Combined Synopsis_Solicitation R3.pdf

Combined Synopsis/Solicitation SP450020R0024 has been prepared in accordance with the procedures in FAR

12.603(c)(2)(i-xvi). Work will consist of the removal, transportation, and disposal of RCRA hazardous wastes, non-

RCRA wastes, State-Regulated wastes, Non-State Regulated wastes, Universal Wastes, Compressed Gases, and

Polychlorinated Biphenyls (PCBs) located on Wright Patterson Air Force Base (WPAFB).

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation SP450020R0024 is issued as a request for proposal (RFP).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2020-07 Effective July 2, 2020.

(iv) This acquisition is being issued as a Small Business Set-Aside; the associated NAICS code is 562211; the small business size standard is $41.5M.

(v) See Attachment 1 for the Price Schedule.

(vi) See Attachment 2 for a Description of the Requirement and PWS.

(vii) The contract is anticipated to have a 30-month base period and a 30-month option period.

(viii) The provision at FAR 52.212-1 (Deviation 2018-O0018), Instructions to Offerors -- Commercial Items (Deviation 2018-O0018), applies to this acquisition. Be advised IAW FAR 52.212-1(g), the Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. See Attachment 3 for addenda to the provision and Attachment 4 for the Past Performance Questionnaire.

(ix) The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. See Attachment 5 for addenda to the provision.

(x) The provision at 52.212-3 Offeror Representations and Certifications -- Commercial Items, Alternate I applies to the acquisition. Offerors are advised to include a completed copy of this provision with your offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items, applies to this acquisition. See Attachment 6 for 52.212-5 clauses applicable to this acquisition.

(xiii) See Attachment 6 for additional contract terms and conditions.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xv) Proposals are due by 1400 Eastern Standard Time (EST) on October 05, 2020. Proposals shall be emailed to

Stephen.ngotho@dla.mil and hazardouscontractseast@dla.mil. See Attachment 3 for proposal submission requirements.

(xvi) Offerors must submit all questions regarding this solicitation in writing via email to Stephen Ngotho at

Stephen.ngotho@dla.mil. The site visit shall be twelve (12) calendar days after issuance of solicitation. The cut-off date for the receipt of offeror questions is 1400 EST nineteen (19) calendar days after solicitation issuance.

Questions received after that time may not receive an answer.

* SP450020R0024 ATTACHMENTS:

Attachment 1 - Price Schedule/Facility CLIN Assignment Sheet/Ordering History;

Attachment 2 - PWS/Description of the Requirement;

Attachment 3 - Instructions to Offerors;

Attachment 4 - Past Performance Questionnaire;

Attachment 5 - Evaluation; and

Attachment 6 - Contract Terms and Conditions.

Attachment 7 - Contractor Work Surveillance Checklist (ICS).

Attachment 8 - Contractor Work Surveillance Checklist (ROB).

mailto:hazardouscontractseast@dla.mil mailto:Stephen.ngotho@dla.mil

ATTACHMENT 1 - PRICE SCHEDULE

Facility CLIN Assignment Sheet

Ordering History

IMPORTANT EXCEL INFORMATION - please note that Excel doesn’t always use the visible price when executing formulas.

If the cell is formatted for currency in USD, the visible price will always show the amount to the nearest cent. However, when an additional formula is used to calculate a unit price, for example an escalation from a base period unit price to an option period unit price, Excel uses the actual amount, not the price rounded to the nearest cent that is displayed in the cell on the spreadsheet. The amount shown in the formula bar, not the cell, is the figure Excel uses for calculations.

This can cause inconsistencies between the extended price shown for a CLIN and the offered unit price and subsequent inconsistencies in the total price for the schedule. Unit prices rounded to the nearest cent must be inputted into the spreadsheet. The unit price shown in the cell is the figure we will use to evaluate the price proposal. Offerors are advised to make sure there are not inconsistencies between the unit price shown and the figure in the formula bar for that cell.

The Price Schedule and ordering history have been attached to this document.

