Combined Synopsis Solicitation W912BU-23-R-0032.pdf

COMBINED SYNPOSIS/SOLICITATION

W912BU-23-R-0032

Drydock Maintenance for NASA Pegasus U.S. ARMY CORPS OF ENGINEERS, Philadelphia District

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Part 13 and the format in subpart 12.6, as supplemented with additional information included in this notice, including DFARS subpart 217-71. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. A Scope of Work (SOW) is included with additional information for line item. This office will not accept any telephonic, written, or faxed requests for a copy of the solicitation.

Request for quotation (RFQ):

CLIN DESCRIPTION

0001 Furnish all labor, materials, fittings, equipment, tools, power, compressed air, etc., and perform all work on the NASA barge “Pegasus” in accordance with (IAW) all included specifications and drawings.

Inspection and Acceptance: As outlined in the specifications.

Delivery Information: Upon delivery to the Contractor’s facility the Contractor will have 45 calendar days to complete the SOW requirements. It is anticipated that the Pegasus will be delivered on or before 15 June 2023.

Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02, published 14 February 2023. Clauses and Provisions are available online at https://www.acquisition.gov.

This solicitation is being competed as a 100% total small business set-aside under NAICS Code 336611-Ship Building and Repairing with a small business size standard of 1,250 employees.

Quotes shall be emailed to the contract specialist, Amanda Bellnier, at Amanda.Bellnier@usace.army.mil by 2:00 pm on Thursday May 11th, 2023.

3455 NASA BARGE PEGASUS SHIPYARD MAINTENANCE CONTRACT

TECHNICAL SPECIFICATION

C000 GENERAL

A. GENERAL DESCRIPTION OF WORK

The NASA Barge Pegasus is a sea-going and river-going barge owned by the National Aeronautics and Space Administration (NASA) for the purpose of transporting rockets and rocket components from manufacturing location to test location to launch location. The work required by this Contract consists of (1) Maintenance and Repair & (2) American Bureau of Shipping (ABS) Surveys & Coordination.

Drydocking of the vessel is required and shall be performed in accordance with Contract Section C170.

The Contractor assumes complete responsibility for performing maintenance and repair on the Pegasus according to this specification and the Contract Drawings, to meet the requirements of this Contract.

Should the Contractor determine at any time that they are unable to fulfill their Contract responsibilities, they shall notify the Contracting Officer’s Representative (COR) immediately of the problem experienced and their proposed manner of correction.

Prospective Offerors may visit the vessel prior to submitting a bid in order to gauge the condition of the vessel and the scope of work which must be performed by the Contractor. For additional information on Pre-Bid Vessel Inspections, refer to Contract Section C006.

In accordance with the Master Ship Repair Agreement (MSRA), for Repair and Alteration of Vessels, the Contractor shall furnish all management, supervision, labor, subcontracting services of manufacturer's representatives and all facilities, utilities, equipment, tools, lubricants, fuels, materials and articles (excluding Government furnished equipment) necessary to fully execute the work items specified herein.

1. Maintenance and Repair

The Maintenance and Repair task items to be performed under this Contract are:

Pilothouse Console Remodel (If-Directed) – C256 AFT Archway Cargo Shed Structure – C315 Empty/Gas Free Ballast Tanks – C320 Clean Ballast Tanks (If-Directed) – C320.C.2.b Gas Free Void Spaces and Chain Lockers – C320.D

Empty/Gas Free Fuel Tanks – C320 Clean Seachests and Gratings – C325 Cargo Deck Modifications – C397 Audio Gaging (If-Directed) – C398 Inspect/Replace Hull Anodes – C405 Replace Additional Aluminum Anodes (If-Directed) – C405.D Exterior Cleaning and Painting – C406.B Interior Cleaning and Painting – C406.C Additional Coatings (If-Directed) – C406.D Doors, Windows, Hatches, & Manholes – C415 Install Pendant Line Chock – C420 Anchor and Anchor Chains – C421 Vertical Ladders – C427 Storage Shelves in Forward Space (If-Directed) – C437 Pilothouse Flooring – C439 Install Life Vest Storage Boxes on Bridge Wings (If-Directed) – C445 Rigging Stations for Straps and Lifting Shackles – C455 Transducer Location – C470 Hull Steel Repair (If-Directed) – C498 Keel Cooler Cleaning – C640 Vents – C670 Pilothouse HVAC Replacement (If-Directed) – C685 Horn Replacement – C690 Capstan Hoses - C698.B Capstan Controller Hoses - C698.C Hydraulic Power Unit Hoses - C698.D Generator Hoses – C698.E Valves – C699 Anchor Light Penetration Relocation – C730 Cargo Hold Outlets (If-Directed) – C731 Stern Deck Lighting Switch - C732 Local Control of Forward Space Ventilation Fan – C750

2. ABS Surveys & Coordination

The Contractor is responsible for procuring the services of ABS and coordinating with ABS to complete the following surveys during the shipyard period:

Drydocking Survey Intermediate Hull Survey #6 Annual Hull Survey #3 Annual Load Line Survey #3

ABS Surveyor review of the repairs and modifications performed in this specification

B. GOVERNMENT FURNISHED EQUIPMENT

All Government Furnished equipment and equipment for which the Government has made payment or partial payment shall be considered Government Property.

The Contractor shall accept all risk for Government property in his possession and is responsible for proper storage and handling.

Government Furnished Equipment:

Thirty 35 (35) ¼-ton Hand-Pushed Trollies – Frost Inc. Part No. 0400400 (C415) Load Test Fixtures (C397)

C. VESSEL CHARACTERISTICS - EXISTING

Characteristics of the vessel, as it currently exists, are tabulated below. Dimensions and characteristics are approximate and are provided for descriptive purposes only.

Vessel Built by Gulf Coast Fabricators, Inc., Gulfport, MS

Delivery Date 1999 Length (overall) 310 feet Breadth Molded 50 feet -0 inches Depth 15 feet Registered Gross Tonnage 1457

C002 VESSEL OPERATION

The Pegasus provides service to NASA to transport the Space Launch System (SLS) rocket components between the manufacturing facility in New Orleans to testing facilities at the Marshall Space Flight Center (MSFC) and the Stennis Space Center (SSC) to the launch location at Kennedy Space Center (KSC). The vessel is suitable for year-round operation, day and night, in shallow rivers, the Gulf of Mexico, and the Atlantic Coast.

C003 DESIGN & INSTALLATION STANDARDS

All maintenance and repairs, equipment, materials, physical alterations, and testing shall be in accordance with the rules, regulations, and standards of the following regulatory agencies and organizations and as specified in the individual specification sections:

American Bureau of Shipping – "Rules for Building and Classing Steel Barges"

International Association of Classification Societies (IACS) Recommendation No. 47 “Shipbuilding and Repair Quality Standard”

U.S. Coast Guard Regulations 46 CFR 110 - 113, Subchapter J - Electrical Engineering

U.S. Coast Guard, Navigation and Vessel Inspection Circular (NVIC) No. 7-68, “NOTEs on

Inspection and Repair of Steel Hulls”

U.S. Army Corps of Engineers, Publication No. EM 385-1-1; "Safety and Health Requirements Manual."

Institute of Electrical and Electronic Engineers (IEEE) Standards, Publication No. IEEE-45

"Recommended Practice for Electrical Installations on Shipboard"

Institute of Electrical and Electronic Engineers Standards, Publication No. IEEE-519

"Recommended Practices and Requirements for Harmonic Control in Electrical Power Systems"

National Electrical Code (NEC)

American Welding Society (AWS) "Guide For Steel Hull Welding", ANSI/AWS D3.5-85

MIL-STD-1627C – Design Criteria for Bending of Pipe or Tube for Ship Piping Systems

U.S. Maritime Administration Schedule for Pipes, Joints, Valves and Fittings.

The National Shipbuilding Research Program (NSRP 0490), January 1998, “Industrial Standards for

Hull Structural Penetration Design Criteria and Details.”

U.S. Environmental Protection Agency Regulation 40 CFR Part 122 – EPA Administered Permit Programs, The National Pollutant Discharge Elimination System (NPDES). Environmental Protection Agency, Vessel General Permit for Discharges Incidental to the Normal Operation of Vessels. The EPA 2013 VGP can be found at: http://cfpub.epa.gov/npdes/vessels/vgpermit.cfm

For the rules, regulations, and standards listed above, the Contractor shall use the most recent revision in effect on the date of Contract award.

All electrical equipment and material installations shall comply with applicable IEEE and NEC as well as National Electrical Manufacturers Association (NEMA), American National Standards Institute (ANSI) standards and codes. All equipment and material furnished shall bear the approval of the Underwriters Laboratories where applicable.

If the Contractor should find any discrepancies between standards, the Contractor shall notify the COR.

C004 ABS SURVEYS & COORDINATION

A. CONTRACTOR’S ABS DRAWING APPROVAL RESPONSIBILITY

Any deviation by the Contractor from the Government furnished approved drawings shall become the responsibility of the Contractor and shall require review by the Marine Design Center and subsequent submittal for review and approval to ABS at the Contractor’s expense.

The Contractor shall be responsible for submitting all contractor developed drawings associated with this contract to ABS for review and approval. See section C040.B.2 for additional details.

B. ABS SURVEYS

The Contractor shall procure the services of ABS to complete the following ABS surveys during the shipyard period:

Drydocking Survey Intermediate Hull Survey #6 Annual Hull Survey #3 Annual Load Line Survey #3 ABS Surveyor review of the repairs and modifications performed in this specification.

The Contractor is responsible for all costs associated with the ABS Surveys and for scheduling and coordinating the surveys. The Contractor is responsible for preparing the vessel, including cleaning, disassembly, gas-freeing tanks, opening of sea-valves, and any other preparation work required for the surveys to take place.

C. COOPERATION DURING SURVEYS AND INSPECTION

The Contractor is responsible for cooperating with ABS and the COR during the ABS Surveys and during any inspection done by the COR. All costs associated with the Contractor's cooperation shall be the responsibility of the Contractor. The Contractor's cooperation during or in connection with the ABS Surveys or inspections by the COR may include, but not be limited to, the following:

1. Dye penetrant, water hose, air lance, and/or vacuum box testing of any welds performed under this Contract;

2. Flooding of areas of decks, small voids, small tanks and small spaces for testing of watertight integrity whether worked on under this Contract or not;

3. Hydrostatic pressure testing of all new piping and all piping that is worked on by the Contractor;

4. Manual movement of any unattached objects or any objects which can be easily dismounted or opened and moved anywhere on the vessel;

5. Providing the services of a marine surveyor approved by ABS as an ABS External Specialist to audio gauge various locations throughout the vessel that are deemed suspect areas either by ABS or the COR. This audio gauging is an If-Directed item covered by C398. As part of this work, the Contractor is responsible for providing all labor and equipment for removal of paint in way of a reading and repairing paint, including non-skid where applicable.

6. Minor interruptions of work for purposes of inspection not to exceed eight (8) man-hours of such interruptions.

7. Scheduling of work to accommodate inspections of sea valves, sea chests, tanks, hull sections and spaces, machinery and electrical items. See Section C699 for Sea-Valves Listing.

Although the Contractor shall be responsible for all planning and coordination with ABS, the Contractor shall also provide at minimum (24) twenty four hour notice to the Government ahead of any ABS inspection. The Government shall be kept informed of all inspections and be afforded the opportunity to participate.

For the purpose of monitoring the quantity of man-hours used for item 6 above, the Contractor shall maintain a log sheet to document the number of man-hours worked throughout the Contract completion.

The Contractor shall request approval and signature of the Government Representative on site for each entry on the log sheet to verify the information.

D. ABS ACCESS & DISCLOSURE

The US Army Corps of Engineers Marine Design Center (CEMDC) will be the “Owner’s Representative” on this project and all correspondence with ABS shall be made available to the COR.

The Contractor shall ensure that, as a part of its Contract with ABS, the Contractor authorizes ABS to disclose to and discuss with CEMDC any issues related to surveys, classification, and certification, and any other technical considerations on which classification is to be based or which may affect future classification or certification of the vessel.

The Contractor shall authorize ABS to provide CEMDC at its request with a copy of all correspondence related to surveys, classification, statutory certification or other compliance verification for which ABS is responsible as it is promulgated and initially distributed.

In addition, the Contractor shall copy CEMDC with correspondence regarding surveys, classification, certification and other compliance verification for which ABS is responsible.

At the completion of the ABS review process, the Contractor shall download all ABS documentation related to surveys, classification, and certification and provide them to the Government in .pdf format through electronic file transfer.

C005 VESSEL IDENTIFICATION

The following hull numbers have previously been established:

CEMDC Hull Number………………………...805 ABS Hull Number………..…………………...298 ABS Identification Number…………………...9938187

The Contractor shall use the CEMDC Hull Number for identification of all project documents being submitted to the Government. The ABS Identification Number is provided to facilitate coordination with ABS.

The Marine Design Center project number for the work required under this Contract is 3455.

C006 PRE-BID VESSEL INSPECTION

One pre-bid vessel inspection will be held to allow all prospective Offerors to inspect the vessel. The inspections will assist the Offerors with assessing the scope of the job. In addition, it will allow Offerors to gauge the general condition of the vessel. All interested Offerors are urged and expected to inspect the vessel to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the vessel constitute grounds for a claim after contract award.

The pre-bid inspection will be held on April 25, 2023 at 0800-1630 CDT.

Representatives of prospective Offerors wishing to attend shall provide a copy of their Driver’s license information (name as it is on the license, state of issue, and driver’s license number). U.S. citizens shall submit this information no later than one week prior to visit. No foreign nationals shall be allowed to attend the pre-bid inspection based on current security requirements.

All badge and visit requests should be submitted to:

terrance.j.fitzgerald@nasa.gov cc: claude.cochran@nasa.gov, brendan.s.mcnichol@usace.army.mil, michelle.j.bertoline@usace.army.mil, bradford.l.mccowan@usace.army.mil

All Offerors are required to bring the following safety equipment with them:

* Hard Hat

* Steel Toed Shoes

* Safety Glasses

* Hearing Protection

Participants will meet at:

Michoud Assembly Facility 13800 Old Gentilly Rd, New Orleans, LA 70129 Building 101 Lobby

Participants shall meet 30 minutes prior to scheduled time to pick up badges giving access to the NASA site. They will require escort from the lobby to the Pegasus.

The site will not be open for inspection at any other time unless authorized by amendment to this solicitation.

During the pre-bid inspection, Offerors will be allowed, with escort, unencumbered access throughout the vessel in areas related to the work in this contract, with the exception of entry into any tanks.

Representatives of the Government will be available, but only to the extent necessary to escort Offerors and assist with access. Government Representatives on the vessel will not discuss the scope of the work or make any technical clarifications or interpretations. Any questions of this nature should be submitted in writing to the designated Government representative for response. In all cases, a copy of both questions and answers will be forwarded to all prospective Offerors after Government analysis.

C010 DEFINITIONS

The following definitions are applicable to phrases and acronyms used throughout this Specification.

ABS – Acronym for American Bureau of Shipping.

CFR – Acronym for Code of Federal Regulations - a codification of the general and permanent rules published in the Federal Register by the Executive departments and agencies of the Federal Government.

Contract Drawings - Drawings that, along with the specification, define the scope of work using a detailed level of detail.

Contractor - A firm holding a prime Contract with the Government for execution of the work called for in these Specifications.

COR - Acronym for Contracting Officer’s Representative - a member of the Contract management and quality assurance team authorized by the Contracting Officer to perform certain administrative and managerial duties. A copy of the COR’s authority letter is furnished to the Contractor.

