Combo Solicitation V4 July 1.pdf

RFP # FA527024R0009

REQUEST FOR PROPOSAL (RFP) – FA527024R0009

Chapel Support Services for Kadena AB, Okinawa, Japan

Solicitation Issue Date: 1 July 2024

From: 18th Contracting Squadron To: All Qualified Interested Parties

Unit 5199, Bldg. 95 Kadena Air Base, Japan Your Company Name: ________________

APO AP 96368

SUBMIT SUBMITTALS TO:

Contract Specialist: TSgt Kevin Bowers

TEL: 315-634-4694 (DSN)

E-mail: kevin.bowers.3@us.af.mil Contracting Officer: Rosita Crawford Tel No.: 315-634-2127 E-mail: rosita.crawford@us.af.mil

QUOTATION MUST BE RECEIVED NLT: 15 JULY 2024, 4:30 P.M. (JST)

This procurement is being solicited under the Federal Acquisition Regulations FAR Part 12, Commercial Items and FAR Part 13 Simplified Acquisition Procedures.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, DFARS DPN 20240425 and Air Force Acquisition Circular 20230707.

There is no set aside for this RFP and the associated NAICS code is 813110. The Small Business Size Standard is $13M.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The location of performance is Kadena AB in Okinawa, Japan.

This is a five (5) year Indefinite Delivery/Indefinite Quantity (ID/IQ) contract.

The Government’s minimum order is $50K, Max order $2.4M for ID/IQ

The Government intends to award a Firm Fixed Price contract for this requirement.

Period of Performance (POP): 30 September 2024 – 29 September 2029

POP 30 Sept 2024 – 29 Sept 2025

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Months

NA

Choir Director (Catholic and Protestant/Contemporary Worship Service)

SLIN 0001AA – Catholic Choir Director Unit Price:

Amount:

SLIN 000AB – Protestant/Contemporary Choir Director Unit Price:

Amount:

SLIN 0001AC – Gospel Choir Director Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible to lead the choir/band and community vocals for Sunday Mass and any other liturgical services as needed IAW the Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

This is a non-personal services contract.

Period of Performance: 30 Sep 24 – 29 Sep 25

Choir Musician/Accompanist (Catholic and Protestant/Contemporary Worship Service)

SLIN 0002AA – Catholic Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 0002AB – Protestant/Contemporary Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 0002AC – Gospel Choir Musician/Accompanist

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for playing piano for the Sunday Mass and any other liturgical services needed IAW the Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

Youth Ministry Coordinator (Catholic and Protestant/Contemporary Worship Service)

SLIN 0003AA – Catholic Youth Ministry Coordinator

Unit Price:

Amount:

SLIN 0003AB – Protestant/Contemporary Youth Ministry Coordinator

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for overall management, logistical support and program events/activities for the youth ministers on Kadena Air Base (AB), Okinawa, Japan.

Performance will be IAW the Performance-Based Work Statement (PWS).

Note: Catholic is once per week; Protestant is once per week.

This is a non-personal service contract.

Religious Education Coordinator (Catholic and Protestant/Contemporary

SLIN 0004AA – Catholic Religious Education Coordinator

Unit Price:

Amount:

SLIN 0004AB – Protestant/Contemporary Religious Education Coordinator

Unit Price:

Works in conjunction with the Chaplain and shall be responsible for overall management, logistical support and program events/activities for the enhancement of Religious Education Ministries and other parish program/events and services IAW the Performance-Based Work Statement

PWS).

Note: Catholic is once per week; Protestant is once per week.

Over & Above CLIN ** O&A be utilized to cover any Services due to additional or special event/mass that are covered in the PWS and CLIN0001-0004. O&A work must be approved by the Chaplain, COR, or Contracting Officer which is necessary in order to satisfactorily complete this contract.

Pricing will be IAW the proposed CLINs above.

Performance will be within the general scope of the contract.

