COMBO_IR Symedical.pdf

Combined Solicitation/Synopsis

US Department of Veterans Affairs - Technology Acquisition Center 23 Christopher Way, Eatontown, New Jersey

SUBJECT* IR Symedical Medical Terminology Management Software VA2500071539

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 07724

SOLICITATION NUMBER* 36C25224Q0338

RESPONSE DATE/TIME/ZONE 09-09-2025 08:00 EST

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* DA10

NAICS CODE* 513210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

TAC

23 Christopher Way Eatontown, New Jersey 07724

POINT OF CONTACT*

Contract Specialist Fry Sandoval, Nicholas Nicholas.fry2@va.gov 848-377-5182

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Nicholas.fry2@va.gov EMAIL DESCRIPTION Government Email

DESCRIPTION

Under Statutory Authority 41 U.S.C. 1901 the Technology Acquisition Center intends to negotiate a sole source contract with Clinical Architecture LLC. for Symedical User licenses. This notice of intent is not a request for competitive quotes. Clinical Architecture LLC has proprietary rights for this software and no other item(s) can fulfill the Governments requirement. (see attached sole-source justification).

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for Symedical User licenses. North American Industry Classification System Code (NAICS) is 513210 with a business size standard of $47.0 Million.

Any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 08:00 AM Local Time (Central), 09/09/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include a letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized service vendor per VAAR Clause 852.212-71(c). Information must be sent to the Contract Specialist.

Responses received will be evaluated, however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government.

COMBINED SYNOPSIS/SOLICITATION:

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and an additional solicitation will not be issued. Quotes are due 09-09-25, 0800 EST

ii. Request for Quote (RFQ) 36C10B25Q0490

iii. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2025-05

iv. A NOTICE REGARDING ANY SET ASIDE AND THE ASSOCIATED NAICS AND SMALL BUSINESS SIZE

STANDARD: The Dept. of Veteran Affairs (VA) intends to award this contract on a sole source basis. Any firm that believes it can meet these requirements may give written notification to the Contracting Officer as stated in the description of this notice. See attached redacted justification for more details.

v. See Section B in the attached RFQ for the Price Schedule.

vi. See Section B in the attached RFQ for the Product Description.

vii. FOB Destination. See attached SF1449 for under section B for more details.

viii. The provision at 52.212-1, “Instructions to Offerors -- Commercial,” applies to this acquisition.

See Section E in the attached RFQ for addenda.

ix. EVALUATION – The VA intends to award a contract to the lowest price offeror determined responsible conforming to the solicitation.

x. Offerors shall include a completed copy of the provision at 52.212-3, “Offeror Representations and Certifications -- Commercial Items,” with its offer. See Section E in the attached RFQ.

xi. The clause at 52.212-4, “Contract Terms and Conditions -- Commercial Items,” and its applies to this acquisition. See Section C in the attached RFQ.

xii. The clause at 52.212-5, “Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items,” applies to this acquisition. See Section C in the attached

RFQ .

xiii. See the attached RFQ regarding requirements for Software License, Maintenance, and Technical Support and all other applicable commercial terms and conditions.

xiv. Please contact Contract Specialist Nicholas Fry Sandoval at Nicholas.fry2@va.gov, and Contracting Officer Stefanie Applegate at stefanie.applegate@va.gov, for information regarding the solicitation.