Combined Synopsis Solicitation_IR Camera - CO Signed.pdf

2 Apr 2025

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 30th Contracting Squadron (30 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA461025Q0027, to award a Firm Fixed Price (FFP) contract. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2024-03, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 03/26/2024, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number

DAFAC 03/31/2025.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 334511, Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing, and the small business size standard is 1350 employees. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (See Section 9 of the Combined Synopsis)

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. (See Section 10 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023) applies to this solicitation. All provisions and clauses are listed in Attachment 2 of this RFQ.

Additionally, all clauses and provisions may be found in full text at the following site:

https://www.acquisition.gov/.

2. Description of Requirement. The 2nd Range Operations Squadron (2 ROPS) on Vandenberg Space Force Base requires the purchase of one infrared IR) Camera system. See Attachment 1 – Salient Characteristics for full product information

3. Period of Performance (PoP). Delivery within 60 Days of award date.

4. Contract Line Item (CLIN). CLIN 0001 - IR camera system (Quantity 1), See Attachment 1 – Salient Characteristics

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page Limit

Cover Letter 1

Factor 1. Technical Approach Technical Approach 20

Factor 2. Price CLIN Pricing Sheet 1

Details for assembly of the quotation:

If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

All quotations must list UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

Quotes shall be sent through email to the email addresses listed below

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 10 Apr 2025 at 1:00PM PT. All quotations should be sent to, Noah Blake, at noah.blake.3@spaceforce.mil and James Hluska, at james.hluska@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 7 Apr 2025 at 1:00PM PT. Any questions asked over the telephone will not be answered.

Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

10. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

11. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach

Factor 2 – Price

Factor 1 – Technical Approach

- Offeror shall provide a specification sheet identifying how the product provided meets/exceeds all salient characteristics in Attachment 1 – Salient Characteristics. It is recommended that offeror sends a link to a website or other digital resources for the product(s) provided.

The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

Offerors shall complete pricing in a way that conforms to CLIN 0001. If using company format, offerors shall submit (at a minimum) the level of detail included in Attachment 1. Offerors shall round all calculations to the nearest dollar. A quotation submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted. Price must be determined fair and reasonable (IAW FAR 12.203(a) and FAR 12.203(b) and IAW FAR 12.209 to be eligible for award.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options.

Attachments:

a) Attachment 1 – Salient Characteristics

b) Attachment 2 – Clauses and Provisions

James D Hluska

Contracting Officer