Combined Synopsis Solicitation Medical Gas AFDTL 19 March 2025.doc

REQUEST FOR QUOTATION

Number: RFQ # HT9408-25-Q-0100 Solicitation Issue Date: 19 Mar 2025 From:

Defense Health Agency, Healthcare Contracting Division – South (HCD-S) 7800 IH-10 West, Suite 235

Lincoln Center

San Antonio, TX Contract Specialist (CS): James Johnson E-mail: james.l.johnson280.civ@health.mil

Contracting Officer (CO): Joe D Wells E-mail: joe.d.wells3.civ@health.mil

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, and issued pursuant of FAR Subpart 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. OFFERORS SHALL ACKNOWLEDGE ALL AMENDMENTS IN QUOTE.

This acquisition is set aside 100% for small businesses.

(II) Solicitation HT9408-25-Q-0100 is issued as a Request for Quote (RFQ).

(III) This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2023-02.

(IV) This acquisition will utilize full and open competition. The associated North American Industry Classification System (NAICS) code for this acquisition is 325120, Industrial Gas Manufacturing; Product/Service Code is 6835, Medical Gases; and Small Business size standard for this NAICS is 1,200 employees.

(V) SCHEDULE OF SUPPLIES:

(VI) This solicitation is for the procurement of Medical Gases and Medical Gas Cylinders for the Air Force Drug Testing Lab (AFDTL).

(VII) The provision FAR 52.212-1, Instructions to Offerors, Commercial in its latest edition applies to this solicitation, as amended below. A Blanket Purchase Agreement (BPA) will be established with the Offeror whose quote represents the best value to the Government without discussions with respective Offerors. Specifications are stated in the CLIN descriptions above. The Government, however, reserves the right to conduct discussions if deemed in the best interest of the government.

(VIII) The Government intends to establish a two-year BPA, in accordance with FAR 13.303, to be effective on or about 25 March 2025 to provide and deliver Medical Gases and Medical Gas Cylinders as required by JBSA, Texas Department of Defense (DoD) Military Treatment Facilities (MTF), to include, but not limited to the following delivery location:

The proposed BPA will be pre-priced, decentralized ordering to be used by the established authorized callers. A list of names of individuals authorized to place calls under this agreement, identified by the organizational component, and the dollar limitation per call for each individual will be furnished to the supplier by the Contracting Officer.

(IX) The BPA will permit selected activities to place orders directly with the awarded firm, or representative, using the awarded firm’s established price list. The agreement will establish procedures for the fulfillment of our anticipated repetitive purchases of medical gasses and medical gas cylinders from the awarded firm.

(XI) Payments under this BPA will be processed via Wide Area Workflow (WAWF). A list of authorized callers, will be furnished to you periodically, listing only those personnel authorized to place calls against the agreement. It is the awarded contractor’s responsibility to ensure only calls from authorized individuals are accepted.

(XII) If a BPA is awarded to your firm, it will be prepared in accordance with provisions of the FAR, DFARS and standard procedures contained therein will apply.

(XIII) Offerors are to include a completed copy of the provision at 52.212-3 Alt 1, Offeror Representations and Certifications – Commercial Items with their offer. This can be completed electronically at https://sam.gov.

(XIV) The clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items in its latest edition applies to this solicitation.

(XV) The clause FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Products and Commercial Services in its latest edition applies to this solicitation, to include the following selections:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

FAR 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FAR 52.222-21 Prohibition of Segregated Facilities

FAR 52.222-26 Equal Opportunity

FAR 52.222-3 Convict Labor

FAR 52.222-35 Equal Opportunity for Veterans FAR 52.222-36 Equal Opportunity for Workers with Disabilities FAR 52.222-37 Employment Reports on Veterans

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act FAR 52.222-50 Combating Trafficking in Persons

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.232-7003 Payment by Electronic Funds Transfer—System for Award Management

FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management FAR 52.232-39 Unenforceability of Unauthorized Obligations

FAR 52.233-3 Protest after Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim (XVI) The following clauses in their latest editions apply to this acquisition:

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation

FAR 52.212-4 Contract Terms and Conditions—Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

FAR 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.245-1 Government Property

FAR 52.245-9 Use and Charges

FAR 52.252-5 Authorized Deviations in Provisions

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.204-7003 Control of Government Personnel Work Product

DFARS 252.204-7012 - Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

DFARS 252.223-7008 - Prohibition of Hexavalent Chromium DFARS 252.225-7048 Export-Controlled Items

DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime

DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

DFARS 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region – Certification

DFARS 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.244-7000 Subcontracts for Commercial Items

DFARS 252.211-7007 Reporting of Government-Furnished Property

DFARS 252.243-7001 - Pricing of Contract Modifications

DFARS 252.243-7002 Requests for Equitable Adjustment DFARS 252.211-7003 Item Unique Identification and Valuation

DFARS 252.247-7023 Transportation of Supplies by Sea--Basic (XVII) Provisions:

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions FAR 52.204-7 System for Award Management

FAR 52.204-16 - Commercial and Government Entity Code Maintenance

FAR 52.204-18 – Commercial and Government Entity Code Reporting

FAR 52.204-21 - Basic Safeguarding of Covered Contractor Information Systems.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

FAR 52.222-22 Previous Contracts and Compliance Reports

FAR 52.222-25 Affirmative Action Compliance

FAR 52.223-1 Biobased Product Certification

FAR 52.223-4 Recovered Material Certification FAR 52.223-22 - Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements

DFARS 252.215-7008 Only One Offer DFARS 252.215-7013 - Supplies and Services Provided by Nontraditional Defense Contractors FAR 52.252-1 Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://acquisition.gov FAR 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov FAR 52.222-22 -- Previous Contracts and Compliance Reports

As prescribed in 22.810(a)(2), insert the following provision:

The quoter represents that --

(a) It _ has, _ has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation;

(b) It _ has, _has not filed all required compliance reports; and

(c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision) 252.232-7006 Wide Area Workflow Payment Instructions

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Itemized Invoice

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

N/A

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(6) When submitting an invoice, the contractor shall notify the follow persons listed below via email:

Mr. James Johnson, Contract Specialist james.l.johnson280.civ@health.mil Mr. Joe D. Wells. Contracting Officer joe.d.wells3.civ@health.mil Invoice Acceptance: Saul Salinas, saul.o.salinas.civ@health.mil (g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

WAWF Point of Contact:

Saul Salinas Phone: 210-292-3165 saul.o.salinas.civ@health.mil (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) (XVIII) FAR 52.212-1, Instructions to Offerors, Commercial in its latest edition applies to this solicitation, it is amended to read:

Documents submitted in response to this solicitation must comply with the requirements of the solicitation and Statement of Work (SOW). To be considered, the complete quote must be received not later than March 24, 2025 at 4:00PM (Central Standard Time), via email at joe.d.wells3.civ@health.mil and james.l.johnson280.civ@health.mil. Offerors shall ensure that their quote reflects Offeror’s name, address, email, telephone number, CAGE code; and points of contact (POCs). All quotes delivered in response to this solicitation shall reflect the following information in the Subject Line of email: Solicitation Number HT9408-25-Q-0100. Late quotes will be processed IAW GAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” All quotes must be in English. Fax quotes will not be considered. All questions must be submitted in writing no later than March 13, 2025 at noon CST via email at joe.d.wells3.civ@health.mil and james.l.johnson280.civ@health.mil. Questions submitted after this date will not be considered.

The Government reserves the right to evaluate quotes and award a contract without discussions with Offerors.

(XIX) Quotes shall be evaluated in accordance with FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021) which is incorporated into this Request for Quote, with an addendum to paragraph (a) as follows:

(a) The Government will award a firm-fixed-price BPA resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Price

· Technical Acceptability Evaluation of quotes will be based on the most advantageous pricing for the Government. The Government will rank the quotes lowest to highest. Review of the quotes start with the lowest-priced quote and continue until a technically acceptable is identified.

Price: Offerors shall submit proposed pricing on the Pricing Sheet (Attachment 3). Unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line-Item Number (CLIN). Contractor shall include the effective date and end date for the proposed price schedule. Total Proposed Price shall include shipping and all applicable taxes, if any. The Contracting Officer must approve the price list after determining the prices fair and reasonable and a copy will be furnished to the ordering activity and your firm.

NOTE* - Quotes should include best pricing, including all discounts, as there may not be another opportunity to offer further discounts.

Technical Acceptability: Offerors submission shall contain a Capabilities Statement to clearly demonstrate the Offerors understanding and ability to meet the requirements. Offerors shall provide product information IAW the Performance Work Statement (Attachment 1) and IAW the Schedule of Supply List and Delivery Locations (Attachment 2). Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will only base its evaluation on the information presented in the Offerors quote. By your quote submission, you are representing that you will perform all the requirements specified in the solicitation.

Technical acceptability will be determined by a review, accomplished by the end-user, of the proposed items to ensure each item meets the requirements. Any items missing in the quote, may render the quote unacceptable.

Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The Offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the quote.

(XX) You shall provide a quote by completing the attached Pricing Sheet (Attachment 3) and a Capability Statement. Failure to complete the Pricing Sheet and failure to provide a Capability Statement you will be removed from consideration. Please ensure you understand and are able to meet the requirement in accordance with the Statement of Work (Attachment 1).

Firms must be registered in the System for Award Management (SAM) to be eligible for contract award.

(XXI) All information relating to this synopsis/solicitation, including, and changes/amendments, will be posted on the following website: https://www.sam.gov. Terms of the solicitation and specification remain unchanged unless the solicitation is amended in writing by the Contracting Officer. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation shall apply.

By submitting this quote, the vendor acknowledges receipt of all attachments, amendments, and changes for this RFQ.

Solicitation Attachments:

1 – Performance Work Statement 2 – Schedule of Supply List and Delivery Locations 3 – Pricing Sheet This page intentionally left blank.