Combined Synopsis-Solicitation_Terms and Conditions FA558722Q0038.pdf

DEPARTMENT OF THE AIR FORCE

48th Fighter Wing (USAFE)

Combined Synopsis/Solicitation

RFQ – Paving Materials - Reference FA558722Q0038

Purchasing Agency: 48th Contracting Squadron – 48 CONS/PKA RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom

Points of Contact: MaKayla Hansen / makayla.hansen.2@us.af.mil / 01638523082

Darin Huler/ darin.huler@us.af.mil / 01638521964

SOLICITATION DATE: 22 April, 2022 QUOTES DUE: NLT 1400 GMT, 04 May 2022

****This acquisition is subject to the Availability of funds 52.232-18****

Availability of Funds (Apr 1984)

Funds are not presently available for this Blanket Purchase Agreement (BPA). The Government’s obligation under this BPA is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this BPA and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the synopsis and solicitation.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) reference number FA558722Q0038.

Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 423320.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022/03, Defense Federal Regulation Public Notice 2022/03/18 and Air Force Federal Acquisition Circular 2021/07/26

To be considered for award, note that you or your company must be registered in SAM and if awarded the contract, must subsequently enroll in Wide Area Workflow (WAWF) for purpose of invoice/payment. Although some orders will be accomplished with the Government Purchase Card (GPC), offerors should provide their DUNS number, CAGE/NCAGE code, and confirmation of their registration in WAWF along with their quote.

Description of Requirement:

The U.S. Air Force has a reoccurring requirement for hot-mix asphalt, concrete, graded crushed aggregates, engineered fill material, and prime and tack coats for asphalt to be delivered within 2 days after BPA call is placed.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; RAF Mildenhall, UK, RAF Lakenheath, UK, and RAF Feltwell, UK (exact customer address will be provided in the individual BPA Calls.

Line Item Description Quantity Unit of Measure:

See Attached Fill-in Price Sheet

Attachments:

Attachment 1 - SOW Attachment 2 – Price Sheet

Proposal Instructions and Evaluation:

Refer to 52.212-1 “Instructions to Offerors – Commercial Products and Commercial Services” Refer to 52.212-2 “Evaluation – Commercial Products and Commercial Services”

Terms & Conditions:

1. Description of agreement:

a. The contractor shall provide construction materials if and when requested by the Contracting Officer or the authorized representative, during the period specified in the clause below entitled “Effective Period.”

Purchases (which may be referred to as calls) made thereunder may be written to include: Hot-mix asphalt, concrete, graded crushed aggregates, engineered fill material, and prime and tack coats for asphalt in accordance with the approved price list and SOW when requested by the Contracting Officer during the period specified. Calls may be made electronically or orally. The purchases shall reference this agreement. Such calls shall include a description of the supplies or services being ordered; delivery scheduled; prices; final inspection and acceptance of items delivered under this agreement and shall be at the specified destination of delivery place of inspection and acceptance.

b. Supplies under this agreement shall be limited to and in accordance with the most current price list approved by the Contracting Officer for use with this Agreement. The customers for this agreement are:

820th RED HORSE operating at RAF Feltwell, 48 Civil Engineering Squadron, RAF Lakenheath, and 100th Civil Engineering Squadron, RAF Mildenhall.

2. Extent of obligation:

a. The Government is obligated only to the extent of authorized calls placed against this Blanket Purchase Agreement (BPA.)

b. The contractor is obligated only to the extent of authorized calls accepted.

c. Effective Period: The effective period of this agreement is up to 5 years and 6 months from award date unless sooner withdrawn in writing by the Contracting Officer or the Contractor. Any termination will require a minimum of thirty (30) calendar day written notice to either parties addressed herein.

3. Purchase limitation:

a. Individual purchases of a single call under this agreement shall not exceed $500,000.00, or its equivalent in British Sterling.

b. The total BPA calls shall not exceed $2,000,000, or its equivalent in British Sterling, through the life of this BPA.

c. All dollar amounts will be calculated annually using the Budget Execution Rate.

d. Extent of Obligation: The Government is obligated only to the extent of calls actually placed against this BPA by authorized personnel.

e. Below are the minimum and maximum amounts for each call:

Line Item # Item Description Min. Call Amount

(USD)

Max Call Amount

(USD)

0001 Hot-mix Asphalt $4,000 $100,000 0002 Concrete $10,000 $500,000 0003 Graded Crushed Aggregate $20,000 $500,000 0004 Engineered Fill Material $20,000 $500,000 0005 Prime and Tack Coat for

Asphalt (Tack Oil) $1,000 $40,000

0006 Prime and Tack Coat for Asphalt (Application Fee)

$1,000 $40,000

4. Individual authorized to place calls:

Only a warranted Contracting Officer is authorized to place calls with the contractor.

5. Calls:

Calls will be made orally or by electronic correspondence and are contractually binding. Contractor personnel receiving such calls shall verbally assure that:

a. The caller is authorized to place calls

b. Sufficient information is obtained to prepare a delivery/sales slip

6. Pricing/submission of price lists:

The prices to the Government shall be provided in accordance with current and authorized price lists as approved by the Government Contracting Officer. The Contractor shall furnish a VAT-Exempt price list stating effective and expiration dates. Price lists shall cover all items, delivery timeframes, prices, and unit(s) of issue on the document.

a. The most current approved price list will continue to be effective until any proposed changes are approved by the Contracting Officer. No orders shall be placed or accepted on an expired or unapproved price list.

b. In the event of a price change prior to the expiration of a price list, the Contractor shall furnish proposed changes to the approved price list to the Contracting Officer at least fifteen calendar days prior to the change taking effect.

c. The Contracting Officer shall furnish a copy of the approved price list and any changes to the Contractor.

7. Delivery tickets:

For all shipments under this agreement, the Contractor shall provide the authorized representative with two (2) copies of the delivery/sales ticket(s) for each call completed. Both copies shall be signed by the authorized representative acknowledging receipt of the goods/services. One copy is for the receiving activity and the other for the Contractor. As a minimum, delivery tickets shall contain the following information:

a. Name of Contractor

b. Blanket Purchase Agreement Number

c. Date of purchase

d. Call number

e. Itemized list of supplies or services furnished

f. Quantity, unit price, and extended price of each item less applicable discounts

g. Date of delivery or performance

h. Name of person placing the call

8. Invoices:

a. An itemized invoice shall be submitted for each individual call. A receipt shall be provided for each individual call. Final inspection and acceptance of items delivered under this agreement shall be at the specified destination of delivery.

b. Payment: Payment to be made by either DFAS utilizing Wide Area Work Flow (WAWF) or unit Government Purchase Card. Payment type to be stated on each individual call.

c. Submission of Invoices: An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. The itemized invoice shall be submitted to the Contracting Officer.

9. Inspection and acceptance:

a. Items delivered under this agreement must be inspected and accepted at the final destination point by signature and state on the Contractor’s delivery ticket(s) or sales slip(s) that the delivered item(s) conform to the requirements of this agreement. If the item(s) delivered do not conform to the requirements of this agreement, the item(s) shall not be accepted and the delivery ticket(s) or sales slip(s) adjusted accordingly.

b. The authorized representatives are responsible for calls, quality assurance, surveillance, and inspection and for acceptance or non-acceptance of all supplies/services performed under this agreement.

10. Instructions by unauthorized third persons:

Supplies provided herein and called for by an individual not authorized to place calls by the Contracting Officer constitutes an unauthorized call and an act of the contractor’s undertaking. The Government shall not be liable for any claims or damage as a result, and shall not be grounds for subsequent payments for that performance.

11. Modification to agreement:

The 48 Contracting Squadron is the only U.S. Government Agency authorized to modify the TERMS AND CONDITIONS of this agreement.

12. Withdrawal of agreement:

a. Withdrawal of this BPA may be effected by either party, once the other party is given written notice of intent to withdraw at least thirty (30) calendar days prior to the effective date of withdrawal.

b. The above will not relieve either party from performance or acceptance of those calls which were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein.