Combo Airfield Lighting System.pdf

Combined Synopsis/Solicitation

Department of the Air Force 82d Contracting Squadron - Sheppard AFB, TX

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Airfield Lighting System for Sheppard AFB

FA302025Q

, June 2025

Response Deadline: , 1 June 2025 no later than 1 00 CST

Point(s) of Contact: Kevin Bowers / Kevin.Bowers.3@us.af.mil

Alternate POC:

Contracting Officer: Samantha Myers / Samantha.Myers.3@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 1/17/2025

Defense Federal Acquisition Regulation Public Notice 1/17/2025

Air Force Federal Acquisition Circular 10/16/24

4. This acquisition is set aside 100% for Small Business Concerns

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334111

The Small Business Size Standard associated with this NAICS is 1250 Employees

Description:

The 366th TRS is requesting an Advanced Airfield Lighting System Trainer Refresh Project, which must be in accordance with all FAA regulations. There are seven Contract Line Item Numbers that make up this requirement:

CLIN 0001 - Tower Equipment / ALC-SPS-2401-TWR01 (1 EA) CLIN 0002 - Vault Equipment / ALC-SPS/2401-VLT01 (1 EA) CLIN 0003 - ACE Equipment / ALC-SPS-2401-ACE01 (1 EA) CLIN 0004 - Project Submittals (1 EA) CLIN 0005 - Training Node Refresh (1 EA) CLIN 0006 - Project Factory (1 EA) CLIN 0007 - Project Commission (1 EA)

There is also an attachment which includes a list of salient characteristics that must be met in order for a quote to be technically acceptable.

INCLUDE BRAND NAME INFORMATION / OR EQUAL AS NECESSARY.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Sheppard AFB, TX 76311 Exact address will be provided upon award of contract

Line Item Description Quantity Unit of

Measure Unit Price Item Total

82d Contracting Squadron - Sheppard AFB, TX

0001 Tower Equipment / ALC-SPS-2401-TWR01 1 EA

0002 Vault Equipment / ALC-SPS/2401-VLT01 1 EA

0003 ACE Equipment / ALC-SPS-2401-ACE01 1 EA

0004 Project Submittals 1 EA

0005 Training Node Refresh 1 EA

0006 Project Factory 1 EA

0007 Project Commision 1 EA

Total

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Questions may be submitted to the POCs and Contracting Officer listed above no later than 1 June 2025 . Questions submitted after this date may not be answered.

Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

Quotes must be valid for 90 days.

All price quotations must be submitted via the above table. Separate quotes on company letterhead can be provided for supplemental information, but all technical submissions must be submitted on a separate document.

Complete the below contractor identification information.

Company Name: Point of Contact (E-mail):

CAGE Code: Telephone Number:

Address: SAM Registered? Y/N

Small Business? Y/N: Lead Time / Period of Performance:

Socioeconomic Status: Discount Terms:

Printed Name:

Signature/Date:

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation represents the best value to the Government, price and other factors considered. The following factors shall be used to evaluate quotes, in no particular order of importance:

TECHNICAL CAPABILITY TO MEET THE GOVERNMENT'S REQUIREMENT

82d Contracting Squadron - Sheppard AFB, TX

PRICE

DELIVERY TERMS

PAST PERFORMANCE

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition.

The offeror verifies by submission of their offer that the representation and certifications currently posted electronically in the System for Award Management have been entered or updated in the last 12 months and are current, accurate, complete, and applicable to this solicitation.

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

See Attachment 1 - Provisions and Clauses

Addendum to 52.212-4(c), Changes:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties, except for the following actions:

1. Exercising of Options pursuant to FAR 52.217-8 and FAR 52.217-9, and incorporation of wage determinations in accordance with the Service Contract Act or the Davis Bacon Act.

2. Administrative changes such as the paying office, accounting classifications, in accordance with FAR 43.103(b).

3. Modifications to obligate or de-obligate funds for not to exceed CLINS.

4. Modifications to obligate funds at the beginning of each fiscal year and incremental funding.

AFFARS 5352.201-9101, Ombudsman (Jun 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. David E. Jones, Deputy Director of Contracting, AFICA/KT, 2035 First Street West, JBSA Randolph, TX 78150-4304; telephone: (210) 652-1722;

facsimile: (210) 652-8344; e-mail: david.jones.3@us.af.mil. The alternate Ombudsman for AETC contracting squadrons is Todd S.

Joyner, Chief, Clearance & Program Support Division, AFICA/KTC, 2035 First Street West, JBSA Randolph, TX 78150-4304;

telephone: (210) 652-7075; e-mail: todd.joyner.1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be

82d Contracting Squadron - Sheppard AFB, TX resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

Attachment 1 - Salient Characteristics Attachment 2 - Provisions and Clauses