Combined Synopsis Solicitation - W912DY26QA053 - Rheinland Pfalz Bldgs 8216 8227 8234 8240 Appliances.pdf

Rheinland Pfaltz, Bldgs. 8216, 8227, 8234, 8240, Casegoods

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

The requirement is to procure appliances for FY FY26 USAG BMC Buildings.

8216,8227,8234,8240. The combined synopsis/solicitation/Request for Quote (RFQ) number is W912DY-26-Q-A053. This number shall be referenced by contractors on their quotes and related correspondence. This RFQ is full and open competition. The NAICS code is 335220.

Contractors must be registered in the System of Award Management (SAM) with no exclusions to be considered for award. The website for SAM is: https://www.sam.gov/portal/public/SAM/.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.

Signature of offeror/contractor: ______________________________

Name and Title of Signer: ______________________________

Quotes must be sent to Contract Specialist Travian James, Travian.A.James@usace.army.mil No later than 24 March 2026, 12:00 PM Central Standard Time.

Please submit questions NLT 03 March 2026, 12:00 PM Central Standard Time.

The contract will be a Firm Fixed Price (FFP) with the CLIN structure as reflected below.

CONTRACT LINE ITEMS:

Item No Supplies Services Quantity Unit Unit Price Amount

0001 Furnishings: LIS - Rheinland Pfalz, Bldg. 8216, Appliances

1 Unit

0002 Furnishings: LIS - Rheinland Pfalz, Bldg. 8227, Appliances

1 Unit

0003 Furnishings: LIS - Rheinland Pfalz, Bldg. 8234, Appliances

1 Unit

0004 Furnishings: LIS - Rheinland Pfalz, Bldg. 8240, Appliances

1 Unit

Item No Supplies Services Quantity Unit Unit Price Amount

0005 CONUS Storage: LIS - Rheinland Pfalz, Bldg. 8216, Appliances

6 Months

0006 CONUS Storage: LIS - Rheinland Pfalz, Bldg. 8227, Appliances

6 Months

0007 CONUS Storage: LIS - Rheinland Pfalz, Bldg. 8234, Appliances

6 Months

0008 CONUS Storage: LIS - Rheinland Pfalz, Bldg. 8240, Appliances

6 Months

0009 OCONUS Storage: LIS - Rheinland Pfalz, Bldg. 8216, Appliances

6 Months

0010 OCONUS Storage: LIS - Rheinland Pfalz, Bldg. 8227, Appliances

6 Months https://www.sam.gov/portal/public/SAM/

0011 OCONUS Storage: LIS - Rheinland Pfalz, Bldg. 8234, Appliances

6 Months

0012 OCONUS Storage: LIS - Rheinland Pfalz, Bldg. 8240, Appliances

6 Months

***Please submit quotes valid for 120 days***

Freight On Board (FOB): Destination Furniture Installation Start Date (FISD): 04 January 2027 Furniture Installation Completion Date (FICD): 13 January 2027 Furniture Installation Location: Rheinland Pfaltz, Bldgs. 8216, 8227, 8234, 8240

The following attachments are included in this RFQ:

(1) Attachment 1s, Line-Item Pricing Spreadsheet (Excel Format) - To be completed by contractor and returned to the Government POC listed above.

(2) Attachment 2 - Furniture Item Description (FID)

(3) Attachment 3 - Statement of Work (ISOW)

(4) Attachment 3 – Statement of Work (OSOW)

(5) Attachment 3 – Statement of Work (RSOW)

(6) Attachment 4 – Clauses

(7) Attachment 5 – Contractor Performance

(8) Attachment 6 – Accident Prevention Plan

(9) Attachment 7 – Order Completion Statement

(10) Attachment 8, Technical Document Checklist - To be completed by contractor and returned to the Government POC listed.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price. The following factors shall be used to evaluate offers:

(1) Price;

(2) Past Performance;

(3) Technical capability of the item(s) offered to meet the Government requirement;

(4) Schedule

Amendments to this RFQ will be provided in the same manner as the initial RFQ, which is by public notice on https://sam.gov/.

W D H 1 24 8.1 AP38: Refrigerator Freezer, 10.8 cu.ft. $0.00 2 1 8.2 AP39: Refrigerator Freezer, 18-19 cu.ft. $0.00 3 24 8.3 AP43: Microwave $0.00 4 1 8.4 AP44: Microwave Convection Oven $0.00 5 4 8.6 AP53: Top Load Washing Machine $0.00 6 4 8.7 AP54: Electric Dryer $0.00

HNC Cost: $0.00

$0.00

Attachment #1 - Rheinland Pfalz, Bldg. 8216, Appliances

Nominal Dimensions For Information Only

Provide dimensions in Inches

HNC Unit CostModel Quoted Product Line

Quoted

Installation & Shipping:

Please note, if one or more of the boxes above are in amber or red, please refer to RFQ, Sect. J, Instruction to Quoters for requirements for Open Market items.

Open Market:Furniture Subtotals:

Do not alter any formulas in shaded cells

GRAND TOTAL:

Tariffs

Shipping (CONUS) Commercial Shipping (OCONUS)

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

When completing this form, do not delete or alter any columns or workbook tabs.

1 20 8.1 AP38: Refrigerator Freezer, 10.8 cu.ft. $0.00 2 1 8.2 AP39: Refrigerator Freezer, 18-19 cu.ft. $0.00 3 20 8.3 AP43: Microwave $0.00 4 1 8.4 AP44: Microwave Convection Oven $0.00 5 4 8.6 AP53: Top Load Washing Machine $0.00 6 4 8.7 AP54: Electric Dryer $0.00

HNC Cost: $0.00

$0.00

Do not alter any formulas in shaded cells

GRAND TOTAL:

Installation - Includes new and existing items, if applicable, in accordance with SOW

Please note, if one or more of the boxes above are in amber or red, please refer to RFQ, Sect. J, Instruction to Quoters for requirements for Open Market items.

Open Market:Furniture Subtotals:

Tariffs

Shipping (CONUS) Commercial Shipping (OCONUS)

Removal of Existing Items and Disponsal/Relocation in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Installation & Shipping:

Attachment #1 - Rheinland Pfalz, Bldg. 8227, Appliances

Nominal Dimensions For Information Only

Provide dimensions in Inches

HNC Unit CostModel Quoted

2 1 8.2 AP39: Refrigerator Freezer, 18-19 cu.ft. $0.00 3 20 8.3 AP43: Microwave $0.00 4 1 8.4 AP44: Microwave Convection Oven $0.00 5 4 8.5 AP53: Top Load Washing Machine $0.00 6 4 8.6 AP54: Electric Dryer $0.00

HNC Cost: $0.00

$0.00

Do not alter any formulas in shaded cells

GRAND TOTAL:

Installation - Includes new and existing items, if applicable, in accordance with SOW

Please note, if one or more of the boxes above are in amber or red, please refer to RFQ, Sect. J, Instruction to Quoters for requirements for Open Market items.

Open Market:Furniture Subtotals:

Tariffs

Shipping (CONUS) Commercial Shipping (OCONUS)

Removal of Existing Items and Disponsal/Relocation in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Installation & Shipping:

Attachment #1 - Rheinland Pfalz, Bldg. 8234, Appliances

Nominal Dimensions For Information Only

Provide dimensions in Inches

2 3 8.2 AP39: Refrigerator Freezer, 18-19 cu.ft. $0.00 3 20 8.3 AP43: Microwave $0.00 4 3 8.5 AP46: Electric Range $0.00 5 4 8.6 AP53: Top Load Washing Machine $0.00 6 4 8.7 AP54: Electric Dryer $0.00

HNC Cost: $0.00

$0.00

Do not alter any formulas in shaded cells

Open Market:

GRAND TOTAL:

Please note, if one or more of the boxes above are in amber or red, please refer to RFQ, Sect. J, Instruction to Quoters for requirements for Open Market items.

