Combo - FA465925QM011.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – Large Scale Hotel and Car Rental in Adelaide, South Australia

Requesting Agency: 319th Contracting Squadron – 319 CONS/PKA

295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKA 295 Steen Blvd. Bldg. 242

Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QM011.

NAICS code for this requirement is 561599 –All Other Travel Arrangement and Reservation Services

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 Effective 17 Jan 2025; Defense Federal Acquisition Regulation Effective 01/17/2025, Effective 01/17/2025; and Department of the Air Force Federal Acquisition Regulation AFAC 10/16/2024, Effective 10/16/2024.

Quote SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Partial quotes or quotes that do not contain pricing on all CLINs will not be accepted.

*All Items shall be quoted in accordance with both of the attached Statement of Work, and the instructions/information provided below*

Quote Schedule

Description Qty Unit Unit Price Extended Price CLIN 0001 – Hotel Room (Singles) 114 EA

CLIN 0002 – Hotel Rooms (Doubles) 40 EA CLIN 0003 – Vehicles 1 LOT

Total Price $

Place of Performance: Mawson Lakes and Central Business District Adelaide, South Australia

Period of Performance: 21 June 2025 – 25 July 2025

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for the purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their UEI number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

All questions are due no later than 10 AM CST, 13 May 2025. Quotes are due no later than 2 PM CST, 16 May 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Asante Nieves, Contract Specialist, e-mail: asante.nieves@us.af.mil 701-747-5285.

1Lt Cole Kirby, Contracting Officer, e-mail: cole.kirby.1@us.af.mil or (701) 747-6232.

(5) The following commercial provisions and clauses are applicable to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and its addendum on page 3 of this solicitation, FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) and its addendum on page 3 of this solicitation, FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024), FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023) mailto:asante.nieves@us.af.mil mailto:cole.kirby.1@us.af.mil

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025).

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 4 – Provisions and Clauses.: The full text of the FAR, DFARS, and DAFFARS can be accessed at https:/www.acquisition.gov.

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

QUOTE SPECIFICS:

All quotes must include the following information:

1.Quote shall include the Contractor's Price Quotation as follows:

a) Unit and Total Price relating to each Contract Line-Item Number (CLIN) in the supplies or services and price/cost section.

i. Contractor must note that separate Contract Line-Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, proposed unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

b) Discount for prompt payment - if any

2. Contractor Point of Contact with name, address, email address, and telephone number.

3. Quote must state location of each hotel with the associated number of rooms for double and single.

4. Quote must be valid until 30 calendar days after the required quote due date.

NOTE: Contractor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of this quote.

SPECIFIC INSTRUCTIONS

1. General Instructions: This section of the RFQ provides general guidance for preparing the quote as well as specific instructions on the format of the quote. The Offeror's quote must include all data and information requested in the RFQ.

2. Text: Text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. Company stationary and logos are acceptable).

3. The quote shall be complete, comprehensive and clearly presented. Elaborate artwork, and expensive visual aids are neither necessary nor desired. All pages shall be numbered and identified with the Request for Quote (RFQ) number. The offeror shall provide any narrative or supporting materials necessary for the government to fully understand the quote.

4. The Government reserves the right to conduct interchanges with all, some, or none of the vendors who provide quotes in response to this combined synopsis solicitation.

5. Electronic submission of the quote is preferred via email to asante.nieves@us.af.mil or cole.kirby.1@us.af.mil.

mailto:asante.nieves@us.af.mil mailto:cole.kirby.1@us.af.mil

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations.

This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award. Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

(End of Addendum)

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Interchanges may be held with all, some or none of the vendors. The following factors shall be used to evaluate offers:

Factor 1: Total Evaluated Price Price analysis will be performed to determine the reasonableness of the Offer's price quote.

Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs).

The proposed prices will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in FAR 13.106-3(a) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

Factor 2: Centralized Room Allocation The CO will determine which quote offers the highest number of available rooms while ensuring minimal separation of members if they cannot all fit in one location.

Evaluation steps: Price Factor and Centralized Room Allocation: Step 1: Evaluate all quotations for responsiveness. Step 2: Compare room availability for each quote to ensure minimal separation among members. Step 3: Rank all responsive quotations based upon vendor’s Total Evaluated Price (TEP). Step 4: Make a Best-Value decision based on proximity and a determination that the price is fair and reasonable.

(b)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachments:

Attachment 1 – Rental Car Agreement #5

Attachment 2 – Lodging Adequacy Standards Attachment 3 – Performance Work Statement for Rental Cars Attachment 4 – Performance Work Statement for Hotels Attachment 5 – Provisions and Clauses: The full text of the FAR, DFARS, and AFFARS can be accessed at https:/www.acquisition.gov.

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name: _________________________________

CAGE Code: __________________________________

Business Type: _________________________________

POC Telephone Number: _________________________________

POC Email: _________________________________

If you have a GSA schedule that can provide this service, please provide the contract number:

GSA # ________________________________

Contractor Name/Title

Contractor Signature