Combo RFQ - Conference Bridge.pdf

460th Contracting Squadron RFQ FA254326Q0034

COMBINED SYNOPSIS/SOLICITATION

Conference Bridge

This is an official Request for Quote (RFQ) – Notice: FA254326Q0034

In accordance with RFO 12.202: This is a combined synopsis/solicitation for commercial items prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number:

FA254326Q0034 is hereby issued as a Request for Quotation (RFQ) for the procurement, delivery, installation, and continued service of Conference Bridge Solutions. This notice encompasses all instruction necessary to fulfill the requirement as defined in the Statement of Work dated 19 August 2026.

In accordance with FAR 52.232-18 Availability of Funds: Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

This acquisition is a 100% small business set-aside. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov – Revolutionary FAR Overhaul (RFO).

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular, FAC 2026-01, Effective 13 March 2026, and the Revolutionary FAR Overhaul (RFO) as applicable.

The Government intends to award a Fixed-Price Contract based on the Lowest Price Technically Acceptable (LPTA) offeror approach.

The associated NAICS code for this acquisition is 334210 with a size standard of 1250 Employees All prospective offerors must be registered and have an active registration in the System for Award Management (SAM) at www.sam.gov. Additionally, the above listed NAICS code should be listed within the offeror’s SAM.gov Representations and Certifications OR list a NAICS code with a more restrictive size standard than 1250 employees to confirm the offeror is a Small Business concern under the above listed NAICS code.

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of current SAM registration will make an offeror ineligible for award.

The 460th Contracting Squadron, Buckley SFB, CO, plans to procure the following services in accordance with the attached Statement of Need dated 19 August 2026.

The contract CLIN structure is detailed below and shall be priced.

CLIN Description Quantity Unit Price Total Price 0001 UCCS Core Software Licensing (100 SIP Ports): UCCS

Server License & Base Conference Capacity; Automated

1 EA

http://www.acquisition.gov/ http://www.sam.gov/ http://www.sam.gov/

Emergency Outbound Dialing Feature License; Secure Recording & Media Storage License; AS-SIP / CUCM Interface Integration License

0002 Contractor-Provided Infrastructure (Hardware/Virtualization): Server Compute/Storage Hardware Appliance (High Availability/Redundant);

Virtualization Hypervisor & OS Licenses (e.g., VMware ESXi)

1 Lot

0003 Turnkey Implementation, Integration & Testing Services: Physical/Virtual Installation, Configuration & STIG Hardening; CUCM AS-SIP Interoperability & Dial- Plan Integration; System Acceptance Testing (FAT / SAT / Failure Testing)

1 Job

0004 Training & Documentation Deliverables:

Administrator & Maintenance Training;

IOC/CAT User & Operator Training; Technical Documentation, As-Builts & O&M Manuals

1 Lot

0005 Annual Sustainment & Support Services (Base Year - 12 Months): UCCS Software Maintenance, Security Updates & JITC Tracking; Contractor-Provided Hardware Maintenance & Replacement Parts;

24/7/365 Tier 2/3 Technical Support & SLA Adherence

Months

0006 Contract Data Requirements List (CDRL) Deliverables 1 Lot 1001 Annual Software/Hardware Maintenance & 24/7

Support Months

2001 Annual Software/Hardware Maintenance & 24/7 Support

Months

3001 Annual Software/Hardware Maintenance & 24/7 Support

Months

4001 Annual Software/Hardware Maintenance & 24/7 Support

Months

4002 Optional Mid-Life Hardware/Virtualization Refresh 1 Lot

4003 Transition-Out / Decommissioning Support 1 Job

Total Price of all CLINs $

Delivery/Period of Performance: FOB Destination. The Contractor shall deliver, install, and have operational within 60 calendar days After Receipt of Order (ARO). The base year 12-month annual sustainment and support service will go into effect following installation and fully operational status of the system.

Limited access: All contractor employees are required to be able to pass a background check to enter the installation.

To ensure all responses are received, responses must include the RFQ number (FA254326Q0034) and title (Conference Bridge) in the subject line of the email submission and are to be sent to both the Contracting Officer (TSgt Matthew Kennedy, matthew.kennedy.24@spaceforce.mil) and Contract Specialist (SSgt Cody Wolff, cody.wolff@spaceforce.mil).

Quote submissions are due to both the Contracting Officer and Contract Specialist (listed above) NLT 15:00 MDT, Tuesday, 15 September 2026. Questions and quotations received after the submission deadline may not be answered or accepted. Quote should be valid through 30 September 2026.

The provision at RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition with the following addenda:

To be considered responsive, please include the following items in your response:

- Must include a quote

- Must include a technical description of how all required items within SOW will be accomplished

- Must include details of any warranty

- Must include the following information:

o Company name, address, and point of contact, with email address and phone number o CAGE Code and/or UEI number

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price Technically Acceptable evaluation approach criteria:

Price

Technical (Capability of the services offered to meet the Government’s need) – The contractor’s response must demonstrate the capability to perform all requirements and provide a detailed technical response of how all required items within SOW will be accomplished. The contractor must be able to complete all work within the 60 calendar day delivery window.

Compliance with all other RFQ requirements – The Contractor must include or meet all other requirements set forth within this RFQ to be determined as responsive.

Evaluation factors other than price when combined are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Notice of Award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

LPTA evaluation process/steps:

1) Upon RFQ submission deadline closing, the Government will order all quotes received from the lowest price to the highest. A review of lowest priced quote will be conducted to determine if the offeror has met all listed requirements within the RFQ to be deemed responsive.

2) If all requirements within the RFQ have been met/provided, a technical evaluation will be conducted for technical acceptability.

3) If determined to be technically acceptable, and the offeror’s price is determined to be fair, reasonable, and balanced, the evaluation will end and award will be made to that offeror.

4) If the lowest priced offeror is deemed non-responsive for missing any RFQ requirements; or, if the offeror’s quote is determined to be non-technically acceptable, the next lowest priced offeror will be evaluated IAW steps 1-3, and this will be repeated until a Lowest Price Technically Acceptable offeror is determined.

(End of clause)

Notice to Interested Vendors: The Government reserves the right to cancel this RFQ, either before or after the closing data. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Attachments

1. – Statement of Work, dated 19 August 2026

2. – Provisions and Clauses

3. – DODIN Approved Products List (UCCS)

END OF RFQ