Combo - Mortuary Services BPA.docx

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

4. This acquisition is total Small Business set aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 812210.Requirement Information

The Small Business Size Standard associated with this NAICS is $12.5M.

Description:

The 316th FSS requires Mortuary Services for preparation of deceased Active-Duty personnel. The contractor shall be responsible for providing mortuary services and professional care ensuring complete disinfection, preservation, and restoration of the remains. The contractor shall practice hygienic measures that comply with applicable local, state and Federal laws. The funeral home must be licensed to operate in the state where it is located, and its staff must be licensed and certified to perform mortuary services. This includes having certified funeral directors and embalmers on staff. In addition, the contractor must comply with all state and federal regulations regarding the handling of human remains. This includes following proper procedures for embalming, transportation, and storage of remains, as well as maintaining proper records. The staff must be able to obtain the necessary security clearance to handle the remains of military personnel. This may involve background checks and other security screenings. The funeral home shall have experience in providing mortuary services to military personnel and be familiar with military protocols and procedures. This may include working with military honor guards, coordinating funeral arrangements with the family and military officials, and providing grief support services to families.

Funeral homes shall be within a 15-mile radius of Joint Base Andrews Maryland. The Funeral home directors shall have valid mortuary and cremation licensing for the state of Maryland, Virginia, Pennsylvania, West Virginia, and District of Columbia.

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery, inspection, and acceptance shall be to:

Point of Contact – Ernest K Lhamon (ernest.lhamon.1@us.af.mil) Place of performance to be at awardees Funeral Home for preparations with transport as dictated by an authorized caller.

Attachments:

Attachment 1 – Performance Work Statement (PWS) 9 August 2024 Attachment 2 – Mortuary Services BPA Price Sheet Attachment 3 – Mortuary Services Ordering Guide

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline of 26 September 2024.

2. Quotes must be valid for 30 days.

3. Mortuary Servies BPA Price sheet shall be used for proposed pricing.

4. Complete the below contractor identification information.

Company Name:

Address:

Discount Terms:

Small Business: Yes/No

CAGE #:

Woman-Owned: Yes/No Signature/Date:

Printed Name:

Point of Contact:

Telephone Number:

SAM Registered: Yes/No

UEI #

Veteran-Owned: Yes/No Estimated Period of Performance/Delivery:

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Price

· Technical acceptability (Technical acceptability will be evaluated through an offerors quote being in accordance with the Performance Work Statement provided in Attachment 1.) The Contractor shall submit their technical approach or methodology for the completion of this effort and statement acknowledging they have the technical capabilities to perform the requirements as stated in the Performance Work Statement. The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Provide as specifically as possible, the actual methodology you would use for accomplishing/satisfying the effort as outlined in each Specific Task or Para Number in the attached Performance Work Statement. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the price of the requirements specified in the solicitation.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Clauses and Provisions

Clauses incorporated into the applicable Contract shall flow down to the issued BPA Call Orders. Additional clauses shall be added as the Contracting Officer has deemed necessary that are not included in the Contract.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

x52.204-10 Reporting Executive Compensation and First-tier Subcontract Awards (Jun 2020) x52.204-27 Prohibition on a Byte Dance Covered Application (June 2023) x52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment x52.219-6, Notice of Total Small Business Set Aside x52.219-28, Post Award SB Representation Program x52.222-3, Convict Labor x52.222-19, Child Labor--Cooperation with Authorities and Remedies x52.222-21, Prohibition of Segregated Facilities x52.222-26, Equal Opportunity x52.222-50, Combating Trafficking Persons x52.225-1, Buy American- Supplies x52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act x52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving x52.225-13, Restrictions on Certain Foreign Purchases x52.232-36, payment by third Party (May 2014) x 52.222-41, Service Contract Labor Standards x 52.222-42, Statement of Equivalent Rates for Federal Hires x 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

The following FAR clauses and provisions cited are applicable to this solicitation:

52.204-7 System for Award Management.

52.204-13 System for Award Management Maintenance.

52.204-16 Commercial and Government Entity Code Reporting.

52.204-18 Commercial and Government Entity Code Maintenance.

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services-Representation.

52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.222-41 Service Contract Labor Standards 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation.

52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7003 Control of Government personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors.

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.

252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

252.223-7008 Prohibition of Hexavalent Chromium.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation.

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

252.232-7010 Levies on Contract Payments.

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

252.247-7023 Transportation of Supplies by Sea.

The following DAFFARS clauses cited are applicable to this solicitation:

5352.201-9101, Ombudsman 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations