Combined Synopsis Solicitation - Packing and Crating.docx

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL requires the purchase of packing and crating services to manage the relocation and deployment of household goods and mission-essential items for Airmen and their families. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This official announcement constitutes the only solicitation; proposals will be requested, and a written solicitation will not be issued.

The solicitation number for this procurement is F2X3C85045AW01 and issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses (Attachment 2) are those in effect in the Federal Acquisition Circular (FAC) 2025-03 effective 17 January 2025, Defense Publication Notice (DPN) 20250117.

A Firm-Fixed Price Award will be made in accordance with the following: NAICS Code: 488991; Size Standard: $34M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” OFFERS ONLY. GENERAL SERVICES ADMINISTRATION (GSA) OFFERS OR OTHER GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) OFFERS WILL NOT BE CONSIDERED.

2. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

3. OFFEROR’S FACILITY LOCATION MUST BE WITHIN A 150 MILE RADIUS OF MAXWELL AIR FORCE BASE (AFB), ALABAMA.

NATURE OF ACQUISITION

Maxwell AFB, AL requires the purchase of packing and crating services in accordance with (IAW) Attachment 2, Performance Work Statement (PWS).

Schedule of Supplies/Services

Base Period: 01 May 2025 – 31 October 2025 1 ea

Base Period: 01 May 2025 – 31 October 2025 1 ea

Base Period: 01 May 2025 – 31 October 2025 1 ea

Option Period 1: 01 November 2025 – 30 April 2026 1 ea

Option Period 1: 01 November 2025 – 30 April 2026 1 ea

Option Period 1: 01 November 2025 – 30 April 2026 1 ea

Option Period 2: 01 May 2026 – 31 October 2026 1 ea

Option Period 2: 01 May 2026 – 31 October 2026 1 ea

Option Period 2: 01 May 2026 – 31 October 2026 1 ea

Option Period 3: 01 November 2026 – 30 April 2027 1 ea

Option Period 3: 01 November 2026 – 30 April 2027 1 ea

Option Period 3: 01 November 2026 – 30 April 2027 1 ea

Addendum to FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services (Sep 2023). The following is inserted as a new paragraph (m) of the provision: (m) Offer Preparation Instructions.

OFFER PREPARATION INSTRUCTIONS:

1. To ensure timely and equitable evaluation of offers, offerors must comply with all instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government intends to award as single firm-fixed price contract.

2. Offeror agrees to hold the prices in its offer firm for 90 days after submission of offer. Solicitation or modification of offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this solicitation, nor will multiple awards be considered.

3. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offeror(s) may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

4. All pertinent questions regarding this solicitation shall be provided in writing via email to both Contract Specialist, Jordan Johnson at jordan.johnson.49@us.af.mil and Contracting Officer, Jeremy Kersey at jeremy.kersey.1@us.af.mil no later than 28 March 2025 at 12:00 PM CST. No questions will be accepted after this time.

5. THE OFFEROR’S OFFER SHALL INCLUDE THE FOLLOWING:

a. Technical: The written technical proposal of your offer shall be clear and concise. The offer should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the technical part of your offer.

i. Offeror shall provide documentation and include all information in sufficient detail to clearly demonstrate their capability of meeting all requirements as outlined in the Schedule of Supplies/Services and Attachment 2, Performance Work Statement (PWS). Information in the offeror’s proposal should include specific information to show, at a minimum, the capability of performing the following:

1. All tasks identified in Table G-1 Task/Type of Move Matrix.

2. Proper Packing/Loading/Containerization of personal property for onward movement in accordance with (IAW) PWS Part 1 para. A.4.

3. On-Time Pickup/Delivery of Personal Property IAW PWS Part 1 para. A.3.

ii. There is no page limit on the technical information, but it shall not be excessive and shall contain only pertinent data.

iii. The Offeror’s written technical part shall clearly identify their facility location to ensure it is within a 150-mile radius of Maxwell AFB, AL.

b. Past Performance:

i. The offeror shall include past performance information for at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local Government or private industry) with name, phone number, email information and contract number.

ii. Relevant performance includes performance of efforts involving packing and crating services that are similar or greater in scope and complexity than the effort described in the PWS. Magnitude of relevant contracts shall be greater than $250,000.00 in total value.

c. Price: The offeror shall propose a dollar unit price, for each Item of the Base Period and each Option Period as shown in the Schedule of Supplies/Services. The sum total of all Items 0001-3003, for the Base Period and each Option Period, will form the offeror's Total Evaluated Price (TEP).

d. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision..

ii. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

e. Interested parties capable of providing the requirement must submit a written quote to include discount terms (if applicable), cage code, and Unique Entity Identifier (UEI).

f. To be eligible to receive an award resulting from this RFP, contractors MUST BE REGISTERED and ACTIVE in the SAM database at time of offer submission, no exceptions. Quotes from offerors not registered in SAM will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both Contract Specialist, Mr. Jordan Johnson at jordan.johnson.49@us.af.mil and Contracting Officer, Mr. Jeremy Kersey at jeremy.kersey.1@us.af.mil. All responses shall be received NLT 4:00PM CDT on 11 April 25. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or Contracting Officer identified in this notice.

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services, in which competing offerors will be evaluated based on technical acceptability, past performance, and price.

1. Technical: The Government will evaluate each offeror’s technical proposal and assign a rating of Acceptable (clearly meets all requirements) or Unacceptable (does not meet all requirements).

a. Offerors provided documentation and all information will be evaluated to ensure it includes sufficient detail to clearly demonstrate their capability of meeting all requirements as outlined in the Schedule of Supplies/Services and Attachment 2, Performance Work Statement (PWS). Information in the offeror’s proposal will be evaluated to ensure it includes specific information to show, at a minimum, the capability of performing the following:

i All tasks identified in Table G-1 Task/Type of Move Matrix.

ii Proper Packing/Loading/Containerization of personal property for onward movement in accordance with (IAW) PWS Part 1 para. A.4.

iii On-Time Pickup/Delivery of Personal Property IAW PWS Part 1 para. A.3.

b. There is no page limit on the technical information, but it shall not be excessive and shall contain only pertinent data.

c. The Offeror’s written technical proposal will be evaluated to ensure it clearly identifies their facility location and that it is within a 150-mile radius of Maxwell AFB, AL.

2. Past Performance: The Government shall evaluate past performance of all offerors receiving an Acceptable technical rating by contacting references provided by the offeror. The Government will be assessing offeror’s ability to meet schedules, behavior, and customer satisfaction.

a. Past Performance will be assessed using the following ratings:

i Acceptable - Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.)

ii Unacceptable - Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

b. The offeror past performance information shall be evaluated to ensure at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local Government or private industry) with name, phone number, email information and contract number.

c. Relevant performance includes performance of efforts involving packing and crating services that are similar or greater in scope and complexity than the effort described in the PWS. Magnitude of relevant contracts shall be greater than $250,000.00 in total value.

3. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive offers, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

Total Evaluated Price: The total evaluated price will be determined by the sum of Items 0001 – 3003 for the base period and option periods 1, 2 and 3.

SUMMARY OF EVALUATIONS:

Initially, the Government will evaluate all offers for technical acceptability. Offerors that are rated technically acceptable will then be evaluated for past performance. Offerors that are rated as both technically acceptable and with acceptable past performance will then be ranked by price. Award will be made to the lowest price offeror that has an acceptable technical and past performance rating.

ATTACHMENTS (2):

Attachment 1 – Clauses and Provisions Attachment 2 – Performance Work Statement