Combo Solicitation- Alternate Command Console.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 S. LeMay Plaza, Bldg. 804, Maxwell Air Force Base (AFB), AL has a requirement to procure an alternate Command Console for the Command Post (CP) at Maxwell AFB, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2X0A55223AC01. This solicitation document and incorporated clauses and provisions (see Attachment 2) are those in effect in the Federal Acquisition Circular (FAC) 2025-05 effective 07 Aug 2025, Defense Publication Notice (DPN) 20250117 and Department of the Air Force Acquisition Circular (DAFAC) 2024-1016.

A firm-fixed priced award will be made in accordance with the following:

NAICS Code: 334210; Size Standard: 1,250 EMP

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” OFFERS ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL NOT

BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL BE

ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET

ASIDE. ALL OTHER OFFERS RECEIVED WILL NOT BE REVIEWED.

NATURE OF ACQUISITON

The Command Post has a requirement to procure an Alternate Command Console.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide the necessary requirements below:

CLIN Description of Requirement Qty

0001 Console Equipment Requirements for the Alternate Command Post Console in accordance with (IAW) the Statement of Requirements (SOR), Paragraphs 2.1-2.4.21 (see Attachment 1)

1 EA

0002 Installation IAW the SOR, Paragraphs 3.1-3.7 (see Attachment 1) 1 EA

DELIVERY INFORMATION

Command Post 240 S. Mitchell St.

Building 929 Maxwell AFB, AL 36112

OFFER PREPARATION INSTRUCTIONS

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. To ensure timely and equitable evaluation of offers, offerors must comply with the instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award.

Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Solicitation or modification of offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this solicitation, nor will multiple awards be considered.

3. SITE VISIT: A site visit is scheduled for the Maxwell AFB Command Post, 240 S. Mitchell St., Maxwell AFB, AL 36112 on Tuesday, 26 Aug 2025, at 10:00 AM Central Daylight Time (CDT).

Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 9:30 AM CDT to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their valid driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Monday, 25 Aug 2025 at 10:00 AM CDT. In addition to the attendee’s name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to William M. Griffiths, william.griffiths.5@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this solicitation, the specification, or related documents. All pertinent questions shall be submitted by e-mail 28 Aug 2025 by 12:00 PM CDT.

4. THE OFFEROR’S OFFER SHALL INCLUDE THE FOLLOWING:

a. Manufacturer Specifications: The offeror shall provide detailed manufacturer specifications that clearly meet the minimum requirements of the Statement of Requirements, paragraphs 2.1-2.4.21.

Manufacturer specifications (i.e. product information, brochures) must be included to clearly corroborate how all minimum requirements would be met by the offeror’s offer.

b. Project Milestone Plan (PMP): The offeror shall provide a PMP that establishes a timeline from issuance of the contract through the installation of the alternate command console. The PMP will be incorporated into the contract. The exact format and content of the PMP is at the offeror’s discretion, but it shall be expressed in terms of “days after contract” and include, at a minimum, a timeline for:

mailto:william.griffiths.5@us.af.mil

Description Days after Contract Product Ordering Product Delivery Installation Training Total # of Days to Contract Completion

c. Price: Offeror must submit dated offer with unit prices and extended prices for each item identified in the Schedule of Supplies/Services.

d. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through

(v) of this provision.

e. SECTION 889: Offerors must complete and return with offer the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services- Representation.

f. Interested parties capable of providing the requirement must include discount terms, tax identification number, cage code, and Unique Entity Identifier (UEI).

5. To be eligible to receive an award resulting from this Request for Proposal (RFP), contractors MUST BE REGISTERED AND ACTIVE in the DoD Systems for Award Management (SAM) database at time of offer submission, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both the Contract Specialist, William M. Griffiths at william.griffiths.5@us.af.mil and the Contracting Officer, William Stallings at william.stallings.1@us.af.mil . All responses shall be received NLT 12:00 PM CDT on 03 Sep 2025. Email is the preferred method. Upon receipt of your offer, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

http://www.sam.gov/portal http://www.sam.gov/ mailto:william.griffiths.5@us.af.mil mailto:william.stallings.1@us.af.mil

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services. Award will be based on technical acceptability and price.

For offers determined technically acceptable, a best value selection will be based on price.

1. Technical Acceptability: Initially, the Government shall evaluate each offeror’s offer as it pertains to the following subfactor, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements).

Manufacturer Specifications: The offeror provided detailed manufacturer specifications will be evaluated for completeness to ensure all of the minimum requirements of the Statement of Requirements, paragraphs 2.1-2.4.21 are met.

2. Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive offers, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS (2):

Attachment 1- Statement of Requirements Attachment 2- Clauses and Provisions