Attachment 1 SP4500-20-R-0024 1

0 PERFORMANCE WORK STATEMENT (PWS)

1.0 REMOVAL PHASES

1.1 PRE-REMOVAL

1.1.1 CLIN SELECTION CRITERIA

1.1.1.1 CLIN DISPUTES

1.1.2 PERMIT/SPECIAL REQUIREMENTS

1.1.2.1 REPORTING REQUIREMENTS

1.1.3 SHIPPING/DISPOSAL DOCUMENTATION

1.1.4 NOTIFICATIONS

1.1.5 CONVEYANCE VEHICLE OR TRAILER SECURITY

1.1.6 HOURS OF OPERATION

1.1.7 PUBLIC AFFAIRS COORDINATION

1.1.8 DBIDS INSTALLATION ACCESS

1.1.9 ENVIRONMENTAL MANAGEMENT SYSTEM

1.1.10 CONTRACTOR PERSONNEL

1.1.11 WPAFB REPORTING REQUIREMENTS

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT

FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF ITEMS

1.2.7.1 TASK ORDER ADJUSTMENTS

1.2.8 DEFINITIONS, BULK & CONTAINERIZED WASTE

1.2.8.1 BULK WASTE

1.2.8.2 CONTAINERIZED WASTE

1.2.9 BULK LIQUID PUMPING

1.2.10 BULKING & CONSOLIDATION

1.2.10.1 AFFF CONCENTRATES, RINSATES, AND SOLIDS

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

2.0 DISPOSAL/RECYCLING

2.1 CERTIFICATES OF DISPOSAL, DESTRUCTION, & RECYCLING

2.2 RESERVED

2.3 DISPOSAL OF PCB-RELATED WASTE

2.4 RESERVED

2.5 COMPRESSED GAS CYLINDERS, CARTRIDGES, VESSELS & CANNISTERS

2.5.1 EVALUATION/IDENTIFICATION OF

CYLINDERS/VESSELS/CANISTERS

2.5.2 ANALYSIS TO IDENTIFY CYLINDER CONTENTS

2.5.3 RECONTAINERIZATION/REPLACEMENT OF VALVES

2.6 RECYCLING OR RECOVERY

2.6.1 COMMODITY SPECIFIC RECYCLING/RECOVREY REQUIREMENTS

2.7 DEMILITARIZATION

2.7.1 RESERVED

2.7.2 OTHER MILITARY ITEMS

3.0 MANAGEMENT SERVICES

3.1 RENTAL EQUIPMENT SUMMARY – ROLLOFF BOX (ROB), VACUUM BOX,

OR FRAC TANK

3.2 DAILY RENTAL OF A 20-YD3 LINED ROLLOFF BOX (ROB) WITH COVER

3.3 WEEKLY RENTAL OF A 20-YD3 LINED ROLLOFF BOX (ROB) WITH COVER

3.4 MONTHLY RENTAL OF A 20-YD3 LINED ROLLOFF BOX (ROB) WITH

COVER

3.5 - 3.9 RESERVED

3.10 INITIAL PLACEMENT OR REMOVAL OF EMPTY RENTED ROLLOFF BOX

OR VACUUM BOX

3.11 INDUSTRIAL CLEANING SERVICES (ICS), DAILY, CREW OF 2

3.12 -3.27 RESERVED

3.28 PERFORM MANAGEMENT SERVICES at WPAFB

3.28.1 OVERVIEW OF MANAGEMENT SERVICES

3.28.2 MANAGEMENT SERVICES WORKFLOW

3.28.3 OPERATING TIMELINE FOR LOAD OUTS

3.28.4 ADDITIONAL MANAGEMENT SERVICES RESPONSIBILITIES

3.29 – 3.32 RESERVED

3.33 DENTAL AMALGAM

3.34 DISINFECTED TOXICOLOGICAL WASTE

4.0 ACCEPTABLE PERFORMANCE LEVEL (APL)

4.1 ACCEPTABLE PERFORMANCE LEVEL (APL) TABLE

5.0 QUALIFIED FACILITIES LIST AND QUALIFIED TRANSPORTERS LISTS

5.1 USE OF FACILITIES AND TRANSPORTERS

5.2 FACILITY REMOVAL

5.3 TRANSPORTER REMOVAL

6.0 ADDITIONAL REQUIREMENTS

6.1 INDEMNIFICATION

6.2 PACKING, MARKING AND LABELING

6.3 PLACES OF GOVERNMENT INSPECTION

6.4 CONTRACTOR REPRESENTATIVE

6.5 INCIDENTAL FEES

7.0 PERIOD OF PERFORMANCE INCLUDING DISPOSAL AND REMOVAL

8.0 DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES

ACCEPTANCE, INVOICING AND TRACKING

8.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR

PAYMENT

8.2 ACCEPTANCE AND INVOICING

9.0 CONTRACT MINIMUM/MAXIMUM

10.0 CONTRACTOR ACCESS TO DLA DISPOSITION SERVICES

11.0 PERIOD OF PERFORMANCE

0.0 PERFORMANCE WORK STATEMENT (PWS)

a. This contract is referred to as the “Wright Patterson Air Force Base” HW Disposal

Contract. Work will consist of the removal, transportation and disposal of RCRA hazardous wastes, non-RCRA wastes, State-Regulated wastes, Non-State Regulated wastes, Universal

Wastes, Compressed Gases, and Polychlorinated Biphenyls (PCBs) located on Wright Patterson

Air Force Base (WPAFB). The Contractor is cautioned that some requirements for information are required before start of work on this contract, i.e., Sections 1.1.2, and 1.1.8.

b. This contract consists of one (1) 30-month Base Period, followed by one (1) 30-month

Option Period.

c. Pricing for removal and disposal of containerized wastes will largely be based upon container size and ordered as each (EA). Some containerized wastes, including aerosols, batteries, lamps, and PCBs are ordered by pounds (LB). Pricing for bulk waste will be based upon pounds (LB), cubic yards (CD), or gallons (GL), as identified in the Price Schedule. The

Contract Line Item Number (CLIN) Suffix, as defined herein, will denote the unit of measure for turn-in and pricing purposes. Refer to Section 1.2.8 of this PWS for additional information.

d. This contract is a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract written as a performance-based contract and allows the Contracting Officer (KO) to make monetary deductions and/or a negative mark on the Contractor’s Past Performance when an Acceptable Performance Level (APL) is not met.

e. The Government agrees that all items placed on a Task Order (TO) on this contract will be accompanied by documentation and markings that comply with all applicable local, state, and federal laws and regulations relating to the generation, storage and transportation of waste.

f. The Contractor agrees to provide all services necessary for the transportation, final treatment, disposal, and/or recycling of the items listed in the schedule in accordance with (IAW) all local, state, and federal laws and regulations, and the terms and conditions of this contract.

These services shall include all necessary personnel, including applicable Subcontractors, labor, transportation, equipment, and the compilation and submission of all documentation required by this contract. All items, regardless of the condition, are being discarded by the Government and will require recycling or disposal as identified via the ordered CLIN.

g. The six-character disposal CLIN consists of two parts. The term “Base CLIN” refers to the first four characters of the CLIN. The Base CLIN represents the waste description according to the waste profile for a particular waste stream. The term “CLIN Suffix” refers to the last two characters of the CLIN. The CLIN Suffix designates the unit of measure for purposes of tracking and Contractor payment. Example: Base CLIN “CS01” represents

Corrosive Acids, Inorganic other than HF and HNO3, <50% in Water, and the CLIN Suffix “C4” designates the unit of issue as a 55-Gallon Container. Accordingly, one (1) 55-gallon drum of this waste would be represented by ordering one (1) Each of CLIN CS01C4. General information of Profile Based CLINs may be found at:

http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.as px for more details.

h. Some CLINs ordered under this contract require the Contractor to provide Certificates of Destruction or Disposal (CD), e.g., certain Demilitarization items and PCB-related wastes.

The Contractor is cautioned to closely read all CLIN descriptions where such requirements are indicated. Unless explicitly required and written into this contract, only those CLINs requiring

CDs, as described in the Price Schedule, will require that the Contractor provide a CD (See

Section 2.1).

i. Publications and attachments applicable to this contract will be made available upon request. It should be noted that during the solicitation and life of this contract, the Government may make changes, additions, and/or deletions to those listed.

j. As part of the requirement under CLIN 6502TT, the Contractor shall be responsible for maintaining compliance at WPAFB’s three hazardous waste accumulation sites (ACCS). The sites include a 12-Month TSDF, a 90-Day site, and a light bulb storage facility. Should any of the facilities become non-compliant IAW federal, State, or local regulations, the Contractor shall immediately notify the Hazardous Waste Program Manager (HWPM) and the COR. If the status of non-compliance is due to the Contractor’s action(s), the Contractor shall be responsible to reinstate full compliance immediately, at no additional cost to the government. If the non-compliant status is due to the government’s action, the government shall bear the costs associated with returning the site(s) to compliance.

k. As a requirement under the Management Services CLIN 6502TT, the Contractor is ultimately are responsible ensuring containerized wastes sent for disposal via this contract are in appropriate Department of Transportation (DOT) shippable packaging.

l. Minimum TO charges under this contract will be $1,000.00, except where exceptions are otherwise specified in the contract, including but not limited to, some management services and all expedited removals and performance.

m. Under this contract, required time frames for Contractor performance of services are expressed in business days. For timekeeping purposes in the performance of services, the day in which the Task Order (TO) is issued to the Contractor will constitute “Day 0” (zero), and the following business day will constitute “Day 1”. All business days thereafter, whether in whole or in part, will constitute one (1) day for timekeeping purposes. A business day will be defined as any day in which normal business is conducted. It does not include weekends, federal holidays, or other days in which the Contractor is denied access due to force protection condition or installation closure.

n. Time frames pertaining to equipment rental periods are expressed in calendar days. For timekeeping purposes related to equipment rental, the day of equipment placement, http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.aspx regardless of time, will constitute “Day 0” (zero), and the following calendar day will constitute

“Day 1”. All subsequent calendar days thereafter, whether in whole or in part, will constitute one (1) day toward the ordered rental period. For purposes of this contract, a calendar day will be defined as every day of the calendar year.

1.0 REMOVAL PHASES

The requirements for removal of wastes under this contract are divided into three main phases:

Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The Contractor and their

Subcontractors must perform at all times in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and Subcontractors involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures, and spills. The Contractor shall provide all MHE and PPE, unless otherwise stated. The MHE and PPE must be appropriate to safely handle the hazardous waste to include meeting any additional military installation specific requirements. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

1.1 PRE-REMOVAL

1.1.1 CLIN SELECTION CRITERIA

CLINs are assigned to waste streams by the Government, and are designed around EPA RCRA regulations, treatment, and technology standards. Department of Transportation (DOT) regulations, including Proper Shipping Name (PSN) and Hazard Class are not a basis for CLIN selection. The waste description, generation process, physical state, and EPA Waste Code(s) are the primary considerations for CLIN selection. CLIN selection begins with the identification of a Base CLIN category and sequence number. It is selected, if available, from the Price Schedule, and is completed with the assignment of a CLIN suffix.

a. Base CLIN categories and their descriptions used for waste disposal CLINs under this contract are as follows:

(1) Batteries (BA) – Used for all battery types, some or all of which may be turned in as Universal Waste (UW) where no EPA Waste Codes are assigned, or as Hazardous

Waste (HW), where applicable EPA Waste Codes are assigned.

