Combo 127EAS24Q0055 LV.pdf

127EAS24Q0055

USDA Forest Service Southwestern Region

Inyo National Forest Lee Vining District Office Janitorial Service

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation 127EAS24Q0055 is issued as a request for quote (RFQ).

This procurement is being issued as a 100% SMALL BUSINESS SET ASIDE.

North American Industrial Classification Standard (NAICS) 561720, Size standard of $22 Million.

This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-03 and Agriculture Acquisition Regulation (AGAR) last updated 11 March 2021. The result of this requirement will be a firm fixed priced (FFP) contract.

ATTACHMENTS:

1. Schedule of Items (SOI)

2. Evaluation Criteria

3. Statement of Work

4. RFQ Provisions and Clauses

CONTRACTOR MUST SUBMIT:

Completed and Signed SOI Capability Questionnaire Quality Control Plan List of proposed supplies, including biobased information Contractor Representations and Certifications

• Please see evaluation criteria for further information.

There will be a site visit for this requirement on 8 May 2024 at 10:15 PDT. All wishing to attend the site visit will meet at the Lee Vining Ranger Station, 10806 Hwy. 120, Lee Vining CA 93541. Please RSVP for the site visit by emailing yaney.maciver@usda.gov.

All questions pertaining to this acquisition shall be asked no later than, 10 May 2024 at 10:00AM, PDT.

Questions shall be sent to Perry Rinato via email at perry.rinato@usda.gov. Email must be titled, “127EAS24Q0055 – RFQ Question”.

Quotes are due to Perry Rinato via email at perry.rinato@usda.gov no later than, 17 May 2024 at 10:00AM, PDT. Quote emails must be titled, “127EAS24Q0055 – RFQ Submission”.

It is the responsibility of the offeror to view the website for any changes or amendments to this RFQ.

Failure to comply with quote submission instruction may result in disqualification from consideration for award.

Inyo National Forest Lee Vining District Office Janitorial Service

Schedule of Items/Price Schedule

SCHEDULE OF ITEMS

PROJECT

Inyo National Forest Lee Vining District Office Janitorial Service

UNIT Inyo NF

SOL # 127EAS24Q0055

ITEM

NO. DESCRIPTION

UNIT of

ISSUE

UNIT

QTY UNIT PRICE TOTAL PRICE

0001 BASE YEAR - Weekly Tasks Janitorial Service IAW SOW. Week 52 $_________ $_________________

0002 BASE YEAR - Monthly Tasks Janitorial Service IAW SOW. Month 12 $_________ $_________________

0003 BASE YEAR - Quarterly Tasks Janitorial Service IAW SOW. Quarter 4 $_________ $_________________

Base Year Total Price: $_________________

1001 Option Year 1 - Weekly Tasks Janitorial Service IAW SOW. Week 52 $_________ $_________________

1002 Option Year 1 - Monthly Tasks Janitorial Service IAW SOW. Month 12 $_________ $_________________

1003 Option Year 1 - Quarterly Tasks Janitorial Service IAW SOW. Quarter 4 $_________ $_________________

Option Year 1 Total Price: $_________________

2001 Option Year 2 - Weekly Tasks Janitorial Service IAW SOW. Week 52 $_________ $_________________

2002 Option Year 2 - Monthly Tasks Janitorial Service IAW SOW. Month 12 $_________ $_________________

2003 Option Year 2 - Quarterly Tasks Janitorial Service IAW SOW. Quarter 4 $_________ $_________________

Option Year 2 Total Price: $_________________

3001 Option Year 3 – Weekly Tasks Janitorial Service IAW SOW. Week 52 $_________ $_________________

3002 Option Year 3 – Monthly Tasks Janitorial Service IAW SOW. Month 12 $_________ $_________________

3003 Option Year 3 – Quarterly Tasks Janitorial Service IAW SOW. Quarter 4 $_________ $_________________

Option Year 3 Total Price: $_________________

4001 Option Year 4 – Weekly Tasks Janitorial Service IAW SOW. Week 52 $_________ $_________________

4002 Option Year 4 – Monthly Tasks Janitorial Service IAW SOW. Month 12 $_________ $_________________

4003 Option Year 4 – Quarterly Tasks Janitorial Service IAW SOW. Quarter 4 $_________ $_________________

Option Year 4 Total Price: $_________________

BASE +4 OY

CONTRACT

TOTAL:

NOTES 1. Responses for quantities less than those listed in the numbered items may be rejected

2. Responses without prices for each item and sub-item may be rejected.

3. Pricing used for any extention resulting from the use of clause 52.217-8 Option to Extend Services (Nov 1999), will reflect the quoted prices for the final option year CLINS (4001, 4002, and 4003)

4. QUOTE AFFORDABILITY The Government estimates that the total value of the base plus all option periods is between $40,000 and $80,000. Quoters should not interpret this range as representing a ceiling or a floor; rather, this information is provided as a courtesy to prospective quoters. The Government may select a quote for award with a price below, within, or exceeding this range if it finds that quote provides the best value and funds are available.

PRICE SUBMITTED BY

Signature

Phone:

Vendor Fax:

Address Email:

Cage Code POC:

UEI

Evaluation Criteria

The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Offerors that do not submit all sections of evaluation factors may not be considered for contract award.

Responses should be submitted on the most favorable terms that the offeror could make to the Government.

The Government reserves the right to reject any or all offers or to make award without conducting negotiations.

The following factors shall be used to evaluate offers:

Technical, Past Performance, and Price.

The Government will evaluate proposals using a tradeoff process to determine the best value to the Government. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to determine a quote the most advantageous proposal based upon the evaluation factors specified in the solicitation.

The Government will evaluate quotes based on the perceived value of the quoter’s provided technical submissions, past performance, and quoted price.

The Government may use confidence ratings and/or perform a comparative evaluation (comparing offers to each other) to select the contractor that provides the best value, considering the evaluation factors in this solicitation. If confidence ratings are used, they will use the definitions below:

Confidence Rating Definition

High Confidence

(Low Risk)

The Government has high confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

(Moderate Risk)

The Government has some confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence

(High Risk)

The Government has low confidence the vendor understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Please submit with your quote the following:

Price Quote:

- A completed SOI. (Schedule of Items document)

QUOTE AFFORDABILITY The Government estimates that the total value of the base plus all option periods is between $40,000 and $80,000. Quoters should not interpret this range as representing a ceiling or a floor; rather, this information is provided as a courtesy to prospective quoters. The Government may select a quote for award with a price below, within, or exceeding this range if it finds that quote provides the best value and funds are available.

Technical and Past Performance Information: The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include the following documents:

- Capability Questionnaire. Complete and return the Capability Questionnaire that has been provided. This is intended to capture a summary of your qualifications and proposed work plan and schedule; it is mandatory to fill out the form with your answers.

- Quality Control Plan. Describe specific supervisory and self-inspection measures you will use to ensure contract requirements are met.

- List of proposed supplies, including biobased information. For each product, specify the percentage of biobased content, and for USDA-designated biobased content products, demonstrate that the products to be used under this contract will contain the percentage specified in the USDA recommendations or the highest level of biobased material practicable, consistent with USDA's recommended percentages of biobased content. If the Contractor proposes utilizing non-designated products, a justification shall be provided for use of those items identified as non-designated products.

Relevant past performance is considered performance of full service janitorial contracts in active office buildings. The Government may contact references listed on the Capability Questionnaire as well as seek information from any source it deems appropriate to obtain or validate information regarding past performance of the quoter and any proposed subcontractor. Submitting past performance/references in addition to the Capability Questionnaire is optional.

- Representations and Certifications – Fill in the check boxes for provisions 52.204-24 and 52.212-3 found on the last 4 pages of this solicitation and include a copy with your offer.