Installation & Shipping:

Furniture Subtotals:

Tariffs

Shipping (CONUS) Commercial Shipping (OCONUS)

Offload Only

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Attachment #1 - Rheinland Pfalz, Bldg. 8240, Appliances

Nominal Dimensions For Information Only

Provide dimensions in Inches

Attachment 2

Rheinland Pfalz, Buildings 8216, 8227, 8234, Appliances

Furniture Item Descriptions (FID)

Housing Furnishings Program

Attachment 2 Page 2 of 6

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Cut Sheets

1.2 Electrical

2.0-7.0 NOT USED

8.0 APPLIANCES

8.1 AP38: Refrigerator Freezer, 10.8 cu.ft

8.2 AP39: Refrigerator Freezer, 18-19 cu.ft

8.3 AP43: Microwave

8.4 AP44: Microwave Convection Oven

8.5 AP46: Electric Range

8.6 AP53: Washing Machine

8.7 AP54: Electric Dryer

Attachment 2 Page 3 of 6

1.0 GENERAL

1.1 Cut Sheets

Cut sheets are required for all items in this RFQ. A blanket statement that FID requirements are met shall be unacceptable. Cut sheets shall conform to the following requirements to be considered acceptable for this RFQ:

a. Shall be legible with highlighted model numbers, dimensions, warranty information, and all salient features required.

b. Cut sheets which have more than one model, size, type, or which show statement of line options shall be clearly marked or highlighted to show the model, size, type, and all salient features proposed.

c. Shall clearly state all required features that have been provided. List all the features if printed literature is not available. The features shall be listed on the cut sheet with the name, phone number, and company of the person who is providing the information.

d. Shall clearly state FID item number, name brand, and model numbers for all items quoted.

e. Shall include line drawings or images that address all required features.

f. Shall be provided in 1-3 searchable PDF documents or other type of searchable documents. PDFs created using scanned documents shall use text recognition, e.g., OCR, to ensure search functions are enabled.

g. Shall be assembled and labeled in numerical order based on the FID section number.

h. Label each PDF file with the pages contained within, e.g., Vendor’s cutsheets pgs. 1-

10, Vendor’s cutsheets pgs. 11-25, etc.

i. Products shall be manufactured in a TAA compliant country, where applicable.

1.2 Electrical

Unless noted otherwise in FID, all electrical requirements shall meet the following:

a. Standard: 220/230 V, 50 Hz, maximum 16A.

b. Dryer: 220/230/240 V, 50 Hz, maximum 16A.

c. Electrical convertors shall not be acceptable.

d. Plug type:

i. Refrigerators and microwaves: Schuko

ii. Washers and dryers: 32 Amp CEE 3 prong

Attachment 2 Page 4 of 6

iii. Ranges: 220/230/380 V, 50 Hz.

2.0-7.0 NOT USED

8.0 APPLIANCES

Shall be EU energy rated. Manufacturer’s warranty shall be provided. Contractor shall verify onsite that clearances are adequate for appliances.

8.1 AP38: Refrigerator Freezer, 10.8 cu.ft.

a. Shall be 23-25”W x 25-26”D x 68-69.25”H.

b. Shall have minimum capacity of 10.8 cu.ft.

c. Shall have 2 doors with separate freezer compartment.

d. Shall have at minimum the following features:

iv. 2 Full width adjustable shelves in the main compartment

v. 1 Crisper

vi. 1 Full width adjustable shelf or drawer in the freezer compartment

e. Shall have in door storage.

f. Shall be frost free.

g. Doors shall be installed hinged 50% on the left and 50% on the right.

h. Color shall be white.

i. Shall be EU energy rated E or better.

j. Provide minimum 1 year warranty for parts and labor.

8.2 AP39: Refrigerator Freezer, 18-19 cu.ft.

a. Shall be 29-30”W x 30-35”D x 65-67”H.

b. Shall have total capacity of 18-19 cu.ft.

c. Shall have 2 doors with separate freezer compartment.

d. Refrigerator shall have at minimum the following features:

i. 2 Full width adjustable shelves

ii. 2 Crispers

e. Provide in door storage.

f. Freezer shall have at minimum the following features:

i. 2 Drawers

ii. 1 Full width adjustable shelf or drawer

g. Freezer shall be frost free or have auto defrost.

h. Doors shall be installed hinged on the left.

Attachment 2 Page 5 of 6

i. Shall have adjustable feet.

j. Color shall be white.

k. Shall be EU energy rated A.

l. Shall provide minimum 1 year warranty on parts and labor.

8.3 AP43: Microwave

a. Shall be 19-21”W x 15-17”D x 11-13”H.

b. Shall have minimum capacity of 0.9 cu.ft.

c. Shall have minimum of 900 W.

d. Shall include:

i. Food turntable

ii. Multiple power levels

e. Color shall be white.

f. Provide minimum 1 year warranty on parts and labor.

8.4 AP44: Microwave Convection Oven

a. Shall have minimum capacity of 1.1 cu.ft.

b. Shall have minimum of 900 W.

c. Shall have microwave and convection capabilities.

d. Shall include:

i. Electronic touch controls

ii. Food turntable

e. Color shall be stainless steel.

f. Provide minimum 1 year warranty on parts and labor.

8.5 AP46: Electric Range

a. Shall be 20-23”W x 20-26”D x 33-38”H

b. Shall be electric, free standing.

c. Provide digital temperature display and timer.

d. Oven shall have the following features:

i. Minimum capacity of 4 cu.ft.

ii. Bake and broil elements

iii. 2 Removable racks with a minimum of 4 rack positions

iv. Self-cleaning feature

e. Range top shall have minimum of 4 coil burners.

f. Provide storage drawer.

g. Color shall be white.

h. Provide 5 wire cord without plug.

i. Shall be suitable for connection IAW German VDE code. Connection to be 3 phase with 3 hot wires, 1 neutral, and 1 ground. Power consumption NTE 16A @ 400V.

j. Shall be EU energy rated A.

k. Provide minimum 1 year warranty on parts and labor.

Attachment 2 Page 6 of 6

8.6 AP53: Washing Machine

a. Shall be 24-27”W x 25-29”D x 38-44”H.

b. Shall have minimum capacity of 2.9 cu.ft.

c. Shall be top load, electric.

d. Shall be commercial rated and warranted for laundromat type or community housing installations.

e. No coin box shall be provided.

f. Shall have at minimum the following features:

i. 3 Wash cycles

ii. 3 Wash temperatures

iii. 3 Load sizes or automatic load sensor

g. Provide bleach and fabric softener dispenser.

h. Provide all supply hoses, drain lines, connectors, etc. for a functional unit.

i. Color shall be white.

j. Provide minimum 2 year warranty on parts.

8.7 AP54: Electric Dryer

a. Shall be 26-28”W x 28-30”D x 38-44”H.

b. Shall have minimum capacity of 6.5 cu.ft.

c. Shall be electric.

d. Shall be commercial rated and warranted for laundromat type or community housing installations.

e. No coin box shall be provided.

f. Shall be the same manufacturer and have matching design and aesthetics as washer provided.

g. Provide front or door mounted lint screen.

h. Provide all connectors, vent kits, etc. for a functional unit.

i. Provide 3 wire cord.

j. Color shall be white.

k. Provide minimum 2 year warranty on parts.

END OF FID

UH Furnishings Program Statement of Work - Installation of Appliances

Rheinland Pfalz – Bldg 8216, Appliances

Attachment 3 Page 1 of 13

1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) place/install in designated rooms; (4) assemble items as required; (5) secure and store, as designated; and (6) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage, and outlets, at each building through the Technical Representative.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture, finishes, and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor shall contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

• Staged Delivery – This type of delivery is selected for occupied buildings whereby the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each workday. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

• Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Attachment 3 Page 2 of 13

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all subcontractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation and have started any required procedures so as to minimize the impact on the installation personnel.

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall immediately notify the Contracting Officer and Project Manager for further direction.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (DD Form 1155) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1 Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor will transport those items to a location designated by the TR for storage until the next workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

mailto:furnishinginvoices@usace.army.mil

Attachment 3 Page 3 of 13

3.3 The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR daily.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

3.6 Additional items identified in Table 1 shall be picked up from location specified in Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph

3.2. above. If no items are identified in Table 1, then there are no items in storage that must be installed under this contract.

3.7 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

4. PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Items shall be placed in the rooms in accordance with the drawings attached to this Statement of Work. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.

4.2 The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified in Table 1.

4.3 The contractor shall clean and polish all items that have been installed.

4.4 The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

4.5 The Contractor shall remove all protective coverings from electronics such as protective film on the microwaves, TV’s, and lamp shades, etc.

4.6 The Contractor shall ensure that all stickers and labels are removed and no adhesive residue remains on the surface.

Attachment 3 Page 4 of 13

4.7 The Contractor shall ensure that items which require batteries have been provided with new alkaline batteries and that they are working properly.

4.8 If recreational equipment is provided in this procurement, the Contractor shall install the recreational equipment. In addition, the Contractor shall be responsible for providing equipment, material, and expertise needed to place, assemble, and level pool tables, soccer tables, table tennis, and dart boards as identified in the contract.

4.9 If electric appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and other accessories required to have a fully functioning unit. Vendor is not responsible for connecting gas appliances to the gas supply.

4.10 If artwork is provided in this procurement, the Contractor shall install the artwork.

In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc. of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

4.11 If floor cleaning equipment is provided in this procurement, the Contractor shall uncrate, assemble, and provide all materials and equipment necessary to ensure the buffer, shampooers, and vacuum cleaners are in operational condition, and locate equipment within the building per direction from the TR.

4.12 The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

4.13 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

5. ASSEMBLY

5.1 The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

Attachment 3 Page 5 of 13

5.2 All furniture, equipment, and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

5.3 The Contractor shall inspect to ensure that the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready to use.

5.4 If required, the Contractor shall reverse doors and handles on the refrigerators in sleeping rooms.

6. PROTECTION OF PROPERTY

6.1 The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source, and schedule of repairs.

6.2 The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

6.3 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

6.4 Material-handling equipment shall have rubber wheels.

7. PRODUCT DOCUMENTATION

7.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

7.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings and turn them over to the TR.

Attachment 3 Page 6 of 13

8. CLEANUP

8.1 The Contractor shall be responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (Technical Representative signing acceptance on Delivery Order/contract), from the contractor will not occur until all trash connected with the furniture installation is removed from the site.

8.2 Recyclable cardboard products shall be disposed of in accordance with Table 1.

8.3 Packing materials will not be stored in the buildings for any period exceeding 24 hours.

8.4 Personal trash (food wrappers, drinks, etc.) shall be removed from the site daily by the contractor.

9. EXCESS ITEMS

9.1 Once equipment is installed as shown on the furniture layout, the Contractor shall coordinate with the TR as to where any excess items are to be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

10. SAFETY

10.1 Safety Compliance Requirements. Contractor shall comply with FAR 52.236-13 Accident Prevention and execute all work in accordance with (IAW) the latest version of Safety Manual EM 385-1-1 per base contract.

10.2 Site Visit Accident Prevention Plan (SVAPP). A SVAPP is required if an APP with a site/survey activity hazard analysis (AHA) has not been provided and accepted by the furnishings program CEHNC KO in coordination with (ICW) CEHNC Safety and Occupational Health Office (SOHO). The SVAPP is intended and necessary for any site visit not covered by an APP and these site visits shall be for visual inspection/observation or office type work only. If work must be performed (i.e., metering, work on energized equipment), an Accident Prevention Plan (APP) must be submitted and accepted.

10.3 Accident Prevention Plan. The APP shall follow the minimum requirements of EM 385-1-1 Chapter 2-7 and this PWS. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet). The APP must be submitted and accepted by the CEHNC KO ICW CEHNC SOHO prior to starting any work at the site. The contractor is responsible for preparing an APP per EM 385-1-1 for all work that goes beyond the

Attachment 3 Page 7 of 13 scope of a site. The completed APP shall be submitted to the KO Furnishings Invoice box at least thirty (30) business days prior to field work performance. Field work shall not take place until the APP has been submitted, reviewed, and accepted by the CEHNC Safety Office.

10.4 Contractor shall verify with the controlling installation, the applicability, and requirements for emergency procedures, permit required work procedures, and hazardous environments and waste disposal. These findings shall be incorporated into the APP.

10.5 Activity Hazard Analysis (AHA). All AHAs shall be written in accordance with section 6 in each applicable chapter in EM 385-1-1. The identification and proof of qualification for competent/qualified persons (e.g., Confined Space, Electrician, Crane Operator, etc.) and proof of qualification shall be included IAW EM 385-1-1 Chapter 2-6.

d(4)(g). Define the steps to be performed for the activity/task/DFOW and the work sequences (for example, site conditions, materials, personnel) needed. Job steps should be detailed so that the reader clearly understands how that job will be accomplished (for example, how the part will be installed or removed, anticipated voltages, quantities of chemicals utilized, equipment utilized to accomplish the task, heights being accessed).

10.6 Site-Specific Addendum (SSA). SSAs are required for each site if work will be conducted on two or more distinct sites. The SSAs shall be submitted to the KO Furnishings invoice box for review and acceptance by the CEHNC Safety Office prior to work starting. Each SSA shall contain detailed site-specific information only applicable to a specific location. It shall be attached to the APP as an appendix and be readily available on the jobsite.

10.7 Safety document resubmittal shall include the original local SOHO comments with detailed responses (Form 7 or 4025) and highlight all changes.

10.8 Any Proposals, Change Orders, and Contract Modifications shall be verified that they are covered under the current accepted APP. If the pending work effort is NOT covered under the initial task order APP, the contractor shall submit, for government review and acceptance, an addendum to the APP.

10.9 Notifications and Reports. All accidents and near misses will be reported in accordance with EM 385-1-1 Table 2-1. Most current version of the ENG Form 3394 Aug 2021 shall be used for all reporting measures. Failure to comply with these requirements will be reflected on CPARS (If applicable).

10.10 Monthly Exposure Hours Report. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractors. Hours

Attachment 3 Page 8 of 13 associated with administrative activities such as payroll, human resource, service order managers/technicians, etc., are not counted. Exposure hours shall be submitted to HNC Contracting Office (CT). The data must be posted/submitted not later than 10 calendar days after the end of each month. Exposure data consists of man-hours expended in direct performance of the work performed on the jobsite. The monthly submission shall be broken down by Contract and identify exposure hours for each Contract. If no hours are worked on the project/task, a report showing zero (0) is required. Contractors should report monthly exposure hours by using the Excel Exposure Hour Report via email to *either contract specialist or PgM.

10.11 Prime Contractor Corporate Safety Official / Corporate Official (CSO/CO). This contract requires a minimum of one Corporate Safety Official / Corporate Official to manage and oversee the implementation of the Prime Contractor’s Safety Program.

The CSO or CO shall conduct roles and responsibilities listed in EM 385-1-1 (2024) Chapter 2-4. f.

10.12 Site Safety and Health Officer (SSHO). No work shall be conducted at the site of the work until an SSHO (L2 / L3) is present as described and EM 385-1-1 (2024) Chapter 2-8. b. L2s are required for this project that include work that includes LOTO (208V or above), Fall Protection, Confined Space, Use of LHE, Scaffolding, or any other higher hazard activity. L3 is acceptable for any phases of work outside of what is listed above to include office work, providing furniture/equipment support, the receiving and unloading of materials/furniture, or any other low hazard activities. L2/L3 are only permitted on projects with a residual risk of low or medium.

10.13 The SSHO on site must be employed by the prime contractor unless otherwise approved by the KO/COR ICW CEHNC SOHO. If a subcontractor employee is allowed, SSHOs must work under direction of the prime contractors CSO or CO equivalent (CSO or CO does not need to be onsite) from the Prime Contractor. The APP shall include discussion as to how the CSO or CO will ensure the L2 and/or L3 is/are implementing the requirements of the prime contractor’s safety program, EM 385-1-1, OSHA, consensus standards, any additional local laws and regulations, and all accepted safety plans. This shall include but is not limited to the review of site documentation, site audits, training, meetings, and accident reports.

10.14 After Hours Work/Multiple Shifts. Planned after hours work or multiple shifts like dual shifts or scheduled work designed to not impact the customer is considered normal shift operations and shall still ensure that an SSHO, as required by scope of work, is on-site while work is being performed.

10.15 Multiple sites / Locations outside of 45 minutes: shall still ensure that an L2 is on the main site while work is being performed but would additionally need an L3 or L2 (depending on scope of work) for each location, however processes and procedures

Attachment 3 Page 9 of 13 must be identified in the APP how communication and reporting will be established between the L3 and L2 for these evolutions.

11. AT-OPSEC

11.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

11.2 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Attachment 3 Page 10 of 13

11.3 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

11.4 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. The Vendor must ensure that the Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E- Verify system. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i).

An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

11.5 All contractor and all associated sub-contractors’ employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

Attachment 3 Page 11 of 13

TABLE 1. Project Specific Information.

Bldg 8216:

Technical Representative: Kristjan Poellu

Tech. Rep. Phone: +49-6783-6-3009

Tech. Rep. Email: kristjan.poellu.ln@army.mil

Will the Building be Occupied During Install

No

Delivery Type

Not Staged

If staged, how many rooms accessible per day?

(Min of 10-12 double occupancy rooms) 12

Acceptable Hours of Delivery: 7:30-15:30

Number of floors: 3

Elevator Available for Use During Install No

Elevator Dimensions N/A

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project

DRMO Location:

N/A

Point of Contact Name:

Phone/Email:

Address:

Building Number

Street Address City, State, Zip Code

Business Hours:

Do they accept mattresses?: No

DRMO Special Requirements (Pallets, Shrink Wrap):

All recyclable cardboard products to be delivered to:

Attachment 3 Page 12 of 13

Street Address Waste, Sort & Recycle Center BLDG 8468, Ash Street Smith Barracks, Baumholder, Germany

Phone:

Access & Delivery Information:

Security Requirements: North Tank Trail Gate BLDG 8470 Abraham Avenue, Smith Barracks, Baumholder DBIDS Card or access roster required

Shipping Label for Furniture: Smith Barracks

Building 8216 Ordnance Road ﴾55774﴿ Baumholder, Germany, APO AE 09034

Physical Address:

City, State, Zip Code

Shipping Label for Soft Goods (If different from furniture)

Warehouse information:

Items stored at warehouse location noted above, to be installed under this contract:

example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings. Provide list of items and how many there are.

Attachment 3 Page 13 of 13

Building Specific Information:

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

truck can park in front of building ‐no forklift will be provided

‐rooms will be accessible from the inside

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in this box. If the vendor needs to dispose of, please say so here.

List ALL furnishings to be removed: Be specific and list the item and how many there are. If Captains beds are being removed, list the size and number of drawers: If drop lid desk or Armoires are being removed, list dimensions.

N/A

Old window treatments and hardware to be delivered to: If vendor needs to dispose of, please say so here.

List ALL window treatment and hardware to be removed: List how many draperies or blinds. List type of blinds being removed.

Statement of Work - Offload of Appliances Rheinland Pfalz – Bldg 8240, Appliances

Attachment 3 Page 1 of 11

1.0 GENERAL

1.1 Contractor shall provide all necessary materials, equipment, labor, supervision, and management to (1) coordinate delivery; (2) load and unload; (3) secure and store, as designated and; (4) properly dispose of any associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage, and outlets at each building through the Technical Representative.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The Contractor shall provide a digital color board of all furniture, finishes, and fabrics to the TR for reference prior to manufacturing.

2.0 DELIVERY

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping.

The Contractor shall coordinate item delivery from all sub-contractors to minimize the number of deliveries.

2.2 In the event that a delay in delivery is requested by the TR, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the

Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

Attachment 3 Page 2 of 11

3.0 RECEIVE AND UNLOAD

3.1 Contractor shall deliver items between the hours specified in Table 1. The

Contractor may work outside this time frame with prior approval of the TR.

3.2 All unloaded items shall be properly stored by the end of the workday.

3.3 The Contractor shall verify and inspect the wrapping/crating of all items. Any problems (damage/overage/shortage) shall be brought to the attention of the TR.

The Contractor shall store damaged items in the location designated by the TR.

The TR may require the Contractor to open a damaged container to ensure the actual item is unharmed.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR daily.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4.0 PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

4.2 The Contractor shall complete installation of furnishings under this Statement of

Work in the time period specified.

5.0 PROTECTION OF PROPERTY

5.1 The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds, and other items already existing. The Contractor shall repair or replace any items, buildings, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

5.2 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The

Attachment 3 Page 3 of 11

Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

5.3 Material-handling equipment shall have rubber wheels.

6.0 PRODUCT DOCUMENTATION

6.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation. Documentation that is packed in boxes with the item may remain in the box. It is not necessary to open the boxes to retrieve the product documentation.

6.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings, unless packed in box with item, and turn them over to the TR.

7.0 CLEANUP

7.1 The Contractor shall be responsible for the removal and disposal of all trash connected with delivery of the furniture and other items under this contract.

8.0 SAFETY

8.1 Safety Compliance Requirements. Contractor shall comply with FAR 52.236-13

Accident Prevention and execute all work in accordance with (IAW) the latest version of Safety Manual EM 385-1-1 per base contract.

8.2 Site Visit Accident Prevention Plan (SVAPP). A SVAPP is required if an APP with a site/survey activity hazard analysis (AHA) has not been provided and accepted by the furnishings program CEHNC KO in coordination with (ICW) CEHNC Safety and Occupational Health Office (SOHO). The SVAPP is intended and necessary for any site visit not covered by an APP and these site visits shall be for visual inspection/observation or office type work only. If work must be performed (i.e., metering, work on energized equipment), an Accident Prevention Plan (APP) must be submitted and accepted.

8.3 Accident Prevention Plan. The APP shall follow the minimum requirements of EM 385-1-1 Chapter 2-7 and this PWS. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet). The APP must be submitted and accepted by the CEHNC KO ICW CEHNC SOHO prior to starting any work at the

Attachment 3 Page 4 of 11 site. The contractor is responsible for preparing an APP per EM 385-1-1 for all work that goes beyond the scope of a site. The completed APP shall be submitted to the KO Furnishings Invoice box at least thirty (30) business days prior to field work performance. Field work shall not take place until the APP has been submitted, reviewed, and accepted by the CEHNC Safety Office.

8.4 Contractor shall verify with the controlling installation, the applicability, and requirements for emergency procedures, permit required work procedures, and hazardous environments and waste disposal. These findings shall be incorporated into the APP.

8.5 Activity Hazard Analysis (AHA). All AHAs shall be written in accordance with section 6 in each applicable chapter in EM 385-1-1. The identification and proof of qualification for competent/qualified persons (e.g., Confined Space, Electrician, Crane Operator, etc.) and proof of qualification shall be included IAW EM 385-1-1 Chapter 2-6. d(4)(g). Define the steps to be performed for the activity/task/DFOW and the work sequences (for example, site conditions, materials, personnel) needed. Job steps should be detailed so that the reader clearly understands how that job will be accomplished (for example, how the part will be installed or removed, anticipated voltages, quantities of chemicals utilized, equipment utilized to accomplish the task, heights being accessed).

8.6 Site-Specific Addendum (SSA). SSAs are required for each site if work will be conducted on two or more distinct sites.