Combo Clear-Com Equipment.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Questions Due Date:

Response Deadline:

Contracting Officer:

Contracting Specialist:

Clear-Com Equipment

FA485525Q0017

8 April 2025

10 April 2025 at 4:00 P.M. Mountain Time

15 April 2025 at 12:00 P.M. Mountain Time

1st Lt Nicholas Cervantes, nicholas.cervantes.1@us.af.mil 575-784-6090, A1C Michael Barbera, michael.barbera@us.af.mil 575-784-6510, or

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485525Q0017 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 01/17/2025 Defense Federal Acquisition Regulation Supplement 01/17/2025 Department of the Air Force Federal Acquisition Regulation Supplement 10/16/2024

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334220 which has a large business size standard of 1250 employees.

Description:

27 SOCONS has a brand name justification for Clear-Com Equipment. See the below CLINS for specific Place of Delivery/Performance/Acceptance/FOB Point:

General Information

Requirement Information mailto:nicholas.cervantes.1@us.af.mil mailto:michael.barbera@us.af.mil

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price 0001 Part Number:“VI-PNLB-32L-X4”

V-Series IrisX panel: 32 Key, Lever, 4 pin XLR-Male Headset, 2RU

Intercom user panel with color TFT Display, includes PSU-EXT-004.

10 EA $ $

0002 Part Number:E-IPA-64-HX Eclipse HX IP Matrix Card: Licensed for 64 Ports for IVC, FreeSpeak IPT/EDGE, V-Series/V-Series Iris, LQ, Agent-IC*, Station-IC*, AES67*, SMPTE*

2 EA $ $

0003 Part Number:“E-IPA-AoIP” 16-HX--Eclipse HX ST2110/AES67 license: (16) port for E-IPA-HX, factory installed

EA 2 $ $

0004 Part Number:“CCC-900101-2” Warranty Extension 2 yr. except mics, headsets, batteries, CCC items and cables

EA 1 $ $

Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.”

Instructions to Offerors

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 15 April 2025 RFQ due time: 12:00 P.M. Mountain Time Email to 1st Lt Nicholas Cervantes, nicholas.cervantes.1@us.af.mil AND A1C Michael Barbera, michael.barbera@us.af.mil

THIS MUST BE SENT TO nicholas.cervantes.1@us.af.mil AND michael.barbera@us.af.mil AS STATED

BELOW. OFFERORS MUST CONFIRM BID HAS BEEN RECEIVED VIA EMAIL RESPONSE.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to nicholas.cervantes.1@us.af.mil AND Michael.Barbera@us.af.mil by 8 AUGUST 2024 at 12:00 P.M Mountain Daylight Time.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

Evaluation Criteria mailto:nicholas.cervantes.1@us.af.mil mailto:nicholas.cervantes.1@us.af.mil mailto:michael.barbera@us.af.mil mailto:nicholas.cervantes.1@us.af.mil mailto:Michael.Barbera@us.af.mil

The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors:

1.Technical 2.Past Performance 3.Price

Factor 1 – Technical The technical rating reflects the degree to which the offeror’s quotation meets or does not meet the requirements. Technical Acceptable/Unacceptable Rating Method

Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Factor 2 – Past Performance

Award will not be madeto any offeror that has negative relevant past performance.

Factor 3 – Price – Please make sure quotes are valid until 1 October 2025

Award will be made to the lowest priced offeror

(End of Provision)

Attachment 1 – Brand Name Justification

Attachment 2 –Provisions and Clauses

Attachments