STATEMENT OF WORK

Inyo National Forest Lee Vining District Office Janitorial Service

Description of Work & Requirements: The intent of this contract is to secure janitorial services and supplies, including, but not limited to, the cleaning of restrooms, floors, office areas, and other office spaces at the Inyo National Forest’s Lee Vining’s District Office. The district office building is approximately 4,200 square feet and includes the following spaces:

• One women’s restroom with one lavatory and one toilet on the first floor

• One men’s restroom with one lavatory, one toilet, and one urinal on the first floor

• Two Unisex restrooms with one lavatory and one toilet on the first floor

• a kitchenette

• a conference room

• a mail room

• one staircase

• two hallways (one upstairs, one downstairs)

Contractor Responsibility: The Contractor shall provide everything – including, but not limited to, all equipment, supplies, transportation, labor, and supervision – necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

Project Location & Description

Location:

Lee Vining Ranger Station, 10806 Hwy. 120, Lee Vining CA 93541

Description:

Located on Hwy 120 1.6 miles west of Hwy 395

Exclusions (Non-Work Areas): Areas that the contractor is not granted access to include the IT network room and the Collections Room.

Accessibility: The building is accessible by passenger car. The building is divided into two floors, there is no elevator to the second floor.

Inyo National Forest Lee Vining District Office Janitorial Service

Maps

Any Maps included in Section J are general in nature and are not to be considered as definitively identifying locations.

Estimated Start Date & Contract Time

Start: Estimated Start Date May 13, 2024

BASE YEAR: 05/13/2024 –04/30/2025

OPTION YEARS:

1. 05/01/2025 –04/30/2026

2. 05/01/2026 –04/30/2027

3. 05/01/2027 –04/30/2028

4. 05/01/2028 –04/30/2029

Inyo National Forest Lee Vining District Office Janitorial Service

TIME & DAYS:

1. Work shall be performed between the business operation hours of 8 A.M. and 4:30 PM M-F.

General Conduct

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer’s Representative (COR) deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

Technical Requirements

This is a performance-based contract that expresses the Government’s requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, frequency, resource allocations, and performance methods to achieve a work product that meets the standards.

Please see attached Clauses for Biobased Preferred Products: FAR 52.223-1, Bio-based Product Certification and FAR 52.223-2, Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

Specifications

The specifications and performance objectives are described below along with the schedule for work.

Cleaning tasks haven been scheduled either daily, weekly, monthly, quarterly, semiannually and annually.

A. All Schedules

1. Once a week (as determined by the COR) turn into the COR a signed checklist of duties performed.

B. Cleaning Tasks and Schedules:

Services Schedule Table

AREA

DESCRIPTION

OF WORK PERFORMANCE MEASURE DAILY

WEEK

LY

MONTH

LY OTHER

RESTROOMS Includes all restrooms –four (4) total: one men’s restroom, one women’s restroom, two unisex restrooms.

Sweep and wet mop floors utilizing a disinfectant cleaner.

SWEEPING, WET MOPPNG, AND OR

SCRUBBING: The floors shall be kept clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, etc. There shall be an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. Water shall be poured into the slop sink in the janitor’s closet.

X

Clean all fixtures including metal and chrome, water closets, urinals, stalls, lavatories, mirrors, waste receptacles, floor baseboards, soap and towel dispensers, and surfaces utilizing a germicide disinfectant cleaner.

FIXTURE CLEANING: Porcelain and metal surfaces and fixtures (lavatories, urinals, toilets, mirrors, stalls, etc.) shall be clean and bright. There shall be no dust, spots, stains, rust, mold, mineral deposits, soap scum, excess moisture or other deposits.

Service all product dispensers including: paper towels, soap, toilet paper, and seat covers. Service waste receptacles.

SERVICING: Empty, clean, and disinfect all waste paper receptacles and sanitary napkin receptacles with a germicidal disinfectant. Collect and dispose of soiled bags. Replace liners in receptacles with new ones. Refill supply dispensers for paper towels, toilet paper, and soap so that a sufficient supply is available at all times.

Spot clean other surfaces and dust horizontal surfaces.

SPOT CLEANING: Smudges, marks, or spots shall be removed without causing damage to surfaces.

Damp mop, spray buff, and maintain all vinyl and tile floors.

DAMP MOPPING AND SPRAY

BUFFING: Floors shall be free of streaks, mop strand marks, and skipping areas.

Walls, baseboards, and other surfaces shall be free of splashing and markings from the equipment. The finished surface shall have a uniform luster.

Damp wipe the full surface area of all stall partitions, doors, and waste receptacles utilizing a multipurpose (disinfectant deodorizer) cleaner.

DAMP WIPING: All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces and waste receptacles.

DESCRIPTION

OF WORK PERFORMANCE MEASURE DAILY

WEEK

LY

MONTH

LY OTHER

Clean all restroom floors and, including grout to remove accumulated dirt and residue.

CLEANING FLOORS: All Floors shall be cleaned to remove accumulated grout, dirt, and residue.

Wax all vinyl and tile floors.

WAXING: All vinyl and tile floors shall be waxed.

Quarterly

Strip and wax all floors.

STRIPPING AND WAXING: All floor areas will be stripped of wax and a new coat applied.

GENERAL

OFFICE

Includes all open office areas, private offices, cubicles, storage rooms, the conference room, the stairway, hallways, and mail room.

AREA

DESCRIPTION OF

WORK

PERFORMANCE

MEASURE DAILY WEEKLY MONTHLY OTHER

Empty wastebaskets, replace liner as needed to keep clean and remove trash to a designated area.

SOLID WASTE

COLLECTION: All solid waste generated in the building shall be collected in trash bags and removed to outdoor trash receptacles.

Liners shall not be torn, worn, or contain residue.

Sweep traffic patterned areas.

SWEEPING: Non-carpeted areas shall be swept and shall be free of obvious dirt, debris, or spillage.

Dust work surfaces and tops of book shelves and storage units.

DUSTING: dust or wipe down surfaces using a duster that picks dust up, rather than pushing it around. Dust exposed horizontal/flat surfaces that collect dust such as desks, bookshelves, storage cabinets, and computers.

Wash or damp wipe the inside and outside of wastebaskets.

CLEANING

WASTEBASKETS: At least semi-annually but more frequently if necessary wash or damp wipe wastebaskets to keep them in an acceptable condition. Wastebaskets shall be free of dust, debris, and residue. Plastic liners shall not be worn, torn, or contain residue. Liners are to be replaced at least monthly but more frequently as necessary to maintain a clean appearance.

X

OFFICE

RECYCLE

CONTAINERS

Empty office recycle containers to larger outside pick up containers.

Empty and remove material:

Desk, battery, and bottle containers are excluded.

X

REPLACE

LIGHT BULBS

Maintain the lighting both inside and outside of the facility.

All light fixtures and lights for the facility will be maintained to provide adequate lighting and will include replacing light bulbs that are burned out.

DESCRIPTION OF

WORK

PERFORMANCE

MEASURE DAILY WEEKLY MONTHLY OTHER

ENTRANCES,

MAIN LOBBY

Sweep floor areas.

Sweep the front and rear entrances.

SWEEPING: All areas shall be swept and shall be free of obvious dirt, debris, or spillage. X

Extend the sweep to remove obvious dirt from around or under furniture.

Clean and polish all interior and exterior metal doors, door handles, push bars, kick plates, and other

METAL POLISHING: Metal surfaces shall be free of smears, stains, and finger marks. They shall be clean, bright, and polished to uniform luster.

metal surfaces including lift interior.

Clean inside and outside surfaces of all entry glass doors, entrance windows and frames. Remove cobwebs.

GLASS AND WALL

CLEANING: All glass in the doors, windows and window frames shall be cleaned and free of smudges, streaks, etc. X COBWEBS: All cobwebs within and around the entrances and hallway windows and doors shall be removed.

EXTERIOR

CLEANING

Remove trash from entrance and walkways.

Remove and discard any trash or unwanted items.

Leave items which appear to have been dropped at main door for pickup/delivery.

X

KITCHENETTE

Sweep and spot mop floor area.

SWEEPING: Sweep floor.

Floor shall be kept clean and free of trash and debris. No dirt shall be left in corners or behind doors. Spot mop any spills.

Clean counter tops, microwave, and glass surfaces.

Area shall be free of all paper, trash, empty bottles and cans, and other discarded materials. The counter, and microwave shall be wiped down and kept free of dust, spots, stains, and streaks, present a clean appearance.

X

Wipe down and clean microwave interior.

DISINFECTANT

CLEANING: A Disinfectant cleaning solution shall be used to clean the interior of the microwave.

Other Tasks (To be performed on dates mutually agreed to by COR and Contractor):

DESCRIPTION OF

WORK

PERFORMANCE

MEASURE DAILY WEEKLY MONTHLY OTHER

WINDOW

CLEANING

Window cleaning for both interior and

Windows shall be kept free of streaks and no water spots on sill or frames.

exterior of all windows.

