Combo Synopsis Solicitation 437 AMXS Deicing Fluid Purchase.pdf

COMBINED SYNOPSIS/SOLICITATION

FY25 437 AMXS Polar Plus LT, Type 1 Aircraft Deicing Fluid

JOINT BASE CHARLESTON (JB CHS), SC

1) This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

2) Solicitation Number: F1M2M65XXXXXXX 437th AMXS Polar Plus LT 55/45 dilute – Ready to Use (55%

Polar Plus and 45% Water), Type I Aircraft Deicing/Anti-icing Fluid purchase for deicing the aircraft windshields. This solicitation is issued as a request for quotation (RFQ).

3) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition

Circular FAC 2024-03 February 23, 2024.

4)

5) Attachments:

a. Statement of Need/Statement of Work

b. Request for Quote (RFQ)

6) Description of product to be acquired:

437 AMXS is purchasing 36 Totes of Cryotech’s Polar Plus LT 55/45 dilute – Ready to Use (55% Polar Plus and 45% Water), Type I Aircraft Deicing/Anti-icing Fluid. This deicing fluid allows the aircraft maintainers the ability to remove ice from the aircraft windshields of the 437th Aircraft Maintenance Squadron’s fleet of C-17 Cargo Planes. Each Tote holds 265 gallons of deicing fluid.

7) Dates and Place of Performance: The contractor shall provide all product delivery 60 ARO delivery or as Directed by Requirement Owner.

8) The provision at FAR 52.212-1, Instructions to Offerors (Jun 2020) – All offers are due by 1600 EST, 04

Feb 2025 to Leo Lachapelle via electronic mail leo.lachapelle.2@us.af.mil or to Mr. Jonathan T Bell via electronic mail jonathan.bell.28@us.af.mil.

a) Provide Cage code when submitting Quote and Business socioeconomic class status

b) All firms or individuals responding to this solicitation must be registered with system for Award

Management (SAM) at https://www.sam.gov/portal/public/SAM/.

c) All Offerors must complete Attachment 2- RFQ Price Quote. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

9) FAR 52.212-2, Evaluation, Commercial Items (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose conforming to the solicitation will be most advantageous to the government, price and other factors considered:

(b) The following factors shall be used to evaluate offers in the following relative order of importance:

1. Delivery Schedule (See attached SOW):

Contracting Officer's Business Size Selection SAM.gov

NAICS Code 325998

Small Business Size Standard 650 Employees

Brand Name Specific Cryotech

(36) Polar Plus LT 55/45 dilute – Ready to Use (55% Polar Plus and 45% Water) Type I Aircraft Deicing / Anti-icing Fluid

I/N: 5550-70

2. Price; NTE $140,000.00

(c) Evaluation based on Best Value to the Government basis. All offers will be evaluated on their Delivery Schedule, and Total Price. Delivery Schedule is significantly more important than price. Delivery Schedule is evaluated as Acceptable/Unacceptable. Offerors will first be rated on each Acceptable/Unacceptable Delivery Schedule factor, for those acceptable evaluation factors, the additional evaluation factors shall be used to determine the best value to the government. Of the offerors, having passed the technical evaluation, the government will begin additional technical evaluation criteria (above minimum standards, technical enhancements, etc.) starting with the lowest price offeror. Award will be conducted under the provisions of FAR Part 12, Commercial Items. Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).

The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

(i) Delivery Schedule of the item offered to meet the Government requirement, evidenced by the quote’s adherence to the Salient Characteristics (Brand name set-aside)

(ii) Price

Quotes will be arranged according to their total price and reviewed for technical capability on an Acceptable/Unacceptable basis in accordance with the table below.

Technical Rating Description Acceptable Quote meets the requirements outlined in this solicitation.

Unacceptable Quote does not meet the requirements outlined in this solicitation.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10) DFARS 252.232-7003 Electronic Submission of Payment request and Receiving reports (Dec 2018)

11) DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

12) AFFARS 5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Ms. Susan Madison, AFICC OL AMC, 507 Symington Drive, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618-256-6668, and email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

13) Quotation Submission Information: All offers are due by 1600 EST, 04 Feb 2025 to Leo Lachapelle via electronic mail leo.lachapelle.2@us.af.mil or to Mr. Jonathan T Bell via electronic mail jonathan.bell.28@us.af.mil

14) Notice to Offerors: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any cost.