POP 30 Sept 2025 – 29 Sept 2026

SLIN 1001AA – Catholic Choir Director Unit Price:

Amount:

SLIN 1002AB – Protestant/Contemporary Choir Director Unit Price:

Amount:

SLIN 1001AC – Gospel Choir Director Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible to lead the choir/band and community vocals for Sunday Mass and any other liturgical services as needed IAW the Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

Period of Performance: 30 Sep 25 – 29 Sep 26

SLIN 1002AA – Catholic Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 1002AB – Protestant/Contemporary Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 1002AC – Gospel Choir Musician/Accompanist

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for playing piano for the Sunday Mass and any other liturgical services needed IAW the Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

SLIN 1003AA – Catholic Youth Ministry Coordinator

Unit Price:

Amount:

SLIN 1003AB – Protestant/Contemporary Youth Ministry Coordinator

Unit Price:

management, logistical support and program events/activities for the youth ministers on Kadena Air Base (AB), Okinawa, Japan.

Performance will be IAW the Performance-Based Work Statement (PWS).

Note: Catholic is once per week; Protestant is once per week.

SLIN 1004AA – Catholic Religious Education Coordinator

Unit Price:

Amount:

SLIN 1004AB – Protestant/Contemporary Religious Education Coordinator

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for overall management, logistical support and program events/activities for the enhancement of Religious Education Ministries and other parish program/events and services IAW the Performance-Based Work Statement

PWS).

Note: Catholic is once per week; Protestant is once per week.

event/mass that are covered in the PWS and CLIN1001-1004. O&A work must be approved by the Chaplain, COR, or Contracting Officer which is necessary in order to satisfactorily complete this contract.

Pricing will be IAW the proposed CLINs above.

Performance will be within the general scope of the contract.

POP 30 Sept 2026 – 29 Sept 2027

SLIN 2001AA – Catholic Choir Director Unit Price:

Amount:

SLIN 2001AB – Protestant/Contemporary Choir Director Unit Price:

Amount:

SLIN 2001AC – Gospel Choir Director Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible to lead the choir/band and community vocals for Sunday Mass and any other liturgical services as needed IAW the Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

Period of Performance: 30 Sep 26 – 29 Sep 27

SLIN 2002AA – Catholic Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 2002AB – Protestant/Contemporary Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 2002AC – Gospel Choir Musician/Accompanist

Unit Price:

Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

SLIN 2003AA – Catholic Youth Ministry Coordinator

Unit Price:

Amount:

SLIN 2003AB – Protestant/Contemporary Youth Ministry Coordinator

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for overall management, logistical support and program events/activities for the youth ministers on Kadena Air Base (AB), Okinawa, Japan.

Performance will be IAW the Performance-Based Work Statement (PWS).

Note: Catholic is once per week; Protestant is once per week.

SLIN 2004AA – Catholic Religious Education Coordinator

Unit Price:

Amount:

SLIN 2004AB – Protestant/Contemporary Religious Education Coordinator

Unit Price:

management, logistical support and program events/activities for the enhancement of Religious Education Ministries and other parish program/events and services IAW the Performance-Based Work Statement

PWS).

Note: Catholic is once per week; Protestant is once per week.

event/mass that are covered in the PWS and CLIN2001-2004. O&A work must be approved by the Chaplain, COR, or Contracting Officer which is necessary in order to satisfactorily complete this contract.

Pricing will be IAW the proposed CLINs above.

Performance will be within the general scope of the contract.

POP 30 Sept 2027 – 29 Sept 2028

SLIN 3001AA – Catholic Choir Director Unit Price:

Amount:

SLIN 3001AB – Protestant/Contemporary Choir Director Unit Price:

Amount:

SLIN 3001AC – Gospel Choir Director Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible to lead the choir/band and community vocals for Sunday Mass and any other liturgical services as needed IAW the Performance-Based Work Statement (PWS).

This is a non-personal services contract.