K.O. - Acronym for Contracting Officer - A person with the authority to enter into, administer and/or terminate Contracts and make related determinations and findings.

GFE - Acronym for Government Furnished Equipment - Equipment or components furnished by the Government to the Contractor for installation aboard the vessel.

GFM - Acronym for Government Furnished Material - Material furnished by the Government to the Contractor for processing or fabrication, and eventual installation aboard the vessel.

Government - The United States Government.

CEMDC - US Army Corps of Engineers, Marine Design Center

MSD - Marine Sanitation Device

NASA - National Aeronautics and Space Administration

NTP - Acronym for Notice to Proceed. Authorization from the KO to initiate work which is issued after Award of Contract and receipt of bonding.

P/S - Acronym for Port and Starboard.

Reference Drawings - The Reference Drawings listed in Section J show the arrangement and details of the vessel as originally constructed and, to a limited extent, as modified over the years, but do not necessarily reflect with total accuracy the present existing conditions. They are furnished for correlative information only. The Government assumes no responsibility for the accuracy of the reference drawings, and all work shall be measured or templated from the barge.

USACE - Acronym for United States Army Corps of Engineers

USCG – United States Coast Guard

VGP – Vessel General Permit

WT – Water Tight

C025 CONTRACTOR QUALITY STANDARDS

A. GENERAL

All articles, fittings, equipment, machinery, materials and supplies used during the maintenance and repair work shall be new, free of defects and imperfections, and be the standard product of reputable manufacturers. All items shall be suitable for marine application and meet the latest requirements of standard specifications published by national authorities. No salvaged materials shall be used in the works. Spare parts and service shall be readily obtainable for all equipment and machinery.

During the maintenance and repair, protection shall be provided for the vessel and all associated items intended for use on the vessel as necessary.

The Contractor shall be responsible for completing all the maintenance and repair items and ensuring the functionality of all areas and equipment worked on. Inspection by the Government is for the purpose of verifying the proper function of the Contractor's quality control measures and is not to be used as a substitute for control of quality by the Contractor.

B. INSTALLATION

Materials and equipment shall be installed in accordance with the approved recommendations of the manufacturer, and in compliance with the Contract documents. The installation shall be accomplished by workers skilled in their specific trade.

C. WORKMANSHIP

1. General

All labor shall be especially skilled for the type of work they are performing. Work shall be thorough and complete, and shall be performed under competent direction. Where work of one trade joins, passes through, or is integral with other work, there shall be no discrepancy or misfit when completed. When engaging one kind of work with another, marring or damaging of previously acceptable construction shall be cause for rejection of previously accepted work. All parts of work intended to join or bear upon others shall be complete and solid surface contact and fit together neatly without excessive cold work during erection.

All faying surfaces shall be painted and be clean and smooth before bolting up. Shims or liners shall not be used for the purpose of overcoming a bad fit.

Ends of outstanding flanges shall be cropped. Lightening holes may be punched or flame-cut and all edges shall have burrs removed.

All holes for machinery mounting bolts shall be drilled or punched; burning is not acceptable. Holes in members having sharp curvature shall be avoided.

The Contractor shall be responsible for all damages caused by his employees and subcontractors while performing all work required in this specification. The Contractor shall repair and/or replace all damaged equipment, parts, or structures without any cost or charge to the Government.

2. Welders and Welding:

All welding shall be in accordance with the current rules of the American Bureau of Shipping, except where stated otherwise. All welding under this Contract shall be done only by welders who have successfully passed the qualifications test of the ABS or the U.S. Navy Department, except that any welding coming under the jurisdiction of United States Coast Guard (USCG) shall be done by welders that have passed the USCG qualification test.

The Contractor shall bear the expense of conducting these tests, and shall submit to the COR, prior to the commencement of any welding or brazing, a listing by name and badge number which certifies those welders who have successfully passed the prescribed tests. The Contractor shall require any welder to repeat these tests when, in the opinion of the COR, the work of the welder indicates a reasonable doubt of weld quality. In such cases the welder shall be recertified as above if he successfully passed such a test.

The electrodes used throughout the work shall be suitable for use with the parent metal at each weld.

Electrodes shall be received on the job in unbroken packages bearing the manufacturer's label or be otherwise marked. Electrodes shall be stored in accordance with manufacturer’s recommendations.

Electrodes shall meet all applicable American Welding Society (AWS) specifications for the type of electrode being supplied.

Assembly of all welded joints before welding shall be such as to secure proper gaps in butt welds and proper metal contact in fillet welds. Welding shall not be used to close openings larger than stipulated for each plate thickness by the ABS. All watertight seal welds shall be of "bead" type; no "weave" or "stitch" welding will be permitted. Welding procedures, pertaining to direction, length, numbers and sequence of beads, shall be carefully planned to minimize lock-up stresses. Care shall be exercised to produce smooth even beads, especially on all exposed plating and fittings. Beads shall be ground where directed by the Contracting Officer (KO) or their authorized representative.

A detailed description of all welding procedures being employed in the construction shall be available to the KO or their authorized representative.

At all times when welding operations are being performed, a strict fire-watch shall be maintained and a fire extinguisher shall be physically present at each welding site. Whenever the reverse side of a weld cannot be seen, a fire-watchman shall be placed at the reverse side if feasible.

Welding leads and ground wires shall be arranged to prevent grounding through bearings in machinery on the vessel.

The Contractor shall be responsible for all damages caused by his employees and subcontractors while performing all welding work required in this specification. The Contractor shall repair and/or replace all damaged equipment, parts, or structures without any cost or charge to the Government.

3. Threaded Fasteners

Where the material, size, and type of a fastener are not specified on this Contract specification or in the Contract Drawings, the following requirements apply:

Bolts and machine screws of 3/8 inch in diameter or greater shall be used for structural applications.

Bolt hole diameters shall not exceed bolt diameters by more than 1/32 inch for bolts up to and including 3/4 inch in diameter and 1/16 inch for bolts over 3/4 inch in diameter. Bolt ends shall protrude from the nuts not less than one nor more than three threads. The excess bolt length shall be removed without damaging the bolt threads.

One flat washer shall be used under each nut.

Where hardware (such as joiner hardware and hinges) is pre-drilled for fasteners sized less than 3/8 inch diameter, the size of fasteners used shall match the size of the pre-drilled holes in the part.

Fasteners for metal parts shall be of a similar material as the part except that fasteners in aluminum shall be corrosion resistant steel. Brass fasteners shall not be used unless specifically stated in this Contract.

Stainless steel fasteners shall be provided with insulating bushings and grommets for connections where dissimilar metals are attached to aluminum.

Where nuts will become inaccessible after assembly, nuts shall be staked to prevent backing off. All other nuts shall be self-locking.

Countersinking for fasteners shall be as specified by the fastener manufacturer. Fastening patterns shall be well arranged and consistent.

4. Plate Fairness

If steel plating is installed, the Contractor shall use proper welding procedures and sequences to ensure fair, undistorted plating panels. The use of filler materials to surface unfair areas is not acceptable.

Maximum allowable plating distortion is depicted in IACS Recommendation No. 47 “Shipbuilding and Repair Quality Standard”. Distortion shall not exceed the amounts in this guide.

C040 SCOPE OF WORK

These specifications, in conjunction with the (Contract and Reference) Drawings and Attachments listed in Section J of this Contract contain the requirements for the maintenance and repair work to be done on the Pegasus.

All work shall be in accordance with the Contract Drawings listed in Section J. The Contract Drawings and the specifications shall be considered as mutually explanatory and supplementary, and any feature shown by one and not the other shall have the same force and effect as if shown by both.

If at any time the Contractor discovers any errors, the Contractor shall notify the COR for resolution.

The planning, coordination, detailed design, and performance of all work for the ultimate completion of all specification requirements contained herein shall be the responsibility of the Contractor. All labor and materials necessary to accomplish the specified work shall be furnished by the Contractor.

The work required by this Contract is geographically restricted to the normal operating area of the Pegasus. The normal operating area, as used here, is defined as the Gulf Coast of the United States.

See paragraph C170-B Below for information on delivery and return of the vessel.

B. CONTRACTOR’S DESIGN AND ENGINEERING RESPONSIBILITY

The Contractor shall be responsible for design and engineering of the following:

1. Any design and engineering the Contractor needs to develop the required work to production level, including shop drawings the Contractor deems necessary to accomplish the maintenance and repair tasks. Including the following drawings identified in the Contract:

805-E256-01 PILOT HOUSE CONSOLE (C256)

805-E420-01 PENDANT LINE CHOCK (C420)

805-D421-01 ANCHOR SUPPORT WEDGES (C421)

805-E470-01 TRANSDUCER WELL (C470)

805-E720-01 ELECTRICAL ONE LINE DIAGRAM (AC) (C720)

2. As-Built Drawings documenting the as-built condition of the drawings listed in part 1.

Should the Contractor determine at any time that they are unable to fulfill those design responsibilities, they shall notify the COR immediately of the problem experienced and their proposed manner of correction.

C. GOVERNMENT REVIEW

The Contractor shall submit all developed and modified drawings to the Government for review. The Marine Design Center will review the drawings, data, and other material submitted by the Contractor.

Submittals from the Contractor must be clear as to what the submittal represents and the action the Contractor requests the Government perform.

The Government’s review is intended to be limited to the functional aspects of the submittals to ensure compliance with the contract specifications and will include technical review to ensure that sound naval architecture and marine engineering practices are followed. This does not relieve the Contractor from any engineering, design, or quality assurance responsibility.

The Contractor shall comply with the requirements of the design embodied in the contract. Where review, approval, classification, or certification by ABS is a provision of the contract, Government review of Contractor submittals may not address the requirements of those agencies. It is implicit that Government acceptance of submittals will be contingent upon satisfactory fulfillment of those requirements.

Submittals found to be completely acceptable to the Contracting Officer’s Representative without comment will be marked “ACCEPTED.”

Submittals found to be generally acceptable to the Contracting Officer’s Representative with qualifying comments will be marked “ACCEPTED WITH COMMENTS” but may or may not require resubmission depending on the COR’s assessment of the criticality of the comments.

“ACCEPTED WITH COMMENTS” submittals being resubmitted will be reviewed only to ensure that the previous comments have been adequately incorporated. Resubmission requirements will be clearly marked on the return.

Submittals unacceptable to the Contracting Officer’s Representative will be marked “NOT ACCEPTED.” Submittals not accepted will always require full and complete re-submittal. Such re-submittal will result in a full and complete review as though it was a first submittal.

Submittals furnished for information only or for which the Contractor has not indicated the required review action will be marked “EXAMINED.”

The Contractor shall ensure that all review comments are incorporated in corrected submittal documents or are rebutted in separate correspondence. The Contractor is encouraged to completely discuss all submittal comments with the MDC author in order to ensure complete and effective communication.

D. IF-DIRECTED ITEMS

There are a number of If-Directed items throughout the specifications which are indefinite items which require KO or COR direction and Contractor tracking of quantities. These are items which are to be priced on a unit quantity basis, on their own contract line item, such that they can be utilized as required with proper approval and tracking of quantities. The Contractor is not authorized to perform work on these items unless specifically directed by the KO or COR. The following is a list of If-Directed items with corresponding contract specification section:

C256 – Pilothouse Console Remodel C320.C.2.b – Cleaning (Ballast Tank) C398 – Audio Gauging C405.D – Additional Aluminum Anodes C406.B.2.f – Sandblast Hull Exterior C406.C.3 – Potable Water Tank C406.D – Additional Coatings C415.D – Pilothouse Window Replacement C415.E – Cargo Bay Door Port Light Removal C427.C – Modify Stern Rescue Ladder C437 – Storage Shelves C439 – Pilothouse Flooring C445 – Install Life Vest Storage Boxes on Bridge Wings C498 – Hull Steel Repair C685 – Pilothouse HVAC Replacement C698 – Renew System Hoses C731 – Cargo Hold Outlets

There is also one If-Directed item (C900 – Miscellaneous Additional Work) which covers miscellaneous additional work items associated with the repair of the vessel. The Government may utilize this line item to direct additional labor, subcontracts, equipment, and materials associated with the repair of the vessel. This work can only be issued by the KO.

See each individual specification section for specific details and requirements.

At the completion of the period of performance, any unused unit quantities or funding shall be credited back to the Government through a formal Contract modification.

C041 CARE OF VESSEL

All parts of the vessel including, but not limited to, structure, deck coverings, fittings, equipage, outfit, insulation, paint work, machinery, auxiliaries, systems, and apparatus shall be maintained in a satisfactory condition during the entire period the vessel is in the Contractor's possession.

After the completion of modifications and repairs, affected tanks and voids shall be cleaned and pass Government inspection before being closed. Rubbish shall be removed from places which are to be permanently closed or which may become inaccessible. Appropriate measures shall be taken, where necessary, or if directed by the COR, to minimize wear and damage to completed work, and to prevent corrosion or other deterioration, especially to unpainted, polished, and moving parts.

B. FLOODING PREVENTION

The Contractor shall provide and maintain a comprehensive and an effective system of flooding prevention, flooding detection, and dewatering capability. The system shall continuously protect the vessel while in the Contractor's possession until such time that the vessel is returned to the Government.

The Contractor shall submit within seven (7) days of award a written outline of the flooding prevention plan.

C. VESSEL OUTFIT

The Contractor shall be responsible for the care of all vessel outfit and equipment aboard the vessel starting at the time of vessel delivery to the Contractor’s facility.

The Contractor shall replace, or repair as applicable, all items whose condition has deteriorated during the Contract due to improper care or handling, any items which are damaged during conversion and modification of the vessel, or any items which cannot be located at the conclusion of work. The KO shall be the ultimate arbiter as to gauging the condition of inventoried items.

The Contractor shall submit, for approval, details of components that will be provided as replacements, in the event that identical items cannot be procured. Details shall include engineering information and catalog cut-sheets. The KO shall be the ultimate arbiter as to the suitability of Contractor proposed replacement items.

D. MACHINERY AND EQUIPMENT

The Contractor is responsible for the care of all machinery and equipment at his facility, whether furnished by him or by the Government. All parts, especially those having working surfaces or passages or piping for lubricating oil, shall be kept clean and protected during manufacturing, storing, assembly, and after installation. Electric and electronic equipment and machinery shall at all times be protected against dust, moisture, or other foreign matter, electro-static discharge, and shall not be subjected to rapid temperature changes or extremes in temperature. Any item allowed to deteriorate due to lack of care in storage as indicated above, shall, at the discretion of the COR, be subjected to tests, at the Contractor's expense, to determine its condition and, if necessary, replaced at the Contractor's expense.

All preservative applied by the manufacturer shall be left intact (or replaced if necessary) until installation of the machinery or equipment on the vessel. If removal of the preservative is necessary for testing the machinery or equipment prior to installation, the Contractor shall reapply the preservative and protect the machinery or equipment until installed. All preservatives on working parts shall be thoroughly removed prior to operation of the machinery or equipment.

E. TANK CLEANING AND GAS-FREEING

Prior to performing any work on the vessel, the Contractor shall drain, degrease, clean and gas-free tanks and voids in accordance with the requirements of Section C320.

F. PROTECTION FROM WORK AND THE ELEMENTS

At the beginning of the Contract period prior to start of any work, a jointly conducted condition survey shall be made with Contractor and Government Representative. The Contractor shall include photographs of record made of the entire vessel, including all machinery, piping, decks, bulkheads, overheads, electrical wiring and fixtures, and the condition of all equipment and areas recorded in a written report submitted to the COR. At the conclusion of the repair work and prior to removing the vessel from drydock, the joint condition survey will be conducted again and any damages or disturbed conditions noted on the vessel but not recorded on the initial survey will be repaired by the Contractor at their expense.

Prior to commencement of any work, all interior decks (including the cargo bay) and bulkheads that are exposed to foot traffic, and where there is work being performed, must be sufficiently covered. The deck and bulkhead coverings must be sturdy, and replaced or reinstalled whenever disturbed or torn.

The bulkhead coverings must extend a minimum of 4 feet above the deck. The Contractor shall maintain and replace any torn covering promptly. The coverings shall be removed at completion of the work and the decks and bulkheads cleaned of any dirt and grease. Any bulkheads or decks that were damaged by the shipyard personnel must be repaired at no cost to the Government.

The Contractor shall provide 200 Amp 460 VAC, 3-phase shore power service to the vessel at all times while in the shipyard. The shore power receptacle is a Russellstoll JRSA2034HR 200A, 3P, 3 Wire plus Ground Reverse Service connector.

There may be periods of time that the vessel switchboards and shore power connections will not be capable of distributing power throughout the vessel due to work in this contract. During this time, the Contractor shall furnish portable electrical and lighting services as needed. The services shall include the necessary labor to connect, maintain, adjust, and disconnect portable power and lighting connections.

Shipyard personnel shall not use the vessel's lighting system for extension lights or portable tools.

Vapor tight globes and guards on ship's lighting system shall not be removed. If additional lighting or power for tools is required, the Contractor shall provide necessary extension cords and receptacles.

At all times when the vessel is in the custody of the Contractor and the temperature is below 35 degrees F, the Contractor shall keep all pipelines, fixtures, traps, tanks, all auxiliary pumps and other receptacles on the vessel from freezing and causing damage. This shall be done by either draining or heating the area.

Bilges in the pump room and generator room shall be pumped dry if necessary while the vessel is in the custody of the Contractor.

The Contractor shall keep working areas clean, and wash, paint and repaint as necessary to keep areas "as found" or better during the Contract period. Work areas shall be cleaned prior to commencement of work so that work under these specifications can be safely accomplished.

G. FIRE PROTECTION

The Contractor shall provide and maintain a comprehensive and an effective system of fire detection, prevention, and extinguishing capability. The system shall continuously protect the vessel while in the Contractor's possession until such time that the vessel is returned to the Government. The Contractor shall submit a written outline of the fire protection plan within seven (7) days after Contract Award.

H. PROTECTION IN WAY OF OPENINGS

Openings for all hatches removed shall be covered during non-working periods and during inclement weather. Temporary covers shall be constructed of plywood. Adequate measures shall be taken to insure a weathertight ship during inclement weather. Hatches which have been removed shall be hose tested at completion of repair period and proven watertight.

I. ACCESSIBILITY FOR INSPECTIONS

The Contractor shall arrange the distribution of welding cables, temporary electric cables, temporary compressed air hoses, etc., in a manner which will prevent tripping or headroom problems. When not in use, Contractor cables and hoses shall be neatly coiled and stored, to the satisfaction of the Government Representative.

J. SYSTEM TAG-OUT

The Contractor shall submit within seven (7) days of award a written outline of the system tag-out procedures that will be utilized.

K. CONTRACTOR SAFETY PLAN

The Contractor shall submit within seven (7) days of award a written copy of the Contractors Safety Plan that will be utilized. Included in the safety plan, there should be details outlining the Contractor’s confined space plan. Additionally, prior to any visits from the Government, the Contractor shall provide an on-site safety and confined space orientation.

The contractor’s Safety Plan shall outline the procedures used by the contractor and subcontractors to ensure the safety of his employees and minimize lost-time accidents. Shipyard activities and hazards as identified by OSHA (29 CFR 1915) shall be address and covered in the Safety Plan. Activities and hazards not covered by the Shipyard standards, are contained in General Industry section (29 CFR 1910) and shall be addressed in the Safety Plan, as applicable. OSHA Shipyard Industry Standards publication OSHA 2268-11R2015 provide recommendations regarding safety and health standards.

The Safety Plan shall include a safety orientation requirement for all Government employees/inspectors.

The orientation shall address familiarization with shipyard rules and policies. Topics to cover shall include, but not limited to, general hazards, confined/enclosed space entry, fall restriction/protection, personnel accountability, contacting emergency services, weather hazards, evacuation, and shipyard health and safety points of contact.

The Safety Plan shall provide sufficient detail to ensure all enclosed and confined space training, inspection, ventilation, hot work, monitoring and record keeping activities are in accordance with 29 CFR 1915.

The Safety Plan shall identify by name and title the contractor’s Safety Officer who is responsible for enforcing the contractor’s safety rules. The Safety Plan shall also identify all certified “Shipyard Competent Person(s).” All knowledge, training, skills and recording keeping regarding “Shipyard Competent Person(s)” shall be in strict accordance with 29 CFR 1915.7. In addition, the Marine Chemist(s) hired by the shipyard (when necessary) shall be included in the Safety Plan and appear on the Subcontracting Plan.

L. WELDING PROTECTION

The Contractor shall provide protection to engines and electronic components from local stray currents and voltage spikes caused by welding. The Contractor shall disconnect all local grounds to these components, and submit a removal report to the COR identifying all grounds that have been removed.

The welder ground shall be located close to the welding being done and prevent a return path through any equipment.

M. COMPLIANCE WITH 2013 VGP

The discharges incident to normal operations of this vessel are covered under the 2013 Environmental Protection Agency (EPA) Vessel General Permit (VGP). NASA/NASA Contractor will have continuous on-site surveillance at the shipyard, will be responsible for the general inspections and the drydock inspection report, and will be responsible for all reporting requirements in the VGP for this vessel. The shipyard Contractor is responsible for complying with all VGP discharge requirements and reporting to NASA/NASA Contractor on-site representative the following:

i. Any discharges after delivery of the vessel to the shipyard and before the vessel leaves the shipyard. Contractor shall provide discharge quantities and procedure/process for discharges.

ii. All tank and compartment cleaning activities. Contractor shall provide specific tank cleaning performed, fluid quantities, as well as procedure/process for cleaning and disposing of any fluids and waste.

iii. Paint and Anti-fouling coating selection and rationale report from the paint manufacturer which includes how the selection meets all 2013 VGP requirements.

iv. Report on the anodes; cleaning, inspection and material rationale.

v. Other VGP-related activities.

N. VESSEL SECURITY & UNAUTHORIZED ACCESS

The Pegasus crew will be on board during working hours while the vessel is in the shipyard. If the crew is performing any work on the barge while in the shipyard, they will coordinate with the Contractor to ensure there is no impact to the Contractor’s work.

O. INTERFERENCE AND LOAD SUPPORT

The Contractor shall be responsible for removals and reinstallation of any interference required to accomplish the work specified without additional contract time or cost to the Government.

Interference is defined as any part of the vessel, whether installed or portable, that must be removed or disturbed to accomplish the work specified. Approval shall be obtained from COR prior to disconnecting piping or other vessel services.

Drain lines shall be by-passed or diverted to prevent damage by flooding.

All damaged or missing fasteners shall be replaced with fasteners of the same type as original.

New gaskets, packing and seals shall be installed on all disturbed connections and proven leak free.

Damaged lagging and insulation shall be repaired or replaced.

All new work or disturbed existing interferences shall be cleaned/prepared and painted in accordance with this specification or applicable line item in contract section C406. If not specified, the area shall be cleaned/prepared and painted in kind with the surrounding area.

Upon reinstallation, all interferences shall be returned to their original operational condition and position.

During disassembly and removal process, the Contractor shall provide support for or secure as necessary the remaining items or sections, i.e. handrails, ladders, steel structures, etc. All costs incurred on these interferences and load support shall be included in the bid price for the respective item of work.

C045 ACCESS TO EQUIPMENT & MACHINERY

The locations for installation of equipment and machinery items not specifically dimensioned on the Contract Drawings or considered in these Specifications shall be designed and installed to facilitate access for purposes of maintenance, adjustment, and repair. Permanent field-run fittings shall be kept clear of routes required for the removal of such items, and passageways. The space behind certain items may be inaccessible after installation of the equipment. This factor shall be considered in providing proper preservation in way of such equipment and in selecting the location of pipes, ducts, wireways, and other permanent field-run components behind such equipment.

Operational and maintenance efficiency shall be a primary consideration in the installation of equipment and machinery not specifically located on the Contract Drawings or detailed in these specifications.

Shipping and unshipping arrangements for field-fit equipment with components requiring maintenance shall be demonstrated to the COR to assure their adequacy.

C055 INSPECTION POINTS

Throughout the specification, inspections by a Government Representative and by ABS are required.

Inspections require that the Contractor allow the item being described in the work section to be inspected by the Government Representative or by ABS prior to subsequent work continuing. The Contractor shall provide a sign off sheet or report describing the work item, the conditions found, and any other pertinent information. This report shall include a location for the Contractor QA, the Government Representative, and ABS (if required) to sign and date the document at the time it is inspected.

The Government will respond within twenty four (24) hours of notification of an inspection. If the Government fails to respond within the twenty four (24) hours, the Contractor may proceed with the work.

An inspection does not replace the Contractor’s own Quality Assurance/Quality Control (QA/QC) procedures, and does not alleviate the Contractor of the responsibility of performing the work item as described to the proper quality standard or working condition.

C170 BERTHING, DRY-DOCKING, & SERVICES

A. CONTRACT DRAWING

1. DRAWING NO. CD-1401-997-1RD – DOCKING AND ANODE

B. GENERAL

The Government will prepare the Pegasus for transport to the shipyard and will handle the delivery of the vessel to the Contractor’s facility as well as pick-up after completion. The Government will furnish pilot service and tug service to safely escort/move the barge from the Government’s storage location to the Contractor's facility. Upon delivery to the Contractor’s facility the Contractor will have 45 calendar days to complete the SOW requirements. It is anticipated that the Pegasus will be delivered on or before 15 June 2023.

Following delivery of the Pegasus to the Contractor’s facility, the Contractor shall take full possession and care of the vessel. During the contract period, the Contractor shall provide pilots and a minimum of two tugs any time the vessel is moved while in their possession, including moving/escorting the barge from…