Combo -Ellsworth AFB_NAFI_School Bus.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ).

This is a non-appropriated fund purchase, and it does not obligate appropriated funds of the United States

Government. Non-appropriated funds are generated by the military community through the sale of goods and services and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars. Non-Appropriated provisions and clauses are incorporated into this solicitation are those in effect as outlined in Department of the Air Force Manual (DAFMAN)

64-119.

Other clauses and provisions in this solicitation supplement standard NAF terms and conditions and are required to comply with Federal law, DoD requirements and protect the interests of the NAFI.

Addendums incorporated are those in effect through the Federal Acquisition Circular (FAC) 2025-03, effective 01/17/2025, Defense Federal Acquisition Regulation Public Notice, effective 01/17/2025 and

Department of the Air Force Federal Acquisition Circular, effective 10/16/2024.

Solicitation number: FA469025Q0016

North American Industry Classification System Code (NAICS): 423110

Size standard: 250 Employees

Type of set-aside: Non-Appropriated Funds Procurements are exempt from Title 15 U.S.C.

Section 631 et seq., also known as the Small Business Act.*

* NAFI requirement will be solicited Full & Open, and award will be made to firm whose proposal is most advantageous to the NAFI in accordance with the evaluations stated in

Addendum 52.212-2.

This requirement is for a: School Bus meeting the characteristics and objectives outlined in the

Attachment 1. Please see the following attachments:

1. Salient Characteristics

2. Quote Sheet

3. Standard NAF Clauses

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 16:00

MDT on Mondy 24 March 2025. Quotes must be submitted via email to CA POC (Primary) at harold.moore.5@us.af.mil and CO POC (Secondary) at joshua.johnson.233@us.af.mil

2. All price quotations must be submitted on the provided Quote Sheet (Attachment 2) as a Firm-Fixed

Price (FFP). A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. Vendor shall provide

Commercial and Government Entity (CAGE) number at time of submitting their Quote.

3. Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20 pages. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the NAFI. Failure to adhere to these standards may result in the vendor being deemed unacceptable and subsequently being removed from consideration for award.

4. Late quotes may be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

5. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided for

60 calendar days from the date specified for receipt of quotes.

Addendum to 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Basis for Contract Award: The NAFI intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the NAFI, considering the factors listed in this provision.

The NAFI will utilize comparative evaluations and give preliminary consideration to all offers received in response to this solicitation. The NAFI will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability. Therefore, the NAFI reserves the right to select an awardee that provides benefit to the NAFI that exceeds the minimum outlined standards but is not obligated to do so. Additionally, the NAFI is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the NAFI evaluation team.

The NAFI award decision is not limited to the quote that only meets the minimum described in the technical factor and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the NAFI evaluation team; then the NAFI intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision. Whose price can be determined both "fair and reasonable" and "realistic" by the Contracting Officer.

The NAFI intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the

NAFI in their initial quote. However, the NAFI reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the

NAFI to do so.

2. Evaluation Factors: The following factors shall be used to evaluate quotes:

Price: At minimum; the vendor must provide pricing in accordance with the instructions outlined in

52.212-1. The vendor that provides the lowest price that can be determined both "fair and reasonable" and

"realistic" by the Contracting Officer may be given additional consideration for awardee selection.

However, the NAFI is under no obligation to do so. During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in the offerors' quote.

For the purposes of this evaluation, a price deemed too high while conducting the evaluation of the quote in accordance with FAR 13.106-3 are not considered "fair and reasonable". For the purposes of this evaluation, a vendors quote that is not consistence with market pricing may reflect a lack of understanding of the contract requirement or displays an undue risk inherent in the vendors approach may not be considered "realistic" unless the vendor can provide documentation showing their ability provide or meet the requirement.

Technical: At minimum; the vendor must provide the specifications of the system and/or equipment the vendor will provide in response to this solicitation, as well as how it meets the need described in the statement of work or list of minimum required characteristics as well as the delivery/installation timeframe. Substantial benefits to the NAFI, as determined by the NAFI evaluation team, specifically in relation to the technical capability factor may be given additional consideration for awardees election.

However, the NAFI is under no obligation to do so.

Provision 52.212-3 Alternate I, Offeror Representations and Certifications – Commercial Items, or a cage code proving an active System for Award Management registration, shall be submitted with all offers.

Questions must be submitted and received by the Points of Contact listed below no later than 16:00 MDT on Friday 14 March 2025. Questions received after this deadline will not be reviewed or considered.

Quotes must be received no later than 16:00 MDT on Monday 24 March 2025 by the 28th Contracting

Squadron, via email to the following Points of Contact (POCs):

Primary: SSgt Harold Moore

Secondary: Mr. Joshua Johnson