COMBO_Synopsis-Solicitation_ChillerRental(1065)-15JUL25.docx

GENERAL INFORMATION

The 42nd Contracting Squadron (42CONS), 50 LeMay Plaza, Building 804, Maxwell Air Force Base (AFB), Alabama (AL) has a requirement to purchase items as described in this document. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

This requirement is issued as a Request for Quote (RFQ) Reference-Number F2X3CE5184A004. The solicitation document and incorporated provisions and clauses (see Attachment 2) are those in effect the Federal Acquisition Circular (FAC) 2025-03, Defense Federal Acquisition Regulation Supplement (DFARS), and Air Force Acquisition Circular (AFAC) 2024-10-16.

A firm-fixed-price (FFP) award will be made in accordance with the following:

North American Industry Classification System (NAICS) Code: 532490

Size standard: $40M

The Defense Priorities and Allocations System (DPAS) rating is: S10.

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES ADMINISTRATION (GSA) QUOTES WILL NOT BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW; NO REFURBISHED OR USED ITEMS WILL BE ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SETASIDE.

NATURE OF ACQUISITION:

Building 1065 at Maxwell Gunter AFB has a requirement to purchase the below listed items. This procurement will be awarded under Simplified Acquisition Procedures (SAP).

All inquiries/responses to this notice must be received by 5:00 P.M. CST on 22 July 2025, SCHEDULE OF SUPPLIES/SERVICES:

This acquisition is for the purchase of the following items:

Contract Line Item Number (CLIN) 0001: Chiller Rental Bldg. 1065 (See statement of work (SOW) for specifications) Quantity: 6 Months

CLIN 0002: Installation and Startup Qty: 1 Each

DELIVERY INFORMATION

Delivery Address:

Aviation Inn Dining Hall 484 Williamson St. Gunter AFB Montgomery, AL 36109 Shipping will be: FOB Destination

QUOTATION PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

a. The offeror must submit dated quote with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, “Schedule of Supplies/Services”, and terms and conditions, the offeror accedes to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

DELIVERY: The offeror shall provide a performance management plan (PMP) that establishes a timeline from issuance of the contract to the location identified in this solicitation. The exact format and content of the PMP is at the offeror’s discretion, but it shall be expressed in terms of “days after contract” and include, at a minimum, a timeline for:

Description Days After Contract

Product Ordering

Product Delivery

Total # Days Until Contract Completion

c. Interested parties capable of providing the requirement must include discount terms, tax identification number (ID), Commercial and Government Entity (CAGE) code, and Data Universal Numbering System (DUNS) number.

d. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the Department of Defense (DoD) Systems for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

e. A site visit will be held at Gunter Annex AFB, AL, Building 1065, at 9:00 A.M. CST on 17 July 2025.

f. If you require base access, send your full name to the email addresses in paragraph “j” below no later than (NLT) 2:00 P.M. CST on 16 July 2025, then go to the Maxwell Visitors Center NLT 8:30 A.M. CST on 17 July 2025 to sign in with your driver’s license, proof of insurance, and current vehicle registration.

g. Effective May 7, 2025, all visitors must present a REAL ID compliant credential to be issued a pass. For more information see REAL ID Act Info here: https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

h. All questions from the site visit are due NLT than 12:00 P.M. CST on 18 July 2025 to email addresses in paragraph “j” below.

i. All quotes are due NLT than 5:00 P.M. CST on 22 July 2025 to email addresses in paragraph “j” below.

j. Responses to this notice shall be provided in writing via e-mail to Lt Rachelle Allen at rachelle.allen.3@us.af.mil, (334) 953-6170; Mr. Darrell Ladnier at darrell.ladnier@us.af.mil, (334) 953-3086; and Mr. Donald Crawford at donald.crawford.8@us.af.mil, (334) 953-6113. Only emailed proposals will be accepted.

IMPORTANT NOTE: Multiple Offerors nor Multiple Awards will be considered. A single award will be made in the resultant contract.

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13 SAP for Commercial Items. Award will be based on technical acceptability and price. This requirement will be awarded to the lowest priced offeror meeting technical acceptability.

Technical acceptability: The offeror will be determined technically acceptable if they meet the following:

Offeror must provide the service that meets the minimum specifications described in "Schedule of Supplies/Services" and the Statement of Work. Quotes will be assigned ratings of acceptable (clearly meets the minimum requirement) or unacceptable (does not clearly meet the minimum requirements).

Price: The Government shall order each offeror’s quote by price from lowest priced to highest priced. Award will be made to the lowest priced, technically acceptable offeror. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes; comparison of the proposed price with prices found reasonable on previous purchases; a comparison with similar items in a related industry; comparison to an independent Government estimate; or any other reasonable basis.

The Government intends to award a contract without discussions. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

ATTACHMENT(S):

Attachment 1 – Statement of Work Attachment 2 – Contract Provisions and Clauses