Combo FA890326A068669.pdf

Combined Synopsis/Solicitation

DVD Point Plan 772 Enterprise Sourcing Squadron

Joint Base San Antonio (JBSA) Lackland, TX 78226-1865 2 September 2026

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603, as supplemented with additional information, included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is FA890326A068669 and is hereby issued as a Request for Quotation

(RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 March 13, 2026.

This acquisition is a total small business set-aside under NAICS 512120 with a size standard of $47,000,000.00. The Department of the Air Force, Air Force Libraries, 772 Enterprise Sourcing Squadron (ESS) has a requirement for the procurement of a DVD Point Plan Subscription per attachment 1 (ATCH 1 - Product Description).

Requirement

The mission of Air Force Libraries is outlined in DoDI 1015.10 stating DoD Libraries will provide information resources and services required to accomplish the mission. The Air Force libraries support military personnel assigned to contingency operations, remote sites, and military missions IAW DoDI 1015.10, Military Morale, Welfare, and Recreation Programs. The program provides professional military and voluntary education programs materials and services.

Libraries also provide facilities, resources, and services to enhance the quality-of-life, regeneration, and resiliency for authorized customers. These resources relate to various overarching goals of the AF such as recreation, physical wellness, emotional resiliency, and educational pursuits.

To meet these needs, the Air Force Libraries must procure resources that can be accessed globally, including areas with low or no internet access. DVD point plan collection development point system allows Dept of the Air Force Libraries Division to meet their DVD/Blu-Ray demand for sixty-three (63) Department of the Air Force (DAF) Library locations supporting remote and isolated installations. The contractor shall furnish all personnel, equipment, materials, packaging, shipping, transportation, administration, and supervision necessary to deliver the required kits in accordance with attachment 1 (ATCH 1 - Product Description).

Period of Performance

One (1) 12-month base period plus three (3) 12-month option periods.

· Base Period: 30 September 2026 - 29 September 2027

· Option Period 1: 30 September 2027 - 29 September 2028

· Option Period 2: 30 September 2028 - 29 September 2029

· Option Period 3: 30 September 2029 - 29 September 2030

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse Vendors for any costs. Respondent understands and agrees that it submits its quote at its own risk and expense, and releases 772 ESS/PKF from any claim for damages or other liability arising out of the posting process.

The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Addendum to this provision is as follows:

GENERAL INFORMATION: To ensure timely and equitable evaluation of offers, all offerors must strictly comply with the instructions contained herein. All offers submitted must be complete, sufficient, and respond directly to the requirements of this RFQ. Nonconformance with these instructions may render an offer ineligible for award.

PERIOD FOR ACCEPTANCE OF OFFERS: The offeror agrees to hold proposed prices firm for 60 calendar days from the date specified for receipt of offers.

OFFER PREPARATION INSTRUCTIONS: Offerors shall complete and submit two separate volumes; Volume 1 - Price; and Volume 2 – Technical Approach. There is no page limit for Volume 1. Volume 2 shall not exceed 10 pages. Page Structure: Pages shall be 8.5 x 11 inches.

Text shall be no less than 12 point, Times New Roman font.

Volume 1 - Price. The offeror shall submit the following:

Complete attachment 2 (ATCH 2 - Pricing Schedule), ensuring all company information is current, accurate and adequately filled out. Additionally, complete the table filling in the unit rate and extended pricing for CLINs 0001, 1001, 2001 & 3001 (base year and all option periods).

Volume 2 - Technical Approach. The offeror shall submit the following:

A detailed approach the offeror will implement to meet the Government's requirements.

At a minimum, the offeror shall address their specific approach to fulfilling the requirements outlined in attachment 1 (ATCH 1 - Product Description).

Offerors shall not merely restate the requirements as a technical approach. The offeror shall demonstrate an adequate approach and understanding for how the required objectives are to be met.

AMENDMENTS: Acknowledgment of all solicitation amendments must be submitted to the Contracting Officer, if issued.

QUESTIONS: All questions are due no later than 8 September 2026 at 3:00 PM CST.

Questions received after this date may not be answered. All answers will be consolidated and posted to https://sam.gov/.

SUBMISSION OF OFFERS: All offers shall be submitted via email no later than 11 September 2026 at 3:00 PM CST to Gustavo Guadron at gustavo.guadron@us.af.mil AND SrA William Sasser william.sasser.2@us.af.mil.

Incomplete and/or late offers will not be considered for evaluation. Vendors are solely responsible for ensuring the Government receives any submission prior to the established response deadline.

SYSTEM FOR AWARD MANAGEMENT: All offerors must be registered in the System for Award Management (SAM) database at (www.sam.gov) in order to be considered for award.

Prospective awardees shall be registered in the System for Award Management (SAM) prior to award, during performance, and through final payment of a contract agreement pursuant to FAR 52.204-7, System for Award Management. Also, IAW FAR 52.204-13, System for Award Management Maintenance; a contractor is responsible for the accuracy and completeness of the data within the SAM database and is required to review and update their SAM registration on an annual basis.

The provision at FAR 52.212-2, Evaluation -- Commercial Items, applies to this acquisition.

In accordance with FAR 52.212-2(a), (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

BASIS FOR CONTRACT AWARD: This acquisition utilizes the Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 52.212-1. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. One Firm-Fixed Priced contract shall be awarded to the offeror whose offer conforms to the specified requirements and is the lowest evaluated price. The specified requirements include all stated terms, conditions, representations and certifications. The Government shall make contract awards to responsible offerors, in accordance with FAR 9.104-1.

EVALUATION FACTORS: The following factors shall be used to evaluate offers:

a. Price

b. Technical Approach

PRICING EVALUATION:

The vendor's Price volume will be evaluated based on the Total Evaluated Price (TEP), which will be calculated as the sum of the following Firm-Fixed Price (FFP) extended prices:

a. CLINs 0001, 1001, 2001 & 3001 (base year and all option periods)

Additionally, for the purposes of calculating the TEP only, the Government will take the offeror's highest proposed unit price for CLINs 0001-3001 and multiply it by six (6) to evaluate pricing for the six (6) months of extended services authorized under FAR Clause 52.217-8 Option to Extend Services. In the event of an extension under this clause, it will be exercised using the pricing of the most recent contract year. This six (6) month extension will not be included in the initial awarded contract or the total contract value.

Quotes will be reviewed for price reasonableness. The Government may use any of the price analysis techniques IAW RFO 12.204 to determine price reasonableness. A price is reasonable if, in its nature and amount does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

TECHNICAL EVALUATION:

The purpose of evaluating the offeror’s proposed Technical Approach is to assess the quality of the offeror’s proposed solution for fulfilling Government’s requirement. To be eligible for award, at a minimum, the offeror’s proposed Technical Approach shall be determined to be “acceptable”.

An offeror’s Technical Approach will be rated “acceptable” if it demonstrates an adequate approach for meeting the requirements outlined in attachment 1 (ATCH 1 - Product Description).

An offeror’s Technical Approach will be rated “unacceptable” if it does not demonstrates an adequate approach for meeting ALL requirements outlined in attachment 1 (ATCH 1 - Product Description).

Offerors are cautioned that failure to demonstrate an adequate approach for any of the aforementioned bullet points in attachment 1 (ATCH 1 - Product Description) will render the entire Technical Approach unacceptable. Merely restating the requirements as a technical approach will result in the offeror being ineligible for award. The burden is on the offeror to demonstrate an adequate approach and understanding for how the required objectives are to be met.

Contracting Point of Contacts (POC):

SrA William Sasser, Contract Specialist Gustavo Guadron, Contracting Officer Email: william.sasser.2@us.af.mil Email: gustavo.guadron@us.af.mil

List of Attachments:

1) ATCH 1 - Product Description FA890326A068669

2) ATCH 2 - Pricing Schedule FA890326A068669

3) ATCH 3 - Clauses and Provisions FA890326A068669