Combined Synposis- Marriage and Family Retreat.pdf

F2MTHC5122A001 - Marriage & Family Retreat

This is a combined synopsis/solicitation notice for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023‐04. This is a Firm Fixed Price (FFP) requirement.

The North American Industry Classification System (NAICS) code for this acquisition is 721110 with a size standard of $40 million.

This acquisition is UNRESTRICTED.

Please provide the price in the format as follows:

CLIN DESCRIPTION QTY UNIT TOTAL PRICE

This requirement will consist of a Marriage & Family Retreat for hotel and meeting rooms support, meals and family activities in accordance with the Statement of Work dated April 09, 2025, for the following listed periods of performance:

Hotel Rooms, Meals/Dining and Meeting Rooms July 18th – July 20th 2025

EA

Delivery Information:

FOB: Destination INSPECTION AND ACCEPTANCE: By Government POC PLACE OF DELIVERY: Within 125 Miles of JBSA Lackland Air Force Base, TX

The following provisions or clauses are specific to this particular requirement:

FAR 52.201‐1, Definitions FAR 52.204‐7, System for Award Management FAR 52.204‐10, Reporting Executive Compensation and First‐Tier Subcontract Awards FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities FAR 52.204-27 Prohibition on a ByteDance Covered Application FAR 52.209‐10, Prohibition on Contracting with Inverted Domestic Corporations FAR 52.209‐11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law FAR 52.212‐4, Contract Terms and Conditions – Commercial Items FAR 52.212‐5 (Dev), Contract Terms and Conditions Required to Implement Statutes of Executive Orders – Commercial Items (Deviation) FAR 52.222‐3, Convict Labor FAR 52.222‐50, Combating Trafficking in Persons FAR 52.223‐18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225‐13, Restrictions on Certain Foreign Purchases FAR 52.232‐33, Payment by Electronic Funds Transfer – System for Award Management FAR 52.233‐3, Protests after Award

FAR 52.233‐4, Applicable Law for Breach of Contract Claim FAR 52.252‐2, Clauses Incorporated by Reference FAR 52.252‐6, Authorized Deviations in Clauses DFARS 252.203‐7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.203‐7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.204‐7004, Alternate A, System for Award Management DFARS 252.204‐7012, Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.232‐7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232‐7010, Levies on Contract Payments

FAR 52.212‐1 Instructions to Offerors All quotes shall include the following minimum information: Cage Code, Duns Number, Taxpayer I.D.

No., Payment Terms, and /or Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. Prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. Lack of SAM registration shall be determining factor for contract award. Prospective vendors should visit the SAM website at: http://www.sam.gov to register. Please be advised that the anticipated contract is not subject to federal or state taxes. Please provide your estimate without the inclusion of taxes.

FAR 52.212‐2 Evaluation – Commercial Items This is a Lowest-Priced Technically Acceptable (LPTA) request for quotation under FAR Parts 12 and

13. LPTA means the best value is expected to result from selection of the technically acceptable proposal with the lowest-evaluated price determined reasonable. This is an “all or none” requirement and will be awarded on one contract. Multiple contracts will not be issued. Vendors who do not propose on the entire package requested will be considered non‐responsive and their quote will not be evaluated.

FAR 52.212‐3 Offeror Representations and Certifications – Commercial Items An offeror shall complete only paragraphs (b) of this provision if the offeror has completed in annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Ombudsman 5352.201‐9101 ACC (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Special Notes and Instructions:

1. Basis for Award: This is a Lowest-Priced Technically Acceptable (LPTA) request for quotation under FAR Parts 12 and 13. LPTA means the best value is expected to result from selection of the technically acceptable proposal with the lowest-evaluated price determined reasonable.

2. Discussions: The Government intends to award a firm fixed‐price purchase order without discussions with respective vendors/quoters; however, the Government reserves the right to conduct discussions if deemed in its best interest.

3. Period for Acceptance of Offers: Quotes offering less than 90 calendar days from the date designated for receipt of quotes for acceptance by the Government will be considered non-responsive and will be rejected.

It is the responsibility of the offeror to view the website for any changes or amendments to this RFQ.

Quotes will be due NLT Tuesday, July 1st 2025, 12:00 PM, Central Daylight Time (CDT) via email to Ms. Nancy Moreno via email at nancy.moreno@us.af.mil and Ms. Sabrina Miller at sabrina.miller.4@us.af.mil or Mr. Jake Camacho at jake.camacho.1@us.af.mil.

The posting of this requirement does not obligate the Government to award a contract nor does it obligate the Government to pay for any proposal preparation costs. The Government reserves the right to cancel this procurement/solicitation either before or after the solicitation closing date, with no obligation to the offeror by the Government.

Due to unexpected technical issues, email may result in your quote not arriving before the cut-off time. Please allow extra time if you are sending your quote by electronic means.

While email is a convenient method of communication, it is not 100% reliable. It is incumbent upon the sender to ensure that the message is delivered/read. AMIC Det 2 Contracting cannot be held responsible for email delivery issues.

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