Combined Synopsis-Solicitation W91ZLK-23-R-0019 Autoclave.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-23-R-0019

Preventive Maintenance and Repair Services of Sterilization Autoclaves

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2023-04, effective 02 June 2023. The solicitation number for this request for proposal (RFP) is W91ZLK-23-R-0019 for a base period of 12 month plus three option years.

This requirement is under the associated North American Industry Classification System (NAICS)

Code 811210, Electronic and Precision Equipment Repair and Maintenance, and the Small Business Size

Standard $34.0M. This is unrestricted (full and open competition). The Government contemplates award of a Firm-Fixed Price purchase order in accordance with FAR 13, Simplified Acquisition

Procedures. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services/materials.

The Contractor shall provide quarterly autoclave calibration, preventive maintenance

(PM), and as needed repair services for autoclaves identified in the performance work statement (PWS), located at The Combat Capabilities Development Command, Chemical

Biological Center (DEVCOM CBC), Aberdeen Proving Ground, Maryland.

52.212-1 Instruction to Offeror’s Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Preventive Maintenance and Repair Services of Sterilization Autoclaves -

W91ZLK-23-R-0019: PRICE Proposal

Volume II: Preventive Maintenance and Repair Services of Sterilization Autoclaves -

W91ZLK-23-R-0019 TECHNICAL Proposal

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-23-R-0019 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page Company Name, Unique Entity ID (UEI), CAGE, Business Type/Size, ETN# (Tax ID) and point of contact information to include: Name, title, email address, and telephone number including extension.

Pricing information shall be addressed ONLY in the Price Proposal (Volume I) and shall be separated from any technical information being provided.

The proposal shall clearly identify the proposed firm-fixed price unit prices for each CLIN.

Please see Schedule of Services below:

Item No. Description Estimated Quantity Amount

BASE YEAR

0001 Calibration and Preventative Maintenance

Service)

The contractor shall provide quarterly calibration and preventive maintenance service for each autoclave systems to include preventative maintenance parts and material in accordance with the attached performance work statement (PWS).

1 JOB $___________

0002 Additional repair parts and material NTE

NTE

$65,000.00___

0003 Initial recalibration of autoclaves

The contractor shall provide initial each autoclave systems (include parts and material) in accordance with the attached performance work statement

(PWS).

OPTION YEAR 1

1001 Calibration and Preventative Maintenance

The contractor shall provide quarterly calibration and preventive maintenance service for each autoclave systems to include preventative maintenance parts

1002 Additional repair parts and material NTE

NTE

OPTION YEAR 2

2001 Calibration and Preventative Maintenance

The contractor shall provide quarterly calibration and preventive maintenance service for each autoclave systems to include preventative maintenance parts

2002 Additional repair parts and material NTE

NSP

OPTION YEAR 3

3001 Calibration and Preventative Maintenance

The contractor shall provide quarterly calibration and preventive maintenance service for each autoclave systems to include preventative maintenance parts

3002 Additional repair parts and material NTE

NSP

Assumptions used in determining the proposed Firm-Fixed Prices must be clearly stated in the Offeror's proposal.

All submissions shall be made in U.S. dollars.

Volume II: Detail Technical Proposal will be evaluated based on the following factors:

FACTOR 1: Technical Understanding of Requirement

The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the PWS. To be rated acceptable, the offeror must demonstrate the ability to perform services on equipment in a biosafety level 3 laboratory environment under conditions described in paragraph 3.3 of the PWS.

FACTOR 2: Autoclave Experience

The offeror’s proposal shall include a minimum Contractor shall provide as a minimum, one resume of employee who possesses a minimum of two years’ experience repairing autoclaves which are similar in size and complexity to those described in the PWS section

3.2. To be rated acceptable, the offeror must demonstrate a minimum of two years of experience repairing autoclaves which are similar in size and complexity to those described in the PWS section 3.2.

