COMBO FA520921U0079.pdf

Solicitation Number:

FA5209-21-U-0079

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

Added: 15 Oct 2021 Combined Synopsis/Solicitation RFQ – Replace/Install of Bowling Tracking System at 374 FSS/FSBB, Yokota Air Base (100% NAF Funded)

Requesting Agency: 374th Force Support Squadron Bowling Center/FSBB Bldg.1213, Yokota Air Base, Japan

Purchasing Agency: 374th Contracting Squadron/PKBB

Bldg 620, Yokota Air Base, Fussa-shi, Tokyo 197-0001 Japan

1. This is a non-appropriated fund purchase and it does not obligate appropriated funds of the United States Government. Non-appropriated funds (NAF) are generated by the military community through the sale of goods and services, and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars and Japanese sales consumption tax (Shohi-zei) shall not be included in quotes prepared by local vendors.

2. This solicitation is issued as a request for quotation (RFQ) IAW Air Force Manual 64-302, NAF Contracting Procedures, dated 26 September 2019. This announcement constitutes the only solicitation.

*Note: This is a NAF purchase and as such is exempt from having to conform to the requirements of the Federal Acquisition Regulation (FAR), per Air Force Manual 64-302 section 2.8, NAF Procurement Exemptions.

3. DESCRIPTION: Replace/Install Bowling Tracking System for 374 FSS/FSBB, Yokota Air Base, Japan

4. DELIVERY:

Desired Delivery Period: Preferred in 90 calendar days after receipt of the order.

Deliver to 374th Force Support Squadron Bowling Center/FSBB, Bldg 1213 Yokota AB, Fussa-shi Tokyo, Japan

Commercial Items (Oct 2018)

The following apply to Japanese vendor only.

(k) Taxes. The text is deleted and replaced as follows:

(1) Unless otherwise provided in this contract, the contract price includes all applicable taxes and duties, except taxes and duties that the Government of the United States and the Government of Japan have agreed shall not be applicable to expenditures in Japan by or on behalf of the United States.

(2) The Status of Forces Agreement between the Japan and the United States and implementing the Japanese laws authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by

FARNAM, LOREN E CIV USAF PACAF 374 CONS/PKB

Delete authorized agencies of the United States Armed Forces. Those taxes include (1) Consumption tax, (2) Gasoline tax and local road tax on gasoline, (3) Diesel oil tax, and (4) Liquefied petroleum gas tax.

(3) The Contractor will submit requests for gasoline or diesel oil tax exemption certificate to the Contracting Officer. This request will show the actual amount of gasoline or diesel oil used exclusively for the performance of this contract, with documentary evidence and detailed item breakdown to support the accurate consumption of gasoline or diesel oil, or other necessary information and data as may be required. The Contracting Officer will issue to the Contractor a tax exemption certificate for the actual amount of gasoline or diesel oil used exclusively for the performance of this contract.

(w) Conciliation. Except as otherwise provided in this contract, any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the United States - Japan Joint Committee for conciliation in accordance with Paragraph 10, Article XVIII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America. Requests by the Contractor shall be made in accordance with the following procedures:

(1) In the event the Contractor desires conciliation after the decision of the Contracting Officer has been served upon him, he will first file his appeal from such findings of fact with the appropriate authority in accordance with the clause of this contract entitled, “Disputes” and within the time limits described therein before filing a request for conciliation with the Joint Committee and then request the appellate authority under the “Disputes” clause to suspend its action on his appeal until such time as the Joint Committee has had an opportunity for effecting conciliation.

(2) The request for conciliation will be submitted by the Contractor through the nearest Defense Facilities Administration Bureau, to the Contract Conciliation Panel of the Joint Committee. Upon the filing of the request with the Joint Committee, the Contractor will immediately notify the Contracting Officer in writing that the request for conciliation has been filed.

