Combo_Solicitation.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement for refrigeration repair and maintenance for ten (10) commercial coolers for the 42d Force Support Squadron located on Maxwell AFB, AL. This is a combined synopsis/solicitation for commercial services.

This announcement constitutes the only solicitation; Proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2X3B36236A001 and is issued as a Request for Proposal (RFP). This solicitation incorporates provisions and clauses by both reference and full text (see Attachment 2). The full text of clauses incorporated by reference may be accessed electronically at www.acquisition.gov.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: 811310; Size Standard: $12.5M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” PROPOSALS

ONLY. GENERAL SERVICES ADMINISTRATION (GSA) PROPOSALS OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) PROPOSALS WILL NOT

BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL

NOT BE ACCEPTED.

3. THIS REQUIRMENT IS BEING SOLICTED AS 100% SMALL BUSINESS

SET-ASIDE.

NATURE OF ACQUISITON

42 FSS requires repair and maintenance of ten (10) commercial coolers.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide all personnel, equipment, supplies, transportation, and supervision to provide the following services:

CLIN Description of Requirement Qty

0001 Refrigeration Repair and Maintenance for Ten (10) Commercial Coolers in accordance with (IAW) the Statement of Work (SOW), paragraphs 2.0 – 2.3.4.2 (see attachment 1).

1 EA

http://www.acquisition.gov/

PROPOSAL PREPARATION INSTRUCTIONS

1. To ensure timely and equitable evaluation of Proposals, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award. Proposals must be complete, self-sufficient, and respond directly to the requirements of this RFP. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Proposals or modification of Proposals received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with RFO 52.212-1(c)(2). Multiple offers will not be accepted under this Request for Proposal nor will multiple awards be considered.

3. SITE VISIT: A site visit is scheduled for the Officer Training School DFAC (Bldg 1485), Riverfront DFAC (Bldg 668) and Warehouse (Bldg 1033) on Wednesday 9 September 2026, at 01:30 PM Central Daylight Time (CDT). Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 1:00 PM CDT to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Monday, 08 September 2026, at 12:00 PM CDT. In addition to the attendees name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to TSgt Micheal Moore at micheal.moore.2@us.af.mil . Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFP, the specification, or related documents. All pertinent questions shall be submitted by e-mail no later than 10 September 2026 at 12:00 PM CDT.

4. THE OFFEROR’S PROPOSAL PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror must submit dated Proposal on company letterhead with unit prices and extended prices in response to this solicitation.

a. Service Specifications: The offeror shall provide specifications sufficient in detail to clearly demonstrate their capability of providing all of the required Services for CLIN 0001 as outlined in the attached Statement of Work (SOW) Paragraphs 2.0-2.3.4.2.

b. Schedule: The offeror shall propose a realistic work plan/schedule for the requirements identified in this solicitation. The work plan/schedule shall take into consideration availability, ordering, shipping and any other factors that could affect the services being proposed under this solicitation.

c. Price: The offeror must submit a dated Proposal with unit prices and extended prices in response to this solicitation.

d. Interested parties capable of providing the requirement must include discount terms, tax identification number, cage code, and Unique Entity Identifier (UEI).

mailto:micheal.moore.2@us.af.mil

5. To be eligible to receive an award resulting from this RFP, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of Proposal submission, no exceptions. Contractors not registered in SAM, your Proposal will not be evaluated.

To register, please visit http://www.sam.gov or call 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both the Contract Specialist, TSgt Micheal Moore at micheal.moore.2@us.af.mil and the Contracting Officer, William Griffiths at william.griffiths.5@us.af.mil . All responses shall be received NLT 12:00 PM CDT on 15 September 2026. Email is the preferred method. Upon receipt of your Proposal, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing RFO 12.201-1, Simplified Procedures. Award will be based on technical acceptability and price. For Proposals determined technically acceptable, a best value selection will be based on price.

1. Technical Acceptability: Initially, the Government shall evaluate each offer’s Proposal, as it pertains to the following subfactor, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements)

a. Service Specifications: The offeror provided service specifications will be evaluated for completeness to ensure the requirements as outlined in the attached SOW, paragraphs 2.0-

2.3.4.2 have clearly been met.

2. Price. The Government anticipates competitive offers to determine price reasonableness IAW RFO 12.204(a).

Attachment #1 – Statement of Work (SOW) Attachment #2 – Contract Clauses and Provisions http://www.sam.gov/ mailto:micheal.moore.2@us.af.mil mailto:william.griffiths.5@us.af.mil