Combo - LPTA N4215823QN002.docx

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental space for career fair

Solicitation Number: N4215823QN002

Solicitation Issue Date: Friday, 25 November 2022

Response Deadline: Tuesday, 06 December 2022 no later than 1500 (EST)

NAVSEA SERVICE CONTRACTS DIVISION

NUCLEAR CONTRACTING DIVISION

NORFOLK NAVAL SHIPYARD

PORTSMOUTH, VA 23709-1031

POC: Rayna Djoneva rayna.i.djoneva.civ@us.navy.mil 757-967-3369

Contracting Officer: Tyler Macdonald tyler.w.macdonald.civ@us.navy.mil 757-396-8359

GENERAL INFORMATION

1. This is a combined synopsis/solicitation notice for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n): Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through, Federal Acquisition Circular (FAC) Number/Effective Date: 2022-08 / 10/28/2022

4. This acquisition is for Full and Open Competition, with the intent to award single or multiple awards based on the quotes received..

5. North American Industry Classification System Code (NAICS) 531120 - Lessors of Nonresidential Buildings (except Miniwarehouses) and Product or Service Code (PSC) R499 Support- Professional: Other.

6. The size standard is $30M All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

The Norfolk Naval Shipyard has a requirement for Conference Room rental space for recurring twelve (12) monthly Career Fairs in accordance with the SOW.

NOTE: All offerors must propose at minimum two (2) proposed scheduled events referenced in the SOW or all 12 proposed scheduled events, in order to be considered responsive. The Government reserves the right to issue purchase orders to no more than seven (7) responsible offerors whose quotes represent the lowest price technically acceptable in accordance with the specifications within the SOW.

Place of Delivery/Performance/Acceptance/FOB Point:

The events will be held throughout seven (7) cities in the Hampton Roads, VA area, (See SOW). This combined synopsis/solicitation is requesting quoted

FOB Origin

* Please specify shipping charges separately if quote is for FOB Origin.

* Contractor may propose alternate line item details as required.

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language there in:

1. Questions may be submitted to the POC and Contracting Officer listed above no later than 05 December 2022. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POC and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid through 10 January, 2023

4. All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely.

NOTE: All offerors must propose at minimum two (2) proposed scheduled events referenced in the SOW or all 12 proposed scheduled events, in order to be considered responsive. The Government reserves the right to issue purchase orders to no more than seven (7) responsible offerors whose quotes represent the lowest price technically acceptable in accordance with the specifications within the SOW.

EVALUATION CRITERIA

1. The Government intends to award one to seven (1 - 7) Firm Fixed Price, (FFP) contract(s) resulting from this solicitation to the responsible offeror(s) whose quote(s) conforms to the solicitation will be most advantageous to the Government, (price and other factors considered). This solicitation will be evaluated with Lowest Price Technically Acceptable, (LPTA). The following factors shall be used to evaluate offers:

a. Ability to Receive Award. If a contractor has been disbarred, has any active exclusions listed in SAM.gov or an Inactive SAM.gov account at the time their quote was submitted, they are not eligible for award.

Technical Acceptability. The Government will evaluate quotes for technical acceptability in accordance with the solicitation and the SOW. technical evaluation team will evaluate by assigning a rating of “acceptable” or “unacceptable”. The Government will evaluate the lowest priced quote for technical acceptability in accordance with the solicitation. If the lowest priced quote is determined not to be technically acceptable, the next lowest quote will be evaluated and so on, until one is found to be technically acceptable. When combined, the Technical Approach Document will be the only basis for NNSY Technical Evaluators rating of “acceptable” or “unacceptable”; see below for details.

Technically acceptable specifications are for renting a space for career fair and in accordance with Attachment 1 – Statement of Work.

A Technical Approach Document is required.

Technical Approach: Doc shall state how the contractor intends to complete the work as stated in the SOW/PWS in as much or as little detail as they believe required.

Format: Technical Approach and Past Performance documents can be submitted in Word, Excel, or PDF format.

a. Limitations: Each element, (Technical) will not exceed two (2) pages in length, no more than four (4) when combined. Font will not be smaller than 10pt.

b. Documents which contain any Contractor identifying information or price may be deemed technically unacceptable and not considered for award:

2. Past Performance. Documentation demonstrating successful performance on 3 – 5 similar events is requested. The contractors past performance will be evaluated based on the recency, relevancy, of the past performance information submitted as well as whatever else the Government can find in Contractor Reporting systems. Recency for this requirement is for a contract performed within the last three (3) years. The final Past Performance rating will be based on the Government’s overall confidence of each contractor. If a contractor submits no past performance, they cannot be rated above “Neutral Confidence”.

3. Price. Will be evaluated on a comparative basis amongst all received quotations and the Government’s estimate. All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely.

CLAUSES AND PROVISIONS

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at SAM.gov for FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

The following clauses are hereby included by reference:

Regime (DEVIATION 2020-O0005)"

The following provisions and clauses are hereby included by full text:

52.252-1 Solicitation Provisions Incorporated by Reference

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.secnav.navy.mil/rda/DASN-P/Pages/NMCARS.aspx (End of provision)

52.252-2 Clauses Incorporated by Reference

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.secnav.navy.mil/rda/DASN-P/Pages/NMCARS.aspx (End of clause)

NAVSEA/NNSY (Expandable for Full Text):

C-202-H001 Additional Definitions--Basic (NAVSEA) (OCT 2018)

(a) Department means the Department of the Navy.

(b) Commander, Naval Sea Systems Command means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit nonsignificant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text) C-211-H018 Approval by the Government (NAVSEA) (JAN 2019) Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

(End of Text)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

(End of Text) G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND RESPONSIBILITIES (NAVSEA) (OCT 2018)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

Name: Tyler Macdonald Address: NNSY, Portsmouth, VA Phone: 757-396-8359 E-mail: tyler.w.macdonald.civ@us.navy.mil

(ii) The Contract Specialist is:

Name: Rayna Djoneva Address: NNSY, Portsmouth, VA Phone: 757-967-3369 E-mail: Rayna.djoneva.civ@navy.mil

(iii) The Administrative Contracting Officer (ACO) is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx] E-mail: [ * ]

(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.

The Alternate Contracting Officer’s Representative (ACOR) is:

Name: [ * ] Address:

[ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx] E-mail: [ * ]

(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

Name: [ * ] Address: [ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx] E-mail: [ * ]

(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.

The Alternate Technical Point of Contact (ATPOC) is:

Name: [ * ] Address:

[ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx] E-mail: [ * ]

(h) The Ombudsman will review complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered, consistent with the procedures in the contract.

The Ombudsman is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(i) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(j) The Authorized Ordering Person(s) for Per-Call Maintenance is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(k) The Contractor's point of contact for performance under this contract is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx] E-mail: [ * ] [ * ] To be completed at contract award (End of Text)

ATTACHMENTS

Attachment 1 – Statement of Work Attachment 2 – Quote Sheet