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

Period of Performance: 30 Sep 27 – 29 Sep 28

SLIN 3002AA – Catholic Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 3002AB – Protestant/Contemporary Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 3002AC – Gospel Choir Musician/Accompanist

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for playing piano for the Sunday Mass and any other liturgical services needed IAW the Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

SLIN 3003AA – Catholic Youth Ministry Coordinator

Unit Price:

Amount:

SLIN 3003AB – Protestant/Contemporary Youth Ministry Coordinator

Unit Price:

management, logistical support and program events/activities for the youth ministers on Kadena Air Base (AB), Okinawa, Japan.

Performance will be IAW the Performance-Based Work Statement (PWS).

Note: Catholic is once per week; Protestant is once per week.

SLIN 3004AA – Catholic Religious Education Coordinator

Unit Price:

Amount:

SLIN 3004AB – Protestant/Contemporary Religious Education Coordinator

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for overall management, logistical support and program events/activities for the enhancement of Religious Education Ministries and other parish program/events and services IAW the Performance-Based Work Statement

PWS.

Note: Catholic is once per week; Protestant is once per week.

event/mass that are covered in the PWS and CLIN3001-3004. O&A work must be approved by the Chaplain, COR, or Contracting Officer which is necessary in order to satisfactorily complete this contract.

Pricing will be IAW the proposed CLINs above.

Performance will be within the general scope of the contract.

POP 30 Sept 2028 – 29 Sept 2029

SLIN 4001AA – Catholic Choir Director Unit Price:

Amount:

SLIN 4001AB – Protestant/Contemporary Choir Director Unit Price:

Amount:

SLIN 4001AC – Gospel Choir Director Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible to lead the choir/band and community vocals for Sunday Mass and any other liturgical services as needed IAW the Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

Period of Performance: 30 Sep 28 – 29 Sep 29

SLIN 4002AA – Catholic Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 4002AB – Protestant/Contemporary Choir Musician/Accompanist

Unit Price:

Amount:

SLIN 4002AC – Gospel Choir Musician/Accompanist

Unit Price:

Performance-Based Work Statement (PWS).

Note: Catholic is twice per week, plus 13 holidays & obligations.

Protestant is twice per week.

SLIN 4003AA – Catholic Youth Ministry Coordinator

Unit Price:

Amount:

SLIN 4003AB – Protestant/Contemporary Youth Ministry Coordinator

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for overall management, logistical support and program events/activities for the youth ministers on Kadena Air Base (AB), Okinawa, Japan.

Performance will be IAW the Performance-Based Work Statement (PWS).

Note: Catholic is once per week; Protestant is once per week.

SLIN 4004AA – Catholic Religious Education Coordinator

Unit Price:

Amount:

SLIN 4004AB – Protestant/Contemporary Religious Education Coordinator

Unit Price:

Amount:

FFP

Works in conjunction with the Chaplain and shall be responsible for overall management, logistical support and program events/activities for the enhancement of Religious Education Ministries and other parish program/events and services IAW the Performance-Based Work Statement

PWS.

Note: Catholic is once per week; Protestant is once per week.

event/mass that are covered in the PWS and CLIN4001-4004. O&A work must be approved by the Chaplain, COR, or Contracting Officer which is necessary in order to satisfactorily complete this contract.

Pricing will be IAW the proposed CLINs above.

Performance will be within the general scope of the contract.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities 1984-04

52.203-12 Limitation on Payments to Influence Certain Federal Transactions 2020-06

52.204-7 System for Award Management 2018-10

52.204-9 Personal Identity Verification of Contractor Personnel 2011-01

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 2020-06

52.204-13 System for Award Management Maintenance 2018-10

52.204-16 Commercial and Government Entity Code Reporting 2020-08

52.204-18 Commercial and Government Entity Code Maintenance 2020-08

52.204-21 Basic Safeguarding of Covered Contractor Information Systems 2021-11

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 2023-12

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 2021-11

52.204-27 Prohibition on a ByteDance Covered Application 2023-06

52.208-9 Contractor Use of Mandatory Sources of Supply or Service 2014-05

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 2021-11

52.209-7 Information Regarding Responsibility Matters 2018-10

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services 2022-12

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data – Modifications 2021-11

