Combined Synopsis-Solicitation W912DQ24Q1011.pdf

PDF 3 MB Posted Dec 1, 2023

Attached to: Mowing and Trimming Services--West Side Parks at Pomme de Terre Lake Project, Hermitage, MO
Solicitation number: W912DQ24Q1011
Issued by: Department of the Army Corps of Engineers Engineering District Kansas City

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Written by GovTribe AI · Dec 21, 2023

This is a combined synopsis/solicitation for mowing and trimming services at various park locations overseen by the U.S. Army Corps of Engineers' Pomme de Terre Lake Project Office in Hermitage, Missouri. The solicitation number is W912DQ24Q1011 and quotes are due by 12:00 AM on 20 December 2023. The acquisition is set aside exclusively for small businesses with a NAICS code of 561730 and size standard of $9,500,000. The required services include mowing and trimming of parks, roadways, and sewage lagoons from 1 April through 30 September annually over a one-year base period and four option years. The location of performance is Hickory County, Missouri.

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Other files

File	Type	Posted
Solicitation QA - W912DQ24Q1011.pdf	PDF	Dec 15, 2023
Amendment 1 - W912DQ24Q1011.pdf	PDF	Dec 5, 2023
Attachment 2 Experience Form.pdf	PDF	Dec 1, 2023
Attachment 1 Supp Bid Schedule.pdf	PDF	Dec 1, 2023
Attachment 3 Past Performance Questionnaire.pdf	PDF	Dec 1, 2023

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SEE ADDENDUM

(No Collect Calls)

W912DQ24Q1011 01-Dec-2023

b. TELEPHONE NUMBER

816-389-3812

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 20 Dec 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERICK S OTTOSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966424 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE, KANSAS CITY +

SHANNON HENRY

POMME DE TERRE LAKE OFFICE 23697 COUNTY ROAD

HERMITAGE MO 65668

TEL: 8116-389-2290 FAX:

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF68

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ24Q1011

Section A - Solicitation/Contract Form

SYNOPSIS

This is a combined synopsis/solicitation for services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ24Q1011 and it is being issued as a request for quotations

(RFQ).

Quotes are due on the date and time specified in BOX 8 on page 1. Quotes shall be submitted in PDF format via email to erick.s.ottoson@usace.army.mil. All quotes must be good for at least ninety days from the due date. See Section L of this solicitation for additional instructions on submitting a quote.

Please direct questions to Erick Ottoson at erick.s.ottoson@usace.army.mil or by phone at (816) 389-3878.

Email is preferred.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01.

This acquisition is set aside exclusively for small businesses. The associated North American Industry Classification System (NAICS) code is 561730 (Landscaping Services). The small business size standard is $9,500,000. The Product/Service Code is S208 (Housekeeping - Landscaping/Groundskeeping).

Description of Services Required: Mowing and trimming services at various park locations overseen by the U.S.

Army Corps of Engineers’ Pomme de Terre Lake Project Office in Hermitage, Missouri. The specific locations and additional details are set forth in the accompanying performance work statement.

Date(s) and Location of Contract Performance: This is anticipated to be awarded as a one-year contract, with four additional option years that may be exercised by the Government. The location of performance is Hickory County, Missouri 65668. Additional details are set forth in the accompanying performance work statement.

FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services, applies to this acquisition with no addenda to the provision.

FAR 52.212-2, Evaluation--Commercial Products and Commercial Services, applies to this acquisition. The specific evaluation criteria to be included are detailed in Section M of the solicitation.

FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services (Alt I) applies to this acquisition.

FAR 52.212-4, Contract Terms and Conditions--Commercial Products and Commercial Services, applies to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses listed in the clause that apply to this acquisition are identified in Section I of the solicitation.

Additional contract requirement(s) or terms and conditions are located in Sections C, E, F, H, I, J, K, L, and M of this solicitation.

System for Award Management (SAM.gov)

The prospective awardee shall be registered and active in the System for Award Management (https://SAM.gov/).

Contractors may obtain information on registration and annual confirmation requirements on the SAM.gov website, including at the following link: https://sam.gov/content/entity-registration. Information can also be obtained by calling (866) 606-8220. It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

The System for Award Management is a federal government-owned and operated free website. If you are a small business needing assistance with registering or help with navigating through the website, you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration.

If you have questions about government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The PTAC program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/. THIS IS A

FREE SERVICE BY A NON-PROFIT PAID FOR BY THE U.S. GOVERNMENT.

(End)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 16 Each Mowing/Trimming Outlet Park Base Yr

FFP

The contractor shall furnish mowing and trimming services at Outlet Park, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement.

Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

FOB: Destination

PSC CD: S208

NET AMT

0002 16 Each Mowing/Trimming Wheatland Park Base Yr

FFP

The contractor shall furnish mowing and trimming services at Wheatland Park, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement. Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

0003 7 Each Mowing/Trimming Wheatland Lagoon Base Yr

FFP

The contractor shall furnish mowing and trimming services at Wheatland Lagoon, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement. Minimum guaranteed number is 4 mowing/trimmings, maximum mowing/trimmings is 7.

0004 16 Each Mowing/Trimming Lightfoot Park Base Yr

FFP

The contractor shall furnish mowing and trimming services at Lightfoot Park, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement. Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

0005 7 Each Mowing/Trimming Lightfoot Lagoon Base Yr

FFP

The contractor shall furnish mowing and trimming services at Lightfoot Lagoon, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement. Minimum guaranteed number is 4 mowing/trimmings, maximum mowing/trimmings is 7.

0006 16 Each Mowing/Trimming Bolivar Ramp Base Yr

FFP

The contractor shall furnish mowing and trimming services at the Bolivar Boat Ramp & Fishing Dock Area, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement. Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

1001 16 Each OPTION Mowing/Trimming Outlet Park--Option

FFP

The contractor shall furnish mowing and trimming services at Outlet Park, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement.

Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

1002 16 Each OPTION Mowing/Trimming Wheatland Park--Option

FFP

1003 7 Each OPTION Mowing/Trimming Wheatland Lagoon--Option

FFP

1004 16 Each OPTION Mowing/Trimming Lightfoot Park--Option

FFP

1005 7 Each OPTION Mowing/Trimming Lightfoot Lagoon--Option

FFP

1006 16 Each OPTION Mowing/Trimming Bolivar Ramp--Option

FFP

2001 16 Each OPTION Mowing/Trimming Outlet Park--Option

FFP

The contractor shall furnish mowing and trimming services at Outlet Park, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement.

Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

2002 16 Each OPTION Mowing/Trimming Wheatland Park--Option

FFP

2003 7 Each OPTION Mowing/Trimming Wheatland Lagoon--Option

FFP

2004 16 Each OPTION Mowing/Trimming Lightfoot Park--Option

FFP

2005 7 Each OPTION Mowing/Trimming Lightfoot Lagoon--Option

FFP

2006 16 Each OPTION Mowing/Trimming Bolivar Ramp--Option

FFP

3001 16 Each OPTION Mowing/Trimming Outlet Park--Option

FFP

The contractor shall furnish mowing and trimming services at Outlet Park, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement.

Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

3002 16 Each OPTION Mowing/Trimming Wheatland Park--Option

FFP

3003 7 Each OPTION Mowing/Trimming Wheatland Lagoon--Option

FFP

3004 16 Each OPTION Mowing/Trimming Lightfoot Park--Option

FFP

3005 7 Each OPTION Mowing/Trimming Lightfoot Lagoon--Option

FFP

3006 16 Each OPTION Mowing/Trimming Bolivar Ramp--Option

FFP

4001 16 Each OPTION Mowing/Trimming Outlet Park--Option

FFP

The contractor shall furnish mowing and trimming services at Outlet Park, Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement.

Minimum guaranteed number is 11 mowing/trimmings, maximum mowing/trimmings is 16.

4002 16 Each OPTION Mowing/Trimming Wheatland Park--Option

FFP

4003 7 Each OPTION Mowing/Trimming Wheatland Lagoon--Option

FFP

4004 16 Each OPTION Mowing/Trimming Lightfoot Park--Option

FFP

4005 7 Each OPTION Mowing/Trimming Lightfoot Lagoon--Option

FFP

4006 16 Each OPTION Mowing/Trimming Bolivar Ramp--Option

FFP

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

MOWING AND TRIMMING SERVICES

POMME DE TERRE LAKE

WEST SECTION

1. General: This is a non-personal services contract to provide Park Mowing and Trimming Services at Pomme de Terre Lake in accordance with the specifications and maps in this Performance Work Statement. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Park Mowing and Trimming Services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract. All acreages are estimated. The Contractor shall be responsible for determining exact acreages, minimum/maximum number of mowings, and time allowed to complete required services and conditions affecting performance of work. Many areas consist of slopes, rocky terrain and wooded areas, and may require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily. Trimming shall include the removal of sprouts and heavily weeded growth. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government shall not be held accountable for conditions at the site which were not taken into account by prospective bidders. All mowing and trimming shall be completed in an area prior to moving to another area.

1.2. Background: Park mowing & trimming procurements utilized by the Pomme de Terre Lake Project, Kansas City District, encompass mowing and trimming services necessary to maintain the west side section of parks as specified. The procurement includes limited amounts of cutting by hand where obstructions or steepness prevent access by machinery. Trimming around signs and buildings, trees, campsites, and park equipment will be required.

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. Actual mowing and trimming services shall be performed from 1 April through 30 September in accordance with contract schedules during the periods listed below:

Base Year – 1 April 2024 through 31 March 2025 Option Year 1 – 1 April 2025 through 31 March 2026 Option Year 2 – 1 April 2026 through 31 March 2027 Option Year 3 – 1 April 2027 through 31 March 2028 Option Year 4 – 1 April 2028 through 31 March 2029

1.4. General Information

1.4.1. Quality Control: Quality Control is the Contractor’s responsibility. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit a copy of their quality control plan (QC Plan) to the Contracting Officer’s Representative (COR), for approval prior to the start of work. See Attachment 10 Quality Control Plan Template/Example. After acceptance of the quality control plan the Contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s).

1.4.3. Unsatisfactory Performance: If any of the services do not conform to contract requirements, the

Government may request the Contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. The Contractor will have 24 hours from the time of notification of the deficiency to make the correction. When the defects in services cannot be corrected by re-performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed.

1.4.4. Recognized Holidays: The Contractor will not be required to work on the following Federal

Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Presidents’ Day Veterans Day

Memorial Day Thanksgiving Day Juneteenth Christmas Day

Independence Day

1.4.5. Hours of Operation: The Contractor is responsible for conducting these services, between the hours of 7:00 AM and 8:00 PM CST, except no service shall be performed beyond park entrance booths before 8:00 AM nor after 6:00 PM CST, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work will not be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived in writing by the COR. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6. Inclement Weather Schedule: In cases of severe weather, heavy rain, or park closure, the Contracting Officer of the Contracting Officer’s Representative (COR) may authorize exceptions.

When exceptions are granted, all mowings shall be performed within 24 hours after the severe weather or park closure has terminated and/or when ground conditions are once again suitable for mowing activity as determined by the COR, unless the Contracting Officer or the COR authorizes additional time. It is the Contractor’s responsibility to notify the Contracting Officer when they are not able to perform services due to inclement weather.

1.4.6.1. This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this contract. In the event that inundation materially affects the scope of work, the Contractor will be requested to submit a pricing proposal covering the unserviceable or affected portion of work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled “Changes.” Payment for services not performed as a result of conditions stated above will be initially withheld until execution of an equitable adjustment can be made by contract modification.

1.4.7. Access Across Project Highway Bridges: The roadway over various highway bridges on Pomme de

Terre Lake may be closed from time to time during the life of this contract. Closures could sometimes last several months under certain construction or maintenance circumstances. The

Contractor should be prepared to take an alternate route during these times at no additional cost to the Government.

1.4.8. Security Requirements: The Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Attachment 3 of this PWS.

1.4.8.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.4.8.2. Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.8.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.4.8.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.9. Required Insurance: Contractors shall obtain and maintain all appropriate commercial liability and workman’s compensation insurance as required in accordance with Federal and State requirements.

Reference FAR clauses included in this contract for further guidance on insurance requirements.

1.4.10. Post Award Orientation/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.12. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing in the QC Plan to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.13. Communication: The contract manager or alternate shall communicate with the COR to provide a status update on work being performed for the day, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. At a minimum the Contractor shall let the COR know when a round of mowing has begun, when it is completed and if any issues arise during mowing operations. The Contractor shall furnish a phone number that shall be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.14. Ordering of Services: Mowing and trimming orders will be placed in writing by email by the

Pomme de Terre Lake Project Office. The contractor shall commence mowing on the date and time specified in the written order. Orders will not be placed less than 72 hours prior to the date that mowing services are ordered. It is anticipated that orders will likely be issued for accomplishment of services to be completed prior to the Memorial Day, Independence Day and Labor Day holidays/holiday weekends. The Government reserves the right to designate the starting point, area to be mowed first, when placing orders under this contract.

1.4.15. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this Contract shall consume any alcohol or drugs (except prescription drugs not affecting performance of work) during performance of work under this contract.

1.4.16. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the

Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.17. Environmental and OSHA: Contractor and all employees/subcontractors must comply with all

Federal, state and local environmental and occupational safety laws and regulations. Any apparent conflict or breach with Federal, State, or local laws associated with the performance of this contract shall be immediately brought to the attention of the Contracting Officer or the Contracting Officer’s Representative for final resolution. The Contractor shall be liable for all penalties which result from violations of, or failure to comply with, all such Federal, State, or local laws.

1.4.18. Property Damage: Contractor shall be liable for any and all damages or losses, public or private

(including damage to property of park patrons), incidental to the work performed as a result of this contract.

1.4.18.1. Any damage to Government property due to any mowing or trimming equipment striking or hitting site posts, lantern hangers, campsites, fire grills/BBQ grills, hydrant containment boxes, playground surfacing, meter pits, established trees, saplings, etc. shall be replaced or repaired to original conditions at no extra cost to the Government. Severe rutting and scalping caused by negligence or improper operation of equipment shall be repaired and damaged areas over seeded with KY-31 or equivalent fescue mix in accordance with manufacturer’s application rates.

1.4.18.2. The Contractor shall take such measures as necessary to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways. Any incident involving damage or injury shall be responsibility of the Contractor.

1.4.19. Title 36 Rules and Regulations: Contractor and Contractor Personnel shall comply with Title 36

Rules and Regulations for the entire period of performance of this contract.

1.4.20. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto, and current OSHA requirements. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor shall be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely. The Contractor will be required to submit an Activity Hazard Analysis for approval as part of this requirement. An emphasis shall be placed on operating equipment in accordance with this manual and in the proper use of personal protective equipment required under this manual. This manual can be accessed at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf, or as a mobile app for smartphones and tablets if you search for “EM 385-1-1” in the app store for your device.

1.4.20.1. Equipment Operation: Contractor equipment and vehicles shall be operated in a manner at all times in accordance with the above referenced manual requirements including but not limited to: proper training of employees, operating flashers and turn signals, slow moving vehicle signs where required, equipped with manufacturer’s approved rollover protection system (ROPS), seatbelts worn at all times equipment is in operation, and manufacturers’ approved safety discharge and/or deflection devices in use at all times while equipment is in operation to minimize accidental damage or injury from flying objects.

1.4.20.2. Personal Protective Equipment (PPE): The contractor shall provide to employees all PPE required for mowing and trimming activities performed under this contract. PPE shall include at a minimum but will not be limited to, work boots, long pants, sleeved shirts or t-shirts, eye protection, and hearing protection.

1.4.20.3. Contractor Man Hours Reporting: The Contractor shall report the number of hours worked on Government property after each service during the period of performance of services under this contract. These hours shall be recorded on the Contractor Worksheet for each day work is performed indicating the time the mowing and trimming service was completed and number of employees working the serviced area. Contractor’s Worksheets shall be signed and submitted with Contractor’s invoice to the COR (Contracting Officer’s Representative). Contractor Worksheet included in Attachment 8.

1.4.21. Payment: Payment will be per satisfactorily completed round of mowing/trimming. Contractors shall provide the Pomme de Terre Project Office with a correct invoice after each ordered mowing/trimming is completed. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later. An example invoice in included in Attachment 9.

1.4.22. Other Conditions: Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.4.22.1. The Government reserves the right to install / place additional trees, signs, facilities, equipment, etc. necessary for the maintenance / upgrading of facilities. The Government may, at no additional charge, increase up to 5% in each area, the number of items around which mowing and trimming is required.

1.4.22.2. Subcontracting in excess of $2,500 per year shall require approval by the COR.

1.4.22.3. The Government or other contractors may be performing repair / maintenance / services in the areas where mowing and trimming will be performed. The Contractor shall cooperate with other contractors and Government employees to avoid interference with their work.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative. An employee of the U.S. Government appointed by the

Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The Government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Sub-Contractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT-FURNISHED ITEMS AND SERVICES: The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer’s Representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages or loss will be reported in writing, to the Contracting Officer’s Representative, within 72 hours.

3.1. Services: None

3.2. Facilities: None

3.3. Utilities: None

3.4. Equipment: None

3.5. Materials: The Government will provide gate keys to access certain mowing areas and mowing maps for the Contractor to use as reference to the park mowing areas. The Government will also provide the Contractor Worksheet Forms to record mowing and trimming hours worked.

PART 4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: The Contractor will furnish everything required to meet the requirements of this contract that is not listed under Part 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. General: Mowing equipment shall be commercial grade, with appropriate roll over protection and safety belts, chutes, and discharge guards in place always while mowing operations are being performed. All mowing and trimming shall be completed in an area prior to moving to another area. All mower blades shall be kept sharp, and mowing equipment shall be maintained in good condition to provide a high quality, uniform cut. Mowing shall be accomplished so that all turf areas are cut to a height between 3 to 5 inches as directed by the COR. Exact boundary limits of mowing and trimming shall be directed by the COR. Mowers with a cutting width of over 96 inches will not be permitted for use in any park areas.

Mowing and Trimming area maps are provided in Attachment 7.

5.1.1. Mowing Activity:

5.1.1.1. Park Mowing:

5.1.1.1.1. Park area mowing includes the following areas: Outlet Park, Wheatland Park, Lightfoot

Park, and Bolivar Boat Ramp/Fishing Dock Areas. These special areas are detailed in the sections below. Mowing all the areas listed above constitutes one complete round of park mowing.

5.1.1.1.2. The Government reserves the right to order any single item or park individually, or any combination of items per order, up to and including all items. The Government reserves the right to designate the order (sequence) in which orders shall be completed.

5.1.1.1.3. Areas shall be completely mowed to a uniform height between 3 to 5 inches, free of windrows or piled clippings, uncut vegetation, rutting, or scalping, skips or gaps. The mowing areas are delineated on the attached area maps, which includes many park areas that extend to lake water’s edge.

5.1.1.1.4. Mowing shall be accomplished to within but no closer than 18 inches +/- 6 inches of the trunk of any tree, bush, or shrub; and to within but no closer than 12 inches +/- 6 inches of any inanimate objects, such as walls, posts, signs, park equipment or other objects.

5.1.1.1.5. Mowing around occupied facilities such as campsites shall be accomplished with caution and at a safe distance. It may be necessary to postpone mowing in an occupied area until it can be completed safely and without endangering people. Mowing such areas later will be considered a part of the mowing cycle and no separate payment will be made.

5.1.1.1.6. Mowing around trees, bushes, shrubs, buildings, and other objects shall be done with extreme care the ensure that equipment does not come in contact with the object. All cost of repair or replacement in size, kind and type resulting from damage by Contractor’s equipment shall be borne by the Contractor. Repair or replacement shall occur within 30 calendar days of noticed damage.

5.1.1.2. Roadway Mowing:

5.1.1.2.1. Roadway mowing refers to areas from the road shoulders located within the mowing maps provided in the attachments. The Contractor shall mow 10 feet (+/-) on either side of roads, from the road edge outward.

5.1.1.2.2. Roadways encompass and include mowing and trimming a minimum of 10 feet (+/-) around all right of way areas, park signs, fee vaults, traffic counters and other structures within the area specified above along either side of the roadway.

5.1.1.2.3. If the common tree line is less than 10 feet from the road edge, Contractor shall mow up to the tree line. Steep road ditches (45 degrees or more) less than 10 feet from the edge of the road shall be mowed/trimming to the bottom of the ditch.