MINI-

BLINDS

Vacuum and wipe down mini blinds.

Vacuum and damp wipe blinds. X

Contractor shall also report any plugged toilets or sinks to the COR and to place an “Out of Order” sign on broken facilities. The Contractor shall also report to the COR any low inventory on supplied supplies.

Specifications

Contractor-Furnished Equipment

Secure storage rooms for a limited amount of supplies and equipment will be provided to the contractor.

Unless otherwise specified herein, the Contractor shall furnish all supplies, materials, and equipment necessary for the performance of work under this contract. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and, to the highest extent feasible and reasonable, include the exclusive use of bio based products. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the COR.

Bio Based Requirements

The Contractor shall utilize products and materials made from bio based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. For the bio based content products evaluation, all non-chemical products proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated Bio based Products List (DBPL) whenever practicable.

The following is a list of products USDA requires to be bio based for custodial purposes. Each product submitted for use under this contract must be identified with one of these categories. Labeling should be printed on all containers.

All-purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Grout sealer Disinfectant sanitizer Floor sealer Neutral cleaner (liquid) Extraction fluid Furniture polish Bathroom cleaner Floor stripper Glass cleaner Stainless-steel polish Brass polish/cleaner Toilet bowl cleaner Spot and stain remover Chrome polish/cleaner Cream cleaner Wood floor cleaner

Solvent spotter Lime and scale remover (tub and tile cleaner)

Government-Furnished Equipment

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

Secure areas for storage of Contractor-furnished materials

• Liquid hand soap

• Paper hand towels

• Toilet paper

• Urinal deodorant cakes

• Incandescent and fluorescent light bulbs

• Bulk commercial trash disposal bins (outside dumpster)

• Interior trash and recycle containers

• Trash bags for interior trash containers

• Keys for access into the buildings, storage areas, and locked items such as paper towel dispensers.

Keys are not to be duplicated, loaned, or allowed to be accessed or used by any persons not necessary to completing work under this contract. All keys must be returned to the Forest Service upon completion of the contract. Payment of final invoice will not be made until all keys are returned.

INSPECTIONS AND ACCEPTANCE

Government Inspections

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

Work on this contract will be deemed acceptable when the processes and/or deliverables conform to the contract requirements.

Specific Inspection Procedures

This is a performance-based contract that expresses the Government’s requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, frequency, resource allocations, and performance methods to achieve a work product that meets the standards.

The contractor’s performance will be evaluated based upon the Required Results for each task listed in the tables in the specifications section of this SOW. Methods and documentation may include check-off sheets of tasks, written inspections or COR daily diaries with accompanying photos when deemed necessary, customer surveys, and/or records of customer complaints such as emails.

Inyo National Forest Lee Vining District Office Janitorial Service

The service schedule is for estimating purposes and to assist in Government inspections of the work. In some cases the frequency of required cleaning may be more or less based on use and other factors. The estimated frequencies do not relieve the contractor of the responsibility for additional cleaning if necessary to meet Required Results standards.

Determination of Acceptability and Payment Deductions

Work on this contract will be deemed acceptable when the Government’s visual inspections show acceptable performance.

Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly upon receipt of a proper invoice in the IPP system.

Performance Thresholds for Acceptability of Work

All weekly services are performed to Required Results performance measures outlined in the Services Schedule Table, and no more than (5) customer complaints for are received and substantiated by the COR per calendar month.

Major deficiencies, such as tasks not completed, more than 30% of tasks are of unacceptable quality, or repeat occurrences (3 or more) of the same issues, will immediately trigger the deduction schedule.

Customer complaints will be substantiated by the COR for validity. The COR will inform the Contractor of valid complaints and give the Contractor reasonable time to correct the defect, if it is possible to do so without disrupting government operations at the affected site. The COR will determine how much time is reasonable based on the individual situation.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the Contracting Officer. The Contracting Officer will review the matter with the COR or any other person deemed necessary to determine the validity of the complaint.

