Combined Synopsis Solicitation - Sports Official.pdf

Combined Synopsis/Solicitation for Commercial Items/Services

General Information

Title: Sports Officials Document Type: Combined Synopsis/Solicitation Solicitation Number: FA670324Q0012 Posted Date: 20 August 2024 Response Date: 26 August 2024, 2:00 pm EST Product Service Code: G003 Set-Aside: Total 100% Small Business

NAICS Code: 711219 - Other Spectator Sports

Contracting Office Address

Department of the Air Force, Air Force Reserve Command (AFRC), 94 CONF/PK, Dobbins ARB, GA

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA670324Q0012 is being issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2024-05, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20240815, and Department of the Air Force Federal Acquisition Circular (DAFAC) 2024-0612.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses. See https://gov.ecfr.io and https://www.acquisition.gov for the full text of all provisions and clauses incorporated by reference herein. Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

The 94th Contracting Flight, Dobbins Air Reserve Base (ARB), GA requires non-personal services. The contractor shall provide all labor, personnel, supervision, equipment, materials, and tools necessary to provide certified officials to officiate intramural basketball, Kickball, Flag Football games. Each game will be in accordance with the rules as set forth by the National Federation of Basketball Officials, National Federation of Basketball Officials Rulebook, World Kickball Association (WKA), World Kickball Federation official’s handbook, AAFFL rules, official’s handbook, the Performance Work Statement and the base by-laws at Dobbins ARB, GA.

Any questions generated from this solicitation must be submitted in writing to Manson Smith via email at manson.smith.1@us.af.mil and Patrina Sheffield via email at patrina.sheffield@us.af.mil no later than 2:00 pm EDT on 20 August 2024. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions. Any question received 20 August 2024 may or may not be answered.

The provision at FAR 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services applies to this acquisition. Written proposals are required (oral offers will not be accepted).

Submission of proposals must be in accordance with FAR 52.212-1, Instructions to Offerors - Commercial Items and Commercial Services and any addenda to the provision.

Addenda to the following paragraphs of 52.212-1 are:

(b) Submission of Offer: Electronic Submission of offers is required. Offers shall be submitted via email to Manson Smith, manson.smith.1@us.af.mil or Patrina Sheffield, patrina.sheffield@us.af.mil, no later than 2:00 pm EST 26 August 2024. Offerors shall submit a clear and complete quote, and include only information that is relevant to this notice. Offerors shall submit their firm fixed-price quote using the attached Pricing Schedule and Acknowledgement of Amendments , see Attachment 2.

(b)(4) Submit a technical description of the Offeror’s understanding and compliance to officiate sports officials adhering to the National Basketball Federation of Basketball Officials rulebook, World Kickball Association handbook, and the All American Flag Football League Official handbook in accordance with the Performance Work Statement, Attachment 1.

(b)(8) Representations/Certifications. Offerors are required to complete the representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, electronically via System for Award Management, https://www.sam.gov, or attachment 4.

For your convenience all referenced representations and certifications are attached to this solicitation, see Attachment 4. NOTE: Offeror is required to complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in SAM. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(b)(9) Acknowledgement of Solicitation Amendments. The Government reserves the right to revise or amend the solicitation and attachments prior to the offer closing time. Such amendments will be issued electronically by email. In such cases, the amendment will include an announcement of the new closing date and time. The Offeror shall acknowledge all amendment(s) issued by signing the amendment document.

(b)(11) Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. Offerors are cautioned that it is not the Government’s intent to incorporate the Offeror’s proposal in the resulting award. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discus

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 45 Calendar Days from Response Date.

(g) Contract award. The Government intends to evaluate offers and award a firm fixed-price contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

System for Award Management. In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov for further information.

If you are not registered, and active, you cannot receive an award.

The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services applies to this acquisition.

Addenda to FAR 52.212-2, Evaluation – Commercial Items

(a) The Government intends to award a Firm-Fixed-Priced contract whose performance period consists of a Base year with 4 one-year options, and a six-month extension. A contract award from this solicitation will be to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; and (ii) price.

Technical Acceptability: This factor is met when the offeror submits a written narrative that adequately describes their understanding and compliance to officiate sports officials adhering to the National Basketball Federation of Basketball Officials rulebook, World Kickball Association handbook, and the All American Flag Football League Official handbook in accordance with the Performance Work Statement, Attachment 1.

Price: Complete Attachment 2, Pricing Schedule and Acknowledgement of Amendments. The price will be based on the Total Evaluated Price (TEP) which is evaluated for price Fair and Reasonableness and Balance. The TEP is the sum of all CLINs for the Base Period and all option periods identified in attachment 2.

The Government’s technical evaluation team shall evaluate the technical quotes on an acceptable or unacceptable basis, assigning one of the ratings described below. Any aspect evaluated as “Unacceptable” will render the entire quote unacceptable and, therefore, ineligible for award. Only those quotes determined to be technically acceptable, either initially or as a result of communications, will be considered for award.

However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without communication.

TABLE 1 – Technical Ratings Rating Description

Acceptable Quote meets the requirements of the solicitation Unacceptable Quote does not meet the requirements of the solicitation

The technical quotes shall be evaluated against the criteria in the Performance Work Statement , see Attachment 1. Technically Acceptability is met when the Offeror’s technical approach provides rationale that can satisfy the requirements set forth in the Performance Work Statement, see Attachment 1, reflecting their understanding of the work involved with sufficient detail to allow the Government to evaluate the Offeror’s proposed price in accordance with the Statement of Work.

The evaluation process shall rank the quotes by price analysis from lowest to highest evaluation price. Then determine the technical acceptability or unacceptability in accordance with the evaluation criteria. During this process, if the lowest price Offeror is determined to 1) technically acceptable and 2) price is determined reasonable and balanced; award shall be made to that Offeror without further consideration of any of the other Offerors. If the lowest priced Offeror is not found to be acceptable, then the next lowest quote shall be evaluated by the same criteria. The government reserves the right to award less or more than the intend amount. The Government intends to award one (1) contracts located near Marietta, GA

PAST PERFORMANCE: Not Applicable.

PERIOD OF PERFORMANCE:

Base Year: 4 September 2024– 3 September 2025 Option 1: 4 September 2025- 3 September 2026 Option 2: 4 September 2026- 3 September 2027 Option 3: 4 September 2027- 3 September 2028 Option 4: 4 September 2028- 3 September 2029 Option 4: 4 September 2029 – 3 March 2030

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services applies to this acquisition. Offerors are required to complete the electronic annual representations and certifications at the System for Award Management https://www.sam.gov, as well as the following:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services-Representation 52.209-7 Information Regarding Responsibility Matters 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services - Representation

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-6 Restrictions on Subcontractor Sales to the Government, Alternate I 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contract) 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.223-20 Aerosols 52.224-3 Privacy Training 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer - System for Award Management 52.239-1 Privacy or Security Safeguards

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.203-3 Gratuities

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Presentations and Certifications 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.212-4 Contract Terms and Conditions - Commercial Items 52.228-5 Insurance-Work on a Government Installation 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.247-34 FOB Destination 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 DoD Antiterrorism Awareness Training for Contractors 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7022 Expediting Contract Closeout 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a

Country that is a State Sponsor of Terrorism 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and

Native Hawaiian Small Business Concerns 252.227-7015 Technical Data - Commercial Items 252.227-7037 Validation of Restrictive Markings on Technical Data 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252.232-7017 Accelerating Payments to Small Business Subcontractors - Prohibition on Fees and Consideration 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 5352.201-9101 Ombudsman is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Ombudsman: Col Ginger Ormond, AFRC/DS, 555 Robins Parkway, Suite 250C, Robins AFB GA 31098. Comm: 478-327-1008.

Email: ginger.ormond.2@us.af.mil.

5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow accessed through the PIEE website (https://piee.eb.mil). Wide Area Workflow training may be accessed online at the same web address.

Offerors must register and identify a Proposal Manager in PIEE. Vendor Registration and Proposal Manager Identification may be viewed onhttps://dodprocurementtoolbox.com.

All responsible organizations may submit a quote, which shall be considered.

List of Attachments:

Attachment 1 Performance Work Statement Attachment 2 Pricing Schedule and Acknowledgement of Amendments Attachment 3 Wage Determination Attachment 4 Reps and Certifications