52.216-18 Ordering 2020-08

52.216.22 Indefinite Quantity 1995-10

52.216-32 Task Order and Delivery-Order Ombudsman 2019-09

52.217-8 Option to Extend Services 1999-11

52.217-9 Option to Extend the Term of the Contract 2000-03

52.222-24 Pre-award On-Site Equal Opportunity Compliance Evaluation 1999-02

52.222-29 Notification of Visa Denial 2015-04

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan 2015-03

52.224-1 Privacy Act Notification 1984-04

52.224-2 Privacy Act 1984-04

52.225-13 Restrictions on Certain Foreign Purchases 2021-02

52.225-14 Inconsistency Between English Version and Translation of Contract 2000-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 2024-05

52.228-3 Workers’ Compensation Insurance (Defense Base Act) 2014-07

52.228-4 Workers’ Compensation and War-Hazard Insurance Overseas 1984-04

52.229-6 Taxes – Foreign Fixed-Price Contracts 2013-02

52.229-11 Tax on Certain Foreign Procurements – Notice and Representation 2020-06

52.233-2 Service of Protest 2006-09

52.233-4 Applicable Law for Breach of Contract Claim 2004-10

52.232-19 Availability of Funds for the Next Fiscal Year 1984-04

52.232-33 Payment by Electronic Funds Transfer – System for Award Management 2018-10

52.242-13 Bankruptcy 1995-07

252.201-7000 Contracting Officer’s Representative 1991-12

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights 2022-12

252-203-7005 Representation Relation to Compensation of Former DoD Officials 2022-09

252.204-7003 Control of Government Personnel Work Product 1992-04

252.204-7004 Antiterrorism Awareness Training for Contractors 2023-01

252.204-7007 Alternate A, Annual Representations and Certifications 2023-11

252-204-7008 Compliance with Safeguarding Covered Defense Information Controls 2016-10

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Class Deviation 2024- O0013 2023-05

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 2023-01

252-204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation 2021-05

252-204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 2023-01

252-204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 2023-11

252.204-7020 NIST SP 800-171 DoD Assessment Requirements 2023-11

252.204-7022 Expediting Contract Closeout 2021-05

252-204-7024 Notice on the Use of the Supplier Performance Risk System 2023-03

252.209-7002 Disclosure of Ownership or Control by a Foreign Government 2022-12

252.215-7008 Only One Offer 2022-12

252.215.7013 Supplies and Services Provided by Nontraditional Defense Contractors 2023-01

252-225-7048 Export Controlled Items 2023-06

252.205-7000 Provision of Information to Cooperative Agreement Holders 2023-06

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism 2019-05

252.222-7002 Compliance with Local Labor Laws (Overseas) 1997-06

252.223-7006 Prohibition on Storage, Treatment and Disposal of Toxic or Hazardous Materials 2014-09

252.225-7002 Qualifying Country Sources as Subcontractors 2022-03

252.225-7041 Correspondence in English 1997-06

252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States 2015-06

252-225-7055 Representation Regarding Business Operations with the Maduro Regime 2022-05

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 2023-06

252.225-7060 Prohibition on Certain Procurements from XinJiang Uyghur autonomous Region 2023-06

252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations.

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned. Aircraft Systems.

(DEVIATION 2020-O0015)

252-226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns 2023-01

252.226-7002 Representation for Demonstration Project for Contractors Employing Persons with Disabilities 2019-12

252.229-7014 Full Exemption from Two-Percent Excise Tax on Certain Foreign Procurements 2022-10

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 2018-12

252-232-7008 Assignment of Claims (Overseas) 1997-06

252.232-7010 Levies on Contract Payments 2006-12

252.233-7001 Choice of Law (Overseas) 1997-06

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 2023-01

252.239-7018 Supply Chain Risk 2022-12

252-243-7002 Requests for Equitable Adjustment 2022-12

252.244-7000 Subcontracts for Commercial Products or Commercial Services 2023-11

252.247-7022 Representation of Extent of Transportation by Sea 2019-06

252.247-7023 Transportation of Supplies by Sea 2023-01

5352.223-9000 Elimination of Use of Class I Ozone Deleting Substances (ODS) 2024-06

5252.223-9001 Health and Safety on Government Installations 2023-07

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 2021-11

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that-

(1) It [ ] will, [X] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The

Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [X] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)

(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)

(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) is hereby tailored:

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein.