5.1.1.2.4. Contractor shall not be required to mow any woody vegetation within the ditch that is over one-half inch in diameter.

5.1.1.2.5. Roadway mowing will be a required service with each mowing/trimming order for the area.

5.1.1.3. Sewage Lagoons:

5.1.1.3.1. Sewage Lagoon mowing and trimming includes the following areas: Wheatland Lagoon and Lightfoot Lagoon.

5.1.1.3.2. Areas surrounding lagoons/lift stations shall be mowed a minimum of two mower passes (approximately 10 feet +/- 1’) on the outside of the lagoon fence and mowed completely between the lagoon fence and the entrance roadway.

5.1.1.3.3. Areas within lagoon fences shall be mowed and trimmed completely. All vegetation shall be trimmed to the water’s edge each time these areas area mowed. This may require cutting and trimming of vegetation by hand, as the slopes to the water’s edge can be steep.

5.1.1.3.4. Vegetation falling into the water during mowing and trimming operations, as well as any previously existing vegetation (floating up to 5 feet from water’s edge), shall be removed by raking, and shall be disposed of as directed by the Contracting Officer’s Representative.

5.1.2. Trimming:

5.1.2.1. Trimming shall be performed during each mowing cycle within all mowing areas simultaneously or immediately following mowing, and in all instances shall be completed no later than 24 hours after mowing, except that this paragraph shall not be construed to alter the total time allowed as specified.

5.1.2.2. This includes trimming around all trees, culverts, guardrails, up against rock in rip rap areas, along sidewalks, structures/buildings, lantern posts, fire rings, electrical pedestals, water hydrants, sign posts, playground areas, steep ditch lines, fence posts, along with trimming any other items within the mowing areas shown on the furnished park maps. This list of areas to be trimmed is not all inclusive.

5.1.2.3. Areas must be trimmed uniformly, without scalping or leaving uneven edges and match surrounding area grass heights. Trees or other objects shall not be bumped or scraped by mowers or trimmers. Trimming will not be required closer than 2 inches around the trunks of trees, bushes, or shrubs; however, trimming around buildings and inanimate objects shall be accomplished to the last blade of grass. Care must be taken by the Contractor so as not to injure or damage any mature or young trees, shrubs or other freshly planted vegetation.

Replacement of damaged vegetation shall be the Contractor’s responsibility and at no extra cost to the Government. Repair or replacement shall occur within 30 calendar days of noticed damage.

5.1.2.4. In areas that are too wet, too steep or inaccessible to mow with zero turn mowers or other mowers, hand trimming shall be required.

5.1.2.5. Moveable objects (i.e. picnic tables) shall be moved and the areas around and under such objects shall be serviced. Objects shall be returned to their original positions, and sidewalks, entrances into buildings and building interiors shall be cleared as needed to remove clippings.

5.1.2.6. Camp pads and parking lots are sprayed for vegetation control. The Contractor shall trim all, alive or dead, vegetation along or within parking lots, camp pads, playgrounds, swim beaches, hydrant and dumpster enclosures.

5.1.3. Policing:

5.1.3.1. The Contractor is responsible for policing all mowing areas prior to and after mowing and trimming is completed for trash, tree limbs and other debris. All trash or other discarded man-made items shall be deposited in the refuse receptacle(s) located in each park.

5.1.3.2. All tree limbs shall be disposed of by depositing them into surrounding wooded areas. In the event that extremely large debris be encountered during mowing operations, (limbs over 10 ft.

in length and over 4” in diameter) the Contractor must notify the COR prior to the next mowing cycle so the Government can schedule this debris for removal and that the continuous avoidance of this un-mowed section can be alleviated.

5.1.3.3. At no time will it be acceptable for the Contractor or Contractor’s employees to mow over trash located within a mowing area or leave areas where branches or limbs were lying on the ground left un-mowed.

5.1.3.4. To assist the visiting public in reclaiming lost articles, all property left by visitors and found during contract operations shall be turned in to the Pomme de Terre Project Office. Any injury, property damage, equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to Pomme de Terre Project personnel.

5.1.4. Cleanup:

5.1.4.1. Prior to leaving each area, the Contractor shall remove all grass clippings and other debris created during mowing operations from all…

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