Combo FA251724Q0026 Cooling Towers.docx

COMBINED SYNOPSIS/SOLICITATION for COOLING TOWERS 11 & 12

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-24-Q-0026, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror that is selected for award as a result of this solicitation.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2024-04, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 03/26/2024, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number DAFAC 2023-0707.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning Contractors and the small business size standard is $19M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Paragraph (g) is revised to the following:

Contract award. The Government intends to award a firm-fixed price (FFP) contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Nov 2021). The Offeror shall indicate on Attachment #3, Contractor Submittal Form if the Offeror has completed the annual representations and certification electronically in the SAM, or attach the completed responses to their quotation. The SAM can be accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Dec 2023), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement. The Contractor shall provide all non-personal services to be performed, that shall consist of furnishing necessary labor, tools, transportation, supplies, equipment, materials, and incidentals necessary to complete all work stated in this Statement of Work (SOW). The Contractor shall follow all current, applicable codes, regulations, standards, and criteria. In addition, all work procedures and materials shall be approved by the 21 Civil Engineering Squadron (21 CES) Requirements and Optimization (R&O) prior to the start of work. The work in this SOW shall be executed by qualified and efficient mechanics/tradesmen, skilled in their respective trades. The contractor shall coordinate and perform all operations in a manner that will result in a professionally and expeditiously completed project for 21 CES at Cheyenne Space Force Station (CMSFS), Colorado Springs, Colorado

3. Period of Performance (PoP). All requirements in the SOW will be completed within 60 days of award.

4. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

5. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Cover Letter

Attachment #3 (Subfactor 3 - Experience)

Details for assembly of the quotation:

· Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

· Cover Letter: A Cover Letter may be provided along with a quotation. However, Attachment #3, Contractor Submittal Form shall be completed in its entirety.

· Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font only.

· If page limits are exceeded, only the number of pages allowed will be considered (starting with the first page of the document) and the excess pages will not be read or considered in the evaluation of the quotation.

· All quotations must list UEI number, CAGE code, with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will render an Offeror ineligible for award.

· Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

· Offerors must use Attachment #3, Contractor Submittal Form to provide pricing and experience. To address Technical Subfactors 1 and 2, the offeror may use company created forms, but must follow the format and page limitations specified within this solicitation.

· Attachment #3, Contractor Submittal Form also contains Offeror’s response to provision 52.212-3, Representations and Certifications – Commercial Items. If the Offeror does not reply “YES” to item #12, then the Offeror must attach their responses to that provision with their quote. This information will not be counted against page limitation of overall quotation.

6. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 3 June 2024 at 1000 hours Mountain Time. All quotations should be sent to, Theresa Green at theresa.green.7@spaceforce.mil and MSgt Eric Wienke, at eric.wienke@spaceforce.mil before the due date and time specified. It is highly encouraged that offerors do not submit quotations at the last minute as there are often delays in receiving electronic submissions. It is the offerors responsibility to ensure the quotations was received prior to the established deadlines. Quotations received late may not be considered or evaluated.

A site visit has been scheduled for 13 May 2024 at 10:00AM Mountain Time. Attendance at the site visit is highly recommend; however, it is not required in order to submit a quote. Attendance will be strictly limited to no more than two individuals per company/firm. Interested parties need to send the following information and request for site visit to both individuals listed in paragraph 6, no later than 9 May 2024, 1:00PM Mountain Time. Specific instructions for attendance will be sent to those as they register. It is the offerors responsibility to request to attend the site visit by the times established or the Government may not be able to accommodate.

All questions regarding the RFQ package must be submitted to both individuals listed in para 6, no later than 20 May 2024 at 8:00AM Mountain Time. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered. All questions and answers received will be posted to this notice.

7. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

8. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

9. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror, in accordance with FAR 9.104-1, whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable ratings for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges, however the Government reserves the right to conduct interchanges if it is in the best interest of the Government. Offerors who do not follow all instructions as stated in the RFQ, will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors. Limited exchanges, known as clarifications, may be permitted to clarify certain aspects of their quote or given the opportunity to address minor or clerical errors. Interchanges address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offerors as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government may or may not request final quote revisions.

10. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach

First, all quotations received will be evaluated for technical acceptability. Offerors are cautioned to submit sufficient information and, in the format, specified in the quote preparation instructions to permit a meaningful assessment of technical capability. Offerors may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quote revision(s).

Acceptability of this factor is based on the Offeror providing, using the format described above, sufficient explanation and documentation to demonstrate their ability to meet or exceed the standards for each technical factors listed below, and the requirements listed in the SOW:

• Technical Sub-Factor 1: Work Coordination - Contractor shall clearly and comprehensively describe their process to perform work on cooling towers and the ability to follow, at a minimum, the requirements identified in the SOW sections 1.2. This section should not simply reiterate the SOW requirements but provide an approach to accomplishing or meeting these requirements.

• Technical Sub-Factor 2: Qualified Technicians - The Offeror shall provide certification or documentation that shows all work will be performed by qualified technicians. The offeror shall provide employees with at least two (2) years of experience installing and/or maintaining cooling towers IAW the SOW, to include compliance with section 1.3 of the SOW.

• Technical Sub-Factor 3: Experience - Each offeror shall provide at least one, but no more than three, efforts (e.g., task order, purchase order, contract, etc.) on the Contractor Submittal Form (Attachment 3) performed or managed by the offeror as either a prime contractor or subcontractor within the last four (4) years. Offeror may submit information for a single effort or overlapping combined efforts. Offeror shall include relevant information regarding work required under this effort. To be considered relevant, previous efforts shall be similar in terms of work and scope. Similar in scope means preventative maintenance, such as applying sealant/waterproofing and replace fill media on large air handling units (AHUs) or chilling towers.

The following table shall be used for the evaluation of Factor 1:

Factor 2 – Price

Next, quotations that have been determined to be acceptable based on the technical evaluation will be ranked in order of price, starting with the lowest priced quote. If the lowest price evaluated offeror is judged to be “acceptable” on all factors, the offeror is determined to be responsible, and pricing can be determined to be fair and reasonable, that offer will be deemed most advantageous to the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration to any other offer.

In order to determine pricing as fair and reasonable, the Government may use one or more analysis techniques per FAR 13.106-3(a). For purposes of evaluation, the quoter’s pricing included in Attachment 3, Contractor Submitted Form will be considered. The Government may request other than certified cost or pricing data to determine the price fair and reasonable.

11. Department of the Air Force Supplement (DAFFARS) Provisions and Clauses The following provisions and clauses are incorporated by reference:

5352.201-9101, Ombudsman 5253.223-9000, Elimination of Ozone Depleting Substances (ODS) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Department of Air Force Installations

Attachments:

1. Provisions & Clauses

2. Statement of Work

3. Contractor Submittal Form

4. Wage Determination Rev 4 dated 25 Dec 2023