Combo Synopsis-NAF Barber-Beauty.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’: NAF CONCESSIONAIRE BARBER/BEAUTY

ATTENTION: This is a request for quotes for a NON-APPROPRIATED FUNDING Procurement.

This is a COMBINED SYNOPSIS / SOLICITATION for services prepared in accordance with the format in the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. The United States Air Force on behalf of Artic Oasis (Non-Appropriated Funds) anticipates an award of a five year, definitive contract of 1 base year, with 4 option years. NO OTHER SOLICITATION WILL NOT BE ISSUED. FAR clauses and provisions enclosed within this RFQ are accessible at http://www.acquisition.gov/far/.

Point of Contact:

Name: James Oh, Contracting Specialist Email: James.Oh@us.af.mil Phone: 907-552-7176

Alternate Point of Contact:

Name: Courtney Becerril Email: courtney.becerril.1@us.af.mil Phone: 907-552-0194

Any changes to this solicitation and any resultant contract must be completed in writing by the Contracting Officer. Changes made that are not authorized by the Contracting Officer are done at the risk of the contractor. The Contracting Officer is the only government representative authorized to change the terms and conditions of this requirement.

This is a request for quotes for NAICS code 812111 – Barber and NAICS code 812112 for Beauty Salon services as outlined by the attached performance work statement.

This solicitation is issued as a request for quote (RFQ).

Description:

Please see the attached Performance Work Statement.

Any questions shall be submitted in writing to the POCs listed above at their respective email addresses James.Oh@us.af.mil and Courtney.Becerril.1@us.af.mil, no later than August 26, 2021 at 2:00pm Alaska Standard Time.

For a quote to be considered it must be emailed to the Contracting Specialists at James.Oh@us.af.mil and Courtney.Becerril.1@us.af.mil before or by the response time 13 September 2021 at 2:00p.m. Alaska Standard Time. Submissions after this date and time, may not be considered.

mailto:James.Oh@us.af.mil mailto:Courtney.Becerril.1@us.af.mil

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov

(End of clause)

5352.201-9101 PACAF Ombudsman (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

AFICC/KH (Chief Enlisted Manager) 25 E Street, Suite B-100

JBPH-H, HI 96853-5427

Phone: (808) 449-8569

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification http://www.acquisition.gov/ badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) Contractors requiring access to any area on Joint Base Elmendorf-Richardson (JBER) shall comply with installation, state, and local COVID-19 policies and mandates and respect any guidelines or restrictions imposed by local businesses. These policies and mandates frequently change. COVID-19 policies and mandates are found at https://www.jber.jb.mil/Coronavirus/ for JBER COVID-19 Policy Memo, https://covid19.alaska.gov/ for State of Alaska COVID-19 Coronavirus Information, and https://covid-responsemoa-muniorg.hub.arcgis.com/pages/emergency-orders for the Municipality of Anchorage Emergency Orders. Failure to comply with the guidelines or restrictions may result in suspended access to JBER or debarment. Contractors shall comply with the above-referenced documents

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Provisions Incorporated by Reference:

52.204-7 System for Award Management, OCT 2018

52.204-16 Commercial and Government Entity Code Reporting, AUG 2020

52.204-22 Alternative Line Item Proposal, JAN 2017

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, OCT 2020

52.207-1 Notice of standard competition, MAY 2006

52.209-7 Information Regarding Responsibility Matters, OCT 2018

52.209-10 Prohibition on Contracting with Inverted Domestic, NOV 2015

52.212-1 Instruction to offerors-Commercial Items, JUN 2020

52.219-1 Small Business Program Representations, NOV 2020

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications, JUN 2020

252.203-7005 Representation Relating To Compensation of Former DoD Officials NOV 2011

Provisions Incorporated by Full Text:

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.”

Quote Preparation Instructions.

A. To assure timely and equitable evaluation of the quotes, the quotes must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of the solicitation and the attached specifications and any additional documents.

B. Specific Instructions:

1. Product Acceptability - Submit product specifications of the item being submitted in sufficient detail to evaluate compliance with the requirements in the solicitation and specifications listed in Attachment 1.

2. Price - Submit one (1) copy of price schedule

(End Clause)

Provisions Incorporated by Reference:

52.222-3 Convict Labor (June 2003)

52.222-4 Contract Work Hours and Safety Standards Act-Overtime Compensation. (May 2014)

52.222-6 Construction Wage Rate Requirements (May2014)

52.222-7 Withholding of Funds (May 2014)

52.222-8 Payrolls and Basic Records (May 2014)

52.222-9 Apprentices and Trainees (Jul 2005)

52.222-10 Compliance with Copeland Act Requirements (Feb 1988)

52.222-11 Subcontracts (Labor Standards) (May 2014)

52.222-12 Contract Termination-Debarment (May 2014)

52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations (May 2014)

52.222-14 Disputes Concerning Labor Standards (Feb 1988)