FACTOR 3: Corporate Experience

The Offeror’s proposal shall include, as a minimum, a description of its experience with contracts of similar size and scope to include at least 2 years of experience within the past

5 years of operating, maintaining, training, and sustaining the same or equivalent in accordance with the requirements set forth in the PWS. Offerors demonstrate how the company’s corporate experience meets the above requirement and that the services are of similar size (at least 2 FTE employees) and scope to this effort as described in the PWS para 3.4. To be rated acceptable, offeror must demonstrate how their company’s corporate experience with contracts of similar size and scope, to include at least 2 years of experience within the past 5 years of operating, maintaining, training and sustaining the same or equivalent, in accordance with the requirements set forth in the PWS.

NOTE: Offeror’s shall achieve a technically acceptable rating on all technical factors to be considered technically acceptable.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror.

The technical evaluation will be a determination based on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items.

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: https://acquisition.gov:

(a)

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and

Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws

108-77, 108-78 (19 U.S.C. 3805 note)).

(b)

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and

(3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract

(except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O.

13126).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment

(Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

52.222-51, Exemption from Application of the Service Contract Act to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41

U.S.C. 351, et seq.)

52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O.13693).

52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s

13423 and 13514

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug

2011) (E.O. 13513).

52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505), 10 U.S.C. 2307(f)).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul

2013) (31 U.S.C. 3332).

52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the

Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered

Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August

13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August

13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The

Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-27 Prohibition on a ByteDance Covered Application.

As prescribed in 4.2203, insert the following clause:

Prohibition on a ByteDance Covered Application (Jun 2023)

(a) Definitions. As used in this clause—

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance

Limited.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

(b) Prohibition. Section 102 of Division R of the Consolidated Appropriations Act, 2023 (Pub. L.

117-328), the No TikTok on Government Devices Act, and its implementing guidance under Office of Management and Budget (OMB) Memorandum M-23-13, dated February

27, 2023, “No TikTok on Government Devices” Implementation Guidance, collectively prohibit the presence or use of a covered application on executive agency information technology, including certain equipment used by Federal contractors. The Contractor is prohibited from having or using a covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the

Contractor’s employees; however, this prohibition does not apply if the Contracting

Officer provides written notification to the Contractor that an exception has been granted in accordance with OMB Memorandum M-23-13.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph

(c), in all subcontracts, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at least 30 days before the contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the

Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 54 mths.

(c)

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contracting Office via email no later than 10:00 a.m. EST, 04 Aug 2023. Please submit questions to Peggy Pennie at

Peggy.Y.Pennie.civ@army.mil. The responses will be posted to beta.sam.gov.

Firm Fixed Price (FFP) proposals must be signed, dated, and received by 10:00 a.m. EST, 21

Aug 2023, via email to Peggy Pennie at Peggy.Y.Pennie.civ@army.mil

All quotations from responsible sources will be considered. Vendors who are not registered in the

System for Award Management (SAM) database prior to award will not be considered. Vendors may register with SAM by calling 1-866-606-8220 or online at https://www.sam.gov.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror

Representations and Certifications- Commercial Items, with its offer.

NO TELEPHONE REQUESTS WILL BE HONORED.

PERFORMANCE WORK STATEMENT

US Combat Capabilities Development Command Chemical Biological Center (DEVCOM

CBC)

1.0 Scope: Contractor shall provide quarterly autoclave calibration, preventive maintenance (PM), and as needed repair services for autoclaves identified below, located at The Combat Capabilities

Development Command, Chemical Biological Center (DEVCOM CBC), Aberdeen Proving

Ground, Maryland.

1.1 Background. DEVCOM CBC requires service for it autoclaves located at Aberdeen

Proving Ground, Edgewood MD, 21010. These systems are situated in environments ranging from biosafety level 1 (BSL-1) to biosafety level 3 (BSL-3). Serving the systems within the

BSL-3 will require personal to comply with all regulations listed in Section 2.0., and annual government provided DEVCOM CBC health and safety trainings.

1.2 Period of Performance (POP). The POP is a twelve (12) month base year with three (3), twelve (12) month options:

Base Year - 15 Sep 2023- 14 Sep 2024

Option Year 1 - 15 Sep 2024- 14 Sep 2025

Option Year 2 – 15 Sep 2025- 14 Sep 2026

Option Year 3 – 15 Sep 2025- 14 Sep 2026

1.3 Place of Performance: US. Aberdeen Proving Ground, Edgewood Area. Maryland, 21010.

2.0 Applicable Documents:

2.1 List of DEVCOM CBC Autoclave Systems

2.2 Army Regulation 190–17

https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN19522_AR190-

17_ADMIN_v2_FINAL.pdf

2.3 Department of the Army Pamphlet (DA PAM) 385–69

https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p385_69.pdf

2.4 DEVCOM-CBC Visitor Risk Program https://www.cbc.devcom.army.mil/wp-content/uploads/2021/03/DEVCOM_Chemical_Biological_Center_Visitors_Guide_5March2021.

pdf

3.0 Requirements. The contractor, as an independent contractor and not as an agent of the government, shall provide the necessary resources to perform the following work.

3.1 The contractor shall provide quarterly calibration and preventive maintenance service for each of DEVCOM CBC’s autoclave systems.

3.2 The contractor shall provide unlimited on-site visits for customer support after notification by the Contracting Officer Representative (COR) that a system is inoperative. The number of repair calls cannot be predicted. The contractor shall provide the COR with points of contact

(POC) and plan for the government to rapidly notify POCs. The contractor shall begin repair within 72 hours of notification by the COR. Contractor shall provide detailed Repair Services

Report, in accordance with A003 to the government at the conclusion of the repair.

3.3 The contractor shall identify, procure and install replacement parts to return the system to operational condition. The costs of replacement parts are included in the service agreement. The replaced/used parts will be provided to the government to demonstrate that the parts were changed out of the autoclave. If the equipment cannot be repaired successfully the contractor will provide the COR in writing, an explaining and rationale describing the nature of the issue, and why the system cannot be brought to an operational state within 5 business days from the initial associated service visit unless otherwise agreed to by the Government.

3.4 The contractor shall provide detailed Maintenance Service Report within 5 business days after completion of service. These reports shall include expected and actual temperatures measured for the autoclave and the new readings demonstrating that autoclave is operating within expected parameters and a list of all replaced parts during each service visit. Used parts that are removed from a unit during service are to be provided to the government at the completion of the maintenance session.

3.5 Contractor shall provide one person to enter the labs to perform maintenance duties. If a second person is required to perform a specific repair the COR must be notified prior to repair for approval. These personnel shall be familiar and trained on all the different manufacturers of the autoclaves listed in the attachment.

3.6 The contractor selected shall ensure their personnel selected have physicals completed in accordance with DEVCOM- CBC Visitor Risk Program, para 2.4. Physicals will also determine the technician’s ability to wear respiratory protection. Physicals are the responsibility of the contractor and shall be maintained at all times, not to exceed one year in length, updating the physical every 12 months.

3.7 Personal selected shall complete CBC training requirements in accordance with the

DEVCOM-CBC Visitor Risk Program, para 2.4. The contractor shall maintain records of these trainings and provide training certifications to the government upon request.

3.8 The contractor shall perform services on equipment in a biosafety level 3 laboratory environment under the following conditions:

a. Wearing Tyvek suits with a PAPR (powered air purifying respirator)

b. Work and perform duties while double-gloved with either latex and/or nitrile gloves

c. Work in a laboratory that consistently grows CDC (Center for Disease Control) category A agents (examples: organisms that cause anthrax and plague)

d. Work in a confined space with hot pipes while dressed and in environmental conditions described above

e. Change into assigned clothing and showering prior to exiting lab when required

f. Contractor may be required to purchase additional tools such as wrenches, tools for retaining rings and sockets to complete work in the BSL 3 laboratory. Contractor shall notify the government if additional tools are required and obtain approval from COR.

Some tools may be able to be removed from the lab once the contract period is over but some (such as wrenches) may be required to remain in the lab for safety reasons.

4.0 Government Incidental Property. N/A

5.0 Deliverables:

The Contractor shall host a post-award meeting at APG, MD within 10 calendar (10) days after award of this award. It shall serve as a venue for all parties to make introductions and ask and answer questions.

5.1 The Contractor shall provide Post-Award Meeting Minutes to the Government within 5 calendar days.

5.2 Contractor Shall provide Maintenance Service Report within 5 business days of visit.

5.3 Contractor Shall provide Repair Services Report at the conclusion of the repair within 5 business days.

5.4 The Reports shall include the following:

5.4.1 Equipment information list. This list shall include: a. Date received. b. Transaction number. c. Decal number. d. Equipment. e. Manufacturers code. f. Model number. g. Serial number. h. Contact name. i. Organization. j. Building. k. Phone extension.

5.4.2 Reason for submission.

5.4.3 Symptoms.

5.4.4 Work performed on equipment.

5.4.5 Parts. The service report shall include a list of parts used with the following information: a. Circuit symbol. b. Description. c. Part number. d. Quantity. e. Price. f.

Amount.

5.4.6 Time and Charges. A record should be kept of the time and charges for each of the following: a. Calibration Lab. b. Contractor. c. Job Order Total.

5.4.6.1 Time. The time shall include the following: a. Calibration. b. Repair. c. Total.

5.4.6.2 Charges. The charges shall include the following: a. Labor. b. Parts. c. Other. d. Total.

5.4.7 The contractor shall specify a single point of contact in order that services may be ordered.

6.0 Government Point of Contact.

Provided at the time of award

7.0 Security.

7.1 FOREIGN NATIONAL USE: The Contractor shall not use foreign nationals on this contract unless approved by the Procuring Contracting Officer with DEVCOM Chemical

Biological Center Security Office concurrence. Any foreign nationals must be approved prior to initiating work under this award. The following information is required when requesting approval for foreign national support: (1) full name, (2) date of birth, (3) place of birth, (4) citizenship, (5) registration number, (6) port of entry, (7) description of position in which employee will be utilized, (8) photo-copy of the work visa, (9) abbreviated Curriculum Vitae, (10) all issued passports, and (11) a sole source justification (why the foreign national is being used instead of a

United States person. These documents will be submitted to the DEVCOM Chemical Biological

Center Security Office for approval. Previously approved foreign nationals must be re-approved if the nature of their work under this contract differs from that performed under the prior year's contract.

7.2 AT Level l training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

7.3 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements

(FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by

DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.4 For contractors that do not require a CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate

Identification Index (NCIC- Ill) and Terrorist Screening Database (TSDB) (Army Directive

2014-05/AR 190-13), applicable installation, facility and area commander installation/ facility access and local security policies and procedures (provided by government representative), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

List of DEVCOM CBC Autoclave Systems

Autoclave

Manufacturer Model/Serial Number

1 Consolidated SSR-3A-X1 (SN 032619)

2 Consolidated SSR-3A-PBX1(SN 013119)

3 Getinge 533LS (SN 03004271)

4 Consolidated PT-SR-24D-S-V (SN 120221)

5 Getinge/Castle (SN URA013130)

6 Getinge 544LS/BAA106645

7 Sanyo MLS-3780 (SN: 2X0252)

8 Getinge 544LS/07M08249

9 Amsco 2013 (SN 0113287-004)

9a Reimers Steam Generator (Model RH-30, SN 0692-45137) for

AMSCO

10 Steris Amsco Lab 250, ID#0334508-03 (SN 5576780-3)

11 Steris Steam Generator (SN 34491) for Steris

11a Consolidated SR-24C-E-V (SN 30421)

12 Buxton/ BetaStar 9400-15 S / 2002 (SN B-0367) Controller

13 Beta Star LSH-202038 (SN PA-0-2602601)

Quality Assurance and Surveillance Plan (QASP)

Combat Capabilities Development Command Chemical Biological Center (CCDC-CBC)

1.0. INTRODUCTION

1.1. Purpose. The role of the Government in quality assurance is to ensure contract standards are achieved. The purpose of the Quality Assurance Surveillance Plan (QASP) is to identify the methods and procedures the Government will use to evaluate contractor actions while performing the requirements in the Performance Work Statement (PWS). It is designed to provide an effective surveillance method by monitoring contractor performance for each listed performance objective in the Performance Requirements Summary (Section 7).

1.1.1. The QASP provides a systematic method to evaluate the services the contractor is required to perform as specified in the PWS.

1.1.2. The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and PWS requirements will periodically review the QASP throughout the life of the

2.0. ROLES AND RESPONSIBILITIES.

2.1. Contracting Officer Representative. The Contracting Officer Representative (COR) is responsible for quality assurance guidance and to ensure that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.1.1. The COR evaluates and documents contractor performance in accordance with the QASP and

PWS.

2.1.2. The COR notifies the Contracting Officer of any significant performance deficiencies using a

Contractor Discrepancy Report with supporting documentation.

2.1.3. The COR maintains surveillance documentation.

2.1.4. The COR recommends improvements to the QASP and PWS throughout the life of the

2.2. Contracting Officer. The Contracting Officer is responsible for safeguarding the interests of the

United States Government in contractual relationships. Only the Contracting Officer is authorized to bind the Government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.2.1. The Contracting Officer delegates authority for inspection and/or acceptance in accordance with the terms of the contract.

2.2.2. The Contracting Officer informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

3.0. DESCRIPTION OF SERVICES

3.1. Scope of Work. The objective of this contract is to provide quarterly autoclave calibration, preventive maintenance (PM), and as needed repair services for 13 autoclaves produced by 8 different manufactures.

4.0. QUALITY REQUIREMENTS

4.1. Quality Control Program. The contractor, not the Government, is responsible for management and quality control actions to meet the terms of the contract.

5.0. SURVEILLANCE. The COR will perform monthly surveillance based on the quality and effectiveness of the contractor’s data deliverables as well as the services provided.

5.1. Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any objective, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects will not be counted against the contractor. The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable for any requirement by the COR, the COR will inform the contracting officer for resolution. Significant performance deficiencies must be submitted to the Contracting Officer using a

Contractor Discrepancy Report and include supporting documentation.

6.0. DOCUMENTATION REQUIREMENTS.

6.1. Government will approve and review all validation documentation prior to Interpreter’s departure.

7.0. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

7.1. Overview. This PRS summary identifies the services required by the PWS over which the

Government will exercise surveillance.

7.2. Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Revising and resubmitting the documentation at no cost to the

Government is the preferred method for correcting unacceptable performance. The contractor shall provide the Government a written response as to why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

7.3. Performance Objectives, Indicators, Thresholds, and Surveillance Methods. The services required by the contractor are summarized into performance objectives and indicators, along with the minimum standards that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE REQUIREMENTS SUMMARY

Performance

Objective

Performance Indicator

Paragraph in PWS

Performance Threshold Method of

Surveillance

Quarterly calibration performed

3.1 100% 100% inspection

Response time for repairs (72 hours)

3.2 98%

Unscheduled inspections

Repair services report 3.2 100% 100% inspection

Maintenance report 3.3 and 3.4 100% 100% inspection

Training requirements meet for contract

3.7 100%

Random Inspection, Planned Inspection

Appropriate/Approved

PPE while in lab

3.8 100%

Customer Complaints, Random Inspection

The evaluation ratings are as follows:

Very Good - Performance meets contractual requirements and exceeds some to the Government's benefit.

The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor's corrective actions appear or were ineffective.

QUALITY ASSURANCE MONITORING FORM

Date: ___/____/______

Work Task (Milestone/Activity): _______________________________________

Survey Period: ___/____/______ through ___/____/______

Method of Surveillance: COR Review

Evaluation of Contractor’s Performance: _______ Evaluation

Corrective Action Required: Yes No

Narrative Discussion of Contractor’s Performance During Survey Period:

Discussion

CORRECTIVE ACTION FORM FOR QASP

1) Work Task (Milestone/Activity): _________________________

2) Survey Period: ___/____/______ through ___/____/______

3) Description of the Failure/Deficiency that Precipitated the Corrective Action:

Description

4) Description of the Criterion that the Failure/Deficiency was Evaluated Against:

5) Personnel Involved in the Identification of the Failure/Deficiency, Determination of the Appropriate Corrective

Action, Approval of the Corrective Action, and Implementation of the Corrective Action:

6) Description of the Corrective Action that was Required:

7) Date/Time of Implementation of the Corrective Action: ___/____/______

8) Follow-Up Information to Prevent Recurrence of Failure/Deficiency (i.e., Need For Revision of Procedures or

Specifications):

9) Personnel Responsible for Follow-Up Work:

10) Planned Date for Follow-Up Surveillance: ___/____/______

11) Other Notes:

Other