Deduction Schedule

If the number of valid customer complaints exceeds the acceptable threshold per month, or if the Contractor does not correct deficient work on time, a deduction of five (5) percent may be made from the applicable invoice. Multiple instances of unacceptable work may be further deducted in five (5) percent increments, maxing in an amount of fifteen (15) percent per month or annual task.

PERFORMANCE

Work Timing

The Contractor shall begin work within three (3) calendar days after the effective date of the Notice to Proceed.

Failure to begin work on schedule may make the contract subject to immediate termination for cause.

Inyo National Forest Lee Vining District Office Janitorial Service

If this solicitation has more than one numbered item, award of more than one item to one contractor will not change the start work dates or the amount of contract time; times will run concurrently.

CONTRACT ADMINISTRATION DATA

Payment

Contract Release. Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically excepted from the operation of the release.

Invoice Processing Platform (IPP)

All payment requests must be submitted electronically through the US Department of the Treasury’s Invoice Processing Platform System (IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR clause 52.212-4 Contract Terms and Conditions – Commercial Items. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP Invoice:

Each invoice shall be submitted on the Contractor’s letterhead or invoice form with the following:

1. Invoice date and Government Contract Number.

2. Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.

3. An accounting (bulleted list, for example) of charges claimed and amounts due, identified by work task and contract line item number.

4. Total amount due for the billing period.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor’s Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank or Bureau of the Fiscal Service within 5 business days of award. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.SPECIAL CONTRACT REQUIREMENTS

Conduct

All work under this contract shall be performed in a skillful and professional manner. The Contracting Officer may require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft or unauthorized possession or removal of materials, supplies, equipment, or property.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Inyo National Forest Lee Vining District Office Janitorial Service

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the contractor or his/her employees during performance of the contract.

The following restrictions apply to the Contractor and employees:

a. Smoking: All Government facilities are non-smoking. The Contractor shall not smoke on Government property.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms while on Government property.

Security

Contractor Employee Identification

All Contractor employees shall wear a standardized company uniform, company t-shirt, or company identification badge clearly displayed, while on Government property performing work under this contract.

Quality Control Plan

The contractor shall provide a method of self-inspection to assure that the quality of performance meets or exceeds those specified in this solicitation. This plan is to be easy to use, maintain, understand and be applicable to this solicitation. The plan is to be provided with the quote.

Public officials not personally liable

Inyo National Forest Lee Vining District Office Janitorial Service

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

Designation of Contracting Officer’s Representative (COR)

The Contracting Officer designates the Contracting Officer's Representative (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

Approval of Subcontracting

The Contractor shall request approval from the Contracting Officer prior to entering into any subcontract arrangement. The written notification shall include as a minimum:

1. The name, address and telephone number of the subcontractor;

2. The date upon which the subcontract was entered into and its duration;

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate;

4. Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

Contract Clauses and Provisions

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (Provision)

Addenda to provision 52.212-1:

Addenda to Provision 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a Completed SOI, a Completed Capability Questionnaire, a Quality Control Document, a List of proposed supplies, and contractor representations and certifications.

Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include:

- Capability Questionnaire. Complete and return the Capability Questionnaire that has been provided. This is intended to capture a summary of your qualifications and proposed work plan and schedule; it is mandatory to fill out the form with your answers.

- Quality Control Plan. Describe specific supervisory and self-inspection measures you will use to ensure contract requirements are met.

- List of proposed supplies, including biobased information. For each product, specify the percentage of biobased content, and for USDA-designated biobased content products, demonstrate that the products to be used under this contract will contain the percentage specified in the USDA recommendations or the highest level of biobased material practicable, consistent with USDA's recommended percentages of biobased content. If the Contractor proposes utilizing non-designated products, a justification shall be provided for use of those items identified as non-designated products.

Relevant past performance is considered performance of full service janitorial contracts in active office buildings. The Government may contact references listed on the Capability Questionnaire as well as seek information from any source it deems appropriate to obtain or validate information regarding past performance of the quoter and any proposed subcontractor.

Submitting past performance/references in addition to the Capability Questionnaire is optional.

Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.212-3, found in paragraph x of this solicitation and include a copy with your offer.

https://www.sam.gov/SAM/

3) Submit offer by email to perry.rinato@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from perry.rinato@usda.gov.

4) Address questions about this solicitation to perry.rinato@usda.gov.