This section specifies the format and content that offerors shall use in this Request for Proposal (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors are required to meet all solicitation requirements, including terms and conditions and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate submittals:

PART I - Price Quotation

PART II - Technical Proposal

PART III - Past and Present performance Proposal

B. Specific Instructions

PART I - PRICE PROPOSAL

(a)The offeror shall submit a price for each individual Contract Line Item Number (CLIN and SubCLINs) and provide a net amount and provide a total amount on the attached Total Evaluated Price (TEP) spreadsheet from this solicitation.

(b)The extended amount must equal the whole dollar unit price multiplied by the number of units. Incomplete pricing may result in a quotation being no longer considered for award.

PART II - TECHNICAL PROPOSAL

The offer shall submit the following subfactors:

(a) Narrative description of its corporate experience in providing the services described under this PWS.

(b) Management approach (including approach to staffing) that will lead to the successful accomplishment of the requirement, fill positions in a timely manner and maintain a personnel support structure with the requisite skills and expertise to perform tasks in accordance with the PWS. Offeror shall clearly outlines hiring process and turnover process.

(c) Personnel qualification package for each position to demonstrate presently in-house or the ability to acquire the kinds of personnel proposed.

(a) Resume limited to 1 page that demonstrates having experience to meet minimum requirements in the PWS.

(b) A copy of highest degree/diploma (at minimum a High School diploma or General Equivalency Diploma Certificate).

(c) A professional recommendation for good standing. Letter(s) must be dated and shall include the name, title, phone number, address and signature of the individual providing the recommendation. Letter(s) must have been written within the 2 years preceding submission of this quotation.

(d) For each applicant, the offeror shall combine all documents listed at the section (a),(b), and (c) into one Adobe.pdf format in the same order as listed above and clearly label and file each position. No other file format will be accepted.

Note 1: Contractors that are filling a position must be in "good "standing, as defined by the Catholic & Protestant Church. They must conform to Catholic and Protestant Teachings & Policies i.e. the Liturgical Renewal of the Second Vatican Council and subsequent norms, and practices approved by the American National Conference of Catholic Bishops as given in the National Catechetical Directory, Sharing the Light of Faith, and Air Force Chaplain Corps policies and guidance for Catholic and Protestant.

Note 2: Personnel, proposed by the Contractor and accepted by the Contracting Officer during contract award, are expected to remain dedicated to the contract. The resume(s)of the initial proposed key personnel shall become the minimum requirement for qualifications for the duration of the total contract term. If the originally proposed key personnel change, the Contractor is required to substitute personnel with equal ability and qualifications and update resume(s)accordingly. Such a change shall require approval from the Contracting Officer.

PART III -PAST AND PRESENT PROPOSAL

(a) Offerors shall use the solicitation Attachment 2 (Past and Present Performance Information List) for submission of the quotation.

Past and Present Performance Information List: Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the issuance date of this solicitation, that are similar scope, complexity and dollar amount to the Chapel Support Services as stated in the Performance Work Statement

Relevant: Present/past performance effort involved similar scope and magnitude of effort and complexity that this solicitation requires.

Not Relevant: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(PWS) of this solicitation. Furnish the following information for each contract listed:

(1) Company/ Name of Offeror

(2) Type of Service (Title of Project)

(3) Contracting Agency/Customer and Address

(4) Period of Performance

(5) Contract # or equivalent Identifier - if none, type" No contract number or identifier"

(6) Contract Amount (Yen or $)

(7) Verified, up-to-date name, address, FAX, email address, and telephone number of point of contact (POC) -the Contracting Officer or equivalent personnel of contracting agency/customer

(8) Remarks - Comments regarding compliance with contract terms and conditions.

(9) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort.