(3) In the event the disagreement submitted to the Joint Committee under subparagraph (2) above has been resolved through conciliation, it will be the responsibility of the Contractor to notify the appellate authority designated in the clause of this contract entitled, “Disputes”, of the settlement of the dispute and to withdraw his appeal.

(4) In the event the Contractor has submitted a request for conciliation to the Joint Committee under subparagraph (2) above desires, notwithstanding tendency of his request for conciliation, that action by the appropriate authority under the clause of this contract entitled, “Disputes”, be resumed on his appeal, it is his responsibility to so request the said authority in writing. The Joint Committee shall be immediately informed by the Contractor of his action taken hereunder.

(5) No request for conciliation can be submitted to the Joint Committee in the case of a dispute upon which the final decision of the appropriate authority under the clause of this contract entitled, “Disputes”, has been rendered. Pending the hearing of the conciliation panel, the Contractor shall proceed diligently with the performance of the contract in accordance with the Contracting Officer’s decision. The provisions of this clause shall not prejudice any right which the parties to the contract may have to file in a civil suit.

(End of Clause)

INSTRUCTION TO OFFERORS 2021

Submit written proposals in reference to Request for Quotation (RFQ) number FA5209-21-U-0079. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 713950, Bowling Centers.

Potential bidders are to provide a proposal for the purchase outlined in the Statement of Work (Attachment 1, Performance Work Statement).

Proposal Specifics:

Proposals are due to this office no later than 29 Oct 21, 15:00 PM, Japan Standard Time. Proposals may be sent via e-mail to yumiko.suzuki.jp@us.af.mil and kelly.martin.12@us.af.mil Email submissions are preferred.

Primary point of contact:

Ms. Yumiko Suzuki, Contract Specialist, TEL: 042-552-3011 or email: yumiko.suzuki.jp@us.af.mil

Alternate point of contact:

TSgt Kelly Martin, Contracting Officer, TEL: 042-552-5457 or email: kelly.martin.12@us.af.mil

All quotations must include the following information:

Use Attachment 2, Price Schedule, to submit your quote.

*If offerors fail to submit the following, offerors may be considered non-responsive and may be determined ineligible for contract award.

1. Company's complete mailing and remittance address.

2. Offerors shall complete the registration to have their own access for System for Award Management (https://www.sam.gov/portal/SAM/).

3. Quotations must be valid for a period of no less than 60 days.

4. Quotations shall not include the consumption tax.

5. Quotations shall include Shipping fee and Delivery cost, not quoted as a separate line item.

EVALUATION--COMMERCIAL ITEMS

This is a competitive solicitation for quotations utilizing Lowest Price with Technically Acceptability (LPTA). The NAFI will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be the most advantageous to the NAFI, price, and other factors considered. The NAFI intends to award without discussions with respective offerors. The NAFI, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process:

1. Price

2. Technical Acceptability: Technical Acceptability is achieved when either the offeror provides the exact item requested, or provides an equal item with proof that the product meets the Minimum Characteristics stated in Attachment 1, (i.e., products brochures and/ or products data shall be attached to the price proposal) when submitting equal items.

(i) Initially, quotes shall be ranked according to evaluated prices. Incomplete quotes shall be rejected and eliminated from further consideration.

mailto:yumiko.suzuki.jp@us.af.mil mailto:kelly.martin.12@us.af.mil mailto:yumiko.suzuki.jp@us.af.mil mailto:kelly.martin.12@us.af.mil https://www.sam.gov/portal/SAM/

(ii) Next, the NAFI will evaluate technical information as referenced in paragraph 2 above.

Technical Acceptability for all offerors will be rated as ‘acceptable” or “unacceptable” by the NAFI.

(iii) Purchase Order will be awarded to the lowest priced, and technically acceptable offeror.

(b) A written notice of award will be furnished to the successful offeror within the time for acceptance specified in the quote.

List of Attachments:

Attachment 1 Performance Work Statement Attachment 2 Price Schedule Attachment 3 NAF Standard Clauses Dated 22 Jan 21