Combo_FA500426QD001_Heavy Equipment Rental Services.pdf

DEPARTMENT OF THE AIR FORCE

354TH CONTRACTING SQUADRON (PACAF)

EIELSON AIR FORCE BASE, AK

COMBINED SYNOPSIS/SOLICITATION

Requirement Title: 5-Year Heavy Equipment Rental Services (Multiple-Award BPAs)

Solicitation Number: FA500426QD001

Solicitation Issue Date: 29 May 2026

Response Deadline: 30 June 2026 at 12:00 PM AKDT

Contract Specialist: SrA Kasualla Lewis / kasualla.lewis@us.af.mil / (907) 377-5380

Contracting Officer: MSgt Daniel Dodson / daniel.dodson.1@us.af.mil / (907) 377-7483

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

2. ACQUISITION STRATEGY & SET-ASIDE

The Government intends to establish multiple Blanket Purchase Agreements (BPAs) with five (5) year ordering periods.

• This acquisition is being conducted on an Unrestricted (Full and Open Competition) basis.

• The North American Industry Classification System (NAICS) code is 532412 (Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing). The Small Business Size Standard is $40.0M.

3. DESCRIPTION OF REQUIREMENT

The 354th Fighter Wing requires the establishment of Master BPAs for the short-term rental of heavy construction equipment. Rentals may be ordered as Unoperated (bare lease) or Operated (with licensed contractor personnel) to support airfield snow removal, infrastructure repair, and range maintenance. Equipment must meet the salient characteristics, delivery timelines, and 24/7 maintenance response metrics defined in Attachment 1: Performance Work Statement (PWS) for Heavy Equipment Rental Services.

4. LINE ITEMS AND PRICING

mailto:kasualla.lewis@us.af.mil https://www.google.com/url?q=mailto%3Adaniel.dodson.1%40us.af.mil

Due to the comprehensive scope of the PWS (61 equipment categories), vendors are not required to quote on every piece of equipment to receive a BPA. Offerors shall submit pricing utilizing Attachment 2: Price-Cost Schedule. Pricing is bifurcated into:

• Unoperated Equipment: Flat Daily/Weekly/Monthly rental rates.

• Operated Equipment: Fully burdened hourly labor rates (which must meet or exceed applicable Department of Labor Wage Determinations).

5. ADDENDUM TO RFO 52.212-1, INSTRUCTIONS TO OFFERORS

The following addendum is provided for this solicitation and hereby amends any language therein:

1. Submission: Quotes must be submitted via email to the Contract Specialist and Contracting Officer listed above no later than the Response Deadline. Quotes must be valid for 90 days.

2. Questions: Questions must be submitted via email no later than 17 June 2026.

3. Quote Package Requirements: A quote must include:

• Volume I (Price): Completed Attachment 2 (Price/Cost Schedule).

• Note: Large Business Offerors must also submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9. Small Businesses are exempt from this requirement.

• Volume II (Technical):

• A signed statement on company letterhead acknowledging agreement to comply with all terms and metrics in the PWS (including the 24-hour maintenance response and 48-hour replacement metrics).

• For any items quoted as "Or-Equal," include manufacturer spec sheets demonstrating the item meets all PWS salient characteristics.

• Volume III (Past Performance/Responsibility): A list of up to three (3) relevant contracts performed within the last three (3) years, including customer POCs (email and phone).

• Vendor Information: Completed SAM.gov UEI, CAGE code, and business size representation.

6. ADDENDUM TO RFO 52.212-2, EVALUATION

The Government will evaluate quotes using the simplified procedures of RFO 12.201-1. Master BPAs will be established with all responsible vendors whose quotes are rated "Acceptable" for the Technical Factor and whose proposed pricing is determined to be fair and reasonable. There will be no trade-offs between price and non-price factors.

• Factor 1 - Technical: Rated Acceptable/Unacceptable based on compliance with PWS standards, verification of "Or-Equal" specifications, and a record of "Satisfactory" or better past performance/responsibility.

• Factor 2 - Price: Evaluated for fairness and reasonableness through a comparison of competitive quotes or the Independent Government Cost Estimate (IGCE). Unoperated equipment will be evaluated on flat rental rates; operated equipment will be evaluated on fully burdened hourly labor rates.

7. PROVISIONS AND CLAUSES

The following FAR and DFARS provisions and clauses are applicable to this solicitation and any resultant BPA:

Provisions & Clauses Incorporated by Reference:

• 52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I

• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

• 52.204-7 System for Award Management

• 52.204-13 System for Award Management Maintenance

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

• 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

• 52.212-2 Evaluation—Commercial Products and Commercial Services

• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

• 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

• 52.219-8 Utilization of Small Business Concerns

• 52.219-9 Small Business Subcontracting Plan (Applies to Large Businesses only)

• 52.219-16 Liquidated Damages - Subcontracting Plan

• 52.219-28 Post-Award Small Business Program Rerepresentation

• 52.222-3 Convict Labor

• 52.222-35 Equal Opportunity for Veterans

• 52.222-36 Equal Opportunity for Workers with Disabilities

• 52.222-37 Employment Reports on Veterans

• 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

• 52.222-41 Service Contract Labor Standards

• 52.222-50 Combating Trafficking in Persons

• 52.222-54 Employment Eligibility Verification

• 52.222-62 Paid Sick Leave Under Executive Order 13706

• 52.222-90 Addressing DEI Discrimination by Federal Contractors

• 52.223-23 Sustainable Products

• 52.225-50 Combating Trafficking in Persons

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

• 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

• 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services

• 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

• 52.232-36 Payment by Third Party

• 52.232-37 Multiple Payment Arrangements

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

• 52.233-3 Protest after Award

• 52.233-4 Applicable Law for Breach of Contract Claim

• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

• 52.240-91 Security Prohibitions and Exclusions

• 52.242-5 Payments to Small Business Subcontractors

• 52.244-6 Subcontracts for Commercial Products and Commercial Services

• 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

• 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

• 252.203-7005 Representation Relating to Compensation of Former DoD Officials

• 252.204-7004 Antiterrorism Awareness Training for Contractors

• 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

• 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

• 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

• 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

• 252.204-7022 Expediting Contract Closeout

• 252.204-7024 Notice on the use of the Supplier Performance Risk System

• 252.225-7012 Preference for Certain Domestic Commodities

• 252.225-7055 Representation Regarding Business Operations with the Maduro Regime

• 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

• 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation

• 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

• 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

• 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

• 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card

• 252.232-7010 Levies on Contract Payments

• 252.243-7002 Requests for Equitable Adjustment

• 252.244-7999 Subcontracts for Commercial Products or Commercial Services(DEVIATION 2026-O0015)

• 252.247-7023 Transportation of Supplies by Sea--Basic

Clauses Incorporated by Full Text:

• 252.232-7006 Wide Area WorkFlow Payment Instructions

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

**Type will be determined at each BPA Call**

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

**Type will be determined at each BPA Call**

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Pay Official DoDAAC **To be determined at each BPA Call** Issue By DoDAAC FA5004 Admin DoDAAC** FA5004 Inspect By DoDAAC **Type will be determined at each BPA Call** Ship To Code **Type will be determined at each BPA Call** Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) **Type will be determined at each BPA Call** Service Acceptor (DoDAAC) **Type will be determined at each BPA Call** Accept at Other DoDAAC **Type will be determined at each BPA Call** LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Not Applicable

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

• Ombudsman

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager) at 25 E Street, Suite C-230 JBPH-H, HI 9685427, Phone: (808) 447-6128, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End Text)

• Contractor Access to Air Force Installations mailto:afica.kh@us.af.mil

a. The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

b. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

c. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

e. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

f. The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

g. Failure to comply with these requirements may result in the withholding of final payment.

(End Text)

• Health and Safety on Government Installations

a. In performing work under this contract on a Government installation, the contractor shall:

i. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

ii. Take such immediate additional precautions as the contracting officer may reasonably require for health and safety purposes.

b. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or other health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

c. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

8. ATTACHMENTS

1. Performance Work Statement (PWS) for Heavy Equipment Rental Services

2. Price-Cost Schedule

3. Applicable DOL Wage Determination