Addenda to Provision 52.212-1 paragraph (f) Late submissions:

Replace (f)(2)(i) with the following:

Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. Delete 52.212-1 (f)(2)(i) paragraphs A, B, & C.

52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Offerors that do not submit all sections of evaluation factors may not be considered for contract award.

Responses should be submitted on the most favorable terms that the offeror could make to the Government.

The Government reserves the right to reject any or all offers or to make award without conducting negotiations.

The following factors shall be used to evaluate offers:

Technical, Past Performance, and Price.

The Government will evaluate proposals using a tradeoff process to determine the best value to the Government. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to determine a quote the most advantageous proposal based upon the evaluation factors specified in the solicitation.

The Government will evaluate quotes based on the perceived value of the quoter’s provided technical submissions, past performance, and quoted price.

The Government may use confidence ratings and/or perform a comparative evaluation (comparing offers to each other) to select the contractor that provides the best value, considering the evaluation factors in this solicitation. If confidence ratings are used, they will use the definitions below:

Inyo National Forest Lee Vining District Office Janitorial Service

Confidence Rating Definition

High Confidence

(Low Risk)

The Government has high confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

(Moderate Risk)

The Government has some confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence

(High Risk)

The Government has low confidence the vendor understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (DEC 2023) )[DEVIATION JAN 2024]

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31

U.S.C.3903 and 10 U.S.C. 3801)

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78

(19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] ☐ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Nov

2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

☐ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

☐ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009

(Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☒ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (Whistleblower Guidance to Contractor Employees)

☒ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

☐ (6) [Reserved].

☐ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

Div. C).

☐ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016)

(Pub. L. 111-117, section 743 of Div. C).

☒ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK

Inyo National Forest Lee Vining District Office Janitorial Service

☐ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders – Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts (Dec 2023) (Pub. L. 115-390) ☐ (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders – Prohibition. (Dec 2023)

(Pub. L. 115-390, title II) ☐ (ii) Alternate I (Dec 2023) of 52.204-30.

☒ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101note).

☐ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

☐ (14) [Reserved].

☐ (15) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15 U.S.C.657a).

☐ (16) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct

2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

☐ (17) [Reserved] ☒ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

☐ (ii) Alternate I (Mar 2020) of 52.219-6.

☐ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

☐ (ii) Alternate I (Mar 2020) of 52.219-7.

☐ (20) 52.219-8, Utilization of Small Business Concerns (Sep 2023) (15 U.S.C. 637(d)(2) and (3)).

☐ (21) (i) 52.219-9, Small Business Subcontracting Plan (Sep 2023) (15 U.S.C. 637(d)(4)).

☐ (ii) Alternate I (Nov 2016) of 52.219-9.

☐ (iii) Alternate II (Nov 2016) of 52.219-9.

☐ (iv) Alternate III (Jun 2020) of 52.219-9.

☐ (v) Alternate IV (Sep 2023) of 52.219-9.

☐ (22) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

☐ (ii) Alternate I (MAR 2020) of 52.219-13

☐ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C.637s) [Contracting Officer check as appropriate.]

☐ By the end of the base term of the contract and then by the end of each subsequent option period; or ☐ By the end of the performance period for each order issued under the contract.

☐ (24) 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

☐ (25) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2022) (15

U.S.C. 657f).

☒ (26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2023) (15 U.S.C.

632(a)(2)).

☐ (ii) Alternate I (MAR 2020) of 52.219-28.

☐ (27) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

☐ (28) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

☐ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

☐ (30) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15 U.S.C. 637(a)(17)).

☒ (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

☐ (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Nov 2023)

(E.O.13126).[DEVIATION JAN 2024]

https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf

Inyo National Forest Lee Vining District Office Janitorial Service

☒ (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

☒ (34) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☐ (ii) Alternate I (Feb 1999) of 52.222-26.

☐ (35) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

☐ (ii) Alternate I (Jul 2014) of 52.222-35.

☒ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.793).

☐ (ii) Alternate I (Jul 2014) of 52.222-36.

☐ (37) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

☐ (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496).

☒ (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627).

☐ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

☐ (40) 52.222-54, Employment Eligibility Verification (May 2022). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

☐ (41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

☐ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)).