If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

GENERAL INFORMATION

1. CORRESPONDENCE (questions, submittals, etc.). All questions and comments must be sent to TSgt Bowers, Kevin at Kevin.Bowers.3@us.af.mil, and Ms Rosita Crawford at Rosita.Crawford@us.af.mil, NLT 1400 JST, 8 July 2024. Responses to questions will be posted NLT 1400 MST, 19 July 2024. When addressing questions concerning any aspect of the solicitation, please fill out the page number, section, and paragraph number on the Question Form.

Offers are due by 1630 JST 15 July 2024 via electronic mail to kevin.bowers.3@us.af.mil and/or rosita.crawford@us.af.mil

Dates and Place of Performance:

All works will be accomplished at Kadena Air Base, Okinawa, Japan and IAW the attached PWS.

2. PROPOSAL SUBMISSIONS.

Submit written offers only, oral offers will not be accepted. Offerors shall submit electronic copies of quotations via email. Files are not to exceed 3 MB. For larger files, use DoD SAFE site to send submittals. By submitting an electronic copy, offers assume all risk of quotation not getting through security measures and firewalls.

DoDSAFE URL address: https://safe.apps.mil/

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at mailto:Kevin.Bowers.3@us.af.mil mailto:Rosita.Crawford@us.af.mil mailto:kevin.bowers.3@us.af.mil mailto:rosita.crawford@us.af.mil no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10 item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation – Commercial Products and Commercial Services 2021-11 https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers: Price, Technical Acceptability, Past Performance.

Factor 1 – Price

BASIS FOR AWARD. This is a competitive Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13, Simplified Acquisition Procedures, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors - Commercial Items, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable. Award will be made to a responsible contractor with the lowest Total Evaluated Price (TEP) that is technically acceptable; technical acceptability includes both an acceptable technical evaluation and an acceptable past and present performance evaluation.

1. The evaluation process will include the following:

(I) Price Evaluation. The government will rank all offers by TEP. The price evaluation will document the fairness and reasonableness of the TEP.

Ordering Period. The Government will evaluate offers for award purposes by adding the total price for all ordering period to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the ordering period CLIN prices are significantly unbalanced.

Factor 2 - Technical Acceptability

Offerors will be evaluated in accordance with the Proposal Preparation Instructions from FAR 52.212-1, Instructions to Offerors – Commercial and 52.212-2 Evaluation Factors: Price, Technical Acceptability, Past Performance.

Technical acceptability is based on successfully meeting the requirement. A proposal is technically acceptable if each three subfactors is rated as acceptable.

Each outlined subfactor will be rated "Acceptable" or "Unacceptable" as follows:

Acceptable: Quotation clearly meets the minimum requirements of the solicitation. Offeror has acceptable applicants for each position.

Unacceptable: Quotation does not clearly meet the minimum requirements of the solicitation. Offeror does not have acceptable application for each position.

Offerors must receive "Acceptable" rating for each subfactor to receive an overall "Acceptable" rating in the technical evaluation. In the event one or more subfactors receive an "Unacceptable" rating, the proposal will receive an overall "Unacceptable" rating in the technical evaluation.

Subfactor 1: Narrative Description. A minimum of one (1) year of corporate experience is required.

Subfactor 2: Management Approach (including approach to staffing). Approach that will lead to the successful accomplishment of the requirement, fill positions in a timely manner and maintain a personnel support structure with the requisite skills and expertise to perform tasks in accordance with the PWS. Offeror shall clearly outline their hiring process and turn-over process.

Subfactor 3: Personnel Qualification for each position to demonstrate presently in-house or the ability to acquire the kinds of personnel proposed:

Factor 3 - Past Performance Acceptable or unacceptable

The government will obtain the Past Performance information from any sources available to the Government, to include but not limited to CPARS, or other databases, Interviews with Program Managers and Contracting Officers. Contractors shall fill out the attached Past Performance Information List.

The past performance factor will be evaluated on an acceptable/unacceptable basis:

Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable: Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(2), insert the following provision:

Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered…