52.225-17 Evaluation of Foreign Currency Offers 25.1002-2

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

40.205(a)

252.203-7005 Representation Relating to Compensation of Former DoD Officials

CD 2026-O0031

203.171-4(b)

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

CD 2026-O0043

240.370-5(a)

252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

204.2105(a)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

CD 2026-O0043

240.70-6(b)

252.204-7024 Notice on the use of the Supplier Performance Risk System

CD 2026-O0043

Provision Title Prescribed By

204.7604

252.204-7998 Alternate A, Annual Representations and Certifications

CD 2026-O0043

204.208(b)

252.211-7002 Availability for Examination of Specifications, Standards, Plans, Drawings, Data Item Descriptions, and Other Pertinent Documents

CD 2026-O0013

211.273-2

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

CD 2026-O0048

215.110-70(f)

252.225-7032 Waiver of United Kingdom Levies—Evaluation of Offers 2026-O0041 225.601(7)

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

2026-O0041 225.7020-5(a)

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation

2026-O0041 225.7022-5(a)

52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

(End of provision)

52.252-3 Alterations in Solicitation.

As prescribed in 52.107(c), insert the following provision in solicitations in order to revise or supplement, as necessary, other parts of the solicitation that apply to the solicitation phase only, except for any provision authorized for use with a deviation. Include clear identification of what is being- altered.

Alterations in Solicitation (Apr 1984)

Portions of this solicitation are altered as follows:

52.252-5 Authorized Deviations in Provisions.

As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert "(DEVIATION)" after the date of the provision.

AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

10B – REQUIRED CONTRACT CLAUSES (incorporated by reference unless otherwise noted)

Clause Title Prescribed By

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

3.909-3(b)

52.204-13 System for Award Management Maintenance 4.208(b)(2)

52.204-19 Incorporation by Reference of Representations and Certifications

4.208(g)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

9.409

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

9.108-6(b)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

12.205(b)(3)

52.222-19 Child Labor—Cooperation with Authorities and Remedies

22.1502-2(a)(2)

52.222-50 Combating Trafficking in Persons 22.1703-2(a)(1)

52.225-14 Inconsistency Between English Version and Translation of Contract

25.603

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

26.601-2

52.232-1 Payments 32.111(a) (1)

52.232-8 Discounts for Prompt Payment 32.111(b)(1)

52.232-11 Extras 32.111(c)(2)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

32.1110(a)(1)

52.232-39 Unenforceability of Unauthorized Obligations 32.706-3

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

32.009-2

25.233-1 Disputes 33.205-9(a)

52.233-3 Protest after Award 33.107(b)

52.233-4 Applicable Law for Breach of Contract Claim 33.205-9(b)

52.240-91 Security Prohibitions and Exclusions 40.205(b)

52.243-1 Changes—Fixed Price 43.305(a)(1)

52.244-6 Subcontracts for Commercial Products and Commercial Services (DEVIATION)

CD 2025-O0003

52.246-1 Contractor Inspection Requirements 46.301

52.247-34 F.o.b. Destination 47.303-6(c)

52.249-1 Termination for Convenience of the Government (Fixed- Price) (Short Form)

49.502(b)(1)(i)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

CD 2026-O0031

203.171-4(a)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

CD 2026-O0031

203.970

252.204-7003 Control of Government Personnel Work Product CD 2026-O0043 240-372-3(b)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

CD 2026-O0043

240.370-5(c)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

CD 2026-O0043

240.70-6(c)

252.204-7022 Expediting Contract Closeout CD 2026-O0043 204.308-70

252.205-7000 Provision of Information to Cooperative Agreement Holders

CD 2026-O0003

205.701

252.211-7003 Item Unique Identification and Valuation CD 2026-O0013 211.274-5

252.211-7008 Use of Government-Assigned Serial Numbers 2026-O0013 211.274-5(b)

252.222-7002 Compliance with Local Labor Laws (Overseas) CD 2026-O0040 222.7201(a)

252.223-7008 Prohibition of Hexavalent Chromium CD 2026-O001 223.7203

252.225-7012 Preference for Certain Domestic Commodities 2026-O0041 225.7002-3(a)

252.225-7033 Waiver of United Kingdom Levies 2026-O0041 225.601(8)

252.225-7041 Correspondence in English 2026-O0041 225.603(2)

252.225-7048 Export-Controlled Items 2026-O0041 225.7901-4

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

2026-O0041 225.7020-5(b)

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

2026-O0041 225.7022-5(b)

252.225-7963 Antiterrorism/Force Protection for Defense Contractors Outside the United States

2026-O0041 225.772-2

252.229-7001 Tax Relief—Alternate I CD 2026-O0007 229.402-70(a)

252.229-7002 Customs Exemptions (Germany) CD 2026-O0007 229.402-70(b)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

CD 2026 O0022

232.7004(a)

252.232-7006 Wide Area WorkFlow Payment Instructions CD 2026 O0022 232.7004(b)

252.232-7008 Assignment of Claims (Overseas) CD 2026 O0022 232.806(a)(1)

252.232-7010 Levies on Contract Payments CD 2026 O0022 232.215-70

252.233-7001 Choice of Law (Overseas) CD 2026-O0026 233.215-70

252.240-7997 NIST SP 800-171 DoD Assessment Requirements 2026-O0025 240.370-5(d)

252.243-7001 Pricing Contract Modifications CD 2026-O0034 243.205-70

252.244-7999 Subcontracts for Commercial Products or Commercial Services (DEVIATION 2026-O0015)

CD 2026-O0015

244.470-1

52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

(End of clause)

52.252-4 Alterations in Contract.

As prescribed in 52.107(d), insert the following clause in solicitations and contracts in order to revise or supplement, as necessary, other parts of the contract, or parts of the solicitation that apply after contract award, except for any clause authorized for use with a deviation. Include clear identification of what is being altered.

Alterations in Contract (Apr 1984)

Portions of this contract are altered as follows:

(End of clause)

52.252-6 Authorized Deviations in Clauses.

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(DEVIATION)" after the date of the clause.

AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide