Combined Synopsis-Solicitation OKC Bulk Oxygen and Tank Rental.docx

Request for Quote (RFQ) #: 36C25926Q0814 Bulk Oxygen and Tank Rental for Oklahoma City VA Health Care System Base Plus 4 Option Years

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm ET, September 10, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Proposals are to be provided to jesse.sannicolas@va.gov no later than 12:00pm ET, September 17, 2026.

Proposals shall not be hand carried. Faxed proposals shall not be accepted. Emailed proposals are the only method of submitted proposals (4MB email limit). The Government reserves the right to make award solely on initial proposals received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This Request for Quote (RFQ) shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is an RFQ and the solicitation number is 36C25926Q0814. The government anticipates awarding a firm-fixed price IDIQ contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 325120 with a small business size standard of 1,200 Employees. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

(v) List of Line Items;

Bulk Liquid Oxygen at $________ per CCF. Estimated 49,289 CCF per year. Emergency Fee per occurrence $_______

Bulk Liquid Oxygen Tank Rental

Bulk Liquid Oxygen at $________ per CCF. Estimated 49,289 CCF per year. Emergency Fee per occurrence $_______

Bulk Liquid Oxygen Tank Rental

Bulk Liquid Oxygen at $________ per CCF. Estimated 49,289 CCF per year. Emergency Fee per occurrence $_______

Bulk Liquid Oxygen Tank Rental

Bulk Liquid Oxygen at $________ per CCF. Estimated 49,289 CCF per year. Emergency Fee per occurrence $_______

Bulk Liquid Oxygen Tank Rental

Bulk Liquid Oxygen at $________ per CCF. Estimated 49,289 CCF per year. Emergency Fee per occurrence $_______

Bulk Liquid Oxygen Tank Rental

(vi) Description of Requirements for the items to be acquired: Bulk Oxygen and Tank Rental for Oklahoma City VA Health Care System on a Base Year Plus Four One Year Options in accordance with “Attachment-Statement of Work for OKC Bulk Oxygen and Tank Rental”.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Oklahoma City VA Health Care System located at 921 N.E. 13th Street, Oklahoma City OK 73104

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if proposed items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Search at https://search.certifications.sba.gov/ at the time of proposal submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Evaluators will not be required to search for information through provided links.

(j) Submission of proposal shall include the following volumes: (I) Technical capability; (II) Past Performance; and (III) Price”

Volume I - Technical capability The offeror must demonstrate the ability to meet the requirements of the Statement of Work (SOW), to include proof of current valid licensing, permits, insurance, certifications or registrations required by the FDA to distribute the bulk oxygen by the quoter or quoter’s subcontractor who is delivering. This proof/verification shall be submitted at the time of proposal submission as part of the evaluation to determine contractor responsibility for award. The offeror shall complete/sign “Attachment- VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and complete “Attachment- FAR 52.225-2 Buy American Certificate” and submit as part of the proposal submission.

Volume II – Past Performance The offeror must provide up to three recent and relevant past performance references (including contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract). To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. Recent past performance is defined as completing not more than three (3) years from the RFQ release date of this solicitation or still currently being performed.

Volume III – Price Price - The offeror shall complete the pricing on the table identified in paragraph (v), to include the per CCF unit pricing and emergency fee per occurrence unit price.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate proposals:

Factor 1. Technical capability Factor 2. Past Performance Factor 3. Price

(c) Evaluation Approach. The Government will evaluate proposals using the comparative evaluation process outlined in FAR 12.203(c), where proposals will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a proposal other than the lowest price that provides additional benefit(s). Proposals may exceed minimum requirements of the solicitation. The Government reserves the right to select a proposal that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate proposals. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The proposal will be evaluated on its ability to meet and/or exceed the Government’s requirements as outlined in the solicitation, SOW, and based on the information requested in the instructions to offerors section of the solicitation.

Factor 2. Past Performance: The Offeror shall be evaluated on how well its identified performance relates to the requirement procured under the Statement of Work for this procurement to determine relevancy. How well the offeror performed on identified contracts shall be used to assess performance confidence.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. The Government may use other methods to evaluate past performance, including but not limited to review of Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and as appropriate, the Defense Contract Management Agency (DCMA) Acquisition Information Repository, accessible through the Defense Technical Information Center website.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability as stated in Factor 1, or do not submit past performance required by factor 2, shall not be selected regardless of price.

(d) Options. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under RFO 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under RFO 52.217-8 will be accomplished by adding six months of the offeror’s price for the last potential period of performance under this contract to the offeror's total price. For example, if the contract includes option periods that are exercisable under RFO 52.217-9, the offeror's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under RFO 52.217-8. The Government reserves the right to exercise the option under RFO 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xi) The following FAR clauses incorporated by reference;

(xii) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 45 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 45 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 50 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) Years and six (6) months.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the proposal or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

52.225-2, Buy American Certificate (OCT 2022)

(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."

(b)Foreign End Products:

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___

[List as necessary]

(e) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

The following VAAR provisions are to be incorporated by reference:

None

The following VAAR clauses are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to jesse.sannicolas@va.gov no later than 12:00pm ET, September 17, 2026

(xv) Name and email of the individual to contact for information regarding the solicitation:

Jesse San Nicolas jesse.sannicolas@va.gov