52.222-15 Certification of Eligibility (May 2014)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2014)

52.222-20 Contracts for Materials, Supplies, Articles and Equipment Exceeding $15,000 (May 2014)

52.222-21 Prohibition of Segregated Facilities (Apr 2015)

52.222-26 Equal Opportunity (Sep 2016)

52.222-35 Equal Opportunity for Veterans (Oct 2015)

52.222-41 Service Contract Labor Standards (May 2014)

52.223-3 Hazardous Material Identification & Material Safety (Jan 1997)

52.225-11 Buy American Act-Construction Materials under Trade Agreements (Oct 2016)

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014)

52.243-1 Changes - Fixed-Price (Aug 1987)

52.246-16 Responsibility for Supplies (Apr 1984)

252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense-Contract Felonies (Dec 2008)

252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2017)

252.225-7036 Buy American Act-Free Trade Agreements - Balance of Payments Program-Basic (Dec 2017)

252.227-7013 Rights in Technical Data-Non-commercial Items (Feb 2014)

252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation (Feb 2014)

252.227-7015 Technical Data-Commercial Items (Feb 2014)

SPECIAL PROVISIONS

1. Additional Definitions. The terms Concessionaire and Contractor are used synonymously and mean the individual, partnership, corporation, or other entity which is a party to this contract and who is responsible for all actions and applicable regulations and performance thereunder.

2. Termination: Notwithstanding the clause titled "Termination for Convenience" of the General Provisions relative to termination of this Concessionaire contract, it is mutually agreed that this Concessionaire contract may be terminated in whole or in part by either party:

a. Immediately on written notice to the other party in the event of breach of this Concessionaire contract by the other party.

b. On 1-day notice in writing to the other party. No liability ensues to either party for terminations rendered pursuant to this subparagraph b.

3. Actions to Be Taken Upon Termination (Including Expiration). Concessionaire will promptly settle its account with the NAF, including payment in full of all amounts due, yield up the facilities and all NAF furnished property, clean and leave premises in as good order and condition as when received (exceptions are damages due to acts of God or the US Government, and ordinary wear and tear); surrender all installation passes, decals, and so forth, and complete satisfactory settlement of all customer complaints and claims.

Termination of the Concessionaire contract does not release the Concessionaire from the obligation to satisfactorily settle customer complaints and claims. The Concessionaire will promptly remove all Concessionaire owned fixtures and supplies. On failure to remove the Concessionaire’s property, the Contracting Officer may cause Concessionaire’s property to be removed and stored in a warehouse at the Concessionaire’s expense. If the Concessionaire is indebted to the NAF, the Concessionaire authorizes and empowers the Contracting Officer to take possession of the Concessionaire’s property and dispose of same by public sale without notice, and out of the proceeds of sale, satisfy all costs and indebtedness to

NAFI.

4. Indebtedness:

a. The Concessionaire will pay promptly and in accordance with the terms all indebtedness incurred in connection with the performance of this Concessionaire contract.

b. The NAF may charge the Concessionaire for a dishonored check received from the Concessionaire, except when the bank acknowledges the return to be the result of bank error or the return is the result of a NAF error. The amount charged by the NAFI will not exceed the administrative amount normally charged NAF customers for dishonored checks.

5. Packaging/Price Marking. If required by the Contracting Officer, the Concessionaire will furnish, at its own expense, suitable bags, "sold" labels, and so forth, for securing a customer’s purchase. If required, the packaging will be approved by the Contracting Officer. All items will be marked to reflect the selling price.

6. Claims by Concessionaire. No claim by the Concessionaire relating to this Concessionaire contract may be considered by the Contracting Officer unless such claim is submitted in writing to the Contracting Officer not later than 90 days after the effective date of termination or expiration of this Concessionaire contract. This clause does not extend the period for filing claims where specifically limited by another clause.

7. Non-waiver of Defaults. Any failure by the NAFI to enforce or require strict performance of any terms or conditions of this Concessionaire contract will not constitute a waiver, and will not affect or impair such terms and conditions in any way or effect the right of the NAFI at any time to avail itself of such remedies as it may have for breach or breaches of such terms and conditions.

8. Trade Fixtures and Supplies. The Concessionaire will furnish, at its expense, all trade fixtures and supplies required for performance of this Concessionaire contract.

9. Quality/Warranty. All products authorized for the Concessionaire to sell will be marketable and sufficient for use intended, and not be "seconds" as the term is usually understood in the trade. All items will be acceptable to the customer and the Contracting Officer and will be subject to inspection and test for workmanship and quality at all times by the Contracting Officer or designee. Any item found to have a latent defect(s) may be returned to the Concessionaire for replacement or refund as determined by the Contracting Officer.

10. Customer Complaints, Claims, and Refunds. The Concessionaire agrees to adhere to the

NAFI policy of customer satisfaction guaranteed and will be responsible for refunds to customers due to customer dissatisfaction with an item or due to overcharges. All customer complaints, claims, and refunds will be resolved and made at Concessionaire’s expense. Any disagreement that cannot be resolved between Concessionaire and the customer will be referred to the Contracting Officer, whose decision will be final and not subject to the Disputes clause. If the Concessionaire fails to process complaints or claims and make refunds in a timely manner, the NAFI may settle customer complaints or claims and make such refunds, and charge the settlement cost to Concessionaire’s account.

11. Internal Controls of Charge-Card Sales:

a. Concessionaire will establish internal control procedures consistent with provisions of this Concessionaire contract and with NAFI directives for a complete and accurate accounting of all transactions.

b. Each sale will be recorded at the time sale is made. The form will be prepared in duplicate, reflecting the applicable sales data, and signed by the customer. The original of the completed form is attached to the Concessionaire Settlement Report and submitted to the supporting NAFI accounting office. The duplicate copy is retained by the Concessionaire.

c. Concessionaire may accept national charge cards customarily recognized in their commercial trade for customer payment of purchases. Concessionaire is responsible for the payment of any fees, charge backs, and other arranged costs levied by the charge card-issuing companies.

d. The Contracting Officer, or designee, may conduct inspections considered necessary to ensure strict compliance by the Concessionaire with all provisions of this Concessionaire contract.

12. Concessionaire Settlement Report. At the conclusion of the sales period or as specified by the Contracting Officer, Concessionaire will prepare a Concessionaire Settlement Report signed by the Concessionaire showing the gross sales for the period and percent due the NAF, and give the NAF the fees due for that period. The original of the form reflecting sales data will be attached. AF Form 2555, NAF Collection Record, is the preferred form to be used.

13. Utilities. The NAF will furnish sufficient quantities of space, heat, water, and electricity to satisfy the normal needs of Concessionaire for lighting, heating, drinking, sanitation, and the operation of suitable support equipment.

NOTE: If the Concessionaire is required to reimburse the United States Government for utilities furnished, then the rates are set by the installation commander and agreed to by both parties.

14. Premises. The assignment of space is revocable and is not construed as the creation of tenancy.

Concessionaire is liable for any damage to or loss of the premises and NAF furnished property or injury to persons resulting from acts or omissions of Concessionaire, its employees, or agents, whether or not covered by insurance. Sublet of any of the premises assigned or assignment to another concession is not authorized. Use of the premises and NAF furnished property for any purpose other than those specifically set forth herein is prohibited. Concessionaire will not make any alterations in the facilities provided without prior authorization from the NAF manager. Concessionaire will comply with installation fire and safety regulations, and applicable health and sanitation regulations. Concessionaire will post or display on the premises any sign furnished by the NAF.

15. Taxes:

a. Concessionaire assumes complete and sole liability for all Federal, State, host country, and local taxes applicable to the property, income, and transactions of the Concessionaire, and where required by applicable laws and regulations, will collect and remit to the State applicable sales taxes. Sales taxes, which have been collected, are excluded from the computation of gross receipts in the determination of the fee payable to NAFI. The amount of taxes excluded will not exceed the actual sum payable to the State. Where required by State law or regulation, the Concessionaire will obtain and conspicuously display the State sales tax permit.

b. The Concessionaire warrants that the amount payable to the NAF has not been reduced by the amount of any tax or duty from which the Concessionaire is exempt. If any such tax or duty has been included the pricing or consideration through error or otherwise, the contract pricing or consideration will be correspondingly reduced or adjusted. If for any reason after the contract date, the Concessionaire is relieved in whole or in part from the payment or the burden of any tax or duty included in the contract pricing or other.

INSTRUCTIONS TO OFFERORS

The offerors shall follow the instructions contained herein to assure timely and equitable evaluation of quote(s). The quote(s) must be complete, self-sufficient, and respond directly to the requirements of this solicitation and the attached PWS.

TAX ID #: ____________________________________________________

E-MAIL: _____________________________________________________

CAGE CODE: __________________________________________________

SAM REGISTERED: _____________________________________________

PHONE: _______________________________________________________

POINT OF CONTACT: ___________________________________________

BASIS FOR AWARD

The requirement will be awarded to the responsive and responsible offeror whose technically acceptable quote is of best value to the NAF. Offerors must be registered in the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM in order to be eligible for award. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in the best interest of the Government.

PRICE EVALUATION

An offeror’s proposed quote price will be considered in accordance with what is deemed best value to the NAF against the attached performance work statement.

TECHNICAL EVALUATION.

1. License

Minimum Requirement: The offeror must provide proof that the offeror is licensed by the state of Alaska.

The Minimum Requirement has been met when: The offeror provides a copy of the license issued by the state of Alaska.

This is COMBINED SYNOPSIS/SOLICIATION ‘COMBO’: NAF CONCESSIONAIRE BARBER/BEAUTY. Provisions/Clauses herein to be incorporated into award/definitive contract.