Combo FA558725Q0059.pdf

FA558725Q0059

48TH FSS FITNESS CENTER EQUIPMENT MAINTENANCE SERVICES

Combined/Synopsis Solicitation

IAW FAR 12.603

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued separately.

2. Solicitation FA558725Q0059 is issued as a Request for Quote (RFQ). This solicitation and incorporated provisions and clauses (See attached RFQ FA558725Q0059) are those in effect through FAR, DFARS, and Federal Acquisition Circular 2025-04.

3. The North American Industry Size Classification System (NAICS) code associated with this requirement is 811490; however, due to the overseas location of this solicitation, no set-aside will be used.

Description of Services The 48th Force Support Squadron (48 FSS) requires non-personal services to provide all personnel, tools, equipment, transportation, and labor necessary to perform preventive and corrective maintenance on Government-owned fitness equipment located at Royal Air Force (RAF) Lakenheath and RAF Feltwell, United Kingdom. Services include routine inspections, diagnostics, repairs, and parts management to ensure all equipment remains in safe and fully operational condition in accordance with the Performance Work Statement (PWS). The Contractor shall comply with applicable federal, regional, and local laws and commercial standards.

Notice to Offerors:

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments:

a. Attachment 1 - Performance Work Statement for Fitness Center Equipment Maintenance Services

b. Attachment 2 - 48th Fitness Center Equipment List Current as of 23 July 2025

c. Attachment 3 - Past Experience Sheet FA558725Q0059

d. Attachment 4 - Price Schedule FA558725Q0059

e. Attachment 5 - Clauses and Provisions for FA558725Q0059

Provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Provision 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Addendum to 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Provision 52.212-3 Alternate I, Offeror Representations and Certifications – Commercial Items, or a cage code proving an active System for Award Management registration, shall be submitted with all offers.

Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items applies to this acquisition.

Provision 52.217-5, Evaluation of Options

Supplemental Clauses Incorporated by Reference

5352.242-9000, Contractor Access to Air Force Installation

5352.223-9001, Health and Safety on Government Installations

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

1. Quote Requirements Offerors shall submit a complete quote that includes the following:

A. Technical Capability Offerors shall complete and submit Attachment 3 – Past Experience Sheet as part of their quote.

This sheet must list up to three (3) relevant contracts or projects completed within the last three

(3) years that demonstrate the offeror’s capability to perform the requirements of PWS.

Each entry must include:

a. Project/Contract Title

b. Client Name & Contact Info

c. Dates of Performance

d. Locations

e. Description of Services

f. Equipment Types Maintained

g. Scope (e. g military gyms, commercial fitness centers) & Size (number of equipment)

h. Size (e.g Number of equipment, contract value)

i. Equipment Brands/Manufacturers Serviced - List of brands of fitness equipment maintained (e.g., Life Fitness, Rogue, Nautilus)

The Government reserves the right to verify any information provided through references or other sources. Incomplete or insufficient submissions may result in the quote being deemed non-responsive.

B. Price Offerors shall complete the Attachment 4 - Price Schedule. Prices must be firm-fixed and inclusive of all costs. Pricing must cover the base period, all option periods, and a potential six-month extension under FAR 52.217-8, evaluated using 50% of final option year price.

• Pricing on Scheduled and Unscheduled maintenance shall be inclusive of all parts and labor required to conduct maintenance required by manufactures guidelines.

2. SAM Registration Offerors must be actively registered in the System for Award Management (SAM) at https://sam.gov. Quotes from offerors not registered in SAM will not be eligible for award.

3. Submission Instructions Quotes are due by 1400 BST, 7 August 2025.

Submit quotes via SAM.gov or email to:

• Mr. Marvin L. Cordova, marvin.cordova.2@us.af.mil

• TSgt Jesseca Edralin, jesseca.edralin.1@us.af.mil

Reference the solicitation number FA558725Q0059 and "48th FSS Fitness Center Equipment Maintenance Services" in the subject line.

Failure to provide all information specified in the instructions will result in the quote not being considered for award.

4. Questions All questions regarding this solicitation shall be submitted in writing via email to the points of contact listed above no later than 1400 BST, 30 July 2025. Questions received after this date may not be considered.

https://sam.gov/

Addendum to 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

The Government will evaluate quotes using Simplified Acquisition Procedures in accordance with FAR 13.106. Award will be made to the responsible offeror whose quote is determined to be most advantageous to the Government, based on the following factors:

1. Technical Capability (Acceptable/Unacceptable) Quotes will be evaluated to determine the offeror’s ability to meet the requirements of the Performance Work Statement (PWS). Evaluation will be based on the offeror’s verified Past Experience performing similar preventive and corrective maintenance on fitness equipment. The Government will consider both the recency (within the last 3 years) and relevance of the experience. Offerors must complete the Attachment 3 – Past Experience Sheet. Quotes that are determined to be technically unacceptable will not be evaluated further.

2. Price Price quotations will be evaluated for completeness, fairness and reasonableness in accordance with FAR 13.106-3(a).

Basis for Award Quotes will first be evaluated for technical acceptability. Only those determined to be technically acceptable will be considered for award. Among technically acceptable quotes, the Government will evaluate price. Award will be made to the offeror whose quote is technically acceptable and offers the most favorable price to the Government.