(2) Corrosives (CS) – Used for all corrosive wastes meeting the EPA definition of corrosive and carrying the EPA Waste Code D002, unless it is a Lab Pack/Loose Pack, or unless the waste is concurrently assigned a D001 (ignitable) or D003 (reactive) Waste Code.

Some corrosive acid oxidizers may carry the D001 Waste Code and be assigned a CS CLIN.

(3) Compressed Gas Cylinders/Cartridges (CY) – Used for all types of compressed gas cylinders, vessels, canisters and cartridges. Base CLINs are assigned based on the specific chemical name of the gas or gases comprising the contents of the cylinder, vessel or canister. Cartridges are assigned Base CLINs based on whether the gas is flammable or inert.

(4) Flammable/Combustible/Ignitable (FL) – Used for all ignitable and other than reactive or corrosive oxidizers carrying the D001 Waste Code, unless it is a Lab Pack or

Loose Pack containing other than paint-related materials, or unless the waste is concurrently assigned a D003 (reactive) Waste Code. FL CLINs may also be assigned to waste streams not carrying the D001 Waste Code, but containing flammable/combustible/ignitable constituents such as organic solvents or chemicals.

(5) Lab Packs/Loose Packs (LP) – Used for most overpacked small containers of chemicals and consumer commodity-type products. “Lab Pack” refers predominantly to the overpacking of multiple containers of like laboratory chemicals into a single outer container.

The chemicals must be of the same DOT hazard class and a detailed inventory must be affixed to the outer container. Lab packing is a packaging method performed by the Contractor (or

Subcontractor) under a separate service CLIN. “Loose Pack” refers predominantly to the overpacking of multiple containers of like consumer commodity products (e.g., paints, lubricants, expired products, etc.) into a single outer container and does not require the preparation of a detailed inventory. Generators of this waste may be authorized to loose-pack containers for turn-in. Lab-packed and loose-packed drums and boxes containing smaller containers of same type wastes provide the best alternative when consolidation is impractical.

For purposes of disposal, Lab Packs and Loose Packs share the same Base CLIN depending upon the contents of the inner containers and their assigned EPA Waste Code(s) when applicable.

(6) Non-RCRA, Non-State and State-Regulated (NR) – Used for wastes that are not deemed hazardous under the United States Environmental Protection Agency (USEPA)

Resource Conservation and Recovery Act (RCRA) regulations and carry no USEPA Waste

Code(s). Some such wastes may be State regulated and may carry state-specific Waste Code(s).

The Contractor is required to comply with state regulations, as applicable, in the management of such non-RCRA hazardous wastes.

(7) PCB-Related (PC) – Used for all wastes containing or contaminated by a source of polychlorinated biphenyls (PCBs) that is equal to or greater than 50 parts per million

(ppm) and regulated under the Toxic Substances Control Act (TSCA). Some Generators of

PCB-related wastes may choose to utilize “PC” Base CLINs, even when PCB concentrations fall below regulatory thresholds. Additionally, some states regulate PCB-related wastes to a concentration threshold that is lower than 50 ppm. The Contractor is required to comply with state regulations, as applicable, in the management of such PCB-related wastes.

(8) Recycle/Recovery (RE) – Used for various wastes that require by contract and/or regulation the recycling/recovery of constituents and/or components contained in the waste stream, including some universal wastes, lamps, high mercury devices and residues, antifreeze, used oil, oil filters, and fully drained fuel filters. When “RE” CLINs are ordered, the

Contractor is required to recycle/recover the waste under which the CLIN was ordered.

(9) Reactive (RX) – Used for various reactive wastes bearing the D003 Waste

Code or potentially bearing reactive characteristics. All wastes bearing the D003 Waste Code will be turned in for disposal using an “RX” Base CLIN, with the exception of waste also contaminated by a source of PCBs that is equal to or greater than 50 ppm.

(10) Toxic (TX) – Used for various toxic wastes that are not ignitable, corrosive, or reactive waste bearing the D001, D002, or D003 Waste Codes, respectively, with the exception of hexavalent chromium (Cr+6) related waste bearing the D001 Waste Code exclusively due to the oxidizing properties of Cr+6.

b. Base CLIN selection criteria is further based upon information found in the waste profile sheet to include the waste description, physical state of the waste, and the presence of

EPA Waste Code(s) assigned (only to regulated HW). Every Base CLIN offered to Generators for use in the Price Schedule has corresponding permissible EPA Waste Code(s), unless the

CLIN is for Non-RCRA regulated waste. Permissible EPA Waste Codes for purposes of this contract are those Waste Code(s) identified in the Master Base CLIN Catalog and/or Price

Schedule of this contract in the column so titled. Permissible EPA Waste Codes does not imply that any or all of those waste codes so listed will apply, but that no other Waste Code(s) are allowed to be carried for the waste under the assigned CLIN. Furthermore, the term “Listed" for purposes of this contract does not imply that all EPA Listed Waste Codes may apply.

Uncommon EPA Listed Waste Codes may be handled on a case-by-case basis, with consideration given to those Waste Codes that are permitted and accepted by the Contractor’s

TSDF of choice. The Government will ensure that all wastes being turned in for removal will carry only EPA Waste Code(s), if any, which are listed as permissible under this contract. The

Government is responsible for assigning proper profile-based CLINs to every waste stream being turned-in for removal. See Master Base CLIN Catalog link at http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.as px for additional information.

A Base CLIN is generally authorized for use by the Government when the subject waste meets the waste description, physical state, and permissible EPA Waste Codes, as specified for that

CLIN in the contract. Base CLINs will be selected using the following Waste Codes and other descriptions as the order of precedence:

(1) PCB-Related, Containing or Contaminated by a Source >50 ppm

(2) Reactive (D003)

(3) Ignitable/Oxidizer (D001), other than Cr+6 related waste bearing the D001

Waste Code exclusively due to the oxidizing properties of Cr+6.

(4) Corrosive (D002)

(5) Toxic (D004-D043)

(6) Acutely Hazardous (P-Listed)

(7) Leachate (F039)

(8) Electroplating-Related (F006-F012, F019)

(9) Spent Solvent (F001-F005)

(10) Other F-Listed

(11) U-Listed

(12) K-Listed

(13) State-Regulated Waste, Non-RCRA

(14) Non-RCRA, Non-State Regulated Waste

c. Base CLIN sequence number – Refer to the Master Base CLIN Catalog.

d. CLIN Suffix – Refer to the following charts.

Bulk Waste Units (See Section 1.2.8.1)

CLIN

Suffix B1 B2 B3 B4 B5 B6

Physical

Description

Heavy Solids/Sludges >600 Lbs/Yd3

Priced per LB, based on net loads that are...

Pumpable

Liquids

Light Solids

<600 Lbs/Yd3

Weight/

Volume

<10K Lbs 10K-20K Lbs 20K-30K Lbs >30K Lbs Gallons Cubic

Yards

U/M LB LB LB LB GL CD

Containerized Waste Units (See Section 1.2.8.2)

CLIN

Suffix C1 C2 C3 C4 C5 C6 C7

Container

Size/Type

0-5 Gal

(DM/DF)

6-15 Gal

(DM/DF)

16-30 Gal

(DM/DF)

31-55 Gal

(DM/DF)

56-95 Gal

(DM/DF)

CYB or

Pallet

Varies

U/M EA EA EA EA EA EA LB

Compressed Gas Cylinder (CGC) Units (See Section 2.5) (Maximum Dimension measurements do not include the valve or handle.)

CLIN Suffix ME M1 M2 M3

CGC Size Lecture Small Medium Large

Maximum Dimension, Inches (D x H)

3" x 12" 4" x 24" 12" x 36" 16" x 56"

U/M EA EA EA EA

Note: These and other CLIN Suffixes beginning with the letter “M” may be used as

“Miscellaneous Each” for other than Compressed Gas Cylinders in some contracts.

e. Recycle/Recovery Base CLINs beginning with “RE” are designated for mandatory recycling/recovery by the Government. If the Contractor asserts that a waste designated for recycling cannot be recycled because it does not meet the required recycling parameters:

(1) The Contractor must notify the KO of the rationale and proof for waste rejection in writing at least five (5) business days before pickup. This must include written input from at least two recycling facilities listed on the Qualified Facilities List (QFL), at least one of which is not owned by the Contractor.

(2) The KO will notify the COR to resolve requests to change the assigned mandatory recycling CLIN to the appropriate disposal CLIN. The final decision to change a mandatory recycling CLIN to a disposal CLIN is solely that of the Government. If the

Government agrees with the CLIN change, the applicable disposal CLIN will be assigned.

1.1.1.1 CLIN DISPUTES

a. CLIN discrepancies noted on a TO during a pre-removal inspection and/or during removal by the Contractor will be addressed immediately via the COR and the Generator. If the

COR and the Generator concur with the CLIN change request, a TO Modification will be issued.

b. The Government may unilaterally issue TO modifications for such reasons as quantity changes, noun description changes, CLIN changes, adding/deleting TO lines, extending TO end dates, etc. The Contractor will be paid for the actual items and quantities removed per the awarded contract price schedule. If upon receipt of a unilateral TO modification, the Contractor does not agree with the change or changes, the Contractor reserves the right to seek resolution with the KO. These modifications are only against TOs. No changes are made to the terms and conditions of the contract.

c. If the Contractor asserts after removal that an inappropriate CLIN has been assigned, the burden of proof lies with the Contractor. The Contractor must provide documentation electronically to the KO and the COR within 10 business days from the Treatment, Storage and

Disposal Facility (TSDF) receipt date supporting the assertion through independently acquired laboratory analysis at the Contractor’s expense, TSDF fingerprinting results, Safety Data Sheet, and/or other written supporting documentation such as a TSDF “off-spec” notification. Requests for a CLIN change without supporting documents will not be accepted. After review of the

NOTE: Unless prohibited by State regulations, fuels blending will meet the recycling/recovery requirements for certain wastes, including solvents, paints, antifreeze, and used oil.

documentation, the Contractor will be notified by the KO of the Government’s final determination.

d. If the Contractor asserts that an inappropriate CLIN has been assigned, that no existing contract CLIN is appropriate, and a new CLIN needs to be added to the contract, the burden of proof lies with the Contractor. The Contractor must provide documentation electronically to the

KO and the COR within 10 business days from the TSDF receipt date supporting the assertion through independently acquired laboratory analysis at the Contractor’s expense, TSDF fingerprinting results, Safety Data Sheet, and/or other written supporting documentation such as a TSDF “off-spec” notification. Requests for a CLIN change without supporting documents will not be accepted. After review of the documentation, the Contractor will be notified by the KO of the Government’s final determination.

e. The Contractor must ensure that the waste in question is not treated or disposed of until the Government has made a final CLIN determination. If the subject waste has been treated and/or disposed of prior to the Government’s final determination, the Contractor will be deemed to have waived any objection to the CLIN assignment.

1.1.2 PERMIT/SPECIAL REQUIREMENTS

a. Without additional expense to the Government, The Contractor shall be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, notifications, waste profiles, or reports, which result from a Contractor’s transportation, recycling, or disposal decision. This includes any fees associated with requirements of the Environmental Protection

Agency (EPA) national electronic manifest (e-Manifest) system. This includes acquiring any required permits or registrations necessary to operate on any installation listed in this contract and completing the Notification of Regulated Waste Activity form for the Generator(s) of hazardous waste to sign and file with the applicable state regulators for waste disposal. This includes signing (on behalf of the Government) waste profiles requested by TSDF. All

Contractor-signed waste profile sheets shall be written for the actual waste stream using the

Generator’s profile for backup documentation. All Generator forms or other means of notifications including correspondence with federal or state agencies on behalf of a Generator must be coordinated with and concurred with by the affected Generator prior to submission to any federal or state agency. A copy of all forms and relevant documentation, including correspondence shall be provided to the COR.

b. The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, Environmental Management System (EMS) policies, and/or forklift training.

c. The Contractor and any Subcontractor(s) shall use only the facilities and transporters currently (at the time) listed in the Defense Logistics Agency Disposition Services (DLADS)

Qualified Facilities List (QFL) and Qualified Transporters List (QTL), per Section 5.

d. Any import or export shipment outside the United States must comply with all international agreements and all applicable foreign laws. If the Contractor will be exporting directly from the DOD activity, the Contractor is required to provide a current copy of the

Acknowledgment(s) of Consent to the COR with the shipping documentation.

e. The Contractor may not ship waste outside of the United States to circumvent

Environmental Protection Agency (EPA) Land Disposal Restrictions (LDR) unless, and with

Government consent from the KO, domestic treatment capability does not reasonably exist to meet EPA LDR requirements (e.g., Lithium Sulfur Dioxide batteries). High level mercury (>260 mg/kg) will NOT be exported outside the United States.

f. Background check requirements – In order to obtain a Common Access Card to access

WPAFB computer systems, and to provide uninterrupted service to the Government upon contract award, the Contractor shall provide written proof of a previous investigation in the Joint

Personnel Adjudication System (JPAS).

1.1.2.1 REPORTING REQUIREMENTS

a. If the Contractor uses a TSDF which requires the Generator(s) of hazardous waste to register with an out-of-state hazardous waste management facility prior to utilizing the facility, then the Contractor must adhere to the requirements of Section 1.1.2.

b. The Contractor shall prepare and provide a Summary Manifest Report, including the completed manifest documents, to the Generator through the COR for filing with the state regulator offices. This Summary Manifest Report will be provided in sufficient time to allow the

Generators to file the reports within the time frames allotted by each state. The required time frame will be established and documented when the Notification of Regulated Waste Activities form is submitted to the Generator through the COR (see Section 1.1.2.).

c. The content of this Summary Manifest Report will be in accordance with the regulations of the state requiring the report.

1.1.3 SHIPPING/DISPOSAL DOCUMENTATION

a. All references to manifests in this contract refer to the appropriate shipping documents.

The Contractor shall use only a Non-Hazardous Waste Manifest or a Uniform Hazardous Waste

Manifest for shipments of waste under this contract. Bill of Lading (BOL) documents are prohibited for use under this contract. Some states may require the use of state-specific waste codes and/or have unique requirements regarding the use of manifests. The Contractor will comply with all such state requirements in the performance of this contract. Prior to removal from a site identified as a pickup point in this contract, completed copies of all manifests and

LDR notifications shall be furnished to the DLADS Field Activity coordinating the waste disposal. All documentation shall be clearly marked with the name of the servicing DLADS

Field Activity in addition to the Generator, contract, and TO number, as applicable. Emergency response information and 24-hour emergency phone numbers shall be listed on the manifest. If blocks for emergency information are not provided, this information shall be placed in the upper right-hand corner of each document.

b. Electronic Manifest System (e-Manifest system): Generators may continue to use paper manifests during their transition to fully electronic manifests in the e-Manifest system and the phase out of paper manifests. If presented with a paper manifest, the Contractor will provide the Generator a paper copy signed by the initial transporter. The Contractor shall provide the

COR and the Generator with a copy of the completed form(s) for review by the appropriate

Government official at least five (5) business days prior to removal. Notifications for expedited orders shall be performed IAW timeframes as listed in Sections 1.1.4.

c. Mock EPA ID numbers created by DLADS for use at non-RCRA TSDFs must be entered on all waste manifests. The same mock EPA ID number must be used on DLA Form

2505, Manifest Tracking Log.

d. The “Universal Waste” Rule, 40 CFR § 273, does not require the use of a hazardous waste manifest to ship Universal Waste (UW) within, to, or through a state that has adopted the

Universal Waste Rule, in which case, under this contract, a non-hazardous waste manifest may be used. Whenever UW is transported from, to, or through a state that has not adopted the rule, a hazardous waste manifest will be used. The Contractor will specify on the manifest in the

“Special Handling Instructions and Additional Information” (or equivalent) block when UW is being transported (e.g., “Universal Waste Shipment”). Shipments of UW must comply with the requirements specified in 40 CFR § 273.18 and 273.38. UW includes but is not limited to batteries, pesticides, mercury containing equipment, and lamps as defined in 40 CFR § 260.10.

It may also include state-regulated UW such as antifreeze, paint and paint-related wastes

(PPRW), cathode ray tubes (CRTs), electronics, and aerosol cans. The regulations allow the

Generator to make the determination about whether to handle these and other specific wastes as

UW or as HW per 40 CFR. The Contractor will be advised on the TO if these wastes are to be handled as “Universal Waste”.

1.1.4 NOTIFICATIONS

1.1.4 NOTIFICATIONS

a. Except as may otherwise be specified herein, the Contractor shall notify the COR or other Government representative, at least five (5) business days BEFORE attempting site visits, providing services, or removal efforts.

NOTE: While Generators have the option to manage some waste streams as UW, Generators under this contract may be required to order disposal/recycling CLINs that allow the waste to be properly managed based on the waste characteristics if it were otherwise managed as a HW.

Example: Universal waste aerosol cans that would otherwise carry corrosive (D002) or reactive

(D003) EPA Waste Codes, will be ordered under CLINs CS15C7 and RX01C7, respectively, and

NOT under CLIN FL01C7, even if managed and turned in as UW with no Waste Codes under state and/or federal regulations. This is because corrosive and reactive wastes cannot typically be processed using fuels blending technologies for energy recovery as hazardous waste derived fuels.

Other scenarios may apply.

(1) In addition to the notification above for removal efforts, the Contractor shall provide the name of the driver, the driver’s Commercial Driver License (CDL) number and its expiration date, to the COR or other Government representative at least 24 hours prior to removal. The Contractor may also opt to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR, or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the Contractor, the 24-hour notification requirement is mute for the remainder of the contract unless otherwise modified.

(2) If a driver, other than the one specified 24 hours in advance for the specific

TO, or, one whose name does not appear on the optional list of approved, multiple drivers arrive for pickup, the COR or other designated Government representative will verify the personnel change with the Contractor before the pickup commences. This may require a written notice or fax from the Contractor.

1.1.5 CONVEYANCE VEHICLE OR TRAILER SECURITY

a. The Government will notify the Contractor when a conveyance vehicle or trailer must be locked and/or sealed due to Government policy or preference. The Contractor will provide the lock and, if needed, the Government will provide the seal. The Contractor will in all cases comply with state and federal laws, including Department of Transportation (DOT) regulations as they pertain to conveyance vehicle and trailer security.

b. The Government has the right to request identification and/or endorsement(s) from the driver, even beyond what is identified in this contract. The Government further has the right to refuse installation access and to stop Contractor/Subcontractor work of any kind, at any time, for any reason if/when the Government believes that a security risk may exist. Any demurrage resulting from the driver verification process will not be grounds for Government reimbursement to the Contractor.

1.1.6 HOURS OF OPERATION

a. The services to be performed under this contract shall be performed during normal

Government working days, as applicable for the site on the TO, with specific office hours available from the COR on the TO. Work that cannot be completed by close-of-business for the

TO site(s) shall be discontinued and resumed the next business day, unless otherwise approved by the KO. Services will not be scheduled to be performed on a regular Federal holiday (see below), or one designated by Presidential proclamation.

New Year’s Day - 1 January*

Martin Luther King's Birthday - 3rd Monday in January

Presidents Day - 3rd Monday in February

Memorial Day - Last Monday in May

Independence Day - 4 July*

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veterans Day - 11 November*

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December*

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

b. Installation specific normal hours of operations for this contract are available upon request from the COR. Excluding weekends and observed Federal holidays, the Contractor agrees that, for those portions of the services provided on a Government installation, the services will be provided during the normal hours of operations for the installation.

c. Any time off required by the Contractor shall be coordinated with the Government. If the Contractor is unable to perform during the ordered business week due to base and facility closures, federal holidays, sick leave, vacation leave, etc., the Contractor will not be required to make up the time off. The Contractors will not report to duty during a base and facility closure.

Sick leave and vacation time shall be scheduled so there are no interruptions in service to the

Government.

1.1.7 PUBLIC AFFAIRS COORDINATION

The Contractor shall refer all inquiries concerning this contract to the KO. Under no circumstances shall any statement be released to the news media directly by the Contractor or any agents of the Contractor.

1.1.8 CONTRACTOR ACCESS TO MILITARY INSTALLATIONS

a. The Contractor shall obtain base identification and vehicle passes, if required, for all

Contractor personnel who make frequent visits to or perform work on the military installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

b. The Contractor shall submit a written request on company letterhead to the KO listing the following: contract number, location of work site, start and stop dates, and names, social security numbers or similar identification, and dates of birth of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The KO will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized Contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

c. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

e. Failure to comply with these requirements may result in withholding of final payment.

1.1.9 ENVIRONMENTAL MANAGEMENT SYSTEM

DLADS implemented an Environmental Management System (EMS) in accordance with ISO

14001:2015(E), DOD, and DLA requirements at all appropriate DLADS facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLADS

EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLADS mission. The DLADS EMS program is explained in the agency EMS

Core Instruction. Site supplements may detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the appropriate DLADS tenant facility and the

DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each appropriate DLADS facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLADS facility maintains EMS awareness posters that identify the DLADS Environmental Management Representative (EMR) and host facility EMR for specific guidance concerning an individual facility’s EMS program.

Contractors may request current copies of EMS information identified in this Section by contacting the local COR.

1.1.10 CONTRACTOR PERSONNEL

All Contractor personnel performing work under this PWS shall be required to hold a current background check, at the Contractor’s expense, and be qualified via training and experience, commensurate with the duties being fulfilled, to the minimum requirements under relevant 29

CFR-OSHA, 40 CFR-EPA, 49 CFR-DOT, EM 385 standards, and updates thereto. The

Contractor shall be responsible for all initial and refresher training required of Contractor personnel and it shall be completed in the appropriate timeframes. Upon request by the

Government, the Contractor shall provide proof that these trainings were completed.

1.1.11 WPAFB REPORTING REQUIREMENTS

The Contractor shall maintain the following reporting requirements in addition to any other reporting requirements identified in this contract.

The Government will provide a Hazardous Waste Tracking System (HWTS) at contract start which is used to track all hazardous property/waste handled at WPAFB. Initial technical training on how to utilize the system will be provided by the Government. The Government will retain ownership of this system and all data at the end of the contract.

The Contractor shall not release any information accumulated in this database or otherwise obtained to any third party during or after completion of the contract without the specific written consent of the HWPM.

The Contractor shall provide a copy of the facility inspection reports for each facility, completed each week (from COB Wednesday to COB Wednesday) by 0900 hours every Thursday, to both the HWPM and COR.

The Contractor shall provide notification of regulator visits. Provide immediate verbal notification of regulator visits to on-base Contractor facilities. Provide written notification/follow-up with details of any regulator visits including areas visited, persons contacted, and any issues raised or discussed. As a minimum, an outline of these items must be provided by the next business day and a complete report ASAP (but not later than 3 business days after the visit).

The Contractor shall report all spills IAW the base HW management plan. The Contractor will report all spills immediately after the occurrence and provide to the HWPM all information required for reporting the spill to regulators. The Contractor will not directly report spills occurring on-base to regulatory authorities (this is a responsibility). Also see Section 1.2.1, Spill

Responsibility.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

a. The Contractor and/or Subcontractor shall have a serviceable, compatible and operable spill kit(s) on-site to capture and contain a spill or release. The Contractor is solely responsible for cleanup and proper disposal of all spills or leaks during the performance of this contract that occur as a result of, or are attributed to, the actions of its agents, employees, or Subcontractors to the satisfaction of the Government and at no additional cost to the Government. Hazardous waste spill cleanups that occur as a result of, or are attributed to, the actions of its agents, employees, or Subcontractors shall be removed off-site within 72-hours of the cleanup. Under extenuating circumstances and with approval of the host’s Environmental Office, hazardous waste spill cleanups may be allowed to move to a permitted Satellite Accumulation Area until it can be shipped off-site. The Contractor shall prepare a separate manifest for the spill cleanup removals.

b. The Contractor shall report all such spills or leaks, regardless of their quantity, to the

COR (if not already present) and the KO immediately upon discovery. The Contractor shall adhere to all Host or Installation spill reporting and clean-up requirements. A written follow-up report shall be submitted to the KO not later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of material spilled (including identity, quantity, manifest number, etc.).

(2) Whether quantity spilled is EPA/state reportable, and if so, whether it was reported.

(3) Exact time and location of spill, including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with anyone other than the KO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated according to the current EPA Hazardous

Waste Compatibility Chart, and kept physically separate from any containers not associated with this contract until the initial TSDF is reached. The items must be so marked, that they are readily linked to this contract throughout this period.

1.2.3 STATEMENT ON CONTAINERS

The Contractor is responsible for ensuring containers in storage are in accordance with RCRA storage guidelines, and ultimately DOT shippable. If an item is picked up from an Initial

Accumulation Point (IAP) and requires repackaging, the Contractor will provide the standard repackaging supplies, including the outer container, from the Government. However, the

Contractor is responsible for all repackaging costs associated with special container acceptance criteria at the TSDF.

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

The Government shall not typically furnish equipment or manpower to assist in the performance of this contract.