Combo Solicitation- Fiber and Electrical for CCTV.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement to procure services to install fiber optic cable, electrical and provide and install three (3) cameras in support of the 42d Security Forces Squadron (42SFS) at Maxwell Air Force Base, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2X3B25055AW01-1 and is being issued as a Request for Proposal (RFP). This solicitation document and incorporated clauses and provisions (see Attachment

1) are those in effect in the Federal Acquisition Circular (FAC) 2025-05, Defense Publication Notice (DPN) 20250117 and Department of the Air Force Acquisition Circular (DAFAC) 2024-10-16.

A firm-fixed priced award will be made in accordance with the following:

NAICS Code: 561621; Size Standard: $25 M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” PROPOSALS

ONLY. GENERAL SERVICES ADMINISTRATION (GSA) PROPOSALS OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) PROPOSALS WILL

NOT BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL BE

ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

NATURE OF ACQUISITON

42 SFS has a requirement for installation of fiber optic cabling, electrical and three (3) cameras at Maxwell AFB, AL.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide the following:

CLIN Description of Requirement Qty

0001 Material in Accordance with (IAW) the attached Statement of Requirements (SOR) paras 2.1- 2.3.12, 2.5.1 1 EA

0002 Cameras IAW the attached SOR, paras 2.4- 2.4.9 1 EA

0003 Fiber and Electrical Installation IAW the attached SOR, paras 3.1- 3.7.4 1 EA

DELIVERY INFORMATION

42 SFS

287 N. Turner Blvd Maxwell AFB, AL 36112

PROPOSAL PREPARATION INSTRUCTIONS

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. To ensure timely and equitable evaluation of proposals, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Proposals must be complete, self-sufficient, and respond directly to the requirements of this RFP. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Quotations received after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation nor will multiple awards be considered.

3. SITE VISIT: A site visit is scheduled for all three (3) locations, on 02 Sep 2025 at 9:30 AM Central Daylight Time (CDT). Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 9:00 AM CDT to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license (STAR Card), proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Friday, 29 Aug 2025 at 12:00 PM CDT. In addition to the attendees name (as reflected on their driver’s license), include title and a telephone number for each individual.

Submit the requested information to William Griffiths at william.griffiths.5@us.af.mil . Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFP, the specification, or related documents. All pertinent questions shall be submitted by e-mail 03 Sep 2025 at 11:30 AM CDT.

4. OFFEROR’S PROPOSAL PACKAGE SHALL INCLUDE THE FOLLOWING:

a. Manufacturer Specifications: The offeror shall provide all literature, brochures, or specifications that clearly meet the minimum requirements for the fiber optic cabling and electrical materials IAW with the SOW, paras 2.1- 2.3.10.4, 2.5.1. The offeror shall provide a materials list for all fiber optic and electrical installation material being proposed.

b. Camera Specifications: The offeror shall provide all literature, brochures, or specifications that clearly meet the minimum requirements of the SOW, paras 2.4- 2.4.9.

c. Drawings: The offeror shall provide at time of proposal, drawings/maps for each location to include all markup of locations where cameras and fiber optic will be installed.

d. Delivery Date: Offeror shall propose a delivery date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping and any other factors that could affect the delivery of the items being proposed under this solicitation.

The delivery date will be incorporated into the resulting contract.

mailto:william.griffiths.5@us.af.mil

e. Price: Offeror must submit dated proposal with unit prices and extended prices for each item identified in the Schedule of Supplies/Services.

f. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

g. SECTION 889: Offerors must complete and return with proposal the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services-Representation.

h. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and unique entity identifier (UEI).

5. To be eligible to receive an award resulting from this RFP, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your proposal will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both the Contract Specialist, William M Griffiths at william.griffiths.5@us.af.mil and the Contracting Officer, William Stallings at william.stallings.1@us.af.mil . All responses shall be received NLT 10:00 AM CDT on 08 Sep 2025.

Email is the preferred method. Upon receipt of your proposal, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

http://www.sam.gov/portal http://www.sam.gov/ mailto:william.griffiths.5@us.af.mil mailto:william.stallings.1@us.af.mil

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures.

Award will be made to the lowest priced offeror that meets the minimum criteria identified below.

Proposals will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

a. Manufacturer Specifications: Offeror provided proposal material list will be evaluated for acceptability to ensure all manufacturer specifications of the fiber optic cabling and electrical materials identified in the SOW, paras 2.1- 2.3.12, 2.5.1. have been met.

b. Camera Specifications: Offeror provided proposal will be evaluated for acceptability to ensure all camera specifications identified in the SOW, paras 2.4- 2.4.9. have been met.

2. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive proposals, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS (4):

Attachment 1: Contract Clauses and Provisions Attachment 2: Statement of Work (SOW) Attachment 3: Questions and Answers (From Fiber Optic Solicitation) Attachment 4: Location Maps