Combo Solicitation - BotW Solo Vocalist.pdf

Combined Synopsis and Solicitation No. F2MRAU2298A001 Band of the West Solo Vocalist

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. Solicitation number F2MRAU2298A001 is issued as a Request for Quote (RFQ).

2. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition circular 2022-08, effective 28 November 2022, and DFARS, effective 28 October 2022.

3. This acquisition is a 100% Small Business set-aside competitive acquisition in accordance with FAR Subpart 19.502-2. Interested vendors shall refer any and all eligibility questions to their respective Business Development Specialist at their respective servicing SBA District Office. The associated NAICS is 711130; size standard is $13M.

4. The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore each quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government, IAW FAR 52.212-1(g). Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Vendor responses to the INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all vendors responding to this solicitation.

5. See the attached solicitation Schedule of Supplies/Services (Reference Atch 2) for applicable contract line items (CLINS), quantities and units of measures.

6. Nonpersonal Services: This requirement is for a vocalist in support of the Band of the West Holiday Concert. The scope of work is defined by the Statement of Work (SOW) (Reference Atch 3).

7. The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

ADDENDUM TO FAR 52.212-1 QUOTATION PREPARATION INSTRUCTIONS

(a) To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Quoters must clearly identify an exceptions to the solicitation terms and conditions and provide complete accompanying rationale.

(b) Submission of quotes. Submit quotes, to include all fill-in clauses to the office specified in this solicitation at or before the exact time specified in this solicitation.

(c) Address any questions, clarifications or concerns you may have via email to: Michael Simington at michael.simington@us.af.mil and provide a copy to Dustin Fazzini, dustin.fazzini.2@us.af.mil.

(d) Exceptions taken to terms and conditions of the RFQ, to any of its attachments, or to other parts of the RFQ shall be identified. Provide rational in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirements of the RFQ. Failure to comply with the terms and conditions of the RFQ may result in the quoter being removed from consideration for award.

9. The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

ADDENDUM TO FAR 52.212-2 EVALUATION PROCEDURES

Reference FAR 52.212-2, paragraph (a) is hereby tailored as follows:

(a) A single award will be made to the quote that represents the Best Value to the Government. Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit based on responses to the evaluation criteria outlined in this RFQ. For this RFQ, Best Value means the award will be made to the responsible vendor whose quote is technically acceptable, provides a quote with the lowest price and determined a responsible vendor IAW FAR part 9. The following factors shall be used to evaluate quotes:

(i) Technical

(ii) Price

(b) The quote shall be clear, concise, and shall include sufficient detail for effective evaluation of the Quoter’s capabilities and for substantiating the validity of stated claims. The quote shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important.

Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Quoter shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information submitted in the quote.

(c) If five (5) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than five (5) quotes are received, the Government will then evaluate the five (5) lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of increasing total evaluated price, when the agency determines that none of the initial five (5) lowest priced quote are qualified as acceptable. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ, in the absence of interchanges.

(d) Responses shall be limited to 10 pages. Total page count will be based on the printed proposal submission. If page limitation is exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information.

All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. Two page may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count. The pricing information will not be counted as a page for the technical factor.

(e) The evaluation process shall proceed as follows:

1. i) Technical Factor: Quoter provides sufficient information to demonstrate the ability to provide a vocalist IAW Schedule of Supplies/Services (Atch 2) and the Statement of Work (Atch 3) or on company letterhead.

Evaluation Standard: A technically acceptable rating is met when the quoter provides a sufficiently detailed technical approach that clearly demonstrates the ability to provide a vocalist as specified in the SOW. The government’s technical evaluation team shall evaluate the technical volume on an “Acceptable” or “Unacceptable” basis, assigning one of the ratings described below for the above technical factor. If the technical factor is evaluated as “Unacceptable” that will render the entire quote unacceptable and, therefore, unawardable. Only those quotes determined to be technically acceptable will be considered for award.

The government’s technical evaluation team shall evaluate the technical volume on an “Acceptable” or “Unacceptable” basis, assigning one of the ratings described below for the above technical factor. If the technical factor is evaluated as “Unacceptable” that will render the entire quote unacceptable and, therefore, unawardable. Only those quotes determined to be technically acceptable will be considered for award.

Adjectival Rating Description Acceptable Quote provides sufficient information to demonstrate the ability to provide a vocalist IAW Schedule of Supplies/Services (Atch 2) and the Statement of Work (Atch 3) or on company letterhead.

Unacceptable Quote does not provide sufficient information to provide a vocalist IAW Schedule of Supplies/Services (Atch 2) and the Statement of Work (Atch 3) or on company letterhead.

ii) Price: The Government will evaluate the price quoted to determine if price is reasonable. A quoter’s proposed price will be determined by the identified price in the Schedule of Supplies/Services. Submission on a company’s letterhead quote is an acceptable substitute. The Government intends to award based on initial responses; therefore, you are encouraged to quote your most competitive pricing to include discounts in your initial response.

10. Quoter(s) is(are) required to include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications – Commercial Items, with their quote. A quoter shall complete only paragraph (b) of this provision if the quoter has completed the annual representations and certifications electronically via http://www.sam.gov. If a quoter has not completed the annual representations and certifications electronically at the SAM website, the quoter shall complete only paragraphs (c) through (o) of this provision.

11. The Government will award a single contract resulting from this RFQ to the responsible quoter whose services are technically acceptable and quotes the lowest reasonable overall price.

12. The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and also Addendum to FAR 52.212-4.

13. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Deviation), all FAR clauses cited in the clause are applicable to the acquisition.

14. Additional contract requirement(s) or terms and conditions: See attached

15. Defense Priorities and Allocations System (DPAS) and assigned rating: N/A

16. Independent consultation with Government Officials concerning the project requirements is prohibited since evaluation of quotations will be based on requirements stated in the Request for Quotation. Industry Generated Questions regarding the coordination or interpretation of RFQ requirements during the solicitation phase shall be in writing and directed to the Contract Specialists, Michael Simington, at michael.simington@us.af.mil, with a courtesy copy to Dustin Fazzini at dustin.fazzini.2@us.af.mil no later than 8 December, 2022 at 1200 (CST). Questions submitted after the question due date will not be accepted.

17. Complete quotation is due NLT 09 December, 2022 1200 (CST). Deliver to 502 CONS/JBKCB electronically, ATTN: Michael Simington, michael.simington@us.af.mil, and Dustin Fazzini, dustin.fazzini.2@us.af.mil. It is each contractor’s responsibility to ensure their quote and all data is complete and IAW the RFQ. The Government assumes no responsibility for late or incomplete responses to the RFQ. Late responses will be processed IAW FAR 52.212-1(f).

18. POC: Michael Simington, michael.simington@us.af.mil, and Dustin Fazzini, dustin.fazzini.2@us.af.mil

19. NOTICE TO QUOTERS: The Government reserves the right to cancel this RFQ either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse any quoter for any costs.

4 Attachments:

1. Applicable Provisions and Clauses

2. Schedule of Supplies

3. Statement of Work (SOW)

4. Professional Exemption