Combo Solicitation - FA485525Q0055.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title: Mahindra ROXOR HD Vehicles

Solicitation Number: FA485525Q0055

Solicitation Issue Date: 15 September 2025

Questions Due Date: 17 September 2025 at 2:00 PM ET

Response Deadline: 18 September 2025 at 2:00 PM ET

Point(s) of Contact: Ana Katrina Dela Cruz, ana_katrina.dela_cruz.1@us.af.mil, 575-904-4874

Capt Michael Boyd, michael.boyd.9@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. [ ] If this box is selected, then the procedures of FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services are being followed for this acquisition.

3. This solicitation is being issued as a Request for Quotes (RFQ). The Request for Quotes (RFQ) number FA485525Q0055 shall be used to reference any written proposal provided under this RFQ.

4. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 08/07/2025 Defense Federal Acquisition Regulation Supplement 01/17/2025 Department of the Air Force Federal Acquisition Regulation Supplement 10/16/2024

5. This requirement is being set-aside for 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 441227 which has a small business size standard of $40 Million.

Description:

This requirement is for one (1) EA Mahindra ROXOR Base Model OHV (green) and two (2) EA Mahindra ROXOR HD All-weather model OHV (green or black).

Please see attachment 1 – Specification & Price List

Place of Delivery/Performance/Acceptance/FOB Point:

312 N. Chindit Blvd. Bldg. 186 Cannon AFB, NM 88103

General Information

Requirement Information mailto:ana_katrina.dela_cruz.1@us.af.mil mailto:michael.boyd.9@us.af.mil

Please fill out Attachment 1 – Specification & Price List and provide the contract total below:

Line Item Description Quantity Unit Unit Price Extended Price 0001 Mahindra ROXOR Base Model

OHV (green)

1 EA $

0002 Mahindra ROXOR HD All-weather model OHV (green or black)

2 EA

CONTRACT TOTAL $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (September 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation prior to the exact time and date specified in this solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 18 September 2025 RFQ due time: 2:00 PM Eastern Time Email to Ms. Ana Katrina Dela Cruz - ana_katrina.dela_cruz.1@us.af.mil and Capt Michael Boyd -michael.boyd.9@us.af.mil

THIS MUST BE SENT TO Ms. Ana Katrina Dela Cruz - ana_katrina.dela_cruz.1@us.af.mil, 575-904-4874 and Capt Michael Boyd - michael.boyd.9@us.af.mil, AS STATED HEREIN. ANYTHING OTHERWISE CAN AND

WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY

RECEIPT.

It is the offeror’s responsibility to ensure its quotation is received prior to the submission due date and time specified. Offerors are required to submit their quotations electronically and offerors shall not lock, or password protect any file included in their submission. .ZIP files are not an acceptable format and will not be processed through our email system.

Instructions to Offerors mailto:michael.boyd.9@us.af.mil mailto:michael.boyd.9@us.af.mil

Please use this document to provide the following information with your quotes:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included: Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (November 2021), applies to this acquisition and the following evaluation is applicable:

The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors:

1. Technical

2. Past Performance

3. Price

Factor 1 – Technical

The technical rating reflects the degree to which the offeror’s quotation meets or does not meet the requirements.

Technical Acceptable/Unacceptable Rating Method

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Evaluation Criteria http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Past Performance

Award will not be made to any offeror that has negative relevant past performance.

Factor 3 – Price

Award will be made to the lowest priced offeror meeting all other evaluation criteria.

Technical and Past Performance, when combined are approximately equal to price.

(a) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Attachement 1 - Specification & Price List

Attachment 2 - Provisions and Clauses

Attachment 3 – Brand Name Justification – Mahindra ROXOR HD